Alignment Conference - 2022-23 INFORMATION & TECHNOLOGY DEPARTMENT - Texans Can Staff Landing Page
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Alignment Conference INFORMATION & TECHNOLOGY DEPARTMENT 2022-23 August 08 & 09, 2020
Fernando Mar no
Chief Information Office
fmarino@texanscan.org
Tel. 214-562-311
13 years with TCA
1
r
Bell
Schedule
2022-23
Data
New Driven
SIS
Renaissance
Year
INFORMATION & TECHNOLOGY
DEPARTMENT
Academi
Technical Data
PEIM Operation
Infrastructure Management
Quality
Richard Pena Carla Clements Hilda Mendoza Steven Schafer
• PEIMS Suppor • Continuous Improvement Pla • Academic Data Management
• IT Support Service
• Submission • Data Entry Tea
• Network Infrastructur
• Data Technical Suppor • Registrars - Process and
• Technical Operations
• Student Information System Support
S
s
m
t
s
c
e
s
t
n
Attendanc
Procedure
e
s
ATTENDANCE RULES “THE NON-NEGOTIABLES”
When P or A?
Take attendance Present: See a Body
every single Absent: No Body Presen
period. At the
designated time
on your campus
Nothing has
changed
ADA Time MUST
Period 3: 11:45 a Teachers Conduct
Instruction. Schoology
the LMS
.
m
t
ATTENDANCE CODES
PRESENT
Teachers see student
physically at the time of
ABSENT taking attendance
Teachers did not see student
A P
physically at the time of taking
attendance
INSTRUCTIONAL TYPES
Face to Face at the Schoo
• Half Day Options are available upon approval from the Principal
and Counselo
• Half-day options MUST include the 3rd period as part of the
student schedule. (2 or 3 periods scheduled)
• Garland Offers ONLY Blue and Half-Day options.
r
l
.
ADA Time
11:45 A
3rd Period
M
Attestation s
Attendance
AttestationsAttendance Attestations
First Day Procedures
ATTENDANCE PROCEDURES REGISTRARS
Day 1
1.Print the List of Active Students from Aeries - Query Pag
2.Print the ADA Rosters - Roster for 3rd Period - Campus 1-12 and 2nd for Campus 1
3.Go to the station assigned 8:00 AM - Bring your Lapto
4.Greet the student and Check on the active list that the student is physically present on
the campus.
5.On the ADA Roster, mark students EN for any present student and NS for students
that were not present
6.Do steps 4 and 5 Until 11:30 AM
7.Collect Signatures from Teachers on the ADA rosters at 11:30 AM
8.Go back to your office and start withdrawing students who are not physically on
campus (NS
9.Balance the School by 12:15 P
10.If any NEW student at TCA comes to campus claiming to be enrolled, check
Infosnap, verify that he/she is a brand new student for TCA, and inform the student to
come back on Wednesday, August 17th 2022.
)
.
M
p
e
.
3ATTENDANCE PROCEDURES TEACHERS
Day 1
1.Marked every student PRESENT in Aeries each period
2.The registrar will pass around 11:30 AM for teachers to verify and sign the ADA rosters
(3rd Period)
3.Verify and Sign the ADA roster provided by the registrar using a blue ink pen.
4.Allow ONLY students in your classroom that are on the class roster in Aeries or with a
printed schedule. NO HANDWRITTEN Schedules are allowed
5.Inform any student that shows up in the classroom without a schedule to go to the
scheduling station area assigned by your principal
.
.
.ATTENDANCE PROCEDURES ADMINISTRATORS Day 1 1.Go over the first-day procedures with teachers on Friday before the first day of school. 2.The administrator must remain on campus until school is balanced.
1ST DAY PROCEDURES
REGISTRARS TEACHERS ADMINISTRATOR
1. Print the Active student list from 1. Marked every student PRESENT in Aeries 1. Go over the first-day procedures with
Aeries. each period. teachers on Friday before the first
2. Print the ADA Roster 2. The registrar will pass around 11:30 AM for day of school.
3. Go to the station assigned 8:00 AM - teachers to verify and sign the ADA rosters 2. The administrator must remain on
Bring your Lapto (3rd Period) campus until school is balanced.
4. Greet the student and Check on the 3. Verify and Sign the ADA roster provided by
active list that the student is the registrar using a blue ink pen.
physically present on the campus. 4. Allow ONLY students in your classroom that
5. On the ADA Roster, mark students are on the class roster in Aeries or with a
EN for any present student and NS printed schedule. NO HANDWRITTEN
for students that were not present Schedules are allowed
6. Collect Signatures from Teachers on 5. Inform any student that shows up in the
the ADA rosters at 11:30 AM classroom without a schedule to go to the
7. Go back to your office and start scheduling station area assigned by your
withdrawing students who are not principal.
physically on campus (NS
8. Balance the School by 12:15 P
9. If any NEW student at TCA comes to
campus claiming to be enrolled,
check Infosnap, verify that he/she is
a brand new student for TCA, and
inform the student to come back on
Wednesday, August 17th, 2022.
p
s
.
)
.
M
.Gradeboo
Policies
kGradeboo
Policie
PEIM
•2 Grades Per week
•Grades in Schoology and
Sync Daily to Aeries
•Follow district Gradebook
Policies
S
s
kStuden
Informatio
System
t
nAeries Basic Navigation
Find Attendance Demographics
Reports Student
Reports
The Phone ApplicationsPhone Applications
Aeries Teachers
SUBSTITUTE TEACHERS
Substitutes Process
2022-23
Collect any documents or
T T assignments administered to
S
the students from Substitutes
Email with Instructions for
classwork
T A A A
• Conduct Class in Schoology or Direct
instruction Ensure that attendance was
taken and the Substitute was
• Take Attendance for each period in the conducting class
• Administrator roster provide
R
Teacher Report • Send substitute
Identify the
Absence instructions of
substitute or person • Sign the roster sheet and return it to the
that will cover the email account and Registrar office
R
class. details for covering
Verify and mark students
the absence in
Create Substitute present or absent based on
Schoolog
Attendance Sheet and send the information received by
• Inform the registrar
it to the email address the substitute teacher in
who is the
provided by Administrator Aeries
Substitute
or print it for the substitute
Facts
• The Substitute Attendance Sheet will be signed and dated by the substitute teacher and
submitted to the Registrar/PEIMS clerk to be manually entered into Aeries each period
• The paper roster is kept for auditing purposes with the official attendance documentation for
that day.
y
d
.Software
t
ManagemenSOFTWARE
MANAGEMENT
• Lesson Cycles
• Scope & Sequences
• PEIMS Reporting • Synced from
eSchool twice daily
• Registrars, AA, APs, @ 12 PM and After • Rating Lesson
GCs, Clerks 7 PM Plans
• Attendance • 1 Activity Daily • Lesson Plan • Instructional • TOPS not
Feedback Services available
• All data. - Main • Teachers Grade • Teacher Lesson • Online Services • TTESS & TPESS
Application Book Plans Transition
Aeries Schoology MC Edgenuity Eduphoria
CSOFTWARE • Data Roster /
Tests_Scheduling
MANAGEMENT • Updated from
eSchool twice daily
@ 12PM and 4 PM
• SPED Compliance -
• PGPs-
• Processes • Graduation & IGC
• Procedures • Student’s Notes • Document
Management
• Dashboards
• Policies • Professional • Measurable, • Registration
Development Trackable & • Accountability
Tracking System Wellness
Doc Training SM OnDataSuite Infosnap
Central Tracking
SOTHER RESOURCES
• Where to find Aeries
training?
• What about If I don’t
have a logi
• I forgot my password
nNAVIGATING
SCHOOLOGY EDGENUITY MCC
• Gradebook Settings Online Learning and Lesson Pla
• MUST be synced to eSchool Instructional Services Rating
everyday Feedback
• Accessible ONLY
www.texanscan.schoology.com
• Naming Convention:
&
.
nNAVIGATING
SCHOOLOGY
• Delivery Instructio
• Platform - Grade Book
• MUST be synced to eSchool
everyday
• Accessible ONLY
www.texanscan.schoology.com
• Naming Convention:
.
n
.DIFFERENT SYSTEMS
Student Information Learning Management Video Communication
System System Platforms
Grades , Attendance , Delivery Instruction Platform - Conference Schoology, Zoom
Students Demographics, Dat Schoology and Google Meets
Aeries
Student Management Students will have a
System working email address
Audit and Verification System studentid@student.texanscan.org
for Graduates, CCMR , This is the official communication tool
Scheduling, SPED and Other that needs to be used between staff
Data Points. and students.
aSuppor t
SOME RECOMMENDATIONS
HELPDESK
Contact 214-944-199
I have a technical Go to www.texanscanstaff.org
problem… Submit a ticket
https://texanscan.incidentiq.com/login/v2
Contact
Aeries Admin PEIMS Support peims.support@texanscan.org
Aeries Teachers
Instructional Coach
I am aware of a Fraud
FRAUD LINE
Contact Anonymous line @ 1-833-580-000
Click Hotline @ www.texanscanstaff.org
I have a problem with
Something Chat with PEIMS
Special problems, means you can not find solution
with all tools provided above, email
fmarino@texanscan.org
@
3
2QUESTIONS?
Fernando Mar no
fmarino@texanscan.org
Tel. 214-562-311
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