CKPS Budget 2020 - Constantia Kloof Primary School
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CKPS Budget
2020
1
SCHOOL GOVERNING BODY
The finance committee has prepared a budget which was
approved by the School Governing Body.
The budget has been prepared according to the process defined by
the SGB Constitution and Standing Orders.
The budget is being presented tonight according to the procedures
outlined by the Gauteng Department of Education.
1 parent viewed the detailed budget that was available at the
school.
Questions will be allowed at the end of the presentation for the
purpose of clarification w.r.t this presentation.
2
7
NQ1 MAY NOT
CHARGE
NQ2 SCHOOL FEES
80%
NQ3
NQ4
NQ5 MAY LEGALLY
CHARGE SCHOOL
FEES – 20%
26000
SCHOOLS
9
2019 SCHOOL FEES = R13 960
LESS STATE SUBSIDY = R660
WHO PAYS THE DIFF ? = R13 300
10
OTHER YOU
PARENTS
11
12
13
14
MAJOR EXPENSES – 4
Operational
CATEGORIES
Employ a Bursar, 1 Finance Clerk, 2 Admin clerks, and a Security Guard .
Pay for services such as Administration System, water, electricity, telephones, printing
newsletters, notes, tests and exams.
Educational
SGB employs 8 Educators and 10 teacher interns to compliment the 29 Educators employed
by the GDE. This reduces class sizes and allows us to offer additional subjects.
Budget for the payment of incentive and year end bonuses, monthly management
allowances for Grade Heads and SMT (i.r.o. the management of SGB employees).
Educators receive a negotiated (trade unions) increase.
Budget for the cost of substitute teachers due to Maternity and Study Leave.
Budget is allocated towards learning support material such as duplicating, text books,
paper etc.
Extra Mural
Increased funding for additional coaches, the cost of transport to events, etc.
Maintenance
Employ a Grounds Supervisor and 7 support staff.
Pay for cleaning consumables such as toilet paper, repairs and maintenance costs
(which increase as our buildings age).
11RATIONALE BEHIND EMPLOYING SGB
EDUCATORS IN 2020
i.e. If we were to decide not to employ any SGB Educators:
3 x GDE posts would be allocated to the Principal, 2 x Deputies, 5 x
HOD’s and 7 Grade Heads to allow them time for admin.
This would mean that Post Level 1 Educators would have no admin
periods!
We would only have 26 Educators teaching.
The scenario would be as follows:
12Class sizes without SGB intervention
No. of No. of
Grade learners classes/
in grade Educators Class sizes
1 160 4 4 x 40
2 160 4 4 x 40
3 160 4 4 x 40
4 160 4 4 x 40
5 160 4 4 x 40
6 160 3 2 x 53 & 1 x 54
7 160 3 2 x 53 & 1 x 54
TOTAL 1 120 26 Average of 43
learners/class
13 In order to prevent the previous scenario, we propose that the SGB employs the
following staff: 8 SGB Educators and 10 SGB Teacher Interns allocated as follows:
4 x Educators to cover Grades 5,6,& 7 and to enable SMT & Grade Heads’ admin
periods.
3 x Educators dedicated to teaching 1 x Class Music, 1 x Creative Arts , and 2 x
Physical Education. These employees will further enable Educators’ admin periods.
1 x HOD Extra-Curricular Activities to co-ordinate and manage the Physical Education
program and all extra-curricular activities.
10 x Teacher Interns deployed as follows: 2 x Gr1, 1 each in Gr 2 – 7 and 1 to assist
with FP isiZulu (SAL) & 1 to assist with FP PE, in order to assist the relevant Educators
to cope with larger class sizes.
14In employing the above Educators, we aim to assist the
Educators with class management, marking assessments, etc.
No. of learners No. of Current class sizes
Grade currently in classes/
grade Educators
1 160 4 4 x 40 + 2 Teachers’ assistants
2 160 4 4 x 40 + Teachers’ assistant
3 160 4 4 x 40 + Teachers’ assistant
4 160 4 4 x 40 + Teachers’ assistant
5 160 4 4 x 40 + Teachers’ assistant
6 160 4 4 x 40 + Teachers’ assistant
7 160 4 4 x 40 + Teachers’ assistant
TOTALS 1 120 28 Average of 40 learners/class
15RESOLUTIONS
8.1. Resolution to accept 2020 Budget as proposed.
8.2. Resolution to supplement budget deficits from other
budgeted items.
8.3. Resolution w.r.t. the cumulative effect of exemptions
& bad debts.
8.4. Resolution w.r.t payment of additional remuneration
to GDE employees.
8.5. Resolution to charge school fees in 2020.
8.6. Resolution w.r.t School fee amount per learner per
annum.
8.7. Resolution to maintain an Investment account.
8.8. Resolution w.r.t to the appointment of Auditors
for the 2020 financial year-end.
169.1 Resolution to adopt the 2020 Academic program.
9.2. Resolution to adopt the 2020 Extra – Curricular Program.
9.3. Resolutions to adopt structures w.r.t school fees:
9.3.1 Method of payment of school fees
9.3.2 School fee payment plan
9.3.3 When school fees are due
9.3.4 Procedures: Non-payment of School fees.
9.3.5 Procedures followed w.r.t. the granting of exemptions
9.3.6 Discount on School fees
9.3.7 Additional monetary contributions
Vote
17PROPOSED BUDGET FOR 2020
%
2019 2020 change
INCOME
GDE – Resource Allocation 773 956 773 956 0.00%
Fees 14 364 000 14 904 000 3.76%
Early Bird Discount (2018:2% - 2019:2%) (287 280) (298 080) 3.76%
Subsidies (Full/Partial = 5%, Conditional = 1%) (1 548 439) (1 606 651) 3.76%
Bad Debts Provision (2019:16% - 2020:16%) (2 004 525) (2 079 883) 3.76%
Fund Raising Committee, Interest Received,
Tuck Shop, Vumatel 363 000 363 000 0.00%
TOTAL INCOME 11 620 712 12 056 342 3.48%
22PROPOSED BUDGET FOR 2020
%
2019 2020 change
EXPENSES
GDE Allocation (773 956) (773 956) 0.00%
Operational (3 105 438) (3 196 139) 2.92%
Educational (5 430 895) (5 614 300) 3.38%
Extra Mural (705 770) (703 570) -0.31%
Maintenance (1 252 363) (1 316 725) 4.41%
Fund Raising Committee (200 000) (200 000) 0.00%
Capital Expenses (150 000) (200 000) -40.0%
Vehicle Replacement Fund 0 0 -100.00%
TOTAL EXPENSES (11 618 422) (12 004 690) 3.22%
19PROPOSED BUDGET FOR 2020
%
2019 2020 change
NET INCOME before Transfers
to Reserves 42 290 51 652 22.14%
NETT INCOME 42 290 51 652 14.78%
Number of Learners 1 080 1 080 0%
Compulsory School Fees
Annual school fees per
learner 13 300 13 800 3.76%
20SECTION 38A PAYMENTS - 2020
GDE requires that Section 38A payments be
declared to parents and agreed upon:
Performance Incentives for GDE employed staff:
Operational Staff - R 15 420
Educational Staff - R 338 011
Maintenance Staff - R 19 250
Management Allowance for GDE employed SMT members to
manage School Governing Body Staff.
Educational Staff - R 543 120
218.1 ACCEPTANCE OF PROPOSED BUDGET
It is proposed that the 2020 budget
is accepted as presented.
Vote
228.2 ACCEPTANCE OF THE RESOLUTION TO
SUPPLEMENT BUDGET DEFICITS FROM
OTHER APPROVED BUDGETED ITEMS
It is proposed that the Governing Body be authorised to
supplement any deficits that may arise on budgeted
amounts for particular budgeted items, from surpluses
that may arise on other budgeted items, provided that
the total budget shall not be exceeded without obtaining
the approval therefore at a parent meeting.
Vote 238.3 ACCEPTANCE OF THE RESOLUTION
REGARDING THE CUMULATIVE
EFFECT OF EXEMPTIONS
AND BAD DEBT
It is proposed that the cumulative effect of
exemptions and bad debts are accepted as
presented.
Vote
248.4 ACCEPTANCE OF THE RESOLUTION
FOR PAYMENT OF ADDITIONAL
REMUNERATION OF
GDE EMPLOYEES
It is proposed that Section 38A payments (Additional
remuneration of GDE Employees)
are accepted as presented.
Vote
258.5 ACCEPTANCE OF THE RESOLUTION
TO CHARGE SCHOOL FEES IN 2020
It is proposed that Constantia Kloof Primary School,
as a Section 21 school, will be charging school fees
in 2020.
Vote
268.6 RESOLUTION TO ACCEPT THE
AMOUNT TO BE CHARGED FOR
SCHOOL FEES - 2020
It is proposed that school fees for 2020 will be R13 800.00
per learner per annum.
This represents:
An increase of 3.76%, which amounts to: an increase of
R500.00 per annum, equating to an additional R50.00 per
learner per month (over 10 months).
Vote
318.7 ACCEPTANCE OF THE RESOLUTION
TO MAINTAIN AN INVESTMENT
ACCOUNT
It is proposed that Constantia Kloof Primary School
maintains an Investment account.
VOTE
328.8 ACCEPTANCE OF THE RESOLUTION
OF APPOINTMENT OF AUDITORS
It is proposed that the Auditing Firm, Meintjies, Putter & Koch
be re-appointed as the School’s Auditors for 2020, using a
different auditing team from the one used in 2019.
VOTE
339.1 ACADEMIC PROGRAM
It is proposed that the school’s academic program consists of
the following subjects:
Grades 1 – 3
Home language – English
First additional language – Afrikaans
Second additional language (Gr1 - 2) isiZulu, Gr3
provided that the timetable can accommodate it and
a qualified educator be sourced and appointed.
Mathematics
Life Skills
349.2 ACADEMIC PROGRAM
Grades 4 – 6
Home Language – English
First Additional Language – Afrikaans
Life Skills - Physical Education, Arts & Crafts
and Music, Moral & Religious Studies
Mathematics
Natural Science & Technology
Social Science
31ACADEMIC PROGRAM
Grade 7
Literacy (English First Language)
Literacy (Afrikaans First Additional Language
Arts & Culture (Arts & Crafts and Class Music)
EMS
Life Orientation (Educational Guidance & Physical
Education)
Mathematics
Natural Science
Social Science
Technology (includes Computer Literacy)
Vote
329.2 EXTRA - CURRICULAR
PROGRAM
It is proposed that the school’s extra curricular
programme consists of the following activities:
Sport
Athletics – all ages (track events only)
Chess – all ages
Cricket – all ages
Hockey – all ages
Netball – all ages
Soccer – all ages
Swimming – all ages
Tennis – all ages
33EXTRA - CURRICULAR PROGRAM Cultural Art Choir Concerts Cultural Evenings Drama K4J Public Speaking Vote 34
9.3 SCHOOL FEE PAYMENT METHOD
9.3.1 Method of payment of school fees
Payments made at the School’s payment office by cash, debit or credit card. (No cheque
payments will be accepted).
Electronic payments into the School’s bank account. (Should you use this option, please use your
school fee account number, and not your child’s name).
Direct cash deposits into the school’s bank account – When using this option it is the Parent’s
responsibility to ensure that they use their school fee account number – not the name of the
parent/child.
Stop order: When using this option, it is the Parent’s responsibility to ensure that they use their
school fee account number – not the name of the parent/child.
Debit Order: Parents complete an authorisation form at the School’s Finance office and CKPS
collect school fees on behalf of the parent. If the debit order is however returned unpaid, it will be
cancelled and parent’s must pay fees a.s.a.p. to ensure that the account do not fall in arrears.
VOTE
359.3.2 SCHOOL FEE PAYMENT
PLANS
It is proposed that we adopt the following two payment
plan options:
Plan 1 : Once off payment of annual fees in
advance
Plan 2 : Ten (10) equal monthly payments
Vote 369.3.3 WHEN SCHOOL FEES ARE DUE
It is proposed that the due date(s) for school fees for the two payment plan options be
as follows:
Plan 1 : Once – off Payment due by 31/12/2019
(Qualify for 10% discount) – (only if previous
year’s fees are paid up to date)
or
Once – off Payment between 01/01/2020 and
31/01/2020
(Qualify for 5% discount) - (only if previous year’s fees
are paid up to date)
Plan 2 : Ten (10) equal monthly payments due on:
07/02/2020; 09/03/2020; 07/04/2020; 07/05/2020;
08/06/2020; 07/07/2020; 07/08/2020; 07/09/2020;
07/10/2020 & 09/11/2020.
Vote
379.3.4 PROCEDURE FOR NON-
PAYMENT
OF SCHOOL FEES
It is proposed that we adopt the following legal procedures
for
non-payment of school fees:
30 Days in arrears - Final warning sent via email (per registered
mail only if no email address was provided) prior to handing
account over for collection. It is the parents’ legal responsibility to
ensure that the School always has the correct email, postal and
residential address.
60 Days in arrears - Full amount becomes due and payable and
legal proceedings will be instituted.
Vote
389.3.5 PROCEDURES WITH REGARDS TO THE
GRANTING OF EXEMPTIONS
Based on combined gross annual income of both biological
parents.
(Irrespective of their marital status)
Not based on nett income or take home pay.
The decision to grant full exemption, or partial exemption or no
exemption from paying fees is based solely on the application
of the approved formula and exemption tables.
A person who has a child in foster care, placed in a place of
safety, orphan, etc. automatically qualifies for full exemption.
(Provided that legal documented proof is submitted)
39GRANTING OF EXEMPTIONS
The Governing Body must apply the following formula
when considering the application for exemption:
E= (F + A) x 100
C
Where:
E = Exemption level
F = Annual school fees that a school charges any parent in
terms
of section 39 of the Act
A = Additional monetary contributions explicitly demanded
by
school
C = Combined gross annual income of parents
100 = The answer arrived at on the right-hand side of the
equation is multiplied by 100 so as to convert it into
percentage in
order to determine E.
40GRANTING OF EXEMPTIONS
If E is equal to or less than 2, the parents
qualifies for no exemption.
If E is less than 10%, then the parents may
qualify for partial exemption.
If E is equal to or more than 10%, the parents
qualify for total exemption.
41GRANTING OF EXEMPTIONS
It is proposed that the following procedure be
adopted when receiving, evaluating and granting /
declining a parent’s application for the exemptions
from paying the annual school fees:
The prescribed form “Annexure B” as per Regulation
29311 must be completed by parents as follows:
When
Widowed :
One application form need to be completed with the
necessary documentation required.(refer Regulation
29311)
Divorced/Married/Seperated/Single
Paticulars of both parents are required irrespective of their marital status
as they are jointly and severally responsible for the payment of school
fees. (refer Regulation 29311)
42GRANTING OF EXEMPTIONS The application form and accompanying documents must be sealed in an envelope addressed to the Bursar and must be delivered to the finance department by hand or registered post. The Governing Body would prefer to have exemption applications by the end of April each year. Incomplete application forms received and/or those without the required documentation will be returned to the applicant. The SGB Chairperson and SGB Treasurer will evaluate each application by applying relevant legislation and regulations before granting or declining an application Applicants will be informed via email, or in writing by the School Governing Body of the outcome of their application. If a school governing body has granted a parent exemption and later obtains information that the financial position of the parent has since changed substantially, the Governing Body may – (a) reconsider the decision to grant exemption; and (b) amend the amount that the parent must pay from the date on which the change took place. (c) All applications received for exemptions, are subject to credit checks. • Vote 47
9.3.6 DISCOUNT ON SCHOOL
FEES
It is proposed that if a learner’s school fees are paid
in full by the 31st December 2019, a 10% discount
will be allowed.
It is proposed that if a learner’s school fees are paid
in full between the 1st and 31st of January 2020, a
5% discount will be allowed.
(the above will only apply if prior years’ school fees
have been paid in full)
Vote
449.3.7 ADDITIONAL MONETARY CONTRIBUTIONS
It is proposed that budgeted school fees exclude the following:
School and sport uniform, learner book cases and lunches
Cost of excursions and presentations / plays, which is in excess of the budgeted
amounts
Sport and weekend tours to other provinces
Any other activities that require sleepover (other than curricular excursions / camps)
Leadership camps
Additional / personal learner stationery (school provides only the basics)
Additional / personal sports kit (school fees only cover the basics)
Charity donations (including civvies days, charity spellathon / mathsathon), cake & candy
sales
Funds needed to do school projects at home
Cost incurred for Entrepreneurs’ Day
Lost textbooks / library & exercise books that need to be replaced
Photocopies / duplicating of work lost by learner
Grade 7 Farewell (if not enough funds raised during the year)
Replacement of / repairs to, deliberately / maliciously damaged school property
Activities arranged by the Fundraising Committee.
Gladiator Day
Events such as: Concerts, cultural evenings, musical evenings, carols by candlelight, etc.
45
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