2023 Ride The Rockies Operations Manual Draft V.2
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2023 Ride The Rockies
Operations Manual
Draft V.2
Date: June 11-16, 2023 (Prologue June 10) Participants: 2000 About Ride The Rockies Ride The Rockies is an annual Bicycle Tour in June that takes 2,000 cyclists on a six-to-seven day ride through Colorado's Rocky Mountains. The Tour draws upon 2
the efforts of more than 100 volunteers to assist and support the cyclists in their
challenge to successfully complete the ride.
The Ride The Rockies’ route is different each year, but it always climbs a few
challenging mountain passes and showcases Colorado's spectacular scenery.
Daily rides can be as short as 35 miles or as long as 100, but generally average 45-
75 miles.
While the Tour route changes each year, the benefits and responsibilities of the
host communities remain the same. Benefits include publicity, positive economic
impact, fundraising opportunities.
Riders on past Ride The Rockies have represented all 50 states and 18 foreign
countries. Ride The Rockies is a non-competitive, rules of the road, event open
to cyclists of all ages, and riders are encouraged to ride at their own pace within
the window of the daily schedule.
Point of Contacts
Sabra Nagel Tour Director 215 262-7107
Wally Zediker Operations Manager 720 201-3412
Community Contact Sheet
Name Role Organization Contact Number Email
TBD Fort Collins
TBD Estes Park
TBD Grand Lake
TBD Winter Park
TBD Black Hawk
TBD Central City
3
Brief Overview Colorado State Police, County and Local Authorities Colorado State Police will have 7 officers on course dedicated specifically to Ride The Rockies. Ride The Rockies has also worked with County and Local Authorities to prepare for the week-long ride. Aid Stations Aid Stations will be located every 15-20 miles throughout the entire course. Aid Stations will be managed by Ride The Rockies staff and volunteers. Aid Stations will provide athletes with water and electrolyte liquids. Light, pre-packaged factory sealed food will be provided to athletes at each aid station location. Aid station locations will have a dedicated supply truck, as well as relief stations, trash and recycling receptacles, bike racks and mechanics. Aid stations will start setting up approximately 75 minutes before the first riders and immediately close after the last rider. Medical Plan Stadium Ambulance will have 2 ambulances dedicated to the entire tour that will be on the course daily. Ride The Rockies will also have a Centura Medical Unit at the Host Cities for on-site medical needs. Ride The Rockies will also have riding medics riding throughout the tour to assist riders as needed. 6 SAG vehicles will be on the course to help with non-emergency transportation. Centura Health has created the included medical plan. Noted exceptions for RMNP. Communication Plan Radio Resource will be provided to essential Ride The Rockies staff, key medical and police personnel. Staff vehicles will have radios installed for communication. Cell phones will be utilized as backups. Daily meetings will be required for key personnel to review the day and for announcements for the next day. 4
Waste Removal Plan Trash and recycling units will be identified as such and utilized in aid stations and host cities as required by local mandates and permits. Recycling on the course will be managed and self-supported by designated Ride the Rockies aid station leads and forwarded to the next host city to be recycled or taken to trash dumpsters. All locations will provide the choice of trash or recycling throughout the tour. Relief Stations Relief stations will be located in each host city and at the aid stations. Relief stations will include hand washing stations as directed by permits. Traffic Plan Cyclists will be required to ride “Rules of the Road”, according to CO vehicular laws. While riding in RMNP cyclists will be instructed that they must ride single file and can not ride two abreast unless passing a slower cyclist. Ride The Rockies has filed the necessary permits, and is working with CDOT, CSP, Local and County Authorities and municipalities to make sure that traffic disruption is minimized and for the safety of the cyclists. At this time, only one road closure has been requested and that is the entrance to Rocky Mountain National Park, for a limited duration (4:00am – 7:00am). Course Signage Ride The Rockies will have 2 teams dedicated to course placement and the removal of tour signs. 1 team will put the course signs on the course the day before each ride. A second team will remove the signs the same day as the cyclists complete the individual day. The signs will 5
include the Ride The Rockies logo and provide the following information: Directional Arrows, Follow Rules of The Road, Single File, Slow - Steep Hill, Watch Gravel/Dirt Ahead, Aid Station Ahead, Railroad Crossing, Oncoming Traffic, Yield to Traffic, Bike Ride in Progress, Stop Light Ahead, and Sharp Turn Ahead, Caution - Slow. SAG Vehicles Ride The Rockies SAG (Support and Gear) vehicles will work as a team to provide service to cyclists by driving the route and transporting participants who need assistance for mechanical or fatigue issues. Inclement Weather Plan There is the possibility that weather and road conditions in Colorado and in June can be such that it is unsafe for Ride The Rockies (RTR) cyclists to begin or continue riding a day of the tour, therefore a plan is in place to arrange for safe passage of tour participants in the event of inclement weather. ● Utilize staff/crew vehicles Private Support Vehicles/Charter buses on retainer and close enough to be of assistance Weather will be consistently monitored by the Tour Director, CSP, and other local authorities. In the event of inclement weather the contingency plan will be put in place and communicated to the cyclists at the earliest possible opportunity to ensure minimal disruption to the ride and the local community. Alternative Route For Non-Essential Vehicles 6
All non-essential vehicles for route supplies and logistics will be provided and mandated to travel an alternative route to the following host towns to mitigate course traffic on each specific tour day. Essential vehicles will include Ride The Rockies staff including: supplies, logistics, course marshals, SAG, mechanics, sign teams, sweep), Colorado State Police, medical, local and county authorities. Aid Stations Below are Aid and Water Station locations and descriptions for each of the volunteer positions. If you have any questions or concerns at anytime, please contact: Sabra Nagel 215 262-7107 Wally Zediker 720 201-3412 Aid Station Lead 1 TBD Aid Station Lead 2 TBD Aid Station Lead 3 TBD Aid Station Lead 4 TBD Aid Station Lead 5 TBD Aid stations will have the general layout provided below. Specific instructions and detailed layout will be provided to the Aid Station teams. Aid Stations will include: Aid Station Team, Supply Truck, Mechanics, Relief Stations (Porto Potties), Bike Racks. Typical Supplies on the trucks will be a combination of the following quantities are still TBD: 7
Aid Station Truck Supply List
Check Quantity per Aid Item Quantity on Truck
4' table
6' table
Chairs
Skratch Mix
10 gal. Water coolers or Water Monster
10 gal. Skratch coolers or Water Monster
Hose
Cones
Broom
Medical Aid Box
Waste Management Supplies
Top of the Mountain T-shirts
Aid Station Supply Bin
Food
8
Pickle Juice
Covid Supplies
Hand Sanitizer Stations
Extra Hand Sanitizer
2023 Ride The Rockies
Aid Stations Locations
__________________________________________________________
_
Saturday, June 10
Prologue – 75 Riders
2 Aid Stations – Expert Riders
Course Hours 7AM - Noon
9
Route closes @ Noon (Fort Collins Loop) 46 Miles, Elevation Gain 2228’ June 9 – Relief Stations to be dropped off, and picked up event day Contact Numbers: In An Emergency call 911 then call Event HQ Event Head Quarters: TBD Sabra Nagel: 215 262-7107 Wally Zediker: 720 201-3412 Aid Station Locations Aid Station 1 - Noosa Yoghurt (N CR 25E, Bellvue, CO) Time Schedule: 6:30AM Staff and Supply Truck arrive (6:30 Volunteers arrive) 7:30AM Aid Station is open 7:45AM First Rider 9:00AM Last Rider/Clean up Bonner Springs Ranch Road Aid Station 2 Noosa Time Schedule: 10
6:30AM Staff and Supply Truck arrive (6:30Volunteers arrive) 7:30AM Aid Station is open 7:45AM First Rider 9:00AM Last Rider/Clean up Aid Station 2 Sunrise Picnic Area (471 N CR 23, Fort Collins, CO) Time Schedule: 6:30AM Staff and Supply Truck arrive (6:30 Volunteers arrive) 7:30AM Aid Station is open 7:45AM First Rider 9:00AM Last Rider/Clean up 11
Sunday, June 11
Day 1 Fort Collins to Estes Park
Rolling start: 6:00am– 8:00am
2 Aid Stations
Route closes @ 4:00pm
47 Miles, Elevation Gain 4673’
12June 10 – Relief Stations to be dropped off, and picked up event day Contact Numbers: In An Emergency call 911 then call Event HQ Event Head Quarters: Sabra Nagel: 215 262-7107 Wally Zediker: 720 201-3412 Aid Station Locations: Aid Station 1 Masonville (Mason Jar Dr and W County 38E) Time Schedule 6:30AM Staff and Supply Truck arrive (6:30 Volunteers arrive) 7:30AM Aid Station is open 13
7:30AM First Rider 9:00AM Last Rider/Clean up Aid Station 2 Glen Haven (General Store Pull Off) Time Schedule 8:00AM Staff and Supply Truck arrive (8:00 Volunteers arrive) 9:00AM Aid Station is open 9:00AM First Rider 14
Noon Last Rider/Clean up 15
Monday, June 12
Day 2 Estes Park to Allenspark Loop
Rolling start: 6:00am– 8:00am
2 Aid Station and Lunch Stop
Route closes @ 3:00pm
32 Mile Loop, Elevation Gain 2965’
June 11 – Relief Stations to be dropped off, and picked up event day
Contact Numbers:
In An Emergency call 911 then call Event HQ
Event Head Quarters:
Sabra Nagel: 215 262-7107
Wally Zediker: 720 201-3412
16Aid Station Locations: Aid Station 1: Mary Lake Road and S St Vrain Ave Time Schedule 6:30AM Staff and Supply Truck arrive (6:30Volunteers arrive) 7:30AM Aid Station is open 7:30AM First Rider 9:00AM Last Rider/Clean up 17
Aid Station 2: Fish Creek Rd and N St Vrain Ave (36) 8:00AM Staff and Supply Truck arrive (8:00 Volunteers arrive) 9:00AM Aid Station is open 9:00AM First Rider Noon Last Rider/Clean up 18
Tuesday, June 13
Day 3 – Estes Park to Grand Lake Enter Park - Fall Rivers Entrance Station
MANDATORY START 6:15AM (NO EXCEPTIONS) – all riders through the Falls
River Entrance Gate by 7:00AM, any riders not through the will be SAG’d to
Hidden Valley Aid Station.
Route closes @ 2:00pm – (NO EXCEPTIONS) – all riders not through the Grand
Lake Entrance Station by 2:00 PM will be picked up and transported to the
Entrance Station.
3 Aid Stations – Hidden Valley, Rock Cut/Lava Cliffs, and Lake Irene. Aid Station
footprints will be as compact as possible.
50 Miles Elevation Gain 5294’
June 12 – Relief Stations to be dropped off, and picked up event day
Contact Numbers:
In An Emergency call 911 then call Event HQ
Event Head Quarters:
Sabra Nagel: 215 262-7107
Wally Zediker: 720 201-3412
Medical: Estes Park Medical Ambulance and Grand County Ambulance for
service in the park.
19Aid Station Locations: Aid Station 1: Hidden Valley (Last rider must leave by 8 AM) Time Schedule 5:15AM Staff and Supply Truck arrive (5:15AM Volunteers arrive) 6:15AM Aid Station is open 6:15AM First Rider 8:00AM Clean up 20
Aid Station 2: Rock Cut/Lava Cliffs (Last rider must leave by 11:30 AM) Time Schedule 6:30AM Staff and Supply Truck arrive (6:30 AM Volunteers arrive) 7:30AM Aid Station is open 7:30AM First Rider 11:30AM Clean up 21
Aid Station 3: Lake Irene Time Schedule 7:00AM Staff and Supply Truck arrive (7:00 AM Volunteers arrive) 8:00AM Aid Station is open 8:00AM First Rider 1:00PM Last Rider/Clean up 22
Wednesday, June 14
Day 4 - Grand Lake to Winter Park
Rolling start: 6:00am– 8:00am Route closes @ 3:00pm
2 Aid Stations and Lunch Stop - 34 and 404, and 40 and 83 (across from Devils
Thumb Entrance). Lunch is at Granby Ranch
43 Miles Elevation Gain 4673’
June 13 – Relief Stations to be dropped off, and picked up event day
Contact Numbers:
In An Emergency call 911 then call Event HQ
Event Head Quarters:
Sabra Nagel: 215 262-7107
Wally Zediker: 720 201-3412
23Aid Station Locations: Aid Station 1: 34 and 404 6:30AM Staff and Supply Truck arrive (6:30 Volunteers arrive) 7:30AM Aid Station is open 7:30AM First Rider 9:00AM Last Rider/Clean up 24
Lunch Stop: Granby Ranch – Layout TBD Aid Station 2: Hwy 40 and 83 (Pull Off past Tabernash across from Devils Thumb Ranch) 8:00AM Staff and Supply Truck arrive (8:00 Volunteers arrive) 9:00AM Aid Station is open 9:00AM First Rider Noon Last Rider/Clean up 25
Thursday, June 15
Day 5 - Winter Park to Black Hawk
Rolling start: 6:00am– 8:00am Route closes @ 3:00pm
3 Aid Stations: Berthoud Pass, HWY 40 and Mountain Ave, Dakota Ridge
40 Miles Elevation Gain 4000’
June 14 – Relief Stations to be dropped off, and picked up event day
Contact Numbers:
In An Emergency call 911 then call Event HQ
Event Head Quarters:
Sabra Nagel: 215 262-7107
Wally Zediker: 720 201-3412
26Aid Station Locations: Aid Station 1: Berthoud Pass (In and Out – 2 Left Turns – Managed by CSP) 6:00AM Staff and Supply Truck arrive (6:30 Volunteers arrive) 7:00AM Aid Station is open 7:15AM First Rider 9:00AM Last Rider/Clean up 27
Aid Station 2: Hwy 40 and Mountain Ave 8:00AM Staff and Supply Truck arrive (8:00 Volunteers arrive) 8:30AM Aid Station is open 8:30AM First Rider Noon Last Rider/Clean up 28
Aid Station 3: Dakota Ridge Rd, Harris Rd and 279 8:00AM Staff and Supply Truck arrive (8:00 Volunteers arrive) 9:00AM Aid Station is open 9:30AM First Rider 1:00PM Last Rider/Clean up 29
Friday, June 16
Day 6 - (Black Hawk to Fort Collins)
Rolling Start: 5:30am– 8:00am Route closes @ 4:00pm
305 Aid Stations: Happiness of Carousal, Millsite Inn, Peak to Peak and 7 and S St Vrain Dr (Hydration Only), Lavern N Johnson Park, Yellowstone Rd and N 83rd St 91 Miles Elevation Gain 5285’ June 15 – Relief Stations to be dropped off, and picked up event day Contact Numbers: In An Emergency call 911 then call Event HQ Event Head Quarters: Sabra Nagel: 215 262-7107 Wally Zediker: 720 201-3412 Aid Station Locations: Aid Station 1: The Carousel of Happiness, Nederland 6:30AM Staff and Supply Truck arrive (6:30 Volunteers arrive) 7:30AM Aid Station is open 31
7:30AM First Rider 9:00AM Last Rider/Clean up Aid Station 2: Millsite Inn 8:00AM Staff and Supply Truck arrive (8:00 Volunteers arrive) 8:30AM Aid Station is open 32
8:30AM First Rider 1PM Last Rider/Clean up Aid Station 3 (HYDRATION ONLY): 72 Peak to Peak Hwy and 7 S St Vrain Dr 8:00AM Staff and Supply Truck arrive (8:00 Volunteers arrive) 8:30AM Aid Station is open 8:30AM First Rider 33
1PM Last Rider/Clean up Aid Station 4: Lavern N Johnson Park 8:00AM Staff and Supply Truck arrive (8:00 Volunteers arrive) 9:00AM Aid Station is open 9:30AM First Rider 34
1:00PM Last Rider/Clean up Aid Station 5: Yellowstone Rd and N 83rd St 9:00AM Staff and Supply Truck arrive (9:00AM Volunteers arrive) 10:00AM Aid Station is open 10:30AM First Rider 35
3:00PM Last Rider/Clean up
CSP, County Sheriff, Local PD Coverage and Course
Marshals
36Course Coverage
To Be Added to Cue Sheets
(CSP to manage with 4 CSP Saturday and 6 motos plus Marshal
Sunday-Friday)
Per CSP - all cyclists must have lights (front and rear)if they leave
before dawn, all recombinants are required to have a 6’ pole with
flag. For ease of identification cyclists are instructed to turn bike
upside down for help
Saturday, June 10 – PROLOGUE(Fort Collins Loop) – CSP Will handle with only
75 Prologue Riders
CSP – 9th and N Lemay: Left
CSP – W Colorado 72 Rd and 287: Left
Sunday, June 11 (Fort Collins to Estes Park)
CSP – Walnut and Linden St: Left
Volunteer – East Mountain: Right
CSP – Grandview and Laporte
Volunteer – Laporte and N Taft Hill Rd
Volunteer – W Prospect and N Taft RD
Volunteer – W Prospect and S Overland Trail
Volunteer – S Overland Trail and 420
County Deputy – 42C and Centennial
Sign - 38E and 23
Deputy – Masonville Buckhorn Rd and W County 38
Sign – 29 and 34
Monday, June 12 (Estes Park to …)
CSP – Vrain on HOLD may have roll out
Volunteer Flagger Kiowa Trail
Sombrero Ranch – Lunch Stop
CSP Motos will be split for lunch stop
CSP – St Vrain and Kiowa: Left
37Mary’s Lake to 36 (Big DMV Message Board) Tuesday, June 13 (Estes Park to Grand Lake) CSP – May have rollout –CSP working on Traffic Control Plan with Estes Park LE Wednesday, June 14 (Grand Lake to Winter Park) CSP - Lake Cove Dr to 34 CSP – 34 and 40 2 CSP – 40 and Village – Lunch Stop (Granby Ranch) Thursday, June 15 (Winter Park to Gilpin Co.) 2 CSP – Berthoud Pass – Aid Station CSP – 40 and 257: Left County Deputy (suggest) – 257 and Alvado County Deputy 257 and 308 2 CSP – 308 and Mountain St CSP - Stanley Rd Signage – Dakota Ridge and Virginia Slow Caution Sign – Virginia and Canyon Rd Slow Caution Sign – Spring and Gregory Friday, June 16 (Gilpin Co to Fort Collins) Black Hawk PD- Black Hawk St to Black Hawk Blvd 2 Black Hawk PD at 119 CSP or Volunteers and Signs at 119 and 72 Signs and Volunteer – 72 and 7 *Could use Lyons Park Signs and Volunteer – to get back on 66 CSP - 66 and 75th Sign – 75and Woodland Larimer County Deputy – Woodland and 75 2 Signs – 83rd 38
Larimer County Deputy – 23 and W County 8 Signs - County 23 and County 8 Signs County 23 and County 42 Larimer County Deputy – County 42 /14 and 21 Volunteer and Deputy – 18th and Bike Path Pending Change Course to New Belgium 39
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