Virtual Delegate Manual - 2021 BIA Conference September 26-29, 2021 - OBIAA
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Virtual Delegate Manual 2021 BIA Conference September 26-29, 2021 Join us on the virtual platform Hopin!
Table of Contents Getting Started: Hopin How To Guide 3 Before Conference: Browser Settings 5 The Five Areas of Hopin 6 Navigating The Virtual Conference 7 Join us on Social Media 10 OBIAA | 92 Lakeshore Road East, Mississauga, ON L5G 4S2 Tel: 905-271-7222 | obiaa.com | conference@obiaa.com
3 HOPIN: HOW-TO GUIDE INSTRUCTIONS - GETTING STARTED STEP 1: Sign up for Hopin at least one day prior to the event. Click here to sign up STEP 2: Edit your profile by clicking on your profile initials in the top right corner. Select Edit Profile Complete your full bio and you have the option to add Twitter, LinkedIn, or website link If you already have a Hopin account, you are all set! Keep a lookout for the link to access the Conference. This link will be sent to your email on the morning of Monday September 27, 2021 OBIAA | 92 Lakeshore Road East, Mississauga, ON L5G 4S2 Tel: 905-271-7222 | obiaa.com | conference@obiaa.com
4 HOPIN: HOW-TO GUIDE INSTRUCTIONS - GETTING STARTED STEP 3: Conference day - Follow the link emailed to you from Ticketpro to access the Conference. Login and join the event. At this point, you will be able to see the reception of the event. Click here to log into your account. Here you can further update your profile You have the option to enable notifications so you can receive them during Conference. Click on the "bell" icon in the top left corner, and toggle the button next to "Notifications", it should turn blue with a Quick tip: Clicking this arrow will make the chat checkmark sign. Repeat to collapse so that you can turn notifications off. see the speakers/stage in a fuller screen Ask the Speakers questions here OBIAA | 92 Lakeshore Road East, Mississauga, ON L5G 4S2 Tel: 905-271-7222 | obiaa.com | conference@obiaa.com
5 BEFORE CONFERENCE: Tip: Mozilla Firefox works best for low-bandwidth BROWSER SETTINGS & MORE internet connection for laptops or computers. Check your browser Use the latest version of Google Chrome or Mozilla Firefox on your laptop or desktop computer for the best experience. You can also download the Hopin App to attend the event while you are on the go. *Please avoid Brave, Safari, and Microsoft Internet Explorer or Edge. Check your internet Video and audio streaming is heavy on the internet, so make sure to close any unnecessary apps running in the background. Prepare your questions Prepare any potential questions in advance so that you can post them in the chat. Technology Have your device plugged into a power source throughout the sessions Close any unnecessary tabs on your browser Allow Hopin access to your audio and video if you would like to join the networking sessions, if applicable. Use an Ethernet (wired) Internet connection if possible WHICH BROWSERS WORK BEST? The latest versions of Chrome or Firefox guarantee the best experience. Please avoid Safari, Microsoft Internet Explorer or Edge since these browsers lack the modern web technologies support necessary for online events to run in a web browser. Hopin App: Hopin also has an app that you can download from your App Store or Google Play. You can view the event on the app however, some of the features may be limited. OBIAA | 92 Lakeshore Road East, Mississauga, ON L5G 4S2 Tel: 905-271-7222 | obiaa.com | conference@obiaa.com
6 THE FIVE AREAS OF HOPIN RECEPTION The Reception area is the welcome page or “lobby” of the event. Here you can quickly see the Virtual Conference schedule, what’s happening at the event currently: the organizer's welcome message, sponsors, the schedule, and speakers. STAGE SESSIONS The Stage is where our keynotes The Sessions segment of Hopin will and most of the fun will be taking be where our breakout sessions place. will take place! Here you can choose which session you would This is where you will want to be like to watch. once we begin! NETWORKING EXPO The Networking segment is for The Expo area is our Virtual speed networking. Trade Show. You can visit our Exhibitors and Sponsors here When a delegate participates in and check out the special offers the Networking, they are matched that they are providing to our with another delegate at random delegates! for up to 3 minutes. OBIAA | 92 Lakeshore Road East, Mississauga, ON L5G 4S2 Tel: 905-271-7222 | obiaa.com | conference@obiaa.com
7 NAVIGATING THE VIRTUAL CONFERENCE Access the Reception When the Conference is live and you have logged into Hopin, you will arrive in the Reception area. Scroll down and take a look at the Schedule where you can find all keynotes and descriptions of sessions that are taking place during the Conference. This is your virtual program. You can add the sessions to your calendar to be sure that you are not missing out on any events! Click to add to your calendar Access the Stage & Sessions After checking the Schedule on the Reception page, head over to the Stage where you will find the keynotes and any other sessions taking place during the Conference. OBIAA | 92 Lakeshore Road East, Mississauga, ON L5G 4S2 Tel: 905-271-7222 | obiaa.com | conference@obiaa.com
8 Under the Sessions tab, you can select one of the many sessions to join when they are live. You can the chat feature on the right to talk to others within that session. For the Group Networking Sessions, you can participate on camera by clicking "Share Audio and Video" Accessing the Expo In the Expo area, you can see all of our Trade Show Exhibitors and Sponsors. Click on a booth to find out more about their organization, chat with the vendor in a dedicated booth chat or chat with them live (if they are available) be sure to check out their special offers! Take action by clicking 'Register Interest' or the link to their website to learn more about their organization. You can also connect with them on social media. OBIAA | 92 Lakeshore Road East, Mississauga, ON L5G 4S2 Tel: 905-271-7222 | obiaa.com | conference@obiaa.com
9 Access Speed Networking To meet other attendees and talk face-to-face, navigate to the Networking area. Click "Join" and enable audio and video. A pop-up window automatically appears, hit "Allow". When your audio and video are set up, click "Ready" and you will be connected to another user. OBIAA | 92 Lakeshore Road East, Mississauga, ON L5G 4S2 Tel: 905-271-7222 | obiaa.com | conference@obiaa.com
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