Winter Conference 2021 Prospectus Opportunities - March 9-10, 2021 St. Paul RiverCentre St. Paul, MN
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2021 Prospectus
Winter Conference
Sponsorship & Exhibitor
Opportunities
March 9–10, 2021
St. Paul RiverCentre
St. Paul, MN
ELIGIBILITY
You must be an MMGMA Affiliate
EVENING ACTIVITY SPONSORSHIP
Member to sponsor an activity Appetizer (Tuesday Reception): $1,250 (Exclusive)
or exhibit. To become an Affiliate • Promotional banner displayed prominently in reception area (company
Member, please visit mmgma.org. provided)
Banner must be a stand-up banner or a company sign that can be
placed on an easel. MMGMA will be unable to hang banners.
CONTACT INFORMATION • Place promotional literature (one 8.5x11 or smaller) on each table
Taira Casper (company provided)
MMGMA 2020 Sponsorship • Logo on signage at appetizer station
Committee Chair • Logo and link on MMGMA website
E: taira.casper@crlmed.com • Logo on Winter Conference mobile app
P: 612-573-2200 • Logo in onsite program
• Verbal recognition at Winter Conference
Libby Baxter
MMGMA Sales Coordinator Beverage (Tuesday Reception): $1,250 (Exclusive)
E: libbyb@ewald.com • Promotional banner displayed prominently by beverage station/bar in
P: 651-366-6098 reception area (company provided)
Banner must be a stand-up banner or a company sign that can be
placed on an easel. MMGMA will be unable to hang banners.
• Place promotional literature (one 8.5x11 or smaller) on each table
(company provided)
• Logo on signage at beverage station
• Logo and link on MMGMA website
• Logo on Winter Conference mobile app
• Logo in onsite program
• Verbal recognition at Winter Conference
Door Prize: $250 (plus provide a $100 value gift card)
• Draw and present prize
• Logo on signage at entrance of event
• Gift card should be a minimum of $100 value, and adult appropriate (i.e.
Target, Visa, Best Buy, etc.)
DAYTIME FOOD SPONSORSHIP
Wednesday Breakfast: $750 (Exclusive)
• Logo on signage at breakfast
• Logo and link on MMGMA website
• Logo on Winter Conference mobile app
• Logo in onsite program
• Verbal recognition at Winter Conference
Lunch: $750 (2 available: Tuesday/Wednesday)
• Logo on signage at lunch
• Logo and link on MMGMA website
• Logo on Winter Conference mobile app
• Logo in onsite program
• Verbal recognition at Winter Conference
Break: $500 (2 available: Tuesday/Wednesday)
• Logo on signage at break stations
• Name on MMGMA website
• Name on Winter Conference mobile app
• Name in onsite program
• Verbal recognition at Winter Conference
2ELIGIBILITY
You must be an MMGMA Affiliate
SESSION SPONSORSHIP
Member to sponsor an activity Keynote Address: $750 (2 available: Tuesday/Wednesday)
or exhibit. To become an Affiliate • Promotional banner displayed prominently at the session (company
Member, please visit mmgma.org. provided)
Banner must be a stand-up banner or a company sign that can be
placed on an easel. MMGMA will be unable to hang banners.
CONTACT INFORMATION • Place promotional literature (one 8.5x11 or smaller) on each table
Taira Casper (company provided)
MMGMA 2020 Sponsorship • Company representative may give 1-2 minute introduction to your
Committee Chair company
E: taira.casper@crlmed.com • Introduction of Keynote Address
P: 612-573-2200 • Logo on signage at entrance of event
• Provide a Mystery Prize (may utilize secret placement of envelope,
Libby Baxter sticker, special colored flyer or numbered drawing, etc. for quick prize
MMGMA Sales Coordinator drawing at end of speaker, simple creativity is encouraged)
E: libbyb@ewald.com • Logo on MMGMA website
P: 651-366-6098 • Logo on Winter Conference mobile app
• Name in onsite program
• Verbal recognition at Winter Conference
Breakout Sessions: $250 (3 available)
• Promotional banner displayed prominently at the session (company
provided)
Banner must be a stand-up banner or a company sign that can be
placed on an easel. MMGMA will be unable to hang banners.
• Option to introduce speaker
• Logo on signage at entrance of event
• Name on MMGMA website
• Name on Winter Conference mobile app
• Name in onsite program
3ELIGIBILITY
You must be an MMGMA Affiliate
CONFERENCE ITEMS
Member to sponsor an activity Mobile App: $1,500 (Exclusive)
or exhibit. To become an Affiliate • Exclusive sponsor of the conference mobile app (including logo
Member, please visit mmgma.org. recognition in pre-conference marketing)
• Logo and link on MMGMA website
• Banner ad in the conference mobile app that will link directly to your
CONTACT INFORMATION website
Taira Casper • Logo on Winter Conference mobile app
MMGMA 2020 Sponsorship • Logo in onsite program
Committee Chair • Verbal recognition at Winter Conference
E: taira.casper@crlmed.com
P: 612-573-2200 Lanyard: $1,000 (Exclusive)
• Logo on lanyards
Libby Baxter • Logo on signage at entrance of event
MMGMA Sales Coordinator • Logo and link on MMGMA website
E: libbyb@ewald.com • Logo on Winter Conference mobile app
P: 651-366-6098 • Logo in onsite program
• Verbal recognition at Winter Conference
Morning at the Capitol: $1,000 (Exclusive)
• Logo on signage on transportation to the Morning at the Capitol
• Logo on signage at entrance of event
• Logo and link on MMGMA website
• Logo on Winter Conference Mobile App
• Logo in onsite program
• Verbal recogition at the Winter Conference
Name Badge: $1,000 (Exclusive)
• Logo on name badges
• Logo on signage at entrance of event
• Logo and link on MMGMA website
• Logo on Winter Conference mobile app
• Logo in onsite program
• Verbal recognition at Winter Conference
Tote Bags: $1,000 (Exclusive)
• Logo on conference bags
• Logo on conference bags (MMGMA to provide bags)
• Logo on signage at entrance of event
• Logo and link on MMGMA website
• Logo on Winter Conference mobile app
• Logo in onsite program
• Verbal recognition at Winter Conference
Exhibitor Game: $500 (Unlimited)
• Draw and present prize at Prize Drawing session on Wednesday
afternoon
• Company name and logo listed on game card
• Logo on signage at entrance of event
• Name on MMGMA website
• Name on Winter Conference mobile app
• Name in onsite program
• Verbal recognition at Winter Conference
Signage In Kind (Exclusive)
• Company provides conference signs
• Logo recognition on each printed sign
• Logo on signage at entrance of event
• Name in onsite program
4ELIGIBILITY
You must be an MMGMA Affiliate
EXHIBITOR BOOTH: $750
Member to sponsor an activity ADDITIONAL REPS – $200 each with a maximum of 4 reps per booth.
or exhibit. To become an Affiliate STANDARD BOOTH ARRANGEMENTS – The contract price includes:
Member, please visit mmgma.org.
• Booth size 8’ x 10’
• Colored, flameproof draping 8’ high at back, 36” high on sides (color to
CONTACT INFORMATION be selected by conference management)
Taira Casper • One-line exhibitor sign, showing company name
MMGMA 2020 Sponsorship • One 8’ x 24” draped table with two chairs
Committee Chair • Exhibitor registration for two representatives (including the Tuesday lunch
E: taira.casper@crlmed.com and opening reception, and Wednesday breakfast)
P: 612-573-2200 • Pre- and post-conference attendee list
BOOTH PREFERENCES – MMGMA will request booth preferences closer
Libby Baxter to the event for our annual sponsors. Booth placements will be assigned
MMGMA Sales Coordinator according to annual sponsor level, event sponsorship level, and date
E: libbyb@ewald.com registration was received. We will accommodate our annual sponsors’
P: 651-366-6098 requests as much as possible.
ELIGIBILITY – You must be an MMGMA Affiliate Member to sponsor an
activity or exhibit. To become an Affiliate Member, please visit our website.
CONFIRMATION – A registration confirmation will be e-mailed to your
company’s contact upon receipt. Your booth assignment will be e-mailed
to your designated company contact in February. A final confirmation with
important onsite information will be sent to your company contact.
EXHIBIT HOURS – The exhibit area will be open to conference attendees
from Tuesday, March 9, 2021 from 11:30 am – 4:30 pm and Wednesday,
March 10, 2021 from 7:30 am – 1:00 pm.
EXHIBIT MATERIALS AND ACTIVITY – MMGMA reserves the right to
prevent any exhibitor from displaying beyond the bounds of the exhibitor’s
rented exhibit space including but not limited to: noisy electrical devices
(ex. loud appliances, machines, games), smells/scents that are offensive or
commonly cause allergic or physical reactions (ex. Industrial smells, chemical
smells, nail polish, cleaners), displays, fire hazards (ex. open flames, highly
flammable fumes), costumed mascots, live animals or anything which may
prove objectionable. All aisles must be kept clear of displays. Inventory must
be discreetly stored within an exhibitor’s booth space. The rights and privileges
of an exhibitor shall not be infringed upon by any other exhibitors. Exhibitors
are allowed to have sponsor prize drawings within their exhibit space. Any
limitations on registering for or accepting the prize must be prominently
displayed in the exhibit space. Prizes to be distributed by exhibitor after the
conference.
CANCELLATION POLICY – All exhibits and sponsorships are available on
a first-come, first-served basis. Exhibits and sponsorships are not reserved
until MMGMA receives payment. Cancellations must be received in writing to
the MMGMA office by Friday, February 5, 2021 11:59 pm U.S. Central Time
to receive a 50% refund. No refunds will be granted thereafter. No-shows will
not be refunded. To ensure the best available booth locations to MMGMA
conference exhibitors, the association has authority to reassign booth space
that is cancelled by an organization without refund of fees paid.
REGISTERING YOUR COMPANY REPRESENTATIVES – Complete
the form on page 9. Each booth includes exhibitor registration for two
representatives. You may purchase up to two more registrations per
booth. Additional representatives are $200. No refunds will be provided for
representative registrations. Representative registrations cover all days of
the exhibit hall. Switch-outs for single days, half days, or less time will not
be allowed.
5EXHIBITOR BOOTH (CONTINUED)
SHIPPING INFORMATION – An exhibitor service kit will DEADLINES
be provided to all confirmed exhibitors and will include • Friday, January 8, 2021: Deadline to be listed in
shipping information. The decorator will receive, store, the brochure as a conference sponsor (see sponsor
and deliver your package directly to your booth, and will options on pages 2-4)
be on-site Wednesday to assist with return shipments if • Friday, February 12, 2021: Deadline for prize listings,
necessary. and sponsorship listings to be included in the onsite
FAILURE TO OCCUPY SPACE – Space not occupied program.
by the close of the exhibit installation period as specified SECURITY – The exhibit hall will be locked during
in the accompanying material will be forfeited by the non-show hours, but the Minnesota Medical Group
exhibitor, and this space may be resold, reassigned or Management Association and the Saint Paul RiverCentre
used by the conference management. If the exhibit is on do not guarantee to protect the exhibitors against any loss
hand, the conference management reserves the right to or damage of any kind.
assign labor to set up a display that is not in the process ELECTRICITY – If your booth requires electricity or
of being erected by the given deadline and to instruct that any other A/V needs, be sure to order those services
the exhibitor be billed for all charges thus incurred. accordingly from the packet provided by the show
REFERENCES – MMGMA reserves the right to request decorator.
references from any exhibitor. MMGMA may, in its TENTATIVE EXHIBITOR SCHEDULE
sole discretion and without liability to exhibitor, cancel
this contract if such references are not satisfactory to Exhibitor Move In
MMGMA. If the contract is cancelled pursuant to this • Tuesday, March 9, 7:00 am – 11:00 am
paragraph, all registration fees will be refunded to the Exhibitor Hall Open
exhibitor. • Tuesday, March 9, 11:30 am – 4:30 pm
RESOURCES & INFORMATION – Booth space is limited. • Wednesday, March 10, 7:30 am – 1:00 pm
Complete your application with payment before February Exhibit Hall Move Out
5, 2021. Past conferences have sold out booth space well • Wednesday, March 10, 1:00 pm – 4:00 pm
MMGMA Winter* Exhibit
in advance of the deadline. Please get your contract in
early.
Conference
Hall schedule subject to change.
** Exhibitors
March 10-11, 2020are required to remain set up until tear down
RE time at 1:00 pm.
.
NORTH CONCOURSE
EXIT EXIT
VEL
FV FV
503 505 507 509 511 513 525
FRT. 524
ELV. 500 AISLE 14'
WOMEN
MEN
523
500 502 504 506 512 514 516 518 520
425
401 403 405 407 413 415 417 419 421
400 AISLE 14'
423
43' 422
EXIT 400 402 404 406 412 414 416 418 420
324
301 303 305 307 313 315 317 319 321
to Kitchen
300 AISLE 14'
d x 10' w 322
OTHERWISE) 300 302 304 306 312 314 316 318 320
25' 10'
224
201 203 205 207 213 215 217 219 221
E
200 AISLE 223
OTHERWISE) A 14'
222
200 202 204 206 212 214 216 218 220
101 103 105 107 113 115 117 119 121 124
WOMEN
MEN
123
100 AISLE 14'
FV
102 104 106 108 110 112 FV
122
FE FE
FV EXIT ENTER FV DF DF DF
6MMGMA 2021 SPONSORSHIP & EXHIBITOR AGREEMENTS
INSURANCE AND DISCLAIMER PHOTO/AUDIO/VIDEO RELEASE
Exhibitor hereby assumes entire responsibility and hereby Registration for or attendance at this event acknowledges
agrees to protect, defend, indemnify and save the hotel, consent to be recorded or photographed. We reserve the
its owners, and its operator, and each of their respective right to use any photograph/video taken at our events,
parents, subsidiaries, affiliates, employees, officers, directors, without the expressed written permission of those included
and agents harmless against all claims, losses or damages within the photograph/video. We may use the photograph/
to persons or property, governmental charges or fines and video in publications or other media material produced,
attorney fees arising out of or caused by its installation, used or contracted including but not limited to: brochures,
removal, maintenance, occupancy or use of the exhibition invitations, books, newspapers, magazines, television,
premises or a part thereof, excluding any such liability caused websites, etc. To ensure the privacy of individuals, images
by the sole gross negligence of the hotel and its employees will not be identified using full names or personal identifying
and agents. Exhibitor shall obtain and keep in force during information without written approval from the photographed
the term of the installation and use of the exhibit premises, subject.
policies of Comprehensive General Liability Insurance and
Contractual Liability Insurance, insuring and specifically CODE OF CONDUCT
referring to the contractual liability set forth in this exhibit MMGMA leadership and staff are committed to providing a
agreement, in an amount not less than $2 million combined vibrant learning environment at all of our events, welcoming
single limit for personal injury and property damage. The people from as many diverse backgrounds as possible.
hotel, its owners, and its operator shall be included in such We expect our events to be a respectful, harassment-
policies as additional named insureds. In addition, exhibitor free environment for people of all races, gender and trans
acknowledges that neither the hotel, its owners, nor its statuses, sexual orientation, ability, nationality, ethnicity,
operator maintain insurance covering exhibitor’s property and socioeconomic status and beliefs.
that it is the sole responsibility of exhibitor to obtain business
interruption and property damage insurance insuring any We’re grateful that our community is positive, friendly and
losses by exhibitor. supportive of one another — it’s what makes our events such
a draw each year.
CANCELLATION POLICY
All exhibits and sponsorships are available on a first-come, In that spirit, the staff, supporters, volunteers, attendees and
first-served basis. Exhibits and sponsorships are not reserved speakers at MMGMA events are expected to:
until MMGMA receives payment. Cancellations must be • Exercise consideration and respect in your speech and
received in writing to the MMGMA office by Friday, February actions.
5, 2021 11:59 pm U.S. Central Time to receive a 50% • Keep conversations professional, respectful and
refund. No refunds will be granted thereafter. No-shows will consider other parties’ points of view. In short, don’t
not be refunded. make it personal. Passionate conversations are part of
solving problems. Disagreements happen all the time,
CONFERENCE MODIFICATION OR CANCELLATION and are necessary to consider difficult questions.
MMGMA reserves the right to modify the course’s schedule • Remember that the boundaries of good taste,
or program as necessary. MMGMA also reserves the right humor, personal space and physical interaction differ
to cancel this conference, in which case a full refund of the from person to person; if you sense someone feels
registration fee will be provided. We are unable to refund uncomfortable — whether they explicitly state it or not
any travel costs (flight, hotel, etc.) in the case of MMGMA — be respectful of those boundaries.
cancellation. • Refrain from demeaning, discriminatory or harassing
behavior. Harassment and inappropriate behavior may
DATA PRIVACY/GDPR include, but are not limited to:
We host events throughout the year, including our annual • Sexist, racist, homophobic, transphobic or
winter and summer conferences, day with the payers, and otherwise discriminatory jokes or language physical
webinars (collectively “events”). If you are a member and intimidation, stalking or following sustained
register for one of our events, we will access the information disruption of talks or events.
in your member account to provide you with information • Posting or displaying sexually explicit or violent
and services associated with the event. If you are not a material; if for any reason you may need this
member and you register for one of our events, we will collect material for an educational session, please contact
your name and contact information, which we will store in MMGMA staff first and we can discuss how to give
our database and use to provide you with information and an appropriate warning to participants.
services associated with the event. If you are a presenter • Unwelcome sexual attention. This includes
at one of our events, we will collect information about you sexualized comments or jokes; inappropriate
including your name, employer and contact information, and touching, groping and unwelcomed sexual
photograph, and we may also collect information provided advances.
by event attendees who evaluated your performance as a • Advocating for, or encouraging, any of the above
presenter. As an attendee, speaker, or sponsor/exhibitor, behavior.
we will keep a record of your participation to provide you
with post-event information including details on upcoming Be mindful of your surroundings and of your fellow
events you may be interested in. Your contact information participants. Alert emergency services if you notice what you
may be shared via an event mobile app or attendee list as assess to be a dangerous situation or someone in distress.
part of your participation in the event. Your hotel reservation For other violations of this Code of Conduct, please contact
information may be shared between MMGMA and the hotel. info@mmgma.org or an MMGMA staff member onsite.
7Sponsorship & Exhibitor Application Form
MINNESOTA
MMGMA 2021 Winter Conference
March 9–10, 2021
Organization Information
Organization________________________________________________________________________________________________
Name of Contact Person________________________________________________ Title_________________________________
Address____________________________________________________________________________________________________
City_________________________________________________________ State_________________ Zip____________________
Phone_________________________________________________________ Fax_________________________________________
Email__________________________________________________ Website______________________________________________
All listings and signage should read____________________________________________________________________________
Sponsorship and Exhibiting Opportunities
EVENING ACTIVITIES SPONSORSHIP CONFERENCE ITEMS
Appetizer (Tuesday Reception): $1,250 Mobile App: $1,500
Beverage (Tuesday Reception): $1,250 Lanyard: $1,000
Door Prize | $250 (plus provide a $100 value gift card) Morning at the Capitol: $1,000
DAYTIME FOOD SPONSORSHIP Name Badge: $1,000
Wednesday Breakfast: $750 Tote Bag: $1,000
Lunch: $750 Exhibitor Game: $500
Tuesday Wednesday Signage In Kind
Break: $500 EXHIBITING
Tuesday Wednesday
Exhibitor Booth: $750
SESSION SPONSORSHIP Additional Exhibit Rep(s): $200 per person
Keynote Address: $750 1 additional rep 2 additional reps
Tuesday Wednesday
Breakout Sessions: $250
Payment Information
Payment must accompany to guarantee sponsorship. If paying by credit card, all fields below are required.
GRAND TOTAL: $ __________ Check (payable to MMGMA) Visa Mastercard American Express Discover
Name (as it appears on card)__________________________________________________________________________
Card Number________________________________________ Exp. Date__________ Sec. Code___________________
Email_________________________________________________ Phone______________________________________
Authorized Signature_________________________________________________________________________________
Address (if different than above)________________________________________________________________________
City___________________________________________________ State________________ Zip___________________
By submitting this form, I have read MMGMA's 2021 Sponsorship & Exhibitor Agreements and agree to abide by them.
CANCELLATION POLICY – All exhibits and sponsorships are available on a first-come, first-served basis. Exhibits and sponsorships are
not reserved until MMGMA receives payment. Cancellations must be received in writing to the MMGMA office by Friday, February 5, 2021
11:59 pm U.S. Central Time to receive a 50% refund. No refunds will be granted thereafter. No-shows will not be refunded.
PCI COMPLIANCE – Please do not email forms with credit card information. To protect your data and to comply with PCI standards,
the MMGMA office will not accept emailed credit card information.
Mail/Fax with payment to:
MMGMA, 1000 Westgate Drive, Suite 252, St. Paul, MN 55114
Fax: 651-290-2266
Questions? Contact Libby Baxter at libbyb@ewald.com or 651-366-6098.
8Sponsorship & Exhibitor Application Form
MINNESOTA
MMGMA 2021 Winter Conference
March 9–10, 2021
Onsite Exhibitor Booth Reps
Exhibitor booths come with 2 complimentary onsite reps.
ONSITE REP #1
Name____________________________________________________ Title______________________________________________
Email___________________________________________________ Phone______________________________________________
ONSITE REP #2
Name____________________________________________________ Title______________________________________________
Email___________________________________________________ Phone______________________________________________
Additional Exhibitor Booth Reps (optional)
You may have up to 4 booth reps onsite. Additional reps are $200 per person.
ONSITE REP #3
Name____________________________________________________ Title______________________________________________
Email___________________________________________________ Phone______________________________________________
ONSITE REP #4
Name____________________________________________________ Title______________________________________________
Email___________________________________________________ Phone______________________________________________
Additional Registration Information
Do any exhibitors listed on this form have special dietary considerations? Staff will do our best to accommodate
reasonable dietary restrictions. If you have questions or concerns, please contact the MMGMA office at info@mmgma.org or
651-366-6089.
Allergy Gluten Free Kosher Lactose Intolerant Vegan Vegetarian
If you have an allergy or a dietary restriction not listed above, please explain:
___________________________________________________________________________________________________________
Please list the name(s) of who this dietary restrictions applies to:__________________________________________________
___________________________________________________________________________________________________________
Pursuant to the Americans with Disabilities Act, do any exhibitors listed on this registration form require specific aids or
services? Yes No
If yes please explain:_________________________________________________________________________________________
Please list the name(s) of who the ADA services apply to:_________________________________________________________
___________________________________________________________________________________________________________
Does any exhibitors listed on this registration form require accessibility adjustments or services?
Audio Mobile Visual
Please list the name(s) of who the acessibility adjustments apply to:_______________________________________________
___________________________________________________________________________________________________________
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