Celebration 21 - Convention Partnership and Public Exhibition Prospectus 21 - 28 October, 2021 Adelaide Convention Centre Australia - World Rose ...
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21 – 28 October, 2021 Adelaide Convention Centre Australia Celebration 21 Convention Partnership and Public Exhibition Prospectus
The National Rose Society of Australia Inc. Incorporation Number: A38964 ABN: 53 573 448 716 8 August, 2017 WORLD ROSE CONVENTION COMING TO ADELAIDE Federation of Rose You are invited to join us in the beautiful City of Adelaide for the World 2021. Societies (WFRS) 19th World Rose Convention from October 21 - 28, lia Inc. with the support This Convention will be hosted by the National Rose Society of Austra Adelaide City Council of its five State Rose Societies, the Government of South Australia, the acclaimed and and the Adelaide Convention Bureau. It will be held in the internationally recently upgraded Adelaide Convention Centre. ies representing around The WFRS was founded in 1968 and currently has 40 member countr approximately every 100,000 people worldwide. The WFRS holds World Rose Conventions of which 70% or more three years. These generally attract between 450 and 650 registrants are foreigners. culture as our Australia, and Adelaide in particular, is renowned for all aspects of rose ons. We have also held success ful international rose climate provides ideal growing conditi tional Rose Confer ence (1170 delegates); the events including the 1967 Melbourne Interna in 1988 (470 registrants) and the WFRS Regional 8th WFRS World Convention in Sydney pants). With nearly 3,500 membe rs, the National Convention in Adelaide in 2008 (350 partici societies of its kind Rose Society of Australia is one of the most respected and successful worldwide. ion. This will The Convention Committee is also staging a large-scale public exhibit ion and floral display with garden related incorporate an indoor rose and green life exhibit possibl y openin g Octobe r 22) at the Adelaide themes, held on October 23 and 24, 2021 (and to 10,000 patron s to this garden and floral Convention Centre. We hope to attract 5,000 spectacular. public exhibition will be In summary, the 2021 WFRS World Rose Convention and associated g the opport unity and an invitation to an internationally significant event. We are offerin participate by partnering with us and/or becom ing an exhibit or. with you to progress Our Professional Congress Organiser, All Occasions Group, will liaise g opport unities to your organisation. this invitation which we believe offers a range of excitin We look forward to your involvement. Kind Regards, Kelvin Trimper Chairman 2021 WFRS World Rose Convention Committee 2
WHY PARTNER AND EXHIBIT At the World Rose Convention, • Managers, owners and operators of small to Partners and Exhibitors will have large rose gardens • Book and newsletter editors and authors access to between 450 and 650 • Horticultural media attendees from countries which grow • Floral artists roses throughout the world. Forty of • Rose philatelic enthusiasts these countries are Members of the • Flower and garden photographers World Federation of Rose Societies • Garden tour operators (WFRS), the organisation responsible • Rose enthusiasts for the convention. In addition, a large-scale indoor public exhibition will be held in the Adelaide Convention Centre on Over 70% of attendees are likely to be foreigners. 23 and 24 October 2021 and will feature roses and They and their Australian colleagues represent other garden related displays. A national rose show professionals in the rose industry and amateur (Australian Rose Championships) and floral design rose enthusiasts. There are approximately 100,000 competition will be visually exciting. rose lovers who are members of Rose Societies, globally. There are millions more in the world’s Between 5,000 and 10,000 garden enthusiasts population that enjoy gardening as a past time, from around Australia are expected to attend this visiting gardens, watching gardening television major rose and garden spectacular. programs and reading about gardens. Garden related activities have become the world’s most Partners and Exhibitors will have access to both popular pastime. convention delegates and also those attending the public exhibition. Delegates at the Convention will attend from a wide range of backgrounds including: There will be numerous opportunities to showcase your products, services and technologies. • Rose breeding and rose production • Administrators of Rose Societies • Administrators of Municipal rose gardens • Administrators and judges of International rose trials 3
The World Rose Convention will be held at the award winning Adelaide Convention Centre. The Adelaide Convention Centre is conveniently located in the heart of the city centre and nestled within the CONVENTION beauty of the Riverbank Precinct, surrounded by parklands and the VENUE River Torrens. Close proximity to the medical hub, entertainment, cultural and sport precinct, Adelaide Convention Centre the Centre is a short walk to international and North Terrace boutique hotels and accommodation. Public ADELAIDE SA 5000 transport, the Adelaide Railway Station and a taxi rank are on our doorstep. The international airport is just seven kilometres from the Centre, making a quick and economic taxi ride. CONTACT US For all partnership and exhibition queries, or for any other convention matter, please contact the convention organisers. Sheila Woodhart Partnership and Exhibition Manager All Occasions Group 12 Stirling Street THEBARTON SA 5031 P: (08) 8125 2216 E: sheila.woodhart@aomevents.com 4
CONVENTION PARTNERSHIP PACKAGES PLATINUM PARTNER $20,000 INC GST As a Platinum partner you will receive the following Marketing and Promotion entitlements: • 2 pullup banners displayed throughout the Exhibition convention. Placement at the organiser’s discretion • 2 x shell scheme exhibition booths (3x3m2) in a • Logo displayed on the convention website prominent position. Should you have a custom with company profile and hyperlinked to your stand the equivalent floor space will be provided company website • Carpeted flooring • Logo within convention Pocket Program • Fascia sign • Logo on all convention promotional material • 4 x 150 watt spotlights including signage displayed at the venue • 2 x standard power feed through the convention • Logo within convention app Convention • Logo displayed on convention holding slides at • Optional trade table in convention foyer the convention • Logo in press release Registration and Social Functions • 1 x satchel insert, item to be approved by the • 2 x delegate registrations (includes all sessions, convention organisers morning and afternoon tea breaks, lunches, • Convention delegates list 10 days prior to access to exhibition and welcome reception) the convention and post convention. Delegate • 4 x convention dinner tickets data included will contain name, position, • 2 reserved table at the convention dinner in a organisation, state and country prominent position • Acknowledgement as a Platinum Partner during the convention Disclaimer: Opportunity above is to host 1 table. Closer to the convention date a list of registered dinner guests will be provided. As a Platinum Partner you will have the opportunity to invite registered dinner guests to join the table. The convention organiser will manage this process on behalf of the Platinum Partner. 5
CONVENTION PARTNERSHIP PACKAGES GOLD PARTNERS $15,000 INC GST As a Gold Partner of the convention you will receive Marketing and Promotion the following entitlements: • Logo displayed on the convention website Exhibition with company profile and hyperlinked to your company website • 1 x shell scheme exhibition booth (3x3m2) in a • Logo within convention app prominent position. Should you have a custom • Logo within convention Pocket Program stand the equivalent floor space will be provided • Logo on all convention promotional material • Carpeted flooring including signage displayed at the venue • Fascia sign through the convention • 2 x 150 watt spotlights • Logo displayed on convention holding slides at • 1 x standard power feed the convention • 1 x satchel insert, item to be approved by the Convention convention organisers • Optional trade table in convention foyer • Convention delegates list 10 days prior to the convention and post convention. Delegate Registration and Social Functions data included will contain name, position, • 1 x delegate registration (includes all sessions, organisation, state and country morning and afternoon tea breaks, lunches, • Acknowledgement as a Gold Partner during the access to exhibition and welcome reception) convention • 2 x convention dinner tickets • 1 reserved table at the convention dinner in a prominent position Disclaimer: Opportunity above is to host 1 table. Closer to the convention date a list of registered dinner guests will be provided. As a Platinum Partner you will have the opportunity to invite registered dinner guests to join the table. The convention organiser will manage this process on behalf of the Platinum Partner. 6
CONVENTION DINNER WELCOME RECEPTION PARTNER PARTNER $10,000 INC GST $8,000 INC GST The Convention Dinner Partner is an exclusive The Welcome Reception Partner is an exclusive opportunity. The Convention Dinner Partner will opportunity. The Welcome Reception Partner will receive the following entitlements: receive the following entitlements: Registration and Social Functions Registration and Social Functions • 1 x delegate registration (includes all sessions, • 1 x delegate registration (includes all sessions, morning and afternoon tea breaks, lunches, morning and afternoon tea breaks, lunches, access to exhibition and welcome reception) access to exhibition and welcome reception) • 4 x convention dinner tickets • 4 x additional welcome reception tickets • 1 reserved table at the convention dinner in a prominent position Marketing and Promotion Disclaimer: Opportunity above is to host 1 table. Closer to the • Opportunity to provide 4 pullup banners at the convention date a list of registered dinner guests will be provided. As convention welcome reception. Placement at the the Convention Dinner Partner you will have the opportunity to invite registered dinner guests to join the table. The convention organiser will discretion of the convention organisers manage this process on behalf of the Convention Dinner Partner. • Opportunity for company representative to welcome and address guests (speech to be no Marketing and Promotion longer than 5 minutes) • Logo displayed on the convention website and • Opportunity to provide 4 pullup banners at the hyperlinked to your company website convention dinner. Placement at the discretion • Logo within convention app of the convention organisers • Logo within convention Pocket Program • Opportunity for company representative to • Logo displayed on convention holding slides at welcome and address guests (speech to be no the convention longer than 5 minutes) • Acknowledgement as the Welcome Reception • Opportunity to provide a video to be played Partner during the convention during the dinner (video to be no longer than 2 minutes) • Logo printed on all menus • Opportunity for partner to provide 1 promotional item to be placed at each table setting. Item to be supplied by the Convention Dinner Partner • Logo displayed on the convention website and hyperlinked to your company website • Logo within convention app • Logo displayed on convention holding slides at the convention • Logo within convention Pocket Program • Logo displayed on the holding slide at the convention dinner • Acknowledgement as the Convention Dinner Partner during the convention 7
CONVENTION PARTNERSHIP PACKAGES SPEAKER PRESENTATION LOUNGE PARTNER PARTNER $8,000 INC GST PRICE ON APPLICATION The Lounge will be one of the focal points of As a Speaker Presentation Partner you will receive the Exhibition. On offer is a dedicated area that the following entitlements: includes furniture. The Lounge will be a great place for delegates to network, relax and provide a unique Registration and Social Functions space to do business. • 1 x delegate registration (includes all sessions, The Lounge Partner will receive the following morning and afternoon tea breaks, lunches, entitlements: access to exhibition and welcome reception) Exhibition Marketing and Promotion • Exclusive partnership and naming rights to the • Opportunity to provide 2 pullup banners to Business Lounge with the opportunity to brand be displayed during your partnered session. the area and place collateral Placement at the discretion of the convention organisers Marketing and Promotion • Opportunity to provide a promotional item • Logo within convention app to be distributed to delegates prior to the • 1 x satchel insert, item to be approved by the session. Item to be approved by the convention convention organisers organisers • Convention delegates list 10 days prior to • Acknowledgement as the Speaker Presentation the convention and post convention. Delegate Partner during the session data included will contain name, position, • Logo displayed on the convention website and organisation, state and country hyperlinked to your company website • Acknowledgement as the Convention App • Acknowledgement within the convention Partner during the convention program (displayed on the website and within the convention handbook) • Logo within convention app • Logo within convention Pocket Program • Logo displayed on the holding slide during your session 8
LANYARD PARTNER CONVENTION APP $5,000 INC GST PARTNER This is an exclusive opportunity. The lanyard $5,000 INC GST partner will have the opportunity to provide your The Convention app will be in the hands of all own branded lanyards to the convention. Lanyards delegates. The app will be available on all iPhones, will be worn by all participants of the convention android and mobile devices. The convention app including delegates, partners and exhibitors. As the provides delegates with access to the program, lanyard partner your organisations logo will also exhibitor listings and contacts and much more. appear on every name badge card. The Convention App Partner will receive the You will also receive: following entitlements: • Logo displayed on the convention website and hyperlinked to your company website Marketing and Promotion • Logo within convention app • Sole branding of the mobile event app • Five (5) Messages (push notifications) during the event to delegates who have downloaded the app BARISTA PARTNER (wording messages to be supplied by partner) $5,000 INC GST • Logo displayed on the convention website with company profile and hyperlinked to your The Barista Stand will be located within the company website exhibition hall. Your partnership of the cart will • Logo within convention app allow you to engage delegates by branding the area • 1 x satchel insert, item to be approved by the with your signage. The cost of this partnership convention organisers package includes coffee machine hire, barista • Convention delegates list 10 days prior to (during advertised breaks) and cups. You have the convention and post convention. Delegate the option to purchase branded coffee cups at an data included will contain name, position, additional cost. organisation, state and country. • Acknowledgement as the Convention App The Barista Partner will receive the following Partner during the convention entitlements: Marketing and Promotion • 2 pullup banners displayed at the Barista area. Placement at the organiser’s discretion. • Logo displayed on the convention website with company profile and hyperlinked to your company website • Logo within convention app • Logo within convention Pocket Program • 1 x satchel insert, item to be approved by the convention organisers • Convention delegates list 10 days prior to the convention and post convention. Delegate data included will contain name, position, organisation, state and country • Acknowledgement as the Barista Partner during the convention 9
CONVENTION PARTNERSHIP PACKAGES DELEGATE SATCHEL POCKET PROGRAM PARTNER PARTNER $5,000 INC GST $5,000 INC GST Each delegate attending the convention will receive This is a unique opportunity to reinforce (or a satchel printed with your company logo that introduce) your brand to all delegates during the will include the convention program and other convention. The Pocket Program is a valuable information. The satchel is a valued event souvenir, reference tool which is used by all participants which will be re-used by delegates long after the during and after the Convention. convention. Marketing and Promotion Marketing and Promotion • Sole branding of the Pocket Program • Sole branding of the delegate satchel • Logo displayed on the convention website • Logo displayed on the convention website with company profile and hyperlinked to your with company profile and hyperlinked to your company website company website • Logo within convention app • Logo within convention app • Company Ad on the back cover of the pocket • 1 x satchel insert, item to be approved by the program. Artwork supplied by Partner convention organisers • 1 x satchel insert, item to be approved by the • Convention delegates list 10 days prior to convention organisers the convention and post convention. Delegate • Convention delegates list 10 days prior to data included will contain name, position, the convention and post convention. Delegate organisation, state and country. data included will contain name, position, • Acknowledgement as the Convention App organisation, state and country. Partner during the convention • Acknowledgement as the Convention App Partner during the convention 10
SITE TOUR PARTNER SATCHEL INSERT $1,500 INC GST PARTNER PER BUS ROUTE $750 INC GST As a Site Tour Partner you will receive the following Satchel Insert Partners of the Convention will entitlements. receive the following. Registration and Social Functions • 1 x satchel insert, item to be approved by the convention organisers • 4 x registrations to the site tour Marketing and Promotion • Opportunity to provide 4 pullup banners. Placement at the organiser’s discretion. • Logo displayed on the coaches • Opportunity to provide a demonstration • Opportunity to distribute a promotional items to delegates during your tour • Opportunity for company representative to welcome and briefly address delegates during the tour • Logo displayed on the convention website and hyperlinked to your company website • Logo within convention app • Logo displayed on convention holding slides at the convention • Tour delegate list 10 days prior to the convention and post convention. Delegate data included will contain name, position, organisation, state and country. • Acknowledgement as a Tour Partner during the convention 11
PUBLIC EXHIBITION PACKAGES The Convention Committee is also staging a large-scale public exhibition. This will incorporate an indoor rose and green life exhibition and floral display with garden related themes, held on October 23 and 24, 2021 (and possibly opening October 22) at the Adelaide Convention Centre. We hope to attract 5,000 to 10,000 patrons to this garden and floral spectacular. 12 12
EXHIBITOR TRADE TABLE $4,400 INC GST $2,200 INC GST As an exhibitor of the Convention you will receive As a trade exhibitor of the Convention you will the following. receive the following. Exhibition Booth Trade Table • 1 x shell scheme exhibition booth (3x3m2) • 1 x Trestle table in a prominent position. Should you have a • 2 x Chair custom stand the equivalent floor space will be provided. Registration and Social Functions • Carpeted flooring • 1 x Exhibition registration (includes morning and afternoon tea breaks, lunches, access to Registration and Social Functions exhibition and welcome reception) • 1 x Exhibition registration (includes morning and afternoon tea breaks, lunches, access to Promotion and Marketing exhibition and welcome reception) • Listed on the convention website • Listed in convention app Promotion and Marketing • Listed in convention handbook • Listed on the convention website and hyperlinked to your company website ***Floor plan to be developed closer to the event • Listed in convention app • Listed in convention handbook • Convention delegates list 10 days prior to the convention and post convention. Delegate data included will contain name, position, organisation, state and country. 13
PARTNERSHIP AND EXHIBITION CONTRACT TERMS AND CONDITIONS These terms and conditions constitute a indemnify the Organisers in respect of any details for signage, arrangements for contract between you (‘the Exhibitor/Partner’) claim and demands in respect thereof. The static display, delivery of satchel inserts The National Rose Society of Australia (ABN: Exhibitor acknowledges that the Organisers or other arrangements will be sent to you 53 573 448 716) and All Occasions Group are not responsible for any loss or damage in a confirmation letter at a later date with Pty Ltd (ABN 44 109 863 514) (‘the Congress to the Exhibitor’s property and that all relevant due dates. Organiser’) in relation to the partnership and/ Exhibitor material and equipment is the • Logos will be requested in both .jpg and or use of exhibition space at the World Rose sole responsibility of the Exhibitor. The .eps format, high resolution 300dpi. If logos Convention at the Adelaide Convention Centre Organisers will not be liable for any indirect in other formats are received, the Organiser (ACC) in Adelaide, Australia from 21 to 28 or consequential damages arising out of a are not responsible for the quality of the October 2021 (‘the Congress’). By signing breach of this Exhibition/Partnership contract. logos displayed in any of the promotional the application form you are indicating your In the event that the Congress or Exhibition is material. acceptance of these terms and conditions. The cancelled or delayed through no fault of the • In the event that materials, information or expression ‘Exhibitor’ refers to an organisation Organisers, including but not limited to fire, artwork required by the Congress Organiser using space in the Congress Exhibition. flood, labor disputes, natural disasters, acts are not received by the designated due of God, civil disorders, riots, insurrections, date, their use for their intended purpose ACCEPTANCE AND ALLOCATION work stoppages, slowdowns or disputes, or cannot be guaranteed the Organisers are The Congress Organiser, reserves the right to other similar events then the Partner/Exhibitor not responsible for any losses sustained as accept or reject any application at its absolute shall not be entitled to any refund or any claim a result. and unfettered discretion with the return of for any loss of damage. any deposit paid in the event of a rejection. PARTNERSHIPS Partnership and exhibition packages, which EXHIBITOR MANUAL • Nothing contained in the agreement will be may be limited in number, will be generally An Exhibitor Manual outlining all technical deemed to constitute a partnership, joint allocated in the order of the receipt of aspects of exhibiting will be circulated no later venture or agency relationship between you application forms. Allocation of partnership than 3 months before the Congress. It will and The National Rose Society of Australia packages and booths regardless of the include the following and/or the Conference Organiser. You must preference indicated, and alteration of the • Technical details about the venue, final not do anything where you will, in any way, floor plan is at the discretion of the Congress exhibition details and information. be represented that you are a partner of Organiser, whose decision will be final. • Contractor details services available to The National Rose Society of Australia and/ APPLICATION AND PAYMENT exhibitors and order forms. or the Conference Organiser. To confirm your acceptance of a partnership EXHIBITOR DISPLAY RULES REGISTRATIONS or exhibition package please complete the • The Congress Organiser shall determine • Partners/Exhibitors are not permitted to Booking form at the back of this brochure the hours during which the Exhibition shall attend Congress Sessions or Networking and return to sheila.woodhart@aomevents. be conducted and the hours of access Functions unless the relevant tickets are com and specify the package required. A for Exhibitors, including any variations of offered as part of the particular Partnership confirmation letter will then be sent to you access times as may be necessary. or Exhibition package. Should Partners/ outlining the exhibitor or partnership details, • The allocated exhibition booth must be Exhibitors wish to attend the Congress as along with a tax invoice due within 21 days. staffed at all times during the exhibition and a delegate or attend Networking Functions, If payment is not received by this date, the removal of any exhibition display must not the appropriate registration must be package will be released for re-sale. As spaces commence until after the exhibition closes. purchased. Specific Partner/Exhibitor are strictly limited, returning a Booking Form • All advertising material, such as banners, registration online link will be sent out at a does not guarantee a place as a Partner/ must be displayed within the designated later date. Exhibitor. You will be contacted with a booth area. confirmation letter to confirm your acceptance • Excessive noise that inconveniences other PARTNERSHIP AND EXHIBITION PACKAGES as a Partner/Exhibitor. exhibitors or the congress must be avoided. • Please refer to the Partnership packages CANCELLATION POLICY • Exhibitors must not obstruct aisles and in this Partnership & Exhibition Proposal walkways. Cancellations will be accepted in writing document. Any variations to the description • While Exhibitors are encouraged to pursue only. A cancellation notice received prior of each package must be as agreed in novel methods of attracting people with to 1st of January 2021 will be subject to a writing with the Conference Organiser. their stand, practices disadvantaging other 10% cancellation Fee. A cancellation notice Partnership and Exhibition entitlements will exhibitors or detracting from the Exhibition received by 30 March 2021 will be subject to a are not permitted. not commence until the Acceptance Form 50% cancellation fee. Any cancellation notice and deposit is received by the Conference received after 30 March 2021 will be subject CUSTOM STAND Organiser. to a 100% cancellation fee. • All custom stand designs must be approved VENUE by the Conference Organiser and Adelaide LEGAL RESPONSIBILITY The Partner/Exhibitor and the servants, Convention Centre to allow for unrestricted The National Rose Society of Australia, the views. Custom booths which aren’t open agents, contractors and invitees of the Congress Organiser and the International plan (for example a structure with one or Partner/Exhibitor are also to observe Convention Centre (‘the Organisers’) accept more walls) may need to be located against the rules, regulations and procedures as no responsibility for any act, omission or the perimeter of the Exhibition. prescribed by the Adelaide Convention Centre. other default on the part of the Exhibitor/ Partner during or in connection with the DETAILED REQUIREMENTS AND DUE DATES: Congress that results directly or indirectly • The Congress Organiser’s requirements in any loss, damage, personal injury or regarding the artwork for logos and death. The Exhibitor/Partner agrees to advertisements, specifications and delivery
PARTNERSHIP AND 2021 PUBLIC EXHIBITION World Rose Convention APPLICATION FORM All prices are listed in AUD and include GST CONTACT PERSON* First Name Surname Organisation Position Address Suburb State Country Postcode Phone number Fax number Mobile number E-mail address *All correspondence will be directed to this person. PARTNERSHIP PACKAGES (please tick preference) PLATINUM PARTNER $20,000 BARISTA PARTNER $5,000 GOLD PARTNER $15,000 CONVENTION APP PARTNER $5,000 CONVENTION DINNER PARTNER $10,000 DELEGATE SATCHEL PARTNER $5,000 WELCOME RECEPTION PARTNER $8,000 POCKET PROGRAM PARTNER $5,000 LOUNGE PARTNER $8,000 SITE TOUR PARTNER (PER BUS ROUTE) $1,500 SPEAKER PRESENTATION PARTNER $POA SATCHEL INSERT PARTNER $750 LANYARD PARTNER $5,000 PUBLIC EXHIBITION PACKAGES EXHIBITOR $4,400 TRADE TABLE $2,200 I/ WE AGREE TO THE TERMS AND CONDITIONS SET OUT IN THIS CONVENTION PARTNERSHIP AND PUBLIC EXHIBITION PROSPECTUS Signature Date PLEASE RETURN THIS FORM TO: All Occasions Group A: 12 Stirling Street, Thebarton, SA 5031 E: sheila.woodhart@aomevents.com P: 08 8125 2200 F: 08 8125 2233
2021 World Rose Convention Adelaide Australia
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