EVENT ORGANISER'S - Titanic Exhibition Centre
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EVENT ORGANISER’S GUIDE
If you have any queries, or require
further information, please email:
This guide is designed
enquiries@TECBelfast.com to assist exhibition and
www.TECBelfast.com
event organisers during
the planning stages of an
event at the TEC.
The facilities and services
available are described
in detail and, where
appropriate, local
contacts are given for
additional services not
provided by the TEC.
EVENT
ORGANISER’S
GUIDE
Belfast’s largest dedicated exhibition space, located at the heart of Titanic Quarter
The venue
boasts a
5,000 sq m
floor space
with room
for 200 The largest
exhibitors dedicated
exhibition space
and 5,000+ in Belfast
At 6,000 square meters the TEC is the only
visitors.
city centre venue in Belfast with the capacity
to host major international exhibitions.
“Titanic Quarter is one of the world’s largest with their airy, contemporary layout and
urban-waterfront regeneration projects, facilities, will be attractive to our visitors,
a vibrant, exciting and heritage-filled but the advantages of a highly accessible,
place in which to live, work and socialise. central location teamed with state-of-
We’re thrilled to be bringing our annual the-art modernity is already creating
event to this amazing destination, right considerable interest among local, national
in the heart of Belfast. The great, central and international exhibitors. Many of the
location means that it will be easier than potential exhibitors we are speaking to are
The 120m long TEC has a 50m ever before for visitors to access our show, fascinated to learn that the new venue is so
internal span and sits opposite while the new, purposebuilt TEC creates close to Titanic Belfast.”
the Titanic Studios in the heart of a fresh, modern backdrop for our show. Maureen Ledwith, director of Holiday World
the city’s thriving Titanic Quarter. The pristine new surroundings of the TEC,
A stage for
major public
exhibitions and
trade shows
Visitor Entrance
Fire Exit Fire Exit
Catering AreaArea
Catering
ToiletArea
Toilet Area
20m x 50m
Fork Lift Access Fork Lift Access
Fire Exit
A flexible,
purpose built
Fire Exit Fire Exit
space
Fork Lift Access
Fire Exit Fire Exit
100m x 50m
Fork Lift Access
Fire Exit Fire Exit
A destination for local and international consumer,
Access
New road
accesswith
road150with lifestyle and trade events.
spaces for carfor
150 spaces parking
car-parking
(see index
(see indexfor
forinfo)
info) Unique by virtue and by its positioning in required for any floorplan and heat ducting
Fire Exit Fire Exit the footprint of Belfast’s iconic Titanic brings warmth to all areas of the hall.
Belfast, the TEC offers Organisers 5,000 sq m
of dedicated, uninterrupted exhibition and Our Management Team brings a wealth of
conferencing space. An additional 1,000 sq experience in both local and international
Fire Exit Fire Exit Fire Exit m reception area with office, catering and events. Their knowledge and expertise will
Loading Door Loading Door
washroom facilities, allows organiser’s to assist you from the initial planning stages
utilise every centimetre of the 5,000 sq m through to the delivery of your event.
space to its maximum potential. Offering extensive knowledge of the best
suppliers, health & safety, security,
Designed and built to meet the needs of our cleaning and technology providers brings
clients, the TEC is a completely flat floored together the perfect team to make your
hall,with ceiling heights of up to 14 metres. event a success.
The electrical spec offers the flexibility
Located on
Titanic by name, Titanic by nature,
Belfast’s Titanic Quarter is one of
the world’s largest urban-waterfront
Queen’s Road,
regeneration projects.
Master-planned over 185 acres on the site where
RMS Titanic was designed and built, Titanic Quarter is
10 minutes
redefining what it means to work, live, play and stay in
central Belfast. Titanic Quarter’s futuristic mix of
residential, commercial, tourism, education and retail
space has provided Belfast with a new urban quarter.
With 145,000 sq m already completed, 90 companies
from Belfast
on site and 18,000 people living, working and playing in
the area daily, this ambitious scheme will ultimately
provide homes and employment for 50,000. From
major film productions to leading-edge R&D, the
world’s largest Titanic visitor attraction and Belfast’s
City Airport
most desirable residential development complex.
Titanic Quarter is an internationally acclaimed,
once-in-a-generation opportunity.
and one mile
from the
city centre
Adjacent to the now world-famous
Titanic Studios - a stunning addition
to the city’s most exciting district.Index Access to
the TEC
ACCESS HEALTH & SAFETY ON FOOT BY TRAIN
MAPS HEARING LOOPS The TEC is a pleasant stroll from the city Nearest station is Titanic Quarter Halt. Walk
ADMINISTRATION HEATING & LIGHTING centre or from Central Station, crossing the time from station approximately 10
AUDIO VISUAL EQUIPMENT HOTELS/ACCOMMODATIONS River Lagan on one of three bridges. minutes. Train timetables are available on
Approximate distance from both City Hall the Translink website at translink.co.uk.
ATM INSURANCE and Central Station: 1.3 miles. Approximate
BUILD UP & BREAKDOWN LAYOUT PLANS walk time: 20 minutes – 30 minutes. BY BICYCLE
CAR PARKING LOST CHILD PROCEDURE A new cycle and walking route which
CARPET MARQUEE HIRE BY BUS connects the Comber Greenway with the
CATERING MEDIA Translink operate Metro Services 26, 26A, wider National Cycle Network via Titanic
CLEANING MUSIC 26B, 26C from Belfast City Centre - Quarter was opened in spring 2012. The
CLOAKROOMS ORGANISER’S OFFICE departing outside the Belfast Welcome new route includes the recently reopened
Centre to the TEC. While the Airport Express Fraser Street and new crossings at: King’s
CONFERENCE & BANQUETING FACILITIES POLICE
600, 600A, 600B services Belfast City Road, Beersbridge Road, Dee Street and
CUSTOMS & EXCISE PROMOTIONAL OPPORTUNITIES Centre, Titanic Quarter and George Best Sydenham Road. Nearest Bike Park is within
DILAPIDATIONS PUBLIC ADDRESS SYSTEM Belfast City Airport. Translink also operate Titanic Belfast. Belfast Bikes available
DISABLED ACCESS REMOVAL OF GOODS the Belfast Glider which connects East and outside Titanic House.
DOGS ROAD SIGNAGE West Belfast and Titanic Quarter with the
ELECTRICAL APPLIANCES RISK ASSESSMENT city centre. There is a halt outside the TEC.
ELECTRICITY SMOKING Metro/Glider timetables are available on ‘The Wee Tram’ is available to hire for your
the Translink website at translink.co.uk.
EMERGENCY PROCEDURES STAND FITTING event, please contact info@theweetram.com
EQUIPMENT BROUGHT ONSITE STAGE BY CAR for further details and costs.
EVACUATION ARRANGEMENTS TAXIS Vehicles approaching Belfast on the M1 or M2
EVENT MANAGEMENT PLAN TELEPHONES should follow the signs to Belfast City Airport
FIRE EXTINGUISHERS TEMPORARY STRUCTURES M3, taking the first exit for Titanic Quarter.
FIRST AID TICKETING Follow signs for Titanic Belfast. Driving past
FORKLIFT TRUCKS/HIGH ACCESS TOILETS Titanic Belfast you will see Titanic Studios on
EQUIPMENT VENUE MANAGER the left and the TEC on the right.
FUEL IN AUTOMOBILES WI-FI Vehicles approaching via the Sydenham
GAS/INFLAMMABLE OILS/NAKED Bypass should follow signs for Titanic
FLAMES Quarter and follow the instructions above.
GENERATORS
HARD HATS/HIGH VISIBILITY JACKETS There are 520 secure, underground parking
spaces at Titanic Belfast with additional
underground spaces available at Belfast Met.
There are also two surface Pay and Display APPROXIMATE TRAVEL TIMES FROM AIRPORTS
car parks on Queen’s Road. See car parking George Best Belfast City Airport: 10 minutes
PDF at TECBelfast.com/carparking Belfast International Airport: 30 minutesFurther
2
1
Information
4
3 AREA MAP EVENT MANAGEMENT
1. TEC The TEC is managed by TBL International Ltd.
2. Titanic Studios On event days the Venue Manager will be
3. Paddock Car Park located within the TEC, at all other times the
5 6
4. Titanic Slipways TEC Team will operate out of the Titanic
7 5. Titanic Belfast Belfast Building.
6. Titanic Hotel Belfast
8 7. Surface Car Park B Laura Cowan
8. Surface Car Park A Head of Sales
9. Belfast Met Car Park
10. SS Nomadic Victoria Beatty
11. Premier Inn Business Sales Manager
10 9 12. SSE Arena
13. W5 Becky Turnock
Venue Manager
USEFUL LINKS
Belfast City Council Judith Owens
www.belfastcity.gov.uk CEO
Titanic Belfast For all enquiries please contact
13 www.titanicbelfast.com enquiries@tecbelfast.com
Titanic Foundation
11 www.titanic-foundation.org
12
Visit Belfast
www.visit-belfast.com
Discover Northern Ireland
www.discovernorthernireland.com
East Belfast Partnership
www.eastbelfastpartnership.org
For more information on our facilities please
visit www.TECBelfast.comCar Parking
1
Dedicated car parking is subject to the
agreed package. Titanic quarter car
parking is detailed below:
3
PADDOCK CAR PARK 1 BELFAST MET CAR PARK 4
2
Paddock x 500 spaces. Must be 0 – 1 HOURS £1
pre-booked, please speak to your event 1 – 2 HOURS £2
planner to arrange and discuss charges. 2 – 4 HOURS £3
4 – 6 HOURS £4
6 – 7 HOURS £5
4 SURFACE CAR PARK 2 7 – 8 HOURS £6
Thereafter £3 per hour, maximum charge for
24 hour period is £22. Please see opening times.
0 – 1 HOURS £2 These pay stations accept credit cards.
1 – 2 HOURS £3
2 – 3 HOURS £4
3 – 4 HOURS £5
GATEWAY CAR PARK 5
4 – 5 HOURS £6
5 – 6 HOURS £7
6 – 7 HOURS £8 0 – 1 HOURS £1
7 – 8 HOURS £10 1 – 2 HOURS £2
Thereafter £3 per hour, maximum charge for 2 – 4 HOURS £3
24 hour period is £22. Open 24 hours. Pay station 4 – 5 HOURS £4
only accepts coins. ‘Paybytext’ facility is available.
For more information refer to www.parkbytext.ie
5 – 6 HOURS £5
5 6 – 7 HOURS £6
7 – 8 HOURS £7
3 Thereafter £3 per hour, maximum charge for
TITANIC BELFAST CAR PARK 24 hour period £22. Open 24 hours. Pay stations
accept credit cards.
0 – 1 HOURS £2
1 – 2 HOURS £3
2 – 3 HOURS £4
3 – 4 HOURS £5
4 – 5 HOURS £6
5 – 6 HOURS £7
6 – 7 HOURS £8
7 – 8 HOURS £10
Thereafter £3 per hour, maximum charge for
24 hour period £22. Open 24 hours. Pay stations
accept credit cards.A–C C–D
ATM CARPET CLEANING CUSTOMS & EXCISE
There is currently an ATM available onsite Indoor exhibition and events normally Hall and stand cleaning is the responsibility Local Office: Beaufort House, 31 Wellington
at the TEC. Please note this will only be require carpet as the floor surface is slab of the Organiser. This includes the main hall, Place, Belfast.
stocked during showtime. concrete. The TEC provides a carpet fitting Organiser’s office, immediate perimeter of
service and will be pleased to offer a the event venue and other areas used by the DILAPIDATIONS
AUDIO VISUAL EQUIPMENT quotation to Organisers. Organiser during the hire period. Organisers Organisers will be charged for all
Promoters may wish to bring in their own AV/ are responsible at their own cost to provide dilapidations arising from the hire of the
PA suppliers. Full details of all subcontractors Carpet is normally provided by the organiser for the safe and efficient disposal of all facilities. The following is an example of
should be submitted to the venue manager
for stand and aisles at exhibitions. If waste generated as a result of the event. when charges may be applied:
4 weeks in advance of the event. Full RAMs
Organisers wish to use alternative suppliers, – Removal of carpet tape, window stickers,
and insurance details should be submitted at
they should note that the carpet must be The TEC can offer a cleaning provision for signage and branding etc.
this time. A projector within the arrival foyer
providing opportunity for branding is available laid within their licence period. A copy of the the duration of the licence period and – Additional cleaning.
– must be pre-arranged, please speak to your employers and public liability insurance for would be pleased to provide a quotation for – Damage to walls, seats, toilets, windows
event planner for details and costs. the carpet fitter must be supplied. your event. The venue must be left in the or other parts of the venues.
same condition it was received. Additional – Exhibition collateral waste management.
BUILD UP AND BREAKDOWN Where possible we will work with Organisers cleaning required to achieve this will be – External damage of venue and surrounding
The TEC opening times are subject to to try and facilitate shared carpet charged to the Organiser on an after area.
contract. Organisers are required to make arrangements, however the handover of the account. The TEC will appoint their own – Skip and waste disposal.
their contractors aware of the date and carpet is the responsibility of the outgoing contractor for the house keeping of the
time that the contract begins and ends so organizer. Organisers should note they must toilets throughout the licensed period, all Please note: Exhibitors must gain
that contractors can plan their build up and use EEC approved carpet tape and the charges associated with this will be charged permission from the Venue Manager before
breakdown work schedules within this removal of this tape is their responsibility. If to the Organiser on the after account. affixing anything to the fabric of the
period. The doors/entrances available for using alternative suppliers, the carpet must building.
goods access should be agreed in advance be removed within the licence period. All CLOAKROOMS
with an agreed level of security being associated waste must be removed by the Cloakroom facilities can be arranged upon DISABLED ACCESS
employed by the Organiser via the TEC’s contractor. request. The TEC accepts no responsibility The TEC is accessible to disabled persons.
appointed contractor throughout this for any articles lost or stolen. A number of disabled car parking spaces
period to ensure the integrity of the venue.
CATERING are available at the side of the venue.
It is the Organisers responsibility to ensure
The TEC’s catering partner for conference CONFERENCE AND BANQUETING FACILITIES
that adequate first aid provision is in place
and banqueting is Titanic Belfast. The TEC The TEC is operated by Titanic Belfast, a DOGS
during these periods, booked through the
TEC’s appointed contractor. has one internal catering supplier: range of onsite conference and banqueting Dogs, except guide dogs, are not permitted
Mount Charles, 028 9032 0070. facilities is availabile within Titanic Belfast. in the venue during the license period.
Organisers should be aware of recent legislative For further information contact a member of
changes to CDM regulations. Please speak to the Business Sales Team on 028 9076 6460.
your event planner for further details.E E–F
ELECTRICAL APPLIANCES EMERGENCY PROCEDURES EQUIPMENT BROUGHT ONSITE FIRE EXTINGUISHERS
All electrical appliances including power External Organisers are required to provide The Organiser must ensure that all Fire extinguishers are available at each fire
tools being brought on site by the Organiser a Management Plan for their Event. This equipment brought on site including door exit. Subject to the nature of the
or their sub-contractors must be PAT tested should include a Risk Assessment, a Fire Risk ladders, stepladders, scaffolding and hoists exhibition some stands may be required to
and accompanied by the appropriate Assessment, Risk Management are of a suitable standard and meet all be equipped with additional suitable fire
documentation to confirm that they are arrangements, a Stewarding Plan, and a relevant health & safety requirements and extinguishers. It is the responsibility of the
safe for their intended use. Any non-PAT Contingency Plan, along with a plan have the appropriate certification where Organiser that all exhibitors provide an
tested equipment will be prohibited from illustrating the layout of main space. The necessary. The venue takes no responsibility appliance when appropriate e.g. in a
connecting to the TEC mains supply. Layout Plan will show the emergency exit for equipment brought on site by the cookery demonstration area. Details should
routes and capacities. The Management Organiser or their contractors. All electrical be included within site specific fire risk
ELECTRICITY Plan/Contingency Plan will outline the equipment used at the event should be assessment. Fire extinguishers are available
The TEC has an approved electrician. stewarding arrangements including the properly PAT tested. This is the responsibility at designated points throughout the TEC.
A standby house electrician can be provided competence of the operatives. of the Organiser.
for the duration of the event. Please contact FIRST AID
your Venue Manager for details of charges. Plese speak to your Event Planner reference EVACUATION ARRANGEMENTS St. John Ambulance are the approved
security. Evacuation arrangements for your event supplier of first aid provision. The TEC
ELECTRICAL CHARGES must be agreed in advance with the Venue requires that every event has sufficient first
The venue will take meter readings pre and ORGANISER’S GUIDE Manager and the TEC security contractor. aid cover in place. The venue will book the
post event to determine the level of usage The document should detail the Command provision of first aid and recharge to the
which will be charged at a rate determined Structure for both the normal running of the EVENT MANAGEMENT PLAN Organiser as per contact terms. The
by the venue. Please speak to your event event, and in an emergency including The Organiser will provide a Management Organiser will agree the first aid/medical
planner for details. declaring an emergency. The document Plan for their event to the Venue Manager arrangements for their event with the venue
should also state the communication at least one month prior to the period of including numbers, locations and
ELECTRICITY SUPPLY arrangements including how the Event hire. This should include an event Risk deployments at least 10 days prior to the
Organisers are reminded that The TEC relies Controller will be notified of an incident, Assessment that details the controls that event. The Organiser and first aid provider
on Airtricity for its electrical supply; any how they will convey instructions to event will be adopted to minimise any risks to the must ensure that all first aid / medical
failure in supply should be covered by the personnel, stewarding personnel, the safety of persons in the building. It should incidents are reported to the Venue
Organiser’s own insurance. Electrical emergency services, the patrons and to also include a Stewarding Plan, and a Manager as soon as they occur. A copy of the
power can be made available throughout others. The Contingency Plan should outline Contingency Plan for the event. PRF reports must be provided to the Venue
the TEC. The level of power available is the actions to be taken to advise the PSNI Documentation submitted should also Manager before the end of the event on the
varied. Check with the TEC Venue Manager of an incident, including agreeing the route include a drawing showing the proposed day the incident occurs.
for specific locations and levels of usage at that they will approach the venue, and the layout for the event.
least 10 days in advance of your event. arrangements for evacuating the site.F–H H–I
FORK LIFT TRUCKS/ GAS, FLAMMABLE OILS, NAKED FLAMES ETC. HEALTH & SAFETY HOTEL ACCOMMODATION
HIGH ACCESS EQUIPMENT Butane gas may be used within the TEC but The Health and Safety at Work Order (NI) The nearest hotel to the TEC is the Titanic
The TEC does not have a forklift or pallet must be removed overnight. Under no 1978 and related legislation places duties Hotel Belfast, a 2 minute walk from the
truck onsite but can provide this if required circumstances will propane gas be on employers/owners of premises etc. venue, visit titanichotelbelfast.com. The
subject to quotation. Organisers providing permitted. In all cases a GasSafe certificate Organisers are therefore required to submit Premier Inn Titanic Quarter is located
their own fork lift truck/high access must be supplied for each installation prior their Health & Safety Policy Statement, Risk approximately 10 minutes’ walk away and
equipment must ensure that all drivers are to doors opening, taking in to consideration Assessment and other related there are also a number of hotels in the city
fully licensed and qualified, the equipment segregation distances and external caged documentation as appropriate to the venue which offer different price options. For a list
must be certified and it must be suitable for sources of supply. 4 weeks in advance for the event. The of accommodation in Belfast please see
the environment and the loads which are to
Organiser must also ensure that they obtain visitbelfast.com.
be lifted. Appropriate insurance
GENERATORS the appropriate documentation from their
arrangements must also be in place and
The location of generators for an event sub-contractors / exhibitors etc. and this INSURANCE
site specific RAMs to be submitted to the
venue in advance. Drivers’ certificates and must be agreed in advance with the venue. must be available for inspection by the It is the responsibility of the Organiser to
insurance policies must be submitted to the The generator must not be accessible to venue at all times. The Organiser shall affect adequate insurance cover in respect
venue for approval 6 weeks prior to the members of the public or other provide their Health & Safety Policy of damage to the venues and legal
period of hire. The promoter must ensure unauthorised people. If the noise created by Statement and Risk Assessment to the liabilities and other third parties in
that all ladders, step-ladders, and lifting the generator is excessive, silenced venue for approval by the Health & Safety connection with their event. Public and
equipment brought onto the site comply generators may be requested by the venue. Consultant. Employer Liability cover must be in place for
with recognised standards and that Petrol generators are not allowed onsite. All £10 million. Insurance certificates must be
personnel using the equipment are properly generators should be installed by a NICEIC HEARING LOOPS provided no later than 4 weeks prior to the
trained in their use. electrician and certified whilst on site to As the TEC is a dry hire there are no hearing licence period for approval.
ensure suitability for purpose. Certifications loops installed within the main space. To
Balloo Hire are the venue’s preferred supplier should be provided to Venue Manager at ensure that events are fully accessible
of access equipment, call 028 9045 8080. least 4 hours prior to doors opening. Organisers are advised to install loop
systems within information points and as
FUEL IN AUTOMOBILES HARD HATS / HIGH VISIBILITY JACKETS best practise on exhibition stands.
Vehicles are permitted within the venue The Organiser must carry out an assessment
subject to prior arrangement with the of the work activities they intend to HEATING AND LIGHTING
Venue Manager. Fuel tanks should be undertake and any operatives or others All heating and lighting costs are the
emptied and manually brought to the
working in that area should be issued with responsibility of the Organiser during the
required location. On occasion, for safety
and wear hard hats/high visibility jackets period of hire. Any power used to support the
purposes, it may be necessary to disconnect
when appropriate. heating system will be recharged to the
batteries from cars once in situ.
Organiser at the agreed rate.L–O P–S
LAYOUT PLANS MARQUEE HIRE POLICE ROAD SIGNAGE
The venue is obliged to provide the Any marquee hire company operating on Titanic Quarter has its own police force: Within Titanic Quarter – any additional
appropriate authorities at Belfast City site must conform to the relevant Code of Harbour Police Milewater Basin road signage require to support an event
Council with accurate layout plans prior to Practice and be a member of The Dufferin Road must be agreed in advance by Titanic
Quarter and the harbour estate.
the event. Organisers must therefore submit Performance Textiles Association, 42 Heath Belfast
a copy of their proposed layout plans to the Street, Tamworth, Staffs B79 7JH. Antrim BT3 9AP AA ROAD SIGNAGE
venue four weeks prior to the event. This Telephone: 01827 52337. A copy of the full 028 9055 3000 Yellow public attraction/directional signs
layout must be agreed with the venue. Code of Practice may be obtained from their may be organised directly with the AA.
Organisers should provide a minimum office. The venue must approve the erection PROMOTIONAL OPPORTUNITIES Please telephone 028 9037 0007 for
gangway width of 2 meters for all and location of any marquee in advance. All clients can avail of ‘Marketing in a Box’ further information.
exhibitions. Emergency fire exit doors to the Please note a ground rent will be levied. opportunities through the Titanic Belfast
indoor spaces may not be obstructed unless Marketing Team. The installation of any RISK ASSESSMENT
agreed in writing by the venue. Organisers MEDIA external signage must be agreed in The Organiser shall provide the venue with
a copy of their event management plan
should ensure that contractors for A list of local newspapers, television and advance with the Venue Manager and
with risk assessment for the event at least
free-build sites arrange site surveys and radio stations are available on request. removed at the end of the license period. 4 weeks prior to the period of hire.
details of such contractors should be
forwarded to the venue 4 weeks prior to the MUSIC PUBLIC ADDRESS SYSTEM SMOKING
event. The Licensing authorities limit the It is the responsibility of the Organisers and/ An internal venue wide vocal PA system is All indoor areas within the TEC are subject to
number of people permitted to occupy a or exhibitors wishing to broadcast music on available for emergency announcements The Smoking (Northern Ireland) Order 2006.
venue at any one time. Organisers should their stands to obtain the relevant licences. and other information on agreement with This rule applies when the venue is vacant,
provide the venue with information on the Venue Manager. during event build-up, event open days and
expected attendance/ticket sales and ORGANISER’S OFFICES event breakdown. All Organisers must ensure
that their staff and sub-contractors are
ensure that this does not exceed the legal An Organisers’ office is available in the TEC. REMOVAL OF GOODS
aware of this legislation and comply with it.
limit. Organisers must therefore control Furniture is provided and Organisers are Should the Organiser fail to remove all Any persons found smoking in indoor areas
admittance to the venues accordingly. asked to ensure that the office and furniture material associated with their event by the will be asked to leave the venue.
are well maintained during the period of hire. end of the licence period, the Organiser shall
LOST CHILD PROCEDURE The furniture should not be removed from the be charged a penalty fee. The venue
Organisers must include a lost child offices. The cost to repair any damage will be reserves the right to employ such personnel
procedure in the Event Management Plan. levied to the Organiser. Venue staff will also as it deems appropriate to clear the venue.
This should be agreed with the Venue operate out of this area. There is a dedicated Should the contract period of hire be
Manager and Security Supervisor before the phone line also available for use. This will extended, the Organiser shall be responsible
commencement of the event. change back accordingly. for all costs involved.S–W
STAND FITTING TICKETING
The venue does not provide a shell scheme The TEC does not have the facility to sell
stand fitting service. External contractors tickets through an online ticketing system.
may be employed by the organizer in Please contact The TEC Venue Manger for
agreement with the venue. A copy of their more information about alternative
insurance must be available on request. ticketing outlets.
STAGE TOILETS
All staging put in place must be The Organiser is responsible for the cost of
accompanied by the appropriate liability providing toilet attendants. This service is
insurance and be signed off by a structural managed by the venue and it should be
engineer/competent person as being noted that toilets are normally opened one
suitable and sufficient for purpose. hour prior to the opening of an event and
closed one hour after it closes. Additional
TAXIS
temporary facilities can be hired including
The TEC’s official taxi partner is Value Cabs.
disabled toilets and baby changing units.
A free phone is available within the foyer
space. Value Cabs 028 9080 9080.
VENUE MANAGER
A Venue Manager will be on duty during
TELEPHONES
A phone line is available in the Organisers each event.
Office. Calls are charged retrospectively to the
Organiser. All temporary telephone lines in WI-FI INTERNET BROADBAND
other locations in the venue can be supplied by Additional background wifi is available
one of the TEC’s preferred partners. within the venue. Dedicated lines can be
installed and will be charged as per your
TEMPORARY STRUCTURES (INCLUDING requirements.
SUPPORTING STRUCTURES)
Organisers must provide documentation IT/Telecoms can be provided by Atlas,
confirming the integrity of any structures telephone 028 9078 6868.
erected as part of their event. Some
structures may require certification from a
Chartered Structural Engineer, however other
documentation may be acceptable – the
documentation required should be confirmed
with the venue 10 days prior to the event.Enquire Now For further information on events please contact: enquiries@TECBelfast.com
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