ALL THE TIPS, TOOLS & IDEAS YOU NEED TO MAKE YOUR SHAVE EVENT A SUCCESS.
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ALL THE TIPS, TOOLS & IDEAS YOU NEED TO MAKE YOUR SHAVE EVENT A SUCCESS.
Thank you for becoming a host for
World’s Greatest Shave! You’re about to help
make a difference in the lives of 41 Australians
diagnosed every single day with blood cancer.
You’ll also be an important part of the Shave
journey for those who have bravely decided to
take part this year.
Shaving can be a deeply personal experience – Alex Cannan, 4 yrs old
you’ll help ensure shavers have lots of supportive
ia
people to share the moment with! acute lymphoblastic leukaem
This guide is packed full of the world’s
S
greatest tips, ideas and tools to help you
L E T ’ host a wonderful shave event.
We’re your sidekick and we will be here with
GO
you every step of the way.
Let’s begin…
5 STEPS TO A
KNOCK-OUT
SHAVE EVENT!
Bam!
PLAN
Find a venue, date and time. You could
host a salon takeover, at your local
shopping centre to draw a crowd or at a
function centre. Whenever and wherever
suits you best.
4.
PROMOTE ON THE DAY
Call 1800 500 088 with your event Think of ways to make shavers feel
details and your sidekick will comfortable, excited and proud of their
advertise your event via the World’s personal commitment. Keep it simple.
Greatest Shave website. We’ll send Thank your volunteers. Have fun!
you some promotional resources to Remember to collect hair clippings
display, with even more available at and ponytails.
worldsgreatestshave.com!
FUNDRAISE 5 . AFTER THE EVENT
Think of fun ways to raise money! Bank any final fundraising and return
We have some great tips online at any equipment we’ve lent you. Send hair
worldsgreatestshave.com, where clippings and ponytails to Sustainable
you can also register as an event Salons where it will be put to good use.
organiser and get access to some To find out more details visit
extra event tools. worldsgreatestshave.com/going-green
…YOUR
PLANNING
WITH THESE
HELPFUL
HINTS:
WHERE AND WHEN? THINK ABOUT THE
. . Check our website for other events in FLOW OF THE EVENT
your area to make sure you don’t clash . . Download an MC script
or compete. from the resources page at
. . The official dates are 11-15 March 2020. Hold worldsgreatestshave.com
your event at times and days when more . . Have a photographer on hand to take
people can attend – such as: before and after shots.
Thursday 5.30pm-7.30pm . . Create a run sheet including contact
Friday 3.30pm-5.30pm details for everyone involved.
Saturday 10am-12pm or 12pm-2pm. . . Whip up some hype and have a local
. . Find a suitable venue like a shopping centre, celebrity take part to MC or shave!
foyer or a prominent city square. Book it in
with the appropriate people.
. . Most host events can be covered under our
public liability insurance but remember to
check with your venue around what they
need to have in place.
RECRUIT
VOLUNTEERS
FOR THE EVENT
. . It’s a good idea to recruit hairdressers, beauty
therapists (to wax) and other reliable people to
do the shaving, waxing or colouring.
. . Place notices on community noticeboards
requesting volunteers with specific skills or ask
your friends, family and workmates to lend a
hand and spread the word.
. . Depending on the size of your event, you will
need at least two volunteers to help out at your
registration table.
. . Find one volunteer to act as a runner to clean up
around the hairdressers and help out.
EQUIPMENT YOU
NEED TO FIND:
Brooms, dust pan, garbage bags & waste bins
Camera/photographer
Chairs for the shavees
Clippers (battery powered)
Coloured hair spray – multiple colours
Something to shield faces from hair spray
First aid kit
Hospital grade disinfectant/wipes
Mirrors (so shavees can see their new do)
PA system
Pens, sticky tape, blutack, string
Plastic mats or sheets to stop hair going on the ground WE CAN
Power supply
Towels and disposable wipes
SEND YOU:
• COLLECTION BOXES
Trestle tables • BALLOONS
Cash tin. In case your donors want change. • WGS BANNERS
HERE’S HOW TO PROMOTE
YOUR EVENT WITH A BANG!
YOUR SUPERHERO SIDEKICK IS HERE TO HELP
1. Call us on 1800 500 088 to list your event on the World’s Greatest Shave website.
2. Tell us what fun activities you have planned.
3. Publicise your event throughout the venue with leaflets, posters and
announcements.
4. Ask your local radio station to advertise for you with our media release template
from the resources page at worldsgreatestshave.com
5. Involve retailers, colleagues, or community groups such as the police or sporting
clubs by challenging them to compete against one another to raise the most
money or shave the most heads.
6. Organising a prize for the winner can increase people’s involvement.
7. Contact your local council to see if they can help promote the event.
WHAT WE CAN PROVIDE:
Online posters for your event
Online media release template
World’s Greatest Shave logo and guidelines for use
Official gear (such as shirts for your MC and bunting)
For more resources visit worldsgreatestshave.com/tips/useful-resources
FUNDRAISE LIKE
A SUPERHERO
ON THE BIG DAY!
RECOMMEND AN
AMOUNT TO BE
DONATED:
i.e. $20 to shave and $10 to colour
for people who walk up – registered
shavers do not need to donate.
HOST A BBQ:
Find a local business/community
group that is happy to supply food
for a BBQ (check safe food handling
requirements) and sell for a donation.
AUCTION OR RAFFLE
THE RIGHT TO SHAVE
SOMEONE ELSE:
This is a great opportunity if you have
a celebrity. Sell a raffle ticket or run
an auction to win the right to shave a
celebrity’s hair.
THE BIG DAY!
Arrive at your public shave event 1-2 hours prior
to start time to set up.
Try and be ready about 30 minutes before start
time, in case you have some early arrivals.
. . Set up a table for merchandise and collecting
other donations. One or two volunteers can
manage this process.
. . Set up a table or area at the back of the stage
for the hairdressers to put colour, disinfectant,
clippers, towels etc.
YOU WI
LL HAV
E TWO
TYPES
OF PAR
TICIPAN
World’s Greatest Shave registered
participants – please remember you are TS:
only providing a venue for participants to
shave/colour.
People may ‘walk up’ on the day
You are not responsible for collecting
who have not registered online for
the funds they have raised. These guys
World’s Greatest Shave. This should
who have fundraised should be invited to
be encouraged! However, we do
shave for free without making a donation
recommend you take a donation for
on the day.
them to shave or colour.
VOLUNTEERS
SET UP YOUR VOLUNTEERS BEHIND
THE REGISTRATION TABLE
These volunteers will need to:
. . Welcome people with big smiles and
‘thank you’s!’
. . Collect donations from ‘walk ups’ who
have not previously registered.
GOT SOME
CASH SHAVE
DONATIONS? !
Log in and use your fundraising dashboard to pay in your hard-
earned dollars and keep your fundraising total up to date.
YOU CAN:
. . Display the donation on your page by paying in the cash you
collected with your own credit card. Easy!
. . Direct deposit using BPAY® using the unique biller code and
reference number we will send you.
. . Take cash to any NAB branch – call us on 1800 500 088 for
the account details. Don’t forget to use your unique reference!
. . Mail us a cheque made out to:
Leukaemia Foundation
GPO Box 9954, Brisbane QLD 4001
Share your stories and
photos on social media
using #worldsgreatestshave
Remember
YOU ARE NOT RESPONSIBLE
FOR BANKING MONEY FOR PRE-
REGISTERED PARTICIPANTS, ONLY
THE MONEY YOU RAISE YOURSELF
THROUGH YOUR EVENT.
GUIDELINES
WE HAVE A FEW RULES
TO FOLLOW TO ENSURE
A SAFE, FUN SHAVE FOR
EVERYONE!
MEDIA RESPONSIBILITY
Contact the Leukaemia
Foundation if you need It is the sole responsibility of each individual
additional media support and to advise the volunteer/hairdresser before
advice. We are here to help! they commence if they would like their hair
coloured or shaved. No responsibility is
For more information visit: taken by the Leukaemia Foundation for any
worldsgreatestshave.com/ misunderstandings which may occur on the day
media-centre of the event.
NO BLADE SHAVES VOLUNTEERS
We suggest clipper length No.1 or No.2, but if they It is up to you to find volunteers
are opting for a slightly longer do, choose No.3 or for the day – including
No.4. You must use disinfectant between each shave hairdressers, entertainers
to sterilise the clippers. For health, safety and liability and caterers. Your sidekick
reasons we don’t recommend blade shaves down to the is available to provide you
skin. If a blade shave is required by the shavee, then it helpful advice to make this
must be carried out independent of the public event. easy!PURCHASING PUBLIC LIABILITY
MATERIALS REQUIRED The Leukaemia Foundation has standard
AT THE EVENT public liability insurance of $50 million
which covers standard fundraising
Please do not use donors money you including World’s Greatest Shave – as
have raised during World’s Greatest Shave long as you stick to the event guidelines
to purchase materials such as clippers and policies. You can download our
or T-shirts, or to pay hairdressers to policies at worldsgreatestshave.com/help.
participate. Your sponsors have donated Your venue will also need to have its own
money believing it will go towards the public liability insurance.
Leukaemia Foundation.
MORE QUESTIONS?
Visit worldsgreatestshave.com/help
or call 1800 500 088In 2020, we’re recycling the hair you’re
bravely shaving with Sustainable Salons!
Many of the ponytails snipped from those
taking part in the event can be turned into
wigs for those with cancer, while shorter
hair clippings could be transformed into
compost and even floating Hair Booms to
mop up oil spills at sea. Cool!
HOW TO HELP:
Using the Sustainable Salons zip lock
bag from your personalised host kit, you
can send ponytails that are a minimum
of 20cm, dry, tied at the top, middle and
bottom (coloured hair is okay) to this
address:
World’s Greatest Shave Ponytails
c/o Sustainable Salons
15 Salisbury St
Botany NSW 2019
Dry hair clippings and ponytails
shorter than 20cm need to be
placed in a separate zip lock bag
and posted to the above address.
Check worldsgreatestshave.com/
going-green for more details.
HAIR CARE AFTER A SHAVE? SUPERHEROES ARE ENCOURAGED TO VISIT
THEIR LOCAL SUSTAINABLE SALON FOR THAT POST-SHAVE TIDY-UP,
AND BOOK IN FUTURE HAIRCUTS AS THEIR LOVELY LOCKS RETURN. VISIT
SUSTAINABLESALONS.ORG/SALON-LOCATOR FOR SUSTAINABLE SALONS
NEAR YOUR EVENT TO RECOMMEND!EVERY HERO NEEDS A SIDEKICK
AND WE’RE HERE TO HELP YOU!
Call us on 1800 500 088 or visit
worldsgreatestshave.com
The Leukaemia Foundation©. All rights reserved.
ABN 57 057 493 017
Leukaemia Foundation
GPO Box 9954, BRISBANE QLD 4001You can also read
