When You Leave Employment with FCPS
←
→
Page content transcription
If your browser does not render page correctly, please read the page content below
When You Leave Employment with FCPS
This document provides an overview of the impact on your FCPS benefit programs upon
termination of employment. It is not a comprehensive reference and should be reviewed in
conjunction with FCPS benefit materials and the plan documents of your respective retirement
system(s) In the event of any conflict between official benefit plan documents, benefit contracts,
retirement plans, and this document, official information will govern. Benefit terms and
conditions are subject to change.
Address Changes
To ensure you receive communications related to your employment conclusion—including your
final pay advice and W-2 Wage & Tax statement—please report address changes to the FCPS
Office of Payroll Management prior to your departure when possible. While employed, address
changes may be made online in UConnect: www.fcps.edu/hr/technology/uconnect.shtml. For
post-employment address changes contact the Office of Payroll Management at
payroll.help@fcps.edu.
Important Note: After you leave employment you should report address changes to the payroll
office until you receive your W-2 Wage and Tax statement, and to your retirement system,
which holds the contribution funds accumulated during your FCPS employment. If you do not
know your retirement plan, contact HR Client Services.
When Health Benefits End
If you paid the employee premium for your medical and dental coverage through the end of your
employment, your plan enrollment will continue according to the following schedule:
Through August 31 if you terminate employment in June, July or August.
Through the last day of the month in which you leave FCPS, if it’s any month other than
June, July or August.
After your coverage terminates, you may be eligible to elect COBRA continuation coverage.
Your COBRA election notice and form will be mailed separately to your home address.
Consolidated Omnibus Budget Reconciliation Act (COBRA)
You, your eligible spouse and/or children covered under an FCPS health plan on the date your
employment ends may be entitled to continue coverage through a provision known as COBRA.
If eligible, you will receive a COBRA notice and election form via separate mailing.
In most cases, the maximum period you can continue COBRA is 18 months. To continue health
care coverage through COBRA, you must complete and return the election form within 60 days
of your benefit termination date (or COBRA notice date, whichever is later). You must also pay
the required premiums within 45 days from the date you submit your COBRA election form;
coverage is not effective until the premium is paid. You are responsible for the full COBRA
premium (full premium plus a 2 percent administrative fee).
Your Flexible Spending Accounts (FSAs)
Your FSA benefits terminate on the same schedule described above for health benefits,
provided that contributions were made for the entire period. Employees who terminate
employment have 90 days from the end of the calendar year to submit claims. If not claimed,
any money remaining in your account(s) is forfeited and cannot be returned to you.
1 Updated May 2015Claims must be incurred (i.e. services received) during your period of enrollment and prior to the
termination date of the benefit. Please note: the $500 carryover provision for the medical
spending account does not apply to employees who have terminated employment.
VRS/ERFC Retirement Plan Members
Full-time, monthly paid educational, administrative, and support employees are covered by the
Virginia Retirement System (VRS) AND the Educational Employees’ Supplementary Retirement
System of Fairfax County (ERFC).
Retirement Contributions: If you are terminating employment without retiring, ERFC will post
an electronic separation letter to your ERFCDirect account with information about your
retirement account options; members will receive an email notification when the letter is
available. If you have not already done so, it is important that you register for ERFCDirect so
that you can access your electronic letter when it is sent. Go to the ERFCDirect home page at
http://www.fcps.edu/erfc/erfcdirect.shtml (or click on the ERFCDirect link located at
www.fcps.edu/erfc) and click on the First-time user? Register Now! link to create your account
using your personal email address. If you have already established an ERFCDirect account
with your FCPS email address, make sure that you change your ERFCDirect account to use
your personal email address. (Note that you cannot access ERFCDirect if you are using VPN.)
More information on retirement account options is available in Chapter 7 of your applicable
ERFC Member Handbook at www.fcps.edu/erfc/publications.shtml. You can contact VRS at 1-
888-827-3847 or visit www.varetire.org for more information on your VRS retirement account
options.
Life Insurance: If you are a VRS/ERFC member not eligible for retirement, you may convert
your VRS group and/or optional life insurance coverage to an individual plan. Contact the
Virginia Retirement System to obtain the Conversion of Group Life Insurance Enrollment (VRS
35E) form (also available at www.varetire.org). You must submit this form and the first
premium payment within 31 days of your employment termination date. Your form should be
mailed to: Minnesota Life, Richmond Branch Office, P.O. Box 1193, Richmond, VA 23218-
1193.
Please note: certain terminating employees with more than 15 years of service are eligible to
retain group life coverage under VRS. Contact VRS to determine your eligibility.
FCERS Retirement Plan Members
Maintenance, custodial, food services, transportation, and less-than-full-time educational,
administrative, and support employees are covered by the Fairfax County Employees’
Retirement System (FCERS).
Retirement Contributions: If you are terminating employment without retiring, contact
FCERS to determine your options regarding your accumulated contributions
Life Insurance: If you are an FCERS member not eligible for retirement, you may convert
your group and/or optional life insurance coverage to an individual plan. Upon your request,
the FCPS Office of Benefit Services will provide a Conversion of Group Life Insurance
Enrollment form (also available under Benefits Forms at www.fcps.edu). Within 31 days of
your termination of employment, you must complete and submit this form, along with your first
premium payment to: Minnesota Life, Group Conversions, 400 Robert Street North, Saint
Paul, MN 55101-2098.
2 Updated May 2015Annual Leave
Employees in 12-month positions will be paid for accumulated annual leave at the rate of pay in
effect at the time of termination. Employees hired on or after July 1, 1998 will not be paid for any
annual leave in excess of the applicable maximum. Annual leave in excess of the cap is
converted to sick leave. The annual leave payout will be processed as a separate payment
following the last regular 12-month payment.
FCPS employees who transfer, with no break in service, to the Fairfax County government
(FCG), may request to have annual leave transferred in lieu of payment. The FCPS Office of
Payroll Management must receive the request for transfer of accumulated annual leave in
writing from the employee or FCG agency representative within one month of termination. The
choice of payment or transfer of accumulated leave is a one-time irrevocable election.
Unused Sick Leave
If you are fully vested for retirement, meaning you have at least five years of credited service
under either FCERS or the ERFC legacy plan (members hired prior to 7/1/2001), your accumulated
unused sick leave will be automatically converted into retirement service credit at the time of
your FCPS employment termination unless you indicate otherwise prior to your departure. If you
wish to transfer your unused sick leave in lieu of having it converted into retirement service
credit, you must complete and return FCPS Form 73-06 to the Office of Payroll Management no
later than your effective termination date. Form 73-06 can be found at:
www.fcps.edu/it/forms/fs7306.pdf
Employees covered for retirement under the ERFC 2001 plan (members hired on or after
7/1/2001)—are ineligible to convert accumulated unused sick leave into retirement service credit.
If accumulated unused sick leave is not transferred to another Virginia school division or to the
Fairfax County government, it will be forfeited. If you return to active FCPS employment within
one year of termination, and you did not previously request a sick leave balance transfer, your
prior sick leave balance will be reinstated.
Retirement Savings Accounts: 403(b) and 457(b)
Contributions to your Tax-Deferred Account-403(b) and/or Deferred Compensation-457(b) end
when you leave FCPS.
If you are a 12-month employee and receive an annual leave payout, your tax-deferred
contribution(s) will automatically be deducted from that payment unless you stop your
contribution(s) prior to that payout. Contact your investment provider(s) for advice.
All 403(b) distribution requests can be initiated by contacting TSA Consulting Group (TSACG),
FCPS’ third-party administrator responsible for approving distribution and withdrawal
transactions (including cash withdrawals, rollovers, loans, and hardship withdrawals). You may
request distributions by completing the necessary forms obtained from your investment
provider, attaching them to a Transaction Routing Request form, and submitting all completed
documents to TSACG for evaluation and approval. Look under List of Forms to find the
Transaction Routing Request: www.tsacg.com/employee_site/districts/virginia/fairfax.htm.
Participants in the 457(b) should contact EMPOWER Retirement (formerly Great West
Financial) for distribution information.
3 Updated May 2015Please Note: If you are considering re-employment with FCPS, please be aware that while
employed, you will not be eligible to initiate a distribution, such as a rollover or cash withdrawal,
from your FCPS 403(b) or 457(b) deferred compensation plan. Because you are in an active
status, various tax laws prohibit distributions from these plans, except when certain criteria are
met.
Temporary, hourly employees are eligible to contribute to the 403(b) plan through payroll
deduction. This is not an option for the 457(b) plan.
Long-Term Care Insurance
Long-term care insurance premiums must continue to be paid to C.N.A. in order for coverage to
remain in effect. Contact CNA. directly to make billing arrangements.
Who to Contact for More Information
FCPS
Office of Benefit Services Payroll Management
www.fcps.edu/hr/benefits www.fcps.edu/fs/payroll
HRConnection@fcps.edu PayrollHelp@fcps.edu
571-423-3200 571-423-3500
HR Client Services Center
571-423-3000 or 1-800-831-4331
HRConnection@fcps.edu
Health
Aetna/Innovation Health Aetna Dental
www.ih-aetna.com/fcps www.ih-aetna.com/fcps
1-888-236-6249 1-877-238-6200
Kaiser Permanente Kaiser Medicare Plus
www.my.kp.org/fcps 301-468-6000
1-800-777-7902
CareFirst Blue Choice Advantage Express Scripts – Prescription drug program for
www.carefirst.com/fcps CareFirst and Aetna participants
1-800-296-0724 www.express-scripts.com
1-866-815-0003
Flexible Spending Accounts
Automatic Data Processing
www.flexdirect.adp.com
1-800-654-6695
Retirement Savings Accounts
457(b): EMPOWER Retirement 403(b)
https://fcps.gwrs.com/login.do Vendor Listing:
1-877-449-FCPS (3277) www.fcps.edu/hr/benefits/retirement/403b/
approved403.shtml
Retirement Plans
4 Updated May 2015ERFC VRS
www.fcps.edu/erfc www.varetire.org
erfcoffice@fcps.edu 1-888-827-3847 (VA-RETIR)
703-426-3900 or 1-844-758-3793
FCERS
www.fairfaxcounty.gov/retirement
703-279-8200 or 1-800-333-1633
Long-Term Care Insurance
C.N.A.
1-800-528-4582
If you have additional questions about your employment conclusion, contact HR Client
Services.
5 Updated May 2015You can also read
