TRAINING DAY GYM COVID RE-OPENING MEMBERS' GUIDE - NOV 2020
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TRAINING DAY GYM
COVID RE-OPENING
MEMBERS’ GUIDE
NOV 2020
INTRODUCTION To ensure the health and safety of our community, Training Day Gym has developed new in club occupational policies and practices in line with the frameworks and recommendations of the DHHS and Business Victoria. The key main areas below have been implemented in order to reduce the exposure and therefore transmission of COVID-19 within the workplace and community. Please ensure that you read the following guidelines prior to coming in to train: 1. Patron Limits 2. Physical Distancing 3. Hand Hygiene 4. Cleaning 5. Infection control 6. Symptom monitoring 7. Contact Tracing 8. Communication Correspondence 9. Outbreak Management 1. PATRON LIMITS As recommended by the DHHS, both gyms have a maximum patron limit of 20 upon re- opening on the 9th November 2020. The limit of the number of people Training Day allows to access our facilities will change in accordance to government guideline changes. 2. Physical Distancing of 1.5 metres Members and staff are encouraged to maintain a 1.5m distance between each other at all times. Members are also encouraged to maintain the same distance between them and other members during their time within the facility. Reminders of physical distancing through posters have been put up around the club. In addition, stickers on the floor are also in place to encourage social distancing at reception and in the change rooms.
1.3 Structural Changes to Maintain 1.5m Distancing Equipment throughout both clubs have been sufficiently spaced out to support physical distancing. Equipment that cannot be moved due to lack of space is listed as “Out of Order” until physical distancing recommendations change. 1.4 Group Fitness Classes Group fitness classes of up to 10 people will be conducted outdoors as per DHS guidelines. An online booking must be made prior to the class in order to attend. Group Fitness Instructors are encouraged to wear a face covering at all times and maintain a 1.5 metre distance between them and members. Group participants will be required to maintain 1.5 m distance from each other during class. Equipment will also be set up in a manner to encourage this. The sharing of equipment has also been restricted; therefore members are encouraged to bring their own equipment to use such as mats, or thoroughly disinfect any other used equipment after the class.
2. HAND HYGIENE 2.1 Hygiene Stations & Reminders Hand sanitizer stations have been set up at reception, and at various points in the gym. Hand hygiene posters have been put up in various places around the gym as a reminder for members and staff to be diligent in their own hand hygiene. 2.2 Workforce Bubbles Workforce bubbles have been created at both clubs to ensure there is no cross over of staff to minimise potential infection spread. Each staff member has been allocated to work at either the Burwood club or the Clayton club, and this has been taken into consideration when producing the rosters. All staff have also been notified they are not to work across both clubs, and to minimise the use of any common spaces, and to work from home whenever possible. 3. INFECTION CONTROL & HYGIENE REQUIREMENTS Members and staff are encouraged to wear face coverings upon entry and exit of the facility as per public health advice. To ensure we deliver quality hygiene practices, every Training Day Gym staff member has completed the COVID-19 Infection Control online module recommended by the Australian Department of Health. As well as this, Staff training specific to the clubs’ infection control standards, expectations and duties have been provided to all operations staff to ensure a high level of infection control practices is maintained during opening. 3.1 Hygiene Requirements All members and staff are required to use a towel during their workouts. Towels are available for purchase at reception for $5 if needed. We ask our members to please be respectful and mindful of sanitizing your equipment after use during your workout.
4. CLEANING 4.1 Cleaning Roster & Checklist Staff are abiding to the Daily Cleaning Roster and Checklist each shift. Between each 120 minute training block staff will disinfect and clean the gym equipment and space before the next session. Monitoring of cleaning will be documented in our Daily Cleaning Roster & Checklist. 4.2 Cleaning Supplies All disinfectant supplies used meet the requirements set by the DHHS. Disposable paper towels dispensers are available throughout the club for members to use to clean their equipment. An adequate supply of disinfecting solutions are also available at these stations. Gloves are available for staff and members to use if they wish. 4.3 Restricting Extra Facilities Unfortunately, the infrared saunas and recovery boots service in both clubs have been temporarily closed until jurisdictions allow. We encourage our members to shower at home instead of in our facilities if possible. Communal water fountains have been closed off at both clubs until jurisdictions allow. Please remember to bring your own water bottles, otherwise there is water available to purchase also. Communal boxing equipment such as gloves and pads have also been temporarily restricted. Communal chalk stations have also been removed from the gym floor, instead, individual chalk can be purchased from reception and liquid chalk dispensers are available for hygienic use on the gym floor.
6. SYMPTOM MONITORING Temperature guns are available at both clubs for staff to use before their shifts, and also available for any members who wish to check their temperature before training. Any staff or member who exhibits signs of illness will be politely asked to leave the facility. Any staff who are sick are encouraged to get tested, seek medical guidance, and stay home even if they have mild symptoms. 7. CONTACT TRACING As we are required to have an effective contact tracing strategy, mandatory key fob sign in upon each visit will be required. Upon the sign in, members’ contact details will be checked and updated by staff to ensure all information is up to date. Mandatory details include First and Last name, phone number, residential address and email address. Non-members are required to show their ID and fill in our casual entry form upon arrival which includes their contact number, address and email address. All staff and contractors are required to complete the Workplace Attendance Register every time they attend the facility for more than 15 minutes. All staff must declare in writing on the Workplace Attendance Register before each shift that they are free of symptoms, have not been in contact with a confirmed case and have not been directed to isolate. 8. COMMUNICATION CORRESPONDENCE Any hygiene, safety and restriction updates are communicated to members via our social media platforms and in our weekly email newsletters. Frequently Asked Questions and answers can be found on our website
9. OUTBREAK MANAGEMENT
Training Day Gyms has developed the following business contingency plan to
manage any potential outbreaks.
If there is a confirmed case of COVID-19 at Training Day Gyms, the following steps will
be followed:
Immediately
1. The infected staff member will be directed to return home and isolate immediately,
whether or not they have symptoms. Once home, the worker must wait for further
instructions from the Victorian Department of Health and Human Services (DHHS).
2. DHHS will be notified by completing the Employer COVID-19 notification
form and emailing covidemployernotifications@dhhs.vic.gov.au.
If in the case DHHS does not contact us within 24 hours of notification, call 1300 651
160.
3. All workers, suppliers and customers will be notified that there is a confirmed positive
case.
4. WorkSafe and all other relevant industry bodies will also be notified
Within 48 hours
1. Complete the Workplace risk assessment
2. Identify workplace close contacts by completing the Close contact spreadsheet.
DHHS will review the spreadsheet to confirm and identify any additional close contacts.
3. Submit the Workplace risk assessment and Close contact spreadsheet by emailing:
covidemployernotifications@dhhs.vic.gov.au
4. Notify identified close contacts – ask them to quarantine and watch for
symptoms. DHHS will also contact close contacts to explain what they need to do,
offer assistance, and support them throughout their quarantine period.
5. Consider closing or vacating the workplace if required. DHHS will work with you on
the measures you need to take and advise when it is safe for your business to reopen.
6. Deep clean the workplace or areas identified in the Workplace risk assessment.
In the event there is a positive case at the facility, the following infection control
cleaning companies will be contacted to execute a thorough clean of the facility:
After Dark Canopy Cleaners
ICS Services
7. Staff Support
Any staff who are a confirmed positive case will be informed of the government financial
support they can receive whilst away from work such as the Pandemic Leave Payment.The following checklist will also be used as a guide to ensure all steps are adhered to:
Confirmed case of coronavirus (COVID-19) in
the workplace
Checklist
As an employer, you must respond quickly when you become aware of a confirmed case of
coronavirus (COVID-19) in your workplace. Responding quickly assists the Department of Health
and Human Services (DHHS) to limit further exposure and contain potential outbreaks.
This checklist guides you through the steps you need to take to fulfill your obligations and respond
to a confirmed case of coronavirus (COVID-19) at your workplace. It is part of the Confirmed
case in workplace information pack and supports DHHS to identify close contacts, manage
confirmed cases and limit the spread of coronavirus (COVID-19).
Refer to the other documents in the Confirmed case in workplace information pack to
complete this checklist. DHHS will support you through this process.
More detailed guidance on each of the steps can be found in Workplace guidance for suspected
or confirmed cases on our website.
Workplace name:
Site address:
Key contact name:
Job title:
Phone:
Email:
Confirmed case in the workplace checklist Date Actions taken
(optional field)
You must do the following immediately after being notified that a worker or staff member has tested positive for
coronavirus (COVID-19).
1. Ask worker to return home and isolate. [For example only –
delete this text]
If a worker finds out that they have tested positive for coronavirus (COVID-
19) when they are at work, you must direct them to go home immediately, Joe (confirmed case)
whether or not they have symptoms. Once home, the worker must wait for went straight home in
further instructions from the Department of Health and Human Services. his car to isolate after
having a test.
Note: The worker should use private transport and not take public transport. If necessary, ring
1300 651 160 for non-emergency patient transport to be organised. If they are unable to leave
immediately, they should isolate away from others in a separate room or area and wear a fitted
face mask.2. Notify the Department of Health and Human Services. [For example only –
delete this text]
If the worker attended work anytime during the 48 hours before they
developed symptoms, you must complete an Employer COVID-19 Sent email 11.56am
Notification Form and email it to Tuesday 8 September.
covidemployernotifications@dhhs.vic.gov.au.
For workers with no symptoms, the important time period will be 48 hours (or
2 calendar days) before their test date.
If DHHS has not contacted you within 24 hours of notification please call
1300 651 160.
3. Notify all workers, suppliers and customers. [For example only –
delete this text]
Advise all workers, suppliers and customers (if relevant) to watch out for
coronavirus (COVID-19) symptoms, and to get tested and isolate if they Put poster up for
have any symptoms. customers, emailed
workers and suppliers.
Do not disclose the identity of the confirmed case unless they have
given you permission to do so.
Posters and letter templates are available in the Confirmed case in the
workplace information pack
4. Notify WorkSafe and other relevant industry bodies.
DHHS will ask you to contact WorkSafe and any other relevant entities for
your sector. WorkSafe may provide further directions that you must comply
with.
You must do the following within 48 hours of being notified of a confirmed case of coronavirus (COVID-19).
5. Complete the Workplace risk assessment. [For example only –
This will help you and DHHS to determine what actions need to be taken. delete this text]
This may include deep cleaning, full or partial closure of the worksite, and
Done.
any other actions needed to reduce the risk of transmission.
DHHS will support you through this process to ensure all required public
health actions are taken.
You must complete a risk assessment for each identified suspected or
confirmed case.
6. Identify workplace close contacts. [For example only –
delete this text]
Close contact means having face-to-face contact for more than 15 minutes
or sharing a closed space for more than two hours with a confirmed case of Completed the
coronavirus (COVID-19) when they are infectious. spreadsheet with all
close contacts who
Close contact is cumulative. For example, a person who spent 4 minutes,
attended the worksite
then 2 minutes, then 10 minutes during a shift with a confirmed case while
within the 2 days
they are infectious would count as a close contact, even if there was time
before the worker
between those short periods of contact.
developed symptoms.
Using rosters, timesheets, sign-in sheets, visitors logs and the attendance
register, complete the Close contact spreadsheet. This will help DHHS
identify close contacts and begin contact tracing.The close contact spreadsheet is comprehensive. Please fill it in with as
much detail as possible.
7. Submit forms. [For example only –
delete this text]
Send your completed Workplace Risk Assessment and Close Contact
Spreadsheet to the department by emailing: Email sent 11.03 am
covidemployernotifications@dhhs.vic.gov.au. Wednesday 9
September.
These forms do not need to be submitted together, submit them as soon as
they are completed.
The close contact spreadsheet is comprehensive, fill it in with as much detail
as possible.
8. Notify the identified close contacts and explain that they need to [For example only –
quarantine. delete this text]
Call close contacts, explain the need for them to quarantine and to wait for Called 5 contacts,
further instructions from DHHS. If they do not answer, send them an SMS. texted 2.
There is an SMS template you can use in Workplace guidance for managing
suspected and confirmed cases.
You should aim to call close contacts and add as much detail to the Close
contact spreadsheet as possible. This will help DHHS to get in touch with
all close contacts, provide information on quarantine requirements and
support available, and to stay in touch through their quarantine period.
Do not disclose the identity of the confirmed case unless they have
given you permission to do so.
9. Consider closing or vacating the workplace if required.
DHHS will work with you on the measures you need to take and advise
when it is safe to reopen. This step is informed by the Workplace risk
assessment.
10. Deep clean as required.
Complete a deep clean of the workplace or areas of the workplace identified
in the Workplace risk assessment.
Cleaning and disinfecting after a coronavirus (COVID-19) case in the
workplace (Word)
Cleaning and disinfecting to reduce COVID-19 transmission
After reviewing your response, DHHS will work with you and your workplace to determine if any additional actions are
required and when it is safe to reopen.
Reopening will typically occur after all confirmed cases and close contacts have entered isolation and quarantine,
deep cleaning has been completed, and any additional measures have been implemented.
To receive this document in another format phone 1300 651 160 using the National Relay Service 13 36 77 if
required, or email covidemployernotifications@dhhs.vic.gov.au.
Authorised and published by the Victorian Government, 1 Treasury Place, Melbourne.
© State of Victoria, Australia, Department of Health and Human Services, 26 October 2020.
Available at: DHHS.vic – coronavirus (COVID-19)9.1 In the event Training Day Gyms has been instructed by DHHS to close: • All staff, members and contacts will be notified immediately of the close • Strict adherence to the instructions of DHHS will be followed • Deep clean of facility to be executed 9.2 Contingency plan to re-open Training Day Gyms once DHHS allows: • Based on the confirmation from DHHS to re-open • All staff, members and contacts to be notified of re-opening date • Ensure all contact tracing methods are in place • Ensure deep clean is facilitated prior to lockdown
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