COSTA BLANCA BIKE RACE - COVID-19 PROTECTION PROTOCOL - ORGANIZER:A.D. FESTRIJUMP EVENT: COSTA BLANCA BIKE RACE 2021 DATE: SEPTEMBER 1, 2020 ...
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COVID-19 PROTECTION PROTOCOL
COSTA BLANCA
BIKE RACE
ORGANIZER:A.D. FESTRIJUMP
EVENT: COSTA BLANCA BIKE RACE 2021
DATE: SEPTEMBER 1, 2020
VERSION:1.01
1. Introduction ................................................................................................................................................... 3
2. DISCLAIMER.................................................................................................................................................. 3
3. INDIVIDUAL RESPONSIBILITY, WHO RECOMMENDATIONS. .................................................................. 4
4. RESPONSIBLE IDENTIFICATION ................................................................................................................ 4
5. RISK ANALYSIS ............................................................................................................................................ 5
6. IDENTIFICATION OF PLACES AND RISK ACTIVITIES. ............................................................................. 5
7. RISK ASSESSMENT...................................................................................................................................... 6
8. REDUCING RISK ........................................................................................................................................... 7
9. PREVENTIVE MEASURES ............................................................................................................................ 7
10. PARALLEL ACTIVITIES. ............................................................................................................................... 7
11. EVENT VENUE............................................................................................................................................... 7
12. ACCREDITATION PROCESSES ................................................................................................................... 7
13. PARALLEL ACTIVITIES ................................................................................................................................ 8
14. STAFF / VOLUNTEERS / COMMISSIONERS ............................................................................................... 8
15. Spectators ..................................................................................................................................................... 8
16. MEDIA ............................................................................................................................................................ 8
17. SPORTS SERVICES ...................................................................................................................................... 9
18. TECHNICAL MEETINGS ............................................................................................................................... 9
19. DELIVERY OF COMPETITION MATERIAL .................................................................................................. 9
20. Wardrobe ..................................................................................................................................................... 10
21. BIKERS SERVICE........................................................................................................................................ 11
22. Competitions ............................................................................................................................................... 11
23. COMPETITION FORMATS .......................................................................................................................... 12
24. OUTPUT GRILL ........................................................................................................................................... 12
25. ORGANIZATION VEHICLES: ...................................................................................................................... 12
26. Outputs ........................................................................................................................................................ 13
27. Provisioning ................................................................................................................................................ 13
28. ARRIVALS AND RECOVERY AREA .......................................................................................................... 14
29. AWARDS PROTOCOL ................................................................................................................................ 15
1. DISCLAIMER................................................................................................................................................ 18
2. INDIVIDUAL RESPONSIBILITY, WHO RECOMMENDATIONS. ................................................................ 19
ANNEX 1 – Clausula covid-19 of registration and participation in activities and competitions as
federated.
ANNEX 2 – Risk assessment according to WHO analysis at sporting events (COVID-19)..
21. INTRODUCTION
Faced with the situation generated by the Coronavirus COVID-19, and in order to act as a brake on its
spread, we study prevention measures that prevent contagion and reduce risks to people, being
aware that COVID-19 is a biological agent that can cause serious disease, poses a danger to the
community, has high spread and there is no real treatment at present.
The purpose of this document is to propose specific prevention measures for the development of
Costa Blanca Bike Race, combat propagation, doing competitions in safe environments for both
professionals and athletes.
The recommendations are of reference and will be adapted to the provisions of the health authorities,
if any, as well as to establish the time limits recommended or obliged by them.
From Costa Blanca Bike Race we need the event to be equipped with security measures to prevent
the contagion and spread of the virus, in all areas of the competition
This document, which is written with the latest information that the various competent health and
safety authorities have indicated to us, this document may be adapted into new versions that regulate
the protocols to be followed by state and/or regional administrations.
2. DISCLAIMER
1. The COVID-19 health crisis needs to adapt preventive measures to comply with the
protocols set by health authorities. The establishment and implementation of these
measures requires commitments and actions by organizers and athletes. Reading and
accepting this document is a mandatory condition to take part in Costa Blanca Bike Race
competitions. The athlete declares and declares:
2. He is knowledgeable about costa Blanca Bike Race's published protocol and guide on its
website regarding the participation of voyages in environments where the COVID-19
health crisis exists.
3. It undertakes to comply with the requirements or recommendations set out in the protocol,
the instructions given by the organization in relation to preventive measures to prevent
contagion by COVID-19.
4. You agree not to attend or take part in the competition in case you notice symptoms
identifiable by COVID-19. This commitment is extensive in cases where symptoms were
suffered by third parties in relation to participating athletes, has or has had contact
directly or indirectly with one affected by symptoms.
5. That if you have been diagnosed with COVID-19, you agree not to attend, or take part in
the event, as long as healthcare strongly shows that it poses a risk to you and the rest of
the athletes.
6. That, has been tested for contagion by its means, in the circumstances that recommend
it, to check if it has been or has been infected by COVID-19.
7. Who is knowledgeable and accepts and assumes that, in the current state, there is a risk
of COVID-19 contagion with the consequences that may arise for his health, even could
lead to death.
8. That it accepts that Costa Blanca Bike Race will take the necessary measures indicated
in the protocols of the health authority for the development of the crossing. Accepts that
3Costa Blanca Bike Race can change measures over the course of the competition to
prevent potential contagion, keeping environments safe to prevent COVID19 contagion
9. That, if infected by COVID-19, the participant exempts the organization and by extension
Costa Blanca Bike Race from any liability in relation to any damages that may arise.
10. That the participant accepts that, adopted the prevention measures by the organizer,
during the course of the competition, to preserve the health of the persons, the essential
obligations of the organizer may not be considered non-compliance, so the payment of
amounts, compensations, registration returns or any that required for the costs incurred
by the participant may not be required.
11. That the participant accepts that if they show conduct or behavior that endangers health
safety for their health and other participants by contagion of COVID-19, they may be
excluded from the event by decision of the person acting as the competent authority.
12. That the participant accepts the sports measures set out in the rules of the competition,
without prejudice to other responsibilities that he must assume before the public and
private authorities of the event, if he showed improper conduct of civics that could be
caused by sanctions or warnings in the different public or private environments of the
event.
3. INDIVIDUAL RESPONSIBILITY, WHO
RECOMMENDATIONS.
Participants and staff with COVID-19 symptoms should stay home, away from work or school, or
crowds until symptoms are remitt.
In case of symptoms of respiratory illness, during or after the trip, athletes are advised to seek
medical attention and share travel history with health services.
Public health authorities should provide travelers with all the information necessary to reduce the
overall risk of acute respiratory infections through healthcare, healthcare professionals, etc.
Costa Blanca Bike Race recommends following basic recommendations from WHO and the Ministry
of Health at all times to reduce the risk of contagion.
• Avoid contact with people who have acute respiratory infections.
• Wash your hands frequently with alcohol-based soap and soap or disinfectant.
• Keep the safety distance of at least 2 meters, cover the cough.
• Avoid reaching out or hugging.
• Avoid steam rooms or sauna.
• Avoid touching your mouth, nose or eyes.
4. RESPONSIBLE IDENTIFICATION
Organizer:
- NAME/SOCIAL REASON: FESTRIJUMP SPORTS ASSOCIATION
4- ADDRESS:CL REAL CITY 16 BLOCK 3 UNDER C
- PHONE:650 72 55 20
- E-MAIL: info@deportevents.es
All facilities located in departures/arrivals/trophy delivery, race address, corridor call area are the
subject of this report.
COORDINATOR GENERAL COMPLIANCE PROTOCOL
- RACE DIRECTOR: JOSE ANTONIO ESPINOSA PEREZ
- ADDRESS:CL REAL CITY 16 BLOCK 3 UNDER C
- PHONE:650 725 520
- E-MAIL: joseantonio@espinosaperez.es
RESPONSIBLE FOR HEALTH SECURITY
- RESPONSIBLE: ANTONIO RUBIO LUCAS
- ADDRESS:CL JOAQUIN EGUARAS No. 20 APT-4058 GRANADA - CP 18080
- PHONE:633 627 205
- E-MAIL: info@doctoralitas.com
5. RISK ANALYSIS
The celebration of the event in the environments where the competitions are held will be of a LOW or
VERY LOW risk level.
In all cases, it will be MANDATORY to comply with the regulations of the specific local authority.
Follow WHO recommendations.
Execute the Event Preventive Measures Plan.
EVENTO
ANALISIS RIEGOS OMS OBLIGATORIO
EVENTO
PLAN PREVENTIVO CBBR OBLIGATORIO
6. IDENTIFICATION OF PLACES AND RISK ACTIVITIES.
5¡ Previous activities
¡ Presentation event.
¡ Press conferences.
¡ Venue of the event.
¡ Accreditations.
¡ Parallel activities.
¡ Paddock
¡ Directors' meeting
¡ Signature control
¡ Staff/volunteers/commissioners.
¡ Meeting places for staff and volunteers.
¡ Meeting places commissioners.
¡ Spectators.
¡ Media.
¡ Services to the biker.
¡ Technical meetings.
¡ Delivery of bibs
¡ Wardrobe
¡ Physical therapy services
¡ Bathrooms/showers/dressing rooms
¡ Competition
¡ Formats
¡ Outputs
¡ Departure grills
¡ Warm-up zone
¡ Arrivals
¡ Provisioning
¡ Protocol and award ceremony.
7. RISK ASSESSMENT
High Moderate Important Unacceptable
Average Acceptable Moderate Important
PROBABILITY OF
OCCURRENCE
Low Common Acceptable Moderate
EXTREMELY
TO BEHOLD Dangerous
DANGEROUS
6DEGREE OF CONSEQUENCES
8. REDUCING RISK
¡ Reduce exposed people.
¡ Take preventive measures.
¡ Have hygiene measures that prevent the expansion of the virus.
¡ Identify potential carriers (body temperature intake).
¡ Signal risk zones where waiting time is indispensable (goals, sanitary tent, timer, etc.)
9. PREVENTIVE MEASURES
¡ Preparation of BBDD with the identification of foreseeable risks (control file in Excel).
¡ Identification of risks and their solutions, to take preventive measures.
¡ Assignment of responsible that implements preventive measures.
10. PARALLEL ACTIVITIES.
¡ Presentation acts and/or press conferences should be carried out provided that security and
social distance measures are ensured.
11. EVENT VENUE
¡ It is necessary to ensure that all spaces can maintain the minimum recommended social
distance of 1.5 meters.
¡ In common areas, it is necessary to ensure that there are safety elements such as (paper
rolls, bins, sprayers with disinfectant and hydroalcoholic gel dispensers.
¡ As a general rule, as long as they are enclosed enclosures, keep the doors open.
12. ACCREDITATION PROCESSES
7¡ Minimize the number of accredited people, without putting the correct development of the
event at risk.
¡ All personnel must be accredited through an electronic process, recording their data to check
in case of any incident and being required by the health authorities.
13. PARALLEL ACTIVITIES
¡ All activities should be pre-evaluated and analyze whether their implementation is feasible.
¡ In case of exhibitors or expo areas, assess their presence and the locations of the stands.
14. STAFF / VOLUNTEERS / COMMISSIONERS
¡ All event staff must follow the criteria set by the authorities.
¡ Assembly personnel will follow the criteria set by the event staff.
¡ Work or tasks shall be carried out in compliance with labour prevention measures.
¡ Inform the most at-risk staff of the current consequences as part of the event, inviting them to
value the risks and recommending their greatest caution in the implementation of the security
measures.
¡ Report the risks of COVID-19 contagion to the different groups of the event (staff, athletes,
volunteers, etc.).
¡ Report the preventive measures to be taken.
¡ Report the use of EPI's.
15. SPECTATORS
¡ Report maintaining the safety distance of 1.5 meters.
¡ Design multiple event display points.
¡ Avoid crowds.
¡ In case of installation of bleachers, ensure social distance.
¡ Design viewer movements to be one-way.
16. MEDIA
• Accredited media based on available spaces.
• Media accreditation upon request.
8• Mandatory use of masks when interviews are taking place or in accredited areas.
• In the finish area, brands that delimit the spaces for photographers and videos.
• Microphones must be protected.
• MEDIA LOCATIONS
17. SPORTS SERVICES
¡ Digital technical meetings.
¡ Delivery of competition material with social distance and unique direction.
¡ Wardrobe with social distance and unique direction.
¡ Physiotherapy service.
¡ Bathrooms / showers / changing rooms.
18. TECHNICAL MEETINGS
¡ No face-to-face technical meetings will be held.
¡ In the previous days a digital technical meeting will be broadcast or in a video of it.
¡ Technical meetings will be published in the web spaces of the event.
¡ Inform athletes of the measures to be taken, such as temperature control, diagnostic tests
and the communication of personal data to health authorities.
¡ Inform athletes over 60 years of age of the likelihood of serious health consequences.
19. DELIVERY OF COMPETITION MATERIAL
9¡ Hygienic and safety measures shall be met in the preparation of the material to be delivered.
¡ The material will be prepared and unper handled at least 72 hours prior to delivery, these
periods quarantine period of the material.
¡ In any case, the safety distance in the bib delivery queues will be maintained.
¡ The delivered chips should be disinfected according to the instructions of the service provider,
it is recommended not to use Velcros.
¡ Volunteers and staff in this area should wear masks and gloves.
¡ Transparent protective screens will be used.
¡ It is mandatory to use masks by the athlete during the process of delivery of the material.
MATERIAL DELIVERY TAB
table
20. WARDROBE
Input exit
¡ Athletes must wear masks.
¡ Volunteers must wear masks and gloves. Gloves should be disinfected or changed
periodically.
¡ The organization is advised to hand over a bag to the athlete to prevent disinfection of the
material.
¡ Athletes must anticipate the delivery of cloakroom.
¡ For collection the athlete must present the bib or bracelet that identifies him.
¡ Staff must disinfect backpack handles when collecting and returning by spray.
¡ So many zones will be enabled based on participation or departures.
CLOAKROOM TAB
PERCH SYSTEM PERCH SYSTEM
IMPAR TABLE PARES TABLE 10Input exit
21. BIKERS SERVICE
¡ PHYSIOTHERAPY SERVICE: WILL BE PROVIDED WITH PRIOR RESERVATION AND
UNDER CONTRACT.
¡ BATHROOMS: THERE WILL BE A REINFORCEMENT OF THE NUMBER OF TOILETS
WITH CONTINUOUS CLEANING.
¡ SHOWERS AND LOCKER ROOMS: WILL NOT BE ENABLED IN ANY CASE.
¡ PCR TEST (COVID-19 DETSECTION) TO ENROLLEES.
22. COMPETITIONS
¡ General
¡ FORMAT COMPETITIONS
¡ OUTPUT GRILL
¡ OUTPUT GRILL
¡ ORGANIZATION VEHICLES
¡ exit
¡ Arrival
¡ Provisioning
11¡ PROTOCOL AND AWARD DELIVERY
General
¡ Volunteers and curators must wear masks.
¡ Digital tools will be used for sanctions and warning annotations. Paper will be avoided.
¡ Material control shall be established by stripes of bibs or categories.
¡ The whole process will be visual and the material will not be touched.
¡ The social security distance will be respected.
¡ It is mandatory for athletes to wear the mask throughout the process.
¡ In case of removal of unauthorized material, it will be the athlete who removes it by his
means.
23. COMPETITION FORMATS
TYPE OF COMPETITION Recommendations
CBBR FULL FOLLOW THE INSTRUCTIONS OF
TECHNICAL DELEGATES AND
COMMISSIONERS.
CBBR HALF FOLLOW THE INSTRUCTIONS OF
TECHNICAL DELEGATES AND
COMMISSIONERS.
24. OUTPUT GRILL
All athletes will access the exit grill with mask, 10 seconds before departure the runner can remove
the mask and store in his jersey.
25. ORGANIZATION VEHICLES:
In organizational vehicles will be those people who stipulate the organization, arbitrators, doctor, etc.
Inside vehicles everyone must carry the masks and hygienizers hands with hydroalcoholic solution
before entering the car.
1226. OUTPUTS
¡ If the athlete number is greater than 75 separate departures will be made between 3 and 5
minutes.
¡ It is recommended to organize departure by categories or age groups, separated between 3
and 5 minutes.
¡ It is recommended to use the mask until the time of departure.
¡ Mask deposit zones will be enabled in the departure area.
SETTINGS TAB OUTPUTS
15 meters
10 CYCLISTS PER DEPARTURE LINE.
27. PROVISIONING
¡ Volunteers must wear masks and gloves. Volunteers who deliver food will be different from
those who collect waste.
13¡ The supply area will be expanded to allow social distance safely.
¡ It will be the athletes who will take the water arranged on the tables, bottles of water with the
plug removed.
¡ Volunteers will only be responsible for replenishing the tables without coming into contact with
the athletes.
WASTE AREA WASTE AREA
table table
Home exit
28. ARRIVALS AND RECOVERY AREA
¡ The finish area and the media area must be expanded by at least 50 meters after the finish
line and 100 meters before the finish line.
¡ There must be direct access to the health media.
¡ Athletes leave the finish area, collect their supplies and head to an open area.
¡ Only the necessary personnel must remain in this area.
Goal
Post-Meta
14
WASTE AREA29. AWARDS PROTOCOL
¡ The medal delivery area must be completely closed.
¡ It must be equipped with neat chairs with social safety distance for the winners to wait for their
delivery.
¡ Chairs will be disinfected after each use.
¡ Circulation will be one-way, entered on one side and exiting, on the contrary.
¡ In this area can only be the authorities, staff and winners who will get on the podium.
¡ Only accredited media will be able to access the area for them.
¡ INDIVIDUAL PROTOCOL:
¡ A staff prepares trophies and medals on a tray. You must wear gloves and mask.
¡ The authority takes the tray and offers it to the award-winning athlete who will take
the trophy or medal.
¡ A single authority for pruning. You must wear a mask and except in the case of
photography, which you can remove momentarily.
¡ Athletes will only remove the mask for photography.
¡ There will be no delivery of flowers, no joint podium, no champagne, etc.
2 1 3
1516
ANNEX 1
CLOULA COVID-19 REGISTRATION AND PARTICIPATION IN ACTIVITIES AND
COMPETITIONS AS FEDERATED
17INFORMED CONSENT OF APPLICATION IN ACTIVITIES AND
COMPETITIONSINCLUDED IN THE CALENDAR OF THE FCCV
1. DISCLAIMER
1. The COVID-19 health crisis needs to adapt preventive measures to comply with the
protocols set by health authorities. The establishment and implementation of these
measures requires commitments and actions by organizers and athletes. Reading and
accepting this document is a mandatory condition to take part in Costa Blanca Bike Race
competitions. The athlete declares and declares:
2. He is knowledgeable about costa Blanca Bike Race's published protocol and guide on its
website regarding the participation of voyages in environments where the COVID-19
health crisis exists.
3. It undertakes to comply with the requirements or recommendations set out in the protocol,
the instructions given by the organization in relation to preventive measures to prevent
contagion by COVID-19.
4. You agree not to attend or take part in the competition in case you notice symptoms
identifiable by COVID-19. This commitment is extensive in cases where symptoms were
suffered by third parties in relation to participating athletes, has or has had contact
directly or indirectly with one affected by symptoms.
5. That if you have been diagnosed with COVID-19, you agree not to attend, or take part in
the event, as long as healthcare strongly shows that it poses a risk to you and the rest of
the athletes.
6. That, has been tested for contagion by its means, in the circumstances that recommend
it, to check if it has been or has been infected by COVID-19.
7. Who is knowledgeable and accepts and assumes that, in the current state, there is a risk
of COVID-19 contagion with the consequences that may arise for his health, even could
lead to death.
8. That it accepts that Costa Blanca Bike Race will take the necessary measures indicated
in the protocols of the health authority for the development of the crossing. Accepts that
Costa Blanca Bike Race can change measures over the course of the competition to
prevent potential contagion, keeping environments safe to prevent COVID19 contagion
9. That, if infected by COVID-19, the participant exempts the organization and by extension
Costa Blanca Bike Race from any liability in relation to any damages that may arise.
10. That the participant accepts that, adopted the prevention measures by the organizer,
during the course of the competition, to preserve the health of the persons, the essential
obligations of the organizer may not be considered non-compliance, so the payment of
amounts, compensations, registration returns or any that required for the costs incurred
by the participant may not be required.
11. That the participant accepts that if they show conduct or behavior that endangers health
safety for their health and other participants by contagion of COVID-19, they may be
excluded from the event by decision of the person acting as the competent authority.
12. That the participant accepts the sports measures set out in the rules of the competition,
without prejudice to other responsibilities that he must assume before the public and
private authorities of the event, if he showed improper conduct of civics that could be
18caused by sanctions or warnings in the different public or private environments of the
event.
2. INDIVIDUAL RESPONSIBILITY, WHO
RECOMMENDATIONS.
Participants and staff with COVID-19 symptoms should stay home, away from work or school, or
crowds until symptoms are remitt.
In case of symptoms of respiratory illness, during or after the trip, athletes are advised to seek
medical attention and share travel history with health services.
Public health authorities should provide travelers with all the information necessary to reduce the
overall risk of acute respiratory infections through healthcare, healthcare professionals, etc.
Costa Blanca Bike Race recommends following basic recommendations from WHO and the Ministry
of Health at all times to reduce the risk of contagion.
• Avoid contact with people who have acute respiratory infections.
• Wash your hands frequently with alcohol-based soap and soap or disinfectant.
• Keep the safety distance of at least 2 meters, cover the cough.
• Avoid reaching out or hugging.
• Avoid steam rooms or sauna.
• Avoid touching your mouth, nose or eyes.
Alicante, as of January 27, 2021
First and Last Name:
Id:
Signature:
19ANNEX 2
RISK ASSESSMENT ACCORDING TO WHO ANALYSIS IN SPORTS EVENTS
(COVID-19)
END RESULT: VERY LOW RISK
20Risk assessment before COVID-19 at mass events: key considerations
The following control table will allow organizers to review the main considerations to consider when holding an event, and thus share the results of their risk
assessment with COVID-19 in relation to the event. This control table will help organizers understand and manage any additional aspects of COVID-19. During event
planning, it should be reviewed periodically. It will be updated and contrasted with the updated guidelines and current status reports available on the WHO website
immediately before giving way to the operational phase. This is especially important when considering the rapid spread of the coronavirus outbreak. The risk
assessment before COVID-19 will be coordinated and integrated with the coVID-19 risk assessment carried out by the host country and should include relevant
information from the local public health authority, in addition to the aspects consulted in the updated WHO technical guides to ensure that the updated assessment on
the epidemiological situation is available.
Risk AssessmentPlee you answer the following questions with a "YES" or "No":
Additional risk of COVID-19 in mass event: Yes (1)/No (0) Score
Will the event be held in a host country with active
and documented transmission at the local level
(propagation in population)?
0 0
Will the event include participants from countries
with active and documented transmission at the
local level (propagation in the population)? 0 0
Will the event include a significant number of
participants at high risk for serious illness (e.g.
people over the age of 65, people with underlying
health problems)? 0 0
Will the event be held mainly indoors? and/or will
people keep in touch with each other for a long
period of time? 0 0
Does the event include sports that can potentially 0 0
lead to a high degree of COVID-19 transmission?
Total Risk Score for COVID-19 0
© World Health Organization 2020. Some rights reserved. This work is available under the CC BY-NC-SA 3.0 IGO licence.
WHO Reference: WHO/2019-nCoV/POE mass_gathering_tool/2020.1
21COVID Mitigation Steps
Matter Main consideration Score Weighting Total score Guest reviews
Yes/Finished
(2)
Maybe/Course
(1) No/No
seconsidera
(0)
Crowd event Have relevant organizers and technical staff been informed (https://www.who.int/publications-
organizers of available guidelines for the COVID-19 outbreak detail/key-planning- recommendations-
broadly (resources from the official websites available from the for-mass-gatherings-in-the-context-of-
understand following entities: WHO, CDC, ECDC, UN, public health 2 1 2 the- current-covid-19-outbreak)
the current
authorities at the local level)? Have the relevant organizers
situation in
front of
and technical staff committed to following the available
COVID-19 guidelines?
aware of the latest
Are the organizers
local and global situation 2 1 2
reports
issued by WHO or local public health authorities?
Do organizers and technical staff know the risks to COVID-
the
19 and transmission pathways,
measures that event
attendees can take to limit 2 1 2
propagation, recognized best practices
(including respiratory hygiene ("respiratory label") and
hand washing, etc. ), and travel restrictions adopted
by countries that may affect the mass event?
Health Has a COVID-19 Medical Response Contingency Plan
preparedness been developed for this multi-dynamic event? 2 3 6
and response
plan in case Does the Medical Response Contingency Plan developed for
of emergency the mass event include information regarding the channels
during the of communication between attendees and actors in
event
the health system (e.g. hotlines and 2 3 6
helplines, organizers' medical teams, first aid stations of the
event, the local health system)?
Does the Organizing Committee or other organizational
structure within the framework of the mass event have a
COVID-19 Outbreak Emergency Response
Coordinator/Expert Team with well-defined functions
the health
and responsibilities that coordinate
2 2 4
response and
responsiveness to a
potential outbreak?
Has the host organizer or country requested support from
WHO and/or local health authorities?? 2 3 6
Have the organizers of the mass event purchased the
following supplies to help reduce the risk of transmission?
EPI (masks, gloves, gowns, etc.) for on-site health workers 2 3 6
Hand sanitizer and alcoholic washes/antibacterial gels (with
at least 60% alcohol), tissues, soap dispensers in toilets
(frequently changed) and closed bins for the safe disposal of
hygienic material (e.g. tissues, wipes, sanitary products) in 2 3 6
changing rooms and toilets
Hand sanitizers and other hygiene products at all access
points and throughout the headquarters 2 3 6
If a sick person is thought to be infected during the event:
Is there an acting protocol for athletes and spectators to
clearly
in an
identify with whom/how to contact
2 3 6
emergency if someone
feels indisposed?
Is there a protocol regarding the partners of the host
should
country with whom organizers
contact them to report 2 3 6
suspicious cases and
request epidemiological studies?
22Are first-aid services and equipment or other medical
services available to care for patients 2 2 4
with respiratory problems?
Are insulation rooms or isolation modules available on
2 2 4
site? ?
Have medical facilities been set up to care in the host
country for patients with COVID-19? 2 2 4
Are transportation services available with competent
professionals (medical and outpatient
2 2 4
evacuation services) for the transfer of critical patients with
acute respiratory infections to a hospital or even outside the
host country, if necessary?
Matter Main consideration Score Weighting Total score Guest reviews
Yes/Finished
(2)
Maybe/Course
(1) No/No
seconsidera
(0)
to ensure
Has a cleaning plan been drafted
that the venue is clean and 2 3 6
in good hygienic condition – is it strongly recommended to
clean all surfaces and all equipment with disinfectants
(before, during and after the event in addition to between the
different rounds of competition)?
temperature
Have screening tests, including
measurement, beenestablished for
access attendants, headquarters, passing areas and 2 3 6 Front temperature socket
medical facilities on site (first aid stations)?
(Please specify the screening measures included in the
"Comments" section)
Is the host country conducting COVID-19 laboratory
diagnostic tests? (If yes, please specify in the "Comments"
2 3 6
section specify the type of diagnosis against coVID-19 used
by your country)
Does the host country have a public health preparedness
and response plan to manage severe 2 2 4
respiratory diseases including COVID-19?
Has the host country committed to assisting COVID-19
cases that are related to the mass event? 2 3 6
If the event lasts 14 days or more, does the Health
Response Plan for the Event include the resources and
protocols needed to manage all necessary public health
0 3 0
interventions and to support national public health authorities
if participants become infected and sick during the event? (If
the duration is less than 14 days, please enter "0")
If the event lasts less than 14 days, does the Medical
Response Plan for this mass event include protocols for
organizers to report any potential exposure to COVID- 19 if
2 3 6
the organizers identify any suspicious cases or are any
cases confirmed during the event? (If it lasts 14 days or
more, please enter "0")
Collaboration Are there partnership and coordination agreements between
with partners the health and security sectors (which is considered 2 2 4
and essential)?
stakeholders Are there clear, transparent and consensual processes for
informing external multisectoral stakeholders (including
1 2 2
surveillance authorities, WHO, CDC, ECDC, etc.) and
moving risk-related communications to the media here)?
Coordination, Is there an authority/body responsible for decision-making
control and and a consensual procedure for modifying, restricting,
command
mechanisms postponing or cancelling the mass event in
2 3 6
connection with a COVID-19 outbreak?
Are there mechanisms in place to launch a strategic health
operations centre if coVID-19 cases 0 2 0
23are cleared in relation to the
mass event?
Have the organizers and technical staff of the event attended
a training course and conducted internships on 1 2 2
emergency mitigation procedures and
measures (including those listed in this control table)?
Risk Is there a risk communication strategy to COVID-19?
communication 2 3 6
been elected as
Has oneperson(s
communications officer to
manage all external
communications with 2 2 4 MR ANTONIO RUBIO LUCAS
national and international
government officials, the general public and
the media? (If yes, please indicate the name of the
designated person in the "Comments" section)
and
Has a system of national
international media and
social media control been 1 2 2
put in place to identify and
tackle potential fake or "bulos"
news as soon as possible? (Please indicate the protocols in
place to address them in the "Comments" section)
Matter Main consideration Score Weighting Total score Guest reviews
Yes/Finished
(2)
Maybe/Course
(1) No/No
seconsidera
(0)
Has a coordination mechanism been established with major
official media channels and the most relevant social
networks such as Twitter,
Facebook and Instagram to
coordinate the transmission
0 2 0
of messages with platforms,
also receiving their support,
to make messages from
organizers more effective (including messages to deny false
news/rumors and proactive messages about the mass event,
including notifications of changes)?
Public health Have the following aspects been shared with all technical staff
awareness before collaborating in the event, athletes, the public and staff of all
COVID- 19, before
and during the
event
relevant stakeholders: public health advice on the 2 3 6
clinical characteristics of COVID-19, prevention measures
especially with regard to 'respiratory label', hand hygiene
habits and physical estating?
Have all athletes, the public and other self-interested persons been
informed about risk populations so that they can make a well-
2 3 6
informed decision as to whether
24or not they should attend the event taking
into account the personal risks they face?
Does the public advisory system include information on the
meaning of the following 2 2 4
measures: quarantine, social isolation and self-control?
Have rapid response mechanisms been established in the face of a public
health emergency during the multi-dynamic event - (i.e. suspected and
confirmed cases of COVID-19?
Do these response mechanisms include funding mitigation
0 3 0
measures?
Responsiveness Do these response mechanisms include equipment stocks
2 3 6
(e.g. PPE, etc.)
Do these response mechanisms include the training of extra
2 2 4
staff?
Do these response mechanisms take volunteers into account? 2 2 4
Will athletes/competitors be subjected to daily health checks??
1 2 2
Will athletes be separated from other groups such as the
officers' collective, support staff and spectators to limit the 2 2 4
transmission of the disease?
Have measures been in place to limit the equipment that can be
shared: water bottles, towels, etc.? 2 3 6
Will athletes be provided with closed containers to safely store or
remove all hygienic material (e.g. single-use wipes, towels, etc.)? 1 3 3
Will the sporting event have a stand (with seats) to accommodate all
Specific mitigation 0 3 0
spectators?
measures
Will the stand with seats available allow the minimum physical
distance of 1 meter to bestored among spectators? 0 2 0
Have all athletes undergone a health check before embarking
on the journey in order to
ensure that all relevant 0 2 0
information on underlying
comorities, medication, allergies, etc.is available?
Sum of mitigation measures 179
Total Mitigation Measures Score (%) 81
The decision matrix references the risk score and mitigation score to determine the color related to the risk value. This color identifies the level of risk and spread of COVID-19 in relation
to mass events. Descriptions of each level of risk are detailed at the end of the document.
Total Risk Score for COVID-19 0
Total Mitigation Score for COVID-19 Mitigation
Sheet 81
Risk Matrix vs. Risk Matrix Mitigation
Very prepared to Something Prepared to Little prepared to mitigate Very uns prepared to
mitigate the effects of Mitigate the Effects of the effects of COVID- mitigate the effects of
COVID-19(76-100) COVID-19(51-75) 19(26-50) COVID-19(0-25)
Total Risk Score
0 (Non-existent risk) Very low Very low Very low
Very low
251 (Very low risk) Very low Very low Under Under
2 (Low Risk) Under Under Under Moderate
3 (Moderate/Low Risk) Under Moderate Moderate Moderate
3 (Moderate/High Risk) Moderate Moderate High Very high
4 (High Risk) High High Very high Very high
5 (Very high risk) Very high Very high Very high Very high
MAIN CONSIDERATION
Very low
The overall risk of transmission and subsequent spread of COVID-19 are
considered very low.
Under
Overall risk is low ;however, it is recommended to check whether mitigation
measures can be strengthened.
Moderate
measures
Overall risk is moderate;significant efforts to improve mitigation
are recommended or the risk of transmission
should be reduced.
High There is a high overall risk of transmission and further spread of COVID-19 in relation
to mass events. Significant efforts are recommended to improve mitigation measures
and reduce the risk of transmission (decreased risk assessment score).
Very high
The overall risk of transmission and subsequent spread of COVID-19 are
considered very high..
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