ASSOCIATED STUDENT GOVERNMENT (ASG) OF IRVINE VALLEY COLLEGE (IVC) - FY 2017-2018 BUDGET PRESENTATION
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ASSOCIATED STUDENT
GOVERNMENT (ASG) OF
IRVINE VALLEY COLLEGE (IVC)
FY 2017-2018
BUDGET PRESENTATION
BOARD OF TRUSTEES
MONDAY, MAY 15, 2017
PRESENTED BY: ALVIN NG - ASG OF IVC PRESIDENT
BRANDON HIGHTOWER - ASG OF IVC VICE PRESIDENT OF
FINANCE
BUDGET HIGHLIGHTS FY 2017-2018
• We had a record number of submissions this year - 102 individual requests for
funds totaling $2.7 million (up from 72 requests for 1.4 million in FY 2015-2016)
• Budgeted: $729,000 for FY 2017- 2018
PROJECTED $149,000 carry over due to ASIVC funds allocated not utilized
this year
PROJECTED $54,000 ASIVC sticker sales (we anticipate additional funds
with a change to an opt-out system for sales but the roll outdate has yet to be
finalized)
PROJECTED $436,000 Bookstore sales (anticipated funding based on
commission sales and First year Bookstore Contract Sales
CONTRACTED $90,000 Cafeteria Sales
FY 2017-2018 ASIVC BUDGET
FY 2017-2018 Change (from
FY 2016-2017
Sources and Uses of Funds Adopted Budget
Tentative Budget Adopted to Notes:
Tentative )
Beginning Fund Balance 161,126 149,000 (12,126) a
Revenue
Bookstore 403,002 436,000 32,383 b
ASIVC Activity Sticker Sales 52,020 54,000 1,980 b
Cafeteria 70,000 90,000 20,000 c
Total Sources of Funds 686,148 729,000 42,237
ASG of IVC (Budget, Community Outreach, Diversity) 12,000 18,100 6,100
ASG of IVC (Facilities, Technology, Public Relations) 51,360 13,000 (38,360) d
ASG of IVC (Leadership and Development) 23,500 63,700 40,200
ASG of IVC (Legislative, Student Activities) 36,000 25,000 (11,000) d
Campus and Student Life Events ( Laser Week, Homecoming,
39,500 86,000 46,500 d
Preview Day, Commencement, Scholarship)
Co-Curricular Programs 171,000 95,000 (76,000) e
Department Support (including Cafeteria, Games Room) 38,800 164,965 126,165 e
Scholarships 40,000 40,000 0
Student Clubs/Organizations/I4C 45,340 27,500 (17,840)
Student Life Operations (Office Supplies, Salaries and
Benefits)
96,500 145,120 48,620
Contingency Funds/Mid Year Request 132,148 50,615 (82,148) f
Total Uses of Funds $686,148 $729,000 $42,237
a. Beginning balance is less than previous years due to not all of the allocated funds being expended. This year, we have spent significantly more and will have less of a beginning balance.
b. Actual FY 2016-2017 ASIVC Sticker and Bookstore revenues were higher than we expected so we have adjusted revenue numbers to be slightly higher. Our intent is to move to an opt-out funding for ASG activity
stickers for FY 2017-2018.
c. Upon further review of the Cafeteria contract, we have adjusted our numbers to accurately reflect the expected commission total from S& B Foods.
d. We have transferred responsibility of some Annual ASG events to Student Life for continuity purposes.
e. Program previously listed under co-curriculars (KHA and Music) that should have been under departmental support. The decrease in co-curricular and increase in departmental support (with additions of Cafeteria and
Facilities Renovations reflects this change.
f. 2
As our beginning balance is significantly higher than what we anticipated, we have allocated these funds temporarily into our contingency account until our student Budget and Finance Committee members can make
further recommendations for the use and/or allocation of funds to the ASG of IVC.
FY 2016-2017 ASG OF IVC ACCOMPLISHMENTS
• SERVICES and ACTIVITIES:
• This year, the ASG of IVC facilitated, co-sponsored, participated in and/or organized:
• Constitution Day, Laser Week-New Student Orientation, Welcome Week, Student Club Days, ASG Awareness Day, Homecoming,
President’s Cup
• Coming Out Day, Indigenous People’s Day, Dia de los Muertos, Lunar New Year, Black History Month, Persian New Year, Asian
Heritage Month
• Operation Christmas Child, Preview Day, Fast Fridays, High School and Principles Summit
• Take Your Faculty to Lunch and Academic Program Meet and Greets
• STUDENT LEADERSHIP DEVELOPMENT:
• To provide ongoing comprehensive leadership development opportunities to increase the efficiency of students involved in governance. This
year, over 250 ASG of IVC student leaders organized and participated in:
• Executive Cabinet Training, ASG of IVC Pre-Fall Training, Interclub/Co-curricular Fall Training Day, ASG Fall and Winter Retreats,
Student Equity Retreat, Student Leaders Book Club Discussion on Financial Aid Costs and mid year student leader evaluations.
• ASG of IVC Student Leaders were represented on over 50 different campus and district governance groups, committees and task
force and received a commendation during the IVC Accreditation process for student engagement.
• FACILITIES and TECHNOLOGY:
• To update and maintain professional facilities, office and public spaces, physical environments, supplies and equipment necessary for
conducting official Associated Students services and activities.
• Members of our Facilities and Technology Committee conducted over 20 individual surveys throughout the year reaching over 2,500
students.
• Facilities and Technology Student Commissioners served on 15 different campus and district facilities or technology related
committees.
• FISCAL MANAGEMENT:
• To provide and engage in a timely and detailed fiscal management process for our students clubs, organizations, co-curricular programs,
departments and vendors. This year’s annual budget allocation process included:
• Budget and Finance Committee departmental site visits November through January;
• Mid-year budget expenditures report due in mid-February;
• Open Budget Hearings in February and March: to provide updates on both FY 2016-2017 expenditures and requests for FY 2017-
2018
6
ASSOCIATED STUDENT GOVERNMENT
FY 2017‐2018 TENTATIVE BUDGET
PRESENTATION
SOCCCD BOARD OF TRUSTEES
MAY 15, 2017
PRESENTED BY:
LUCY HENDRIX, ASG PRESIDENT,
ERICA DELAMARE, ASG PRESIDENT‐ELECT &
ARYA DAROUI, ASG DIRECTOR OF BUDGET AND FINANCE
BUDGET HIGHLIGHTS $60,000 IN BEGINNING BALANCE DUE TO UNUSED FUNDS FROM FISCAL YEAR 2016‐ 2017. VALUE LIKELY TO RISE. $50,000 PROJECTED IN STAMP SALES, BUT ADOPTION OF AN OPT‐OUT PROCESS FOR STAMP SALES WILL LIKELY INCREASE THIS VALUE. ASG HAS COMMITTED TO DONATE 20% OF TOTAL SOURCES OF FUNDS TOWARD STUDENT SCHOLARSHIPS. MID‐YEAR REQUESTS ARE BEING PHASED OUT IN LIEU OF SPECIAL TOPIC GRANTS BEING DISPERSED DIRECTLY FROM THE ASG BUDGET COMMITTEE. MORE CONSERVATIVE VALUE FOR CONTRACT REVENUE DUE TO UNCERTAINTY OF REQUEST FOR PROPOSAL (RFP) FOR CAFETERIA VENDOR.
TENTATIVE BUDGET CHART
FY 2016-2017 FY 2017-2018
Sources and Uses of Funds Change Note
Adopted Tentative
Sources of Funds
Beginning Balance 148,681 60,000 (88,681) A
Revenue
Bookstore/Caferia/Vending 224,000 215,000 (9,000) B
Stamp Sales 50,000 50,000 - C
Total Sources of Funds 422,681 325,000 (97,681) D
Uses of Funds
Campus Life 54,400 34,700 (19,700) E
Co-Curricular Programs 31,500 28,000 (3,500) E
ASG Operations 11,000 7,300 (3,700) E
ASG Operations (Personnel, Non-Discretionary) 130,795 126,800 (3,995) E
Student Support 52,718 31,700 (21,018) E
Mid-Year Requests - - - F
Scholarships 100,000 65,000 (35,000) G
Emergency Reserve 42,268 31,500 (10,768) G
Total Uses of Funds 422,681 325,000 (97,681) E
A. Projecting a conservative beginning balance for tentative budget.
B. Taking 75% of the actual expected value because of Request for Proposal (RFP) for Cafeteria.
C. Stamp Sales have stabilized from previous decline.
D. Total sources of funds reduced due to reduction in expected ending balance and Cafeteria RFP.
E. Reduced due to lower Sources of Funds.
F. Removing Mid-Year Requests in lieu of Special Topic Grants.
G. Scholarships and Emergency reserve reflect 20% and 10% of the Sources of Funds, respectively.
FY 2016‐2017
ASG ACCOMPLISHMENTS
ASG was awarded a $10,000 grant from the Community Colleges of
California Civic Impact Project to increase civic engagement awareness and
opportunities for the campus community. Five events, including viewing
parties and debates, were hosted with a total attendance of over 850.
Tabling for registration and polling station information was conducted
regularly with outreach to about 30 people a day. ASG registered a total
of 120 students to vote.
ASG partnered with student clubs, faculty, and the district attorneys to host
four discussions around various topics of the first amendment entitled
“#UseYourVoice”. Approximately 500 people attended and the discussion
by Erwin Chemerinsky had over 250 in attendance.
ASG partnered with the Student Health Center to hold a pancake breakfast
to raise funds for the Student Emergency Fund. $351 was raised and also
increased awareness for the service. We plan to continue to find ways to
support programs and services that will aid our students in being able to
stay enrolled and on track toward their academic pursuits.
A goal for this year was to increase our connection to the divisions that we
help fund through our budget. To help facilitate this, ASG created a director
position that primarily meets with division deans to help share information
back and forth.You can also read
