Data Citation at Griffith University

Data Citation at Griffith University
                                        Image source: SageCite – Citing
                                        network models of disease and
                                        associated data

                                        http://blogs.ukoln.ac.uk/sagecite/2011/05/16/data-
                                        citation-principles-harvard/

                                                           Natasha Simons
                                              eResearch Senior Specialist
                                       Scholarly Information and Research
                                                      Information Services
                                                  n.simons@griffith.edu.au
Data Citation at Griffith University

Opened 1975

                                                “Sir Samuel Griffith”
                                          Former QLD Premier and Chief Justice

                       43, 000 students

Data Citation at Griffith University

Secured a top 500 position on the Academic Ranking of World Universities (ARWU) for the
first time (2011).

…..and Lawrence Leung with the red sofa…..

   Data Citation at Griffith University

eResearch Services

   Computing Resource Framework Data Management Enabling Technologies for
   Research High Performance Computing Research Data Collection Services Survey
       Tools and Support visualisation Web   & Collaboration Development
        access grid AG3 algorithm analysis Arts Queensland audio braided channels
    Brisbane City Council Brisbane Memories CDP CEPS cgmOLAP cluster collaboration
 computer science content management system data mining data warehousing
   DEST drupal flex GIS georeference graphical information system grid computing
    Griffith Film School HPC cluster human body international justice LAMARC
   migration multimedia music music technology myQCA online community OPP online
 publishing photography policing population portal post-production QCA QCIF QPSF
         render farm resource allocation security survey web-based visualisation
                          visualisation infrastructure 3D website

Data Citation at Griffith University

Benefits of DOIs
     Persistent, unique and reliable identifier of electronic resources
     Efficient resolution system: Seamless transport of user from one interface to another
     Globally accepted: 1.2+ million DOIs minted
     Major publishers have embraced the idea
     Assignment of a DOI indicates a dataset will be well managed and accessible for long
      term use
     Brands published data as a first class research output in the publishing world (brings it
      into line with publishing practice for research outputs)
     Established easier access to research data on the web
     Supports data archiving for future verification and re-purposing of the data
     A distributed service model
     Can be applied to any form of intellectual property at any level of granularity
     Focus on interoperability
     Does not require specific software to access
     Approved for ISO standardisation

Data Citation at Griffith University

Some specific benefits of DOIs to Griffith
       Gaps in persistent identifiers for scholarly works in the
        metadata stores hub.
         » Research data collections and datasets
         » Some theses
         » “Grey literature” e.g. unpublished reports and
              conference papers
         » Policy reports and documents that don’t go to
              ERA/HERDC
         » Other digital objects e.g. a video lecture with a link to
              research projects
       Contribute to the semantic vision for data in the hub.
       Fill some of the need for shortening URLs.
       DOIs require persistent management of the digital object.
       DOIs are ‘smart’ identifiers.
       Encourage our researchers to view their data, and
        managed access to it, as an important activity; as a key
        part of the lifecycle of scholarly research.
Data Citation at Griffith University

Benefits of ANDS Cite My Data service
         Griffith is participating in the ANDS Cite My Data pilot.

             Partnership with DataCite
             Machine-to-machine workflow
             Simple workflow
             Kernel metadata easily achieved
             Applicable to RDA collection records and datasets
             Trial in safe test environment
             High level documentation for the M-2-M provided by ANDS
             High level information on data citation on the ANDS website
             Good communication with ANDS staff
             And it’s free!

         Participation has raised a number of questions for Griffith which may be applicable to
         other institutions….

Data Citation at Griffith University

Governance issues
1. What material should have a DOI?
     » Would we want DOIs for all collection records we send to RDA?
     » What about DOIs for each digital object within a collection (i.e. item level records)?
     » What about DOIs for digital objects that are not in RDA but are in our repository
        (e.g. theses, reports)?
     » Is there a way of finding of how many DOIs we have (at some point when we have
        some) and getting a list of these?
     » How many DOIs can we mint? How many should we mint?
     » What about digital objects we hold that already have a publisher-issued DOI?
        Should we mint one as well because it will point to our landing page and not the
        publisher’s landing page?
     » How have others approached these questions? CAL does not act as a DOI
        registration agency anymore…

Data Citation at Griffith University

Governance issues
2. Should we store the DOI?
     » The DOIs will display in our collection records in RDA, but should we also store the DOI
         in our systems?
     » If ‘yes’, where to store? In our repository or our metadata store (Research Hub)? Or
         both?
     » If ‘yes’ should we display as well as store?

3. Where should the DOI point?
      should the DOI point to a landing page or to an actual digital object?

4. What should our minting policy be?
A policy might be:
 Where storage of and access to the material will be long-term and managed by Griffith.
 Where the author or primary contributor of the material is a Griffith staff or student.
 Where the material does not already have a DOI.

5. What are the costs?
     » What is the cost of minting a DOI?
     » Is there an ongoing maintenance cost?
Data Citation at Griffith University

Governance issues
6. What are the workflows applicable to a DOI?
     » ANDS M-2-M service provides an easy, simple workflow for obtaining a DOI
     » But what are our internal workflows for obtaining and storing a DOI?
     » Can this process be completely automated?
     » Do we want this process to be fully automated? Or would human mediation be
        advisable?
     » If human, should we have something like a ‘request a DOI’ check box for new
        records of digital objects? Who reviews the requests? What do we decide to do for
        pre-existing digital objects?
     » What about an automatic check of whether a DOI already exists for the digital
        object or not before requesting that one be minted?
     » Does the internal workflow apply where the digital objects are other than our RDA
        records?

Data Citation at Griffith University

Where to from here?
     Complete participation in ANDS Cite My Data Pilot including minting production service
      DOIs for our collection records in RDA
     Evaluate success
     Engage in internal discussions to resolve governance issues
     Engage with ANDS; engage with other institutions

Data Citation at Griffith University