Elting Memorial Library - The Elting Memorial Library
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Elting Memorial Library
Director Report
Board of Trustees Meeting
March 24, 2022 @ 7 PM
Meetings
• Ulster County Library Association (UCLA)
• Recite Me for website paid by county money (JEDI)
• Director Association (DA)
• Resource Sharing Committee
• Turning Outward - Community Conversations Training
• LoL - The Library of Local (LoL), a collaboration between Partners for Climate
Action Hudson Valley and the Mid-Hudson Library System (MHLS), which
builds community resilience and local self-sufficiency through books, tools,
resources, and programming. Learn more
• Staff
• Marketing & Programming
• Renovation Planning
• Board & Board Committees: Finance, Facility, Policy, JEDI, Renovation &
Capital Campaign
Staff Reports
• Community Annual Report - 2021
• HHHC
• Work is ongoing for the NEH grant. Our material is scheduled to go out to
Philadelphia in April and return in August.
• Carol is preparing a program with HHS to talk about the stolen paintings
recently returned to HHS by the FBI.
• Margaret is beginning preparations for a new exhibit talking about the
forms of transit from Ridge to River from the early days of New Paltz to
now.
• Planning joint event with Historic Huguenot Street, FBI and NYPD on the
return of the Ammi Phillips paintings for June 26 in the Steinberg Room
and possibly the garden. Margaret is working on the family tree that will tie
in our old stone house to the event.
• Working with Marianne Murray (Rowley) on the 200th birthday celebration
of her house.
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• NEH grant: getting collections ready to go to Philadelphia in April. Donna
Dixon, the grant manager, has been photographing each document as it is
being readied for transport. We are looking for a 4 month period of most of
them being worked on.
• Our volunteers: Anne and Shayna will be transcribing as many documents
as they can before they leave. Joan is busy updating our house books,
Patrick is indexing the guestbooks for the old Cliff House Hotel at
Minnewaska. Dede and Linda are busy compiling and indexing our
Obituary book #26, Marilou is compiling a book on the history of the
Goodwill church building on North Chestnut St. and all the events that have
been held there since it opened in 1863. (This will be a future event and
LLI class.) and big shout out for Dave DeMers, who is one by one taking
our chairs home with him to reglue all the spindles and legs to make them
safe to sit on. It is so hot in the room that the chairs are drying up.
• Gifts: A book written by Michalangelo Sabatino about Winston Elting
(Nephew of our Philip Elting). Winston was a Chicago-based architect,
who also designed buildings at Vassar, etc. Photographs of New Paltz
taken in 1922, one of which will be appearing in this week's Hudson Valley
One newspaper.
• Circulation
• Added a New DVD section with "NEW" labels to make our collection easier
to navigate. DVD re-labeling is approx. 90% done, and BLU rays are next
• Replaced and updated endcap signs in fiction and non-fiction to make our
collection easier to navigate.
• Set up a VPN with Mid Hudson for remote access when necessary.
• Trained Isaac and James on SEAL resources and am waiting for Sierra ILL
credentials for them both. This allows us to extend our reach across the
country when patrons are looking for a hard to find book, and having more
staff trained is always a good thing :)
• Sorted and created a new Lost and Found bin, with regular sorting and
thinning going forward.
• Added 4 tablets to circulation with resources available for patrons new to
this technology.
• Welcomed 3 new volunteers recently that have been very helpful with
shelving and shelf-reading
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• Adult Services
• Rena Tobey's art lecture for women's history month
• 3/30 we have your paint & sip
• 3/31 is the lecture on the movie Alice's Ordinary People, also a women's
history month selection
• In April we have a poetry workshop with Danielle Gasparro
• In May we will have a display for Asian-American and Pacific Islander
Heritage Month
• Also in May is the Linda Freeman poetry reading
• Teen Services
• Sat. March 26: Marshmallow Roast
• Sunday, April 3- Dungeons and Dragons
• Saturday, April 9- Video game night
• Children’s Library (Miss Kim)
• I ordered and partially processed many, many new books for the collection,
from picture books to nonfiction. There are many more on the way.
• I have started using a label with the word "new" to make it easier for patrons
to identify the new books.
• Women's History Month: I have created two displays and a bulletin board to
highlight women in history. I also created a sheet for kids to tell me which
woman inspires them. After they complete it I hang it on the bulletin board.
• I created a "potty training" resource area with handouts in English and
Spanish, and for neuro-atypical children.
• I am working on a potty training kit for circulation. The kit will be stored in a
clear plastic backpack and include potty training books for kids, as well as
informational books for parents, a DVD, and visual schedule cards
that patrons may keep. I hope to start circulating it in April.
• There is currently a shamrock scavenger hunt in which over 70 children and
parents have participated (yes, I have been keeping count).
• I attended the first meeting for Mid-Hudson's Early Literacy Cohort.
• I pre-ordered items from the Collaborative Library Summer Program shop
and began scheduling summer programming.
• I corresponded with Jim Monteverde regarding a donation of $3000
(originally $1000, but he was impressed by the changes we have made in
the room and increased the amount to $3000).
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• I prepared and distributed one take-home craft, two early literacy/sensory
kits and one STEAM kit.
• I facilitated four storyt imes for babies through age 8.
• I will be holding an online book discussion next week.
• I met with a potential dog and her handler for a "Reading to Dogs"
program, which I plan to offer this spring and summer.
• I finished relabeling and repairing the Children's DVD collection.
• Library Development (Bebhinn)
• Applied and awarded Jumpstart Funding for a one-off concert (NOT Music in
the Garden) & now planning stages (contract, PR, etc): KJ Denhert Rocks the
Elting Library, May 14 (May 21) rain date.
• Liaising w/Albert Cook (Black History, AP History, NPHS, Vassar College
program) on adapting his class's content for Steinberg Room exhibition
Spring 2022. Exact date TBD w/James. Hoping to do an opening reception.
• Identified good variety of content on Legacy Program development. *Could
the Board compile a list of likely candidates; either stated or believed to be
likely, for my ref.
• Applied for/accepted into Digital Navigators program (=$900 to Library if
fulfilled.) Attending continued training weekly to prepare for providing the
service for the term prescribed.
• Applied for two grants (3/14 deadlines met)
• Music in the Garden funding
• Second-Annual Juneteenth funding (now w/*new partners as well as
having secured enhanced contributions from existing partners.)
Calendar of Events
• So many wonderful programs happening! Online Calendar: https://
www.eltinglibrary.org/calendar-1
Financials:
• New system of approving of invoices, printing checks, signing and sending is working
nicely. Thank you for all that have taken the time to help out!
Facilities
• Computers still haven’t found a permanent home. Moved again bc the chairs were
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always in the walkway path as no one seems to push them in after use.
• Miss Kim is enjoying doing programming in the Children’s Library as there is now
plenty of space.
• Place carpet in the old building - walkways
• Getting an extra dumpster to clean out the mechanical room. If anyone wants to look
in the Pine Room (or anywhere else) and see if there is stuff to toss, let me now.
• Maintenance help wanted out in paper and on social media/website.
Collection Development/Highlights
• Will install a NEW ITEM shelf where the TV monitor is currently located. This shelf
will feature VERY new and/or popular items. My thought is to limit the steps and
keep people aware of our changing/growing collection.
• Library of Things has been moved to old book nook area. The LoT old area will
house board folders and passport materials.
Special Projects/Programs
• Donation for Children’s Library: A patron has offered Miss Kim $3,000 to put
towards continued updates in the Children’s Library. Timing is perfect as we have
just developed a wish list for the space. I would like to ask Kim to attend our next
meeting to share some of her ideas with the entire board.
• Geocache is hidden and people are finding it. Apparently, there is a whole
community that geocaches in NP. They have approached me about doing other
geocache related programming. Find our cache on geocaching.com!
• Digital Navigators of the Hudson Valley - The DNHV program prepares library
workers with new skills and resources to perform the duties of a Digital Navigator
including, connecting community members to resources and services to secure
affordable broadband, computers, and devices, and providing basic digital
literacy training and support in completing necessary paperwork and applications.
As part of the program, Digital Navigators will receive training in identifying local
resources and services, understanding learner needs, and collecting data.
(Bebhinn)
• The Library of Local (LoL), a collaboration between Partners for Climate Action
Hudson Valley and the Mid-Hudson Library System (MHLS), which builds
community resilience and local self-sufficiency through books, tools, resources,
and programming.
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• A collection of materials to support patrons and community leaders in
furthering their work and understanding of this year’s topics
• Access to a curated speakers bureau of local experts relevant to these
topics
• Event promotion through LoL communication channels
• Resources and support for hosting a seed library
• Support to develop partnerships with local community groups and
leaders working to address climate change at the local level through the
NYS Climate Smart Communities Program
• Access to the LoL listserv
• Support from MHLS and the LoL Project Team at monthly LoL library
calls to share and develop ideas to create more resilient communities.
• Additionally, all MHLS member libraries will be welcome to invite patrons
to and develop local programming around four Library of Local Climate
Solutions events, which will be broadcast live from LoL anchor libraries
throughout 2022.
Community Relations
• Field Trip: SUNY New Paltz class students (24) visited to learn about libraries as
learning spaces in 2022. Did a scavenger hunt, gave away prizes, invited them to
get library cards (a few did), offered us as a meeting or study space. [Shannon
McManimon, a professor in the Educational Studies & Leadership department at
SUNY New Paltz. New course called "Learning Beyond Classrooms" part of the
new undergrad Social Justice Education minor.]
• Rotary Club: Thursday, March 24 attended the Rotary Club luncheon to talk
about the library and things we can offer the club and greater community. (Thank
you, Irene!)
• Ukraine: Set up a donation box for Ukraine, partnered with the Ukrainian
American Youth Group of the Hudson Valley.
• Village of New Paltz: Offered to open our space for Village meetings, etc. They
will be coming on Friday to look at the space and discuss.
Technology Updates/Initiatives
• Fire Tablets: The four new tablets have been entered into the system and ready for
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loan.
• Hotspot: Something is wrong with a few of our hotspots. We were paying for an
unlimited plan, but it seems that some of the hotspots would run out of data. I am
currently looking into this issue and will report back my findings. We have taken the
questionable hotspots out of circulation as we investigate.
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