2023 NEWARK PARKS & RECREATION VENDOR OPPORTUNITIES
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2023
THE SCHEDULE OF EVENTS NEWARK PARKS &
ARE ALL SUBJECT TO
CHANGE. THE SAFETY
RECREATION
VENDOR
O F PA R T I C I PA N T S , T H E I R
FA M I L I E S , S P E C TATO R S
& S TA F F I S O U R # 1 OPPORTUNITIES
P R I O R I T Y.
220 South Main Street
Newark, DE 19711
(302) 366-7000
parksrec@newark.de.us
N E W A R K PA R K S & www.newarkde.gov/play
R E C R E AT I O N
220 South Main Street
Newark, DE 19711
(302) 366-7000
parksrec@newark.de.us
www.newarkde.gov/play
W W W. N E WA R K D E . G OV / P L AY 1
D E A R F R I E N D O F N E WA R K &
POTENTIAL VENDOR,
Thank you for your interest in the City of Newark Parks and Recreation information and confirmation of placement into the events will be
Department’s community events. emailed approximately two weeks prior to the event. Vendor fees will
be refunded if we are unable to accommodate you in the event.
This packet is designed to assist you in the process of applying for Many of the events will have a limited number of vendor spaces for
vendor space at the community events the Parks and Recreation each category, so please register early.
Department holds annually.
Please review the vendor category definitions carefully for specifics
New vendor opportunities were added to several events and will once regarding what types of vendors will be permitted at each event, space
again be offered in 2023. Please read through the entire package prior size, and deadlines. Vendors with a combination of items or activities
to registering as a vendor. from more than one category should register for the category most
appropriate for their business / organization. A late fee will be charged
Registration can be done online at www.newarkde.gov/play. Additional for any application that is received after the stated early registration
instructions are also included. deadline. The late fee applies to all vendor categories.
Please remember that non-profit groups can receive a partial or full Thank you for your interest and support. Should you have any additional
refund by completing volunteer hours with Newark Parks & Recreation questions after reading this information packet, please email Sharon
Department activities. You will need to register and pay for your space Bruen at sbruen@newark.de.us or call (302) 366-7000 x1043.
and then be refunded based upon volunteer hours.
The schedule of events are all subject to change. The safety of
Vendors may receive a partial refund by providing a performance or participants and their families, spectators and staff is our #1 priority.
demonstration at one of the events (availability is listed in the online We will make changes as needed based on guidance from state and
registration process). Businesses and non-profit groups that are willing local agencies.
to provide a demonstration or performance at one of the demonstration
areas or stages will be given a $10 refund for that event. Refunds will
be issued following the event in which the performance as taken place.
Payments for all events are due at the time of registration. Additional
22 W W W. N E WA R K D E . G OV / P L AY
C I T Y O F N E WA R K PA R K S & R E C R E AT I O N
WINTER & SPRING EVENTS
E G G H U N T • S AT U R D AY, A P R I L 1 S U M M E R C A M P & P R O G R A M FA I R , A P R I L 1
10 a.m. 10 a.m.
Rain date: Sunday, April 2, 2 p.m. Rain date: Sunday, April 2, 2 p.m.
White Clay Creek State Park White Clay Creek State Park
Newark’s annual Egg Hunt is a longstanding tradition for area families Join us for our Annual Newark Summer Camp and Program Fair on
with children walking to 9 years old. The hunt is held at White Clay Creek Saturday, April 1 from 9:30 - 11:30 a.m. at White Clay Creek State Park
State Park, with approximately 600 children and their family members in conjunction with the Egg Hunt. Representatives will be on hand to
in attendance. The Egg Hunt has gained a reputation for the amazing showcase camps throughout Newark and answer any questions you
goodie baskets donated by the fun and unique local businesses of may have. We will highlight all our summer camps as well as spring and
Newark. summer programs for youth and adults and much more. This is a great
opportunity for parents to speak to camp staff for more information or
As a vendor, you can take advantage of the opportunity to have direct sign up for camps. We will provide a “one stop shop” for families so
contact with hundreds of families from the area. you can register for our activities on site! This event is FREE and we will
have fun activities for the kids – so bring the whole family.
If you would like to contribute a basket or prize for this event, but are
unable to attend, please contact the Parks & Recreation office or you Vendor Fee: $60
can find more information in our Sponsorship Guide.
A LATE FEE OF $25 WILL BE CHARGED AFTER THE EARLY REGISTRATION DEADLINE OF 3/18/2023
CATEGORY ACTIVITY NUMBER SPACE SIZE FEE RESIDENT DISCOUNT FEE
Non-Profit Food 4517-113 10’ x 20’ $65 $45
Commercial Food 4517-123 10’ x 20’ $80 $60
Non-Profit Information 4517-133 10’ x 10’ $35 $25
Commercial Information 4517-143 10’ x 10’ $65 $45
Activity 4517-153 10’ x 10’ $65 $45
Fine Art & Homemade Craft 4517-163 10’ x 10’ $65 $45
Resale 4517-173 10’ x 10’ $80 $55
W W W. N E WA R K D E . G OV / P L AY 3
C I T Y O F N E WA R K PA R K S & R E C R E AT I O N
SUMMER EVENTS
L I B E R T Y D AY & 4 T H O F J U LY F I R E W O R K S • T U E S D AY, J U LY 4
6 - 10 p.m.
Rain date: Wednesday, July 5
University of Delaware Athletic Complex
This year’s 4th of July Fireworks will take place at the University of Delaware’s Athletic Complex. This location will make for easy access to the event,
plenty of parking, and space for both vendors and visitors.
Items used for food service will be required to follow the restrictions that the University of Delaware has in place for the safety of the athletes who
use the areas for practice and competition.
This program is made possible by the Delaware Division of the Arts, a state agency dedicated to nurturing and supporting the arts in Delaware, in partnership
with the National Endowment for the Arts.
A LATE FEE OF $25 WILL BE CHARGED AFTER EARLY REGISTRATION DEADLINE 6/2/2023.
CATEGORY ACTIVITY NUMBER SPACE SIZE FEE RESIDENT DISCOUNT FEE
Non-Profit Food 4510-213 10’ x 20’ $105 $80
Commercial Food 4510-223 10’ x 20’ $255 $205
Non-Profit Information 4510-233 10’ x 10’ $35 $25
Commercial Information 4510-243 10’ x 10’ $65 $45
Activity 4510-253 10’ x 10’ $65 $45
Fine Art & Homemade Craft 4510-263 10’ x 10’ $65 $45
Resale 4510-273 10’ x 10’ $105 $80
44 W W W. N E WA R K D E . G OV / P L AY
C I T Y O F N E WA R K PA R K S & R E C R E AT I O N
SUMMER EVENTS
C H R I S T M A S I N J U LY • S AT U R D AY, J U LY 2 2
8 a.m. - 12 p.m.
George Wilson Center
Get a jump start on your holiday shopping and get into the Christmas spirit with our 2nd Christmas in July Flea Market! This merry event will provide
the perfect opportunity to clean out and declutter your home as a vendor or find the perfect holiday treasures as a shopper! Direct sellers, crafters,
antiquers, and repurposers are all welcome to provide a wide variety of available items in one location. The family friendly event is scheduled to
take place on Saturday, July 22 from 8 a.m. - 12 p.m. inside and outside of the George Wilson Center. Be on the lookout for Santa Claus who may fly
through, he might just be getting a head start on his shopping too!
If you are interested in participating as a vendor, you can register online at www.newarkde.gov/play by Monday, July 10. All vendors will receive a
letter with directions for set up. The sale will be promoted through local media, Craigslist, George Wilson Center signs, Newark Parks and Recreation
Social Media, and an Ad in the News Journal Garage Sale Section. Inside & outside vendor spaces will be available on first come first serve basis
the day of the event.
VENDOR REGISTRATION WILL BE OPEN UNTIL 7/10/2023
CATEGORY ACTIVITY NUMBER SPACE SIZE FEE RESIDENT DISCOUNT FEE
Direct Sellers 4500-213 10’ x 10’ $43 $38
Crafters 4500-213 10’ x 10’ $43 $38
Antiquers 4500-213 10’ x 10’ $43 $38
Repurposers 4500-213 10’ x 10’ $43 $38
W W W. N E WA R K D E . G OV / P L AY 5C I T Y O F N E WA R K PA R K S & R E C R E AT I O N
FALL EVENTS
C O M M U N I T Y D AY • S U N D AY, S E P T E M B E R 1 7
11 a.m. - 4 p.m.
Rain date: Sunday, September 24
University of Delaware Green
Community Day is a longstanding Newark community event that involves Newark residents, the University of Delaware, Christina School District,
and the City of Newark. It is a great way for local businesses, organizations, fine artists, crafters and more to showcase their organizations and sell
their wares to area residents.
For the past several years, WXCY has brought an up and coming country artist to the stage of Community Day, drawing people from the region to
the event. The Brothers Osborn, Chase Bryant, and Devin Dawson are all now well-known names in country music and all have performed as part
of the event.
Interested vendors can register to hold a demonstration or musical performance and will receive a $15 refund off their vendor fee.
ELECTRIC POWER IS ONLY AVAILABLE FOR FOOD VENDORS!
This program is made possible by the Delaware Division of the Arts, a state agency dedicated to nurturing and supporting the arts in Delaware, in partnership
with the National Endowment for the Arts.
A LATE FEE OF $25 WILL BE CHARGED AFTER THE EARLY REGISTRATION DEADLINE OF 8/11/2023.
CATEGORY ACTIVITY NUMBER SPACE SIZE FEE RESIDENT DISCOUNT FEE
Non-Profit Food 4504-313 10’ x 20’ $155 $105
Commercial Food 4504-323 10’ x 20’ $305 $255
Non-Profit Information 4504-333 10’ x 10’ $55 $45
Commercial Information 4504-343 10’ x 10’ $105 $80
Activity 4504-353 10’ x 10’ $105 $80
Fine Art & Homemade Craft 4504-363 10’ x 10’ $85 $65
Resale 4504-373 10’ x 10’ $155 $105
Musical Performance 4504-393 Stage or Performance area only -$15 with vendor registration -$15 with vendor registration
Demostration 4504-393 Stage or Performance area only -$15 with vendor registration -$15 with vendor registration
66 W W W. N E WA R K D E . G OV / P L AYC I T Y O F N E WA R K PA R K S & R E C R E AT I O N
FALL EVENTS
T U R K E Y T R O T • S AT U R D AY, N O V E M B E R 1 8
8 a.m. - 12 p.m.
Handloff Park
This 5K/10K Walk & Run is the oldest, consecutively-held running event in the state. The race begins and ends at Handloff Park. The Turkey Trot
has become very popular in the past decade with the addition of expanded age groups and the wonderful prizes, that are donated by the local
businesses of Newark are awarded following the race that are. As a vendor, you can take advantage of the opportunity to have direct contact with
hundreds of health-conscious individuals and families from the area.
If you would like to contribute a basket or prize for this event, but are unable to attend, please contact the Parks & Recreation office or you can find
more information at www.newarkde.gov/play.
A LATE FEE OF $25 WILL BE CHARGED AFTER THE EARLY REGISTRATION DEADLINE OF 11/01/2023
CATEGORY ACTIVITY NUMBER SPACE SIZE FEE RESIDENT DISCOUNT FEE
Non-Profit Food 4523-313 10’ x 20’ $80 $55
Commercial Food 4523-323 10’ x 20’ $105 $80
Non-Profit Information 4523-333 10’ x 10’ $35 $25
Commercial Information 4523-343 10’ x 10’ $65 $45
Activity 4523-353 10’ x 10’ $65 $45
Resale 4523-373 10’ x 10’ $80 $55
Runners Packet Insert 4523-393 1 insert $30 $30
S A N TA’ S S E C R E T S H O P P E • S AT U R D AY, D E C E M B E R 2
9 a.m. - 12 p.m.
George Wilson Center
Santa’s Secret Shoppe gives children an opportunity to shop for all their holiday gifts for low prices. All items must be priced $10 and under. Limited
spaces are available. Only 1 space per vendor.
ALL ITEMS BEING SOLD MUST BE PRICED $5 OR UNDER AND BE APPROPRIATE FOR CHILDREN TO GIVE AS GIFTS.
CATEGORY ACTIVITY NUMBER SPACE SIZE FEE RESIDENT DISCOUNT FEE
Fine Art & Homemade Craft 4513-363 1 - 8’ Table $25 $20
Resale 4513-373 1 - 8’ Table $30 $25
W W W. N E WA R K D E . G OV / P L AY 7PA R K S & R E C R E AT I O N
VENDOR INFORMATION
All events are subject to change.
• Registration will occur online at www.newarkde.gov/play. Please o Vendors will be responsible for any parking or traffic
see attached registration instructions. violations that they may incur during events.
• Vendor registration for all events ends the Thursday prior to the event o Specific guidelines for set up and break down will be
at noon. provided in the event mailing one - two weeks prior to each
• City of Newark residents will receive a Resident Discounted Fee (RDF) event.
for all vendor fees. • Vendors are limited to 3 spaces per event.
o To qualify for the RDF, you must live or own a business • Vendor fees are refundable up to two weeks prior to the event
within the City of Newark corporate limits. less a $10 or 10% fee (whichever is greater), which will be kept for
o Newark address must be used to register. administrative costs. No refunds will be issued within 14 days of the
o You may be required to supply proof of residency. event.
• Vendor duplication (2 or more similiar vendors) will be at the • Electricity is only available for food vendors for Community Day.
discretion of the event coordinator. (Power is not available for any other events.)
• GO GREEN! All receipts and event information will be emailed to the o Power is limited to 110 Volts and no electrical cooking
organization’s registrant. Please provide an active email account with units or items drawing 1000 watts or more will be
all registrations. permitted.
• Vendor spaces will be assigned based on the following: o Please list items that will be drawing power on the
o Date the registration was received vendor registration.
o Vendor category o Vendors will be responsible for providing their own
o Impact on the event power strip with a Ground Fault Interrupter (GFI).
o Special requests noted on online registration will be • Event packets that contain space information, regulations, and arrival/
considered but are not guaranteed. breakdown times for each event will be emailed 1 to 2 weeks prior to
• Vendors are required to remain set up throughout the entire event. the event.
• Vendors must supply their own canopies, tables, and chairs for each • Tobacco use is prohibited including E cigarettes, for any event held on
event. University of Delaware Property.
• Vehicle access is controlled during events. • All vendors must adhere to all federal, state and local COVID-19
o Please display vendor packets with visible space regulations and guidelines.
numbers during set up and break down of each event. • Parking information for all events can be found on the Community
Events tab at www.newarkde.gov/play
BALLOONS • Our town welcomes you and hopes you have a wonderful time celebrating our event. To keep our town and
surrounding areas beautiful and reduce the accumulation of litter and its impact on our environment, we are asking that you refrain from
distributing or releasing balloons at our event.
88 W W W. N E WA R K D E . G OV / P L AYPA R K S & R E C R E AT I O N
VENDOR INFORMATION
Community Information and Food are split into two separate categories: N O N -P RO F I T I N FOR MATI ON - Any non-profit organization,
Non-profit and Commercial. To qualify for the Non-profit category, you must religious, or government entity planning to give out information or
be a 501(C)3, religious, or government organization. All other organizations, promote their organization. Sales and fundraising for the groups
whether incorporated or not, will fall under the Commercial category. are permitted in this category. Non-profit groups may apply for
a fee refund in this category if they have completed 50 or more
N ON- PROFIT F O O D - Non-profit organization, government, or religious volunteer hours with the Parks and Recreation Department in
organization selling food that has been made or brought for consumption on the 12 months immediately preceding the event for which they
the premises of the event. are applying. Please contact the volunteer coordinator for a
verification letter.
COMMERC IAL F O O D - Any commercial business, organization, or
individual that would like to sell food that has been made or brought for CO M M E RCI A L I N FOR MATI ON - Any business, organization,
consumption on the premises of the event. or individual that would like to provide information or promote
their business. No sales will be permitted in this category.
ACT I VI T Y - Any business, organization, or individual that would
like to provide an onsite activity either free or at a cost and is not
FOOD VENDORS considered a non-profit organization. No sales other than the
activity will be permitted in this category.
Vendors selling or distributing food or drink at the event MUST have a
temporary Food Handling Permit from: F I N E A RT & C R A FT - Individuals or small businesses selling
fine art or crafts that they have hand crafted. Items in this area
D elaware Heal t h Depart me n t may not be imported or resale items.
2 58 C hapman Road
Ne wark , DE 1 9 702 RE SALE - Individuals, groups, or businesses selling resale /
( 3 02 ) 283-71 10 retail items.
A copy of the permit must be filed with the events office no less than P E RF O RM ANC E OR D EMON STR ATI ON - If you would
two weeks prior to the event and the original must be on site the day like to provide a musical performance or demonstration at one
of the event. of the demonstration areas or stages, not at your booth, please
let us know and we will try to accommodate you or your group.
In addition to the Delaware Health Department permit, an application Space and opportunities are very limited and not all requests will
must also be completed and returned with your application for Newark be granted. Please list the type of performance and if you would
Code Enforcement. That form is attached to this package. like to do a musical performance, please send a link to a past
performance or a demo along with your application.
P L EAS E NOTE - Groups, businesses, or individuals who would like to have
a booth that fall within two or more vendor categories, the fee will be that of
the higher category unless otherwise approved by the event coordinator.
W W W. N E WA R K D E . G OV / P L AY 9Creating
Creating aa 1. Go to www.newarkde.gov/play
new
new account
account 2. Click the blue register today button.
3. Create or sign in to your account.
with
with Civic
Civic Rec.
Rec. 4. Select Catalog.
5. Select the red vendor tab.
6. Select an event by clicking on the title &
vendor category.
1. Go to www.newarkde.gov/play. 7. To register, click on the appropriate
participant’s name located to the right of the
activity information.
2. Click the blue register today button.
8. Once participants is checked, select Add to
3. On desktop, select log in, create an account in Cart.
the top left. On mobile, select account in the top 9. Click Checkout.
right & sign up.
10. Fill in any prompts or waivers.
4. Follow the prompts & input your account 11. Add a Payment option.
holder’s information. To receive text alerts (i.e.
cancellations, program changes, etc.) please 12. Fill in applicable Payment information & click
indicate your mobile carrier next to your cell Add Payment.
phone number. 13. Click Complete Transaction. Do NOT leave
the screen until you get confirmation.
5. Select other account members at the bottom
right & input their information.
6. Select save new user and repeat as needed.
Register
Register with
with
7. Select save & close.
101 0 W W W. N E WA R K D E . G OV / P L AY
Civic
Civic Rec.
Rec.CITY OF NEWARK DELAWARE
Food Vendor’s Check List
The Office of Parks and Recreation in accordance with the Code Enforcement Fire Protection Office
requires that all food vendors review and comply with the requirements listed below:
• All food vendors are responsible for obtaining the necessary permits from the Delaware Division
of Public Health.
• Every food vendor who cooks with a generator, electrical hook-up or propane, shall have a
5lb. Multipurpose ABC Extinguisher readily available. Any use of a fryer will require a
Type “K” Extinguisher in addition to the ABC Extinguisher. The fire extinguishers must
be inspected and tagged, within the past year, by a Fire Equipment Company registered in
the State of Delaware.
• If a portable generator is used, no more than 10 gallons of fuel in an Underwriters Laboratory
(UL) approved safety container, shall be stored at the vendors space.
• Portable generators must be serviced annually by a licensed company. A receipt/invoice will be
provided as proof.
• Propane cylinders shall be stored in an upright and secured position.
• Exit door(s) and aisles in the tents shall be unobstructed to the vendors at all times.
• No open flames such as candles, lanterns, kerosene or gas fired heaters and cooking equipment
are permitted near or under combustible materials (i.e., canopies)
• Hot surfaces from cooking or heating appliances, such as grills, hot plates, and coffee makers,
shall be blocked so that the public is protected from physical contact to these appliances.
• Deep fryers shall have splash covers.
• No frayed wires or overloaded extension cords are permitted.
• Decorations on the vendor’s carts shall be flame resistant.
• Access to fire hydrants shall remain unobstructed during the event.
• The Fire Marshal’s Office will conduct an on-site inspection of the vendor’s space.
If you have any questions concerning these Life Safety requirements, contact the Fire Protection
Specialist @ 302-366-7000 ext.2061 To schedule a mobile food vendor inspection please call the same
number.
FAILURE TO COMPLY WITH THE ABOVE REQUIREMENTS
MAY RESULT IN THE CLOSING OF YOUR BUSINESS
W W W. N E WA R K D E . G OV / P L AY
11FOOD VENDOR INSPECTION CHECKLIST
121 2
CITY OF NEWARK
Event Location: Vendor/ Owner Name:
Business Name: Address:
Business Phone #: Cell Phone #:
Email:
Current Newark Business License: Yes/ No State Public Health Permit: Yes/ No
Perform Visual Inspection of Equipment:
W W W. N E WA R K D E . G OV / P L AY
Hood fire suppression system test/inspected every 6 months
Company: Date:
LPG Tank DOT Information Tank Types (DOT approved) Inspection Date
T1
T2
T3
T4
Tank must be stored in an upright position and secured
Inspect all hoses and connection
Have Vendor turn on equipment and perform a function test which shall include using a leak
detection solution
Mobile kitchens required to be equipped with extinguisher with at least 10-B: C rating
Size & Type of Extinguisher (required) Date of Last Inspection (must be inspected annually)
Any generators must be UL listed and serviced/inspected annually by a licensed company,
must be positioned so exhaust 5’ from any building, opening or air intake
No more than 10-gals total portable fuel in UL approved container
Generator: Yes/ No Inspection: Yes/ No Date: UL Sticker: Yes/ No
List of Deficiencies/Notes:
Inspector:
Date of Inspection:
Vendor Signature: Date:You can also read
