Sponsorship & Exhibition Opportunities - 31 March - 2 April 2019 | Brisbane - MEA Evolve 2019
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31 March - 2 April 2019 | Brisbane
Sponsorship & Exhibition
Opportunities
EVOLVE
Meetings & Events Australia launches new
National Conference Brand Name
E
VOLVE is the place where event leaders, creatives, • Event Panorama
professionals and suppliers come to be inspired, • Future Leaders
explore future trends, network and do business in
• Sales and Marketing
new and creative ways.
• Tech Talks
EVOLVE reflects a new era for Meetings & Events Australia
• Wellness and Professional Development
(MEA), which focuses on activating, supporting, educating,
inspiring and engaging the Australian event industry – a The new-look EVOLVE Marketplace and meeting zone will
national approach to all sectors of the industry, and every level. bridge the traditional with the new and feature the latest in
event technology, products, services, associated business
EVOLVE will connect the traditional conference with new
services and interactive experiences.
approaches in meetings and events. The program and format
will be designed to challenge delegates to think outside of EVOLVE is the place that will spark imagination and curiosity
their own role, activate their imagination and think about and prepare us for events of the future
how they and their organisation can continue to innovate and
EVOLVE is the largest gathering of event organisers, PCOs,
thrive in this ever-evolving industry.
in-house event managers and special event managers
The format will shift from annual themes to one name, from all sectors; corporate, association and government in
EVOLVE. Traditional linear programming with streams will be Australia. The Conference is also attended by Australia’s
replaced by tracks including: experts in event production, marketing, technology, delivery
• Best Practice Event Case Studies and design, it is the only conference that brings together the
whole of the industry to network and exchange ideas and
• Event Business
experiences.
• Event Management
Invitation
“
EVOLVE 2019 -
Feedback from delegates Invitation to Support
who attended the MEA Meetings & Events Australia invites you to consider participating
2018 Conference in and supporting EVOLVE 2019. Be part of the conversations that
will shape the industry’s future and show how your products,
Adelaide
“
“Firstly, let me congratulate you and the
team on an amazing conference! It really was
spectacular from start to finish.”
”Such a fantastic conference to be part of
and great to hear and share ideas and stories
about our industry…”
“The #MEAADL2018 might be over but the
#event #moments will live on forever! What an
#experience – can’t wait for next year!”
services and people can assist event practitioners and showcase
best practice within the events industry.
The packages outlined in this document have been designed
to provide opportunities to align yourselves with targeted
sections of the event sector or to reach the broad and diverse
industry sector. The packages pave the way for conversations
between your team and the decision makers in the industry
and allow for maximum and appropriate brand awareness.
Why Support EVOLVE 2019?
“Brilliant program. Great take outs!” Business events are proven to deliver several key outcomes
for industry supporters including:
• Putting your business front and centre. Provide your
company with a platform to showcase yourselves as thought
leaders, trend setters and promoters of best practice to a
national audience of event professionals
Historical breakdown of • Increase your reach and exposure to new clients and new
business opportunities. Generate strong leads
delegate categories (2017) • Reconnecting with customers and engage with a focused
Audio Visual
audience
Catering • Networking to foster the creation of long term relationships
Conven2on Bureau
Speakers Bureaux • Conference participants are keen to improve their
Event IT knowledge. Aligning your company with this powerful
Event Management educational experience demonstrates your commitment to
Event Suppliers assisting their development at a deeply personal level.
Exhibi2on Organisers/Contractors
Media • Providing a comprehensive and relevant professional
Marke2ng development program for you, your team and invited guests.
Educa2on
Accommoda2on
Venues
Speakers
Supporters Packages
T
he following packages are indicative and
all packages will be customised to meet
EVOLVE Major Partner
Investment $15,000
your requirements.
All costs are GST inclusive Entitlements:
• Three conference registrations including social functions and
the National Awards Dinner
• Acknowledgement as a host sponsor of one of the two day
Conference Track sessions, (Subject to availability – four 2 day
tracks available)
• Acknowledgment at opening and closing ceremonies
• Sponsor logo with links on EVOLVE 2019 conference website
• Sponsor name and logo mentioned on all EVOLVE 2019
literature
• Company logo on signage or screens that relate to the sponsors
item included in the package
• 2 x (3mx2m) space at the EVOLVE Marketplace
• Company listing including up to a maximum of 100 words copy
in the conference App
• Company Banner in the conference App that hyperlinks to
sponsor website.
• Delegate list of all consenting attendees (name, email and
organisation)
Social Media Entitlements
• Inclusion of Sponsor List on Social Wall (Twitter and Instagram) in
the EVOLVE Marketplace
• 2 Facebook, LinkedIn, Twitter & Instagram posts (Sponsor to
provide content and an image)
• 2 Re-tweet/Re-gram of Sponsor’s social platforms from Meetings &
Events Australia Social accounts pre, during and post conference
• Upon confirmation of signed agreement of sponsorship, MEA will
provide a “spotlight” social media post on your company/product
or service to all MEA Social platforms. (Sponsor to provide content
and an image)
Additional Benefits
EVOLVE Major Partners can select one from the following additional
opportunities to include in their package: (note subject to
availability.)
• Acknowledgement as sponsor of the MEA Accreditation and
EVOLVE 2019 Sponsors Recognition Event on Sunday 31 March
2019
• Acknowledgement as a sponsor of EVOLVE 2019 First Timers
event on Sunday 31 March 2019. (note subject to availability.)
Supporters Packages
EVOLVE Partner
Investment $10,000
EVOLVE Supporter
Entitlements: Investment $5,500
• Acknowledgement as sponsor of one of the one day Entitlements:
conference track sessions (subject to availability -4 tracks
• One conference registration including social functions and
available)
the Gala Awards Dinner
• Two conference registrations including social functions and
• Acknowledgment at opening and closing ceremonies
the National Awards Dinner
• Sponsor logo with links on EVOLVE 2019 conference website
• Acknowledgment at opening and closing ceremonies
• Sponsor name and logo mentioned on all EVOLVE 2019
• Sponsor logo with links on EVOLVE 2019 conference
literature
website
• Company listing including up to a maximum of 25 words
• Single exhibition booth (3m x 2m)
copy in the conference App
• Sponsor name and logo mentioned on all EVOLVE 2019
• 1 x Pop Up exhibition booth (one day only) – Option 1
literature
Sunday afternoon and all day Monday. Option 2 Tuesday
• Company logo on signage or screens that relate to the only
sponsors item included in the package
• Company logo on signage or screens that relate to the
• Company listing including up to a maximum of 50 words sponsorship item/s included in the package
copy in the conference App
• Company logo to appear on Thanks to Sponsors PowerPoint
• Delegate list of all consenting attendees (name, email and slide
organisation)
• Delegate list of all consenting attendees (name, email and
Social Media Entitlements: organisation)
• Inclusion on Sponsor List on Social Wall (Twitter and Social Media Entitlements:
Instagram) in the EVOLVE Marketplace
• Inclusion on Sponsor List on Social Wall (Twitter and
• 1 Facebook, LinkedIn, Twitter & Instagram post which will Instagram) in the EVOLVE Marketplace
include booth location (Sponsor to provide content and an
• 1 Facebook, LinkedIn, Twitter & Instagram post (Sponsor to
image)
provide content and an image)
• 1 Re-tweet/Re-gram of Sponsor’s social platforms from MEA
• 1 Re-tweet/Re-gram of Sponsor’s social platforms from MEA
Social accounts pre, during and post conference
Social accounts pre, during and post conference
• Upon confirmation of signed agreement of sponsorship,
MEA will provide a “spotlight” social media post on your
company/product or service to all MEA Social platforms.
Clickable banner ad on
(Sponsor to provide content and an image) conference app
Investment $1,100
Your company banner anchored to a specific page of the
conference app. Banner can be linked to your nominated
destination for example company website, survey, form or
brochure.
Ad will be supported by one (1) push notification to delegates.
Sponsor to provide artwork to specifications and content is
subject to approval by the Secretariat.
EVOLVE Marketplace
EXHIBITOR PROSPECTUS Inclusions per stand:
T
he EVOLVE Marketplace will be the centrepiece of • 3m x 2m Syma Booth with LED backlit fascia
activity that draws delegates and industry together to • Side walls with curved coloured infill and text walk printed
discover and learn about new products. with company colours and logos.
All stands are one size only (3mx2m) with an option to Each booth comes with following:
purchase a double booth. There is uniformity in the style but • Walls - 2500mm high matt anodised aluminium frame with
you can make it your own. white laminated infills
This year, we have introduced a new option – the POP UP • Fascia – Matt anodised aluminium frame 380mm high with
booth – this will give companies and opportunity to showcase acrylic LED lit infill
at the Marketplace for one day only. • Sign – One digital print lettering on opaque acrylic infill
Arrival tea and coffee, morning and afternoon teas and • Lighting – 2 x 150 watt spotlights per booth
lunches will be served in the EVOLVE Marketplace. The • Power – 1 x 4amp power point
popular MEA Theatre will return in 2019 in addition to some
exciting new programs – the Event Marketplace promises to
Optional Extra:
be the centre of all activity. • Exhibitors can choose to have graphics on the back three
panels.
Book your stand to confirm your space.
• Graphic Wall Panel – 964mm x 2354mm – there are 3 panels
Cost: per back wall of each booth.
Single Booth $3,300.00 (inc GST) • Cost for Graphics on back wall: $470.00 (for each 3 x 2m
booth)
Double Booth $5,720.00 (inc GST)
*Additional furniture including chairs and tables can be
Pop Up Booth $1,800.00 (inc GST) – Option 1 Sunday booked directly with Moreton Hire at cost to
afternoon and Monday or Option 2 the exhibitor.
Tuesday only
HeaderMarketplace
EVOLVE
Exhibitor Benefits Social Media
• Inclusion on Sponsor List on Social Wall (Twitter and
• One full registration per stand including attendance at all
Instagram) in the EVOLVE Marketplace
conference sessions and social functions including the Gala
Awards Dinner • 1 Facebook, LinkedIn, Twitter & Instagram post (Sponsor to
*(Note: Pop Up Booths will only receive one day provide content and an image)
conferenceregistration for the day the booth has been booked for • 1 Re-tweet/Re-gram of Sponsor’s social platforms from MEA
not including evening functions.)
Social accounts pre, during and post conference
• One complimentary LeadCapture licence from Cvent which
*nominated registrants must be employees of the exhibiting
can be used on any Android or Apple device. This will allow
company
you to scan, qualify and rate leads. You can add custom
questions that are relevant to your business and export your Bump in/out and opening times are as follows:
leads on demand. Additional licenses can be purchased
Bump In Sunday 31 March 2019 from 7.00am
closer to the event if required.
Exhibition opens Sunday 31 March 4pm to 5pm
• An opportunity to provide a 10 minute presentation on the
Monday 1 April 8.30am to 5.30pm
EVOLVE theatre stage within the exhibition area.
Tuesday 2 April 8.30am to the end of
(Attendees would be wearing headphones so that two
afternoon tea
presentations could take place at once)
• Opportunity to purchase additional exhibitor registrations* Bump out Tuesday 2 April following afternoon tea
at a special exhibitor registration rate of $1100 (maximum The floor plan may be amended at MEA’s discretion to
of 2 exhibitors for single booth and 4 for double booth) increase, contract or re-arrange the space. MEA will liaise
includes sessions and all social functions including the with you to advise of any changes and would appreciate your
National Awards Dinner cooperation to ensure that the space is designed to maximise
• Company Listing on the EVOLVE 2019 App movement and capacity.
• Delegate list of all consenting attendees The exhibition will be opened to invited guests. Exhibitors will
(name, email and organisation) have the opportunity to invite clients or other customers to
the exhibition. These guests will receive a distinctive badge
and will not be entitled to catering.Floorplan
*Floorplan subject to changeTerms & Conditions
The Contract*
1. The term ‘Organiser’ refers to Meetings Industry 16. The Exhibitor agrees that the Organiser will not be liable
Association of Australia. for any goods rejected by the venue or lost or damaged prior
to the delivery date specified or on return.
2. The terms ‘Exhibitor’ and ‘Supporter’ include any person,
firm, company, corporation or association and its employees 17. The Exhibitor acknowledges that the Organiser will not be
and agents identified in the Booking Form or other written able to provide assistance in tracking lost deliveries.
request for Exhibition Space or Support.
Storage of Goods
3. A “Contract” is formed between the Organiser and
18. Instructions regarding storage will be outlined in the
Exhibitor and /or Supporter when the Organiser accepts the
Exhibitor Manual distributed prior to the exhibition.
signed application form or other written request and receives
a deposit. Stand Services and Construction
4. The Organiser reserves the right in unforeseen 19. Official contractors will be appointed by the Organiser
circumstances to amend or alter the exact site of the location to undertake stand construction plus supply furniture and
of the stand. IT equipment. All non-official contractors wishing to enter
the exhibition are required to provide current Certificates of
5. The Organiser reserves the right to change the exhibition
Currency for Insurance, Public Liability and OH&S. Access will
floor layout if necessary.
be denied without such documentation.
6. The Organiser may refuse without limitation to permit
activity within the exhibition or may require cessation of Insurance and Liability
particular activities at their discretion. 20. All Exhibitors must have Public Liability Insurance for the
7. The Organiser reserves the right to specify heights of walls period of the exhibition and must be able to produce this
and coverings for display areas. documentation immediately at the request of the Organiser.
8. The Organiser may determine the hours during which the 21. Exhibitors must insure, indemnify and hold the Organiser
Exhibitor will have access to the exhibition venue for setting harmless in respect of all damages, injuries, costs, claims,
up and dismantling. demands, expenses and interest for which the Organiser may
become liable, to the extent that such damages are caused
9. The Organiser will specify conditions relating to the movement by or arise from the negligent, reckless or wrongful act of
of goods and displays, prior, during and after the exhibition. Exhibitor or its representatives.
10. The Organiser will accept no liability for loss or damage 22. The Organiser, the venue and the Organising Committee
of equipment delivered, displayed or used by the exhibitor at cannot accept liability for any loss or damage to property
the venue. sustained or occasioned from any cause whatsoever.
11. The Organiser and the Organising Committee reserve the
Payment and Cancellation
right to change any part of the prospectus.
23. To confirm a booking, full payment must be received
Obligations and Rights of Exhibitors within two weeks of booking
12. The Exhibitor must ensure that all accounts are finalised 24. Cancellation must be advised in writing.
and paid three working days prior to the conference start
date. 25. No exhibitor shall occupy allocation space until all monies
owing to the Organiser by the Exhibitor are paid in full.
13. The Exhibitor must use allocated space only for the
display and promotion of goods and / or services within the 26. The Exhibitor or Supporter accepts that a cancellation
scope of the exhibition. fee of 50% of the total contracted cost will be retained by the
organiser if cancellation occurs prior to 1 January 2019.
14. The Exhibitor must comply with all directions / requests
listed in the Exhibitor Manual. 27. The Exhibitor or Supporter accepts that if cancellation
occurs on or after 1 January 2019, 100% of the contracted
15. The Exhibitor will submit plans and visuals of custom cost will be retained by the Organiser.
designed exhibits to the Organiser for approval prior to
commencement of the exhibition.Booking Form
Exhibitor Booking Form
Contact name____________________________________________________________________________________________________
Organisation_____________________________________________________________________________________________________
Address_________________________________________________________________________________________________________
Phone ( )___________________________________________________________ Fax ( )________________________________________-
E-mail___________________________________________________________________________________________________________
Exhibition Opportunities (incl GST)
Single Booth $3,300
Double Booth $5,720
Pop Up Booth $1,800 (one day only) Monday 1 April or Tuesday 2 April
Booth Preferences:
1.________________ 2.___________________
All sponsorship and exhibition prices in this document are in Australian dollars and are inclusive of Australian GST. Completion
of the booking form confirms acceptance of the Contract in this Prospectus.
I have read and accept the terms and conditions outlined in the prospectus
Signature:____________________________________________
Sponsorship Form
Contact name____________________________________________________________________________________________________
Organisation_____________________________________________________________________________________________________
Address_________________________________________________________________________________________________________
Phone (_____)______________________________________________ Fax (_____)____________________________________________
E-mail___________________________________________________________________________________________________________
Sponsorship Opportunities
Please contact me about booking the following sponsorship package:
EVOLVE Major Partner EVOLVE Supporter
EVOLVE Partner Banner Advert on EVOLVE Conference App
All sponsorship and exhibition prices in this document are in Australian dollars and are exclusive of Australian GST. Completion
of the booking form confirms acceptance of the Contract in the Supporters Prospectus.
I have read and accept the terms and conditions outlined in the prospectus Signature:_________________________________
All enquiries regarding EVOLVE 2019 Sponsorship and Exhibition should be directed to:
John Todd Moreton Hire Contact
Meetings and Events Australia Sarah Gillam
Tel: 0414 666 132 Account Coordinator
Email: exhibition@mea.org.au Tel: 07 3010 4360
Level 1, Suite 3, 1 McLaren Street Fax: 07 3307 4449
North Sydney NSW 2060 Mob: 0400 216 580
Australia Email: Sarah.Gillam@moreton.net.auwww.meetingsevents.com.au
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