Vendor and Sponsorship Registration - APWA Alberta Annual Equipment ...
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Vendor and Sponsorship Registration
Booths
BOOTH FEES Price
Available
10 x 10
8ft high rear wall drape with 3ft side drapes $1,100 42
8ft table with 2 chairs | Power & wireless internet
Access for 2 representatives to all meals
15 x 15
8ft high rear wall drape with 3ft side drapes $1,800 12
2 - 8ft tables with 4 chairs | Power & wireless internet
Access for 4 representatives to all meals
20 x 20
8ft high rear wall drape with 3ft side drapes $2,600 6
2 - 8ft tables with 6 chairs | Power & wireless internet
Access for 6 representatives to all meals
Requirement:
Monday October 5
Certificate of Insurance
10:00AM - 4:00PM Large Booth Move In
See map for move in times Under the terms and conditions of this
contract for services, the contractor,
3:00PM - 5:00PM 10 x 10 Booth Move In consultant, vendor or exhibitor is
Forklift will be available for the day. Please indicate if you required to show evidence of adequate
need the forklift on the registration form. general liability insurance coverage by
furnishing to the American Public Works
7:00PM – 9:00PM President Elect’s Meet & Greet Association (APWA) a certificate or
All Vendors Welcome certificates of insurance.
Tuesday October 6 The certificate(s) of insurance must
include the following information and be
9:45AM - 10:15AM Networking Break in Tradeshow Area
in force for the full duration of the
11:30AM Lunch Served for Vendors contract. All certificates of insurance
issued to the APWA must:
12:00PM – 2:30PM Tradeshow Luncheon
• Include the name of the insured, the
2:30PM - 4:00PM Vendor’s Guests** insurance producer and the
insurance company affording the
4:00PM - 7:00PM Tradeshow Happy Hour coverage
Open evening to entertain clients • Evidence of general liability coverage
with limits of $1,000,000 each occur-
7:00PM – 7:30PM Bump Out for 10x10 booths rence/$2,000,000 aggregate
• Include policy numbers and effective
Wednesday October 7 and expiration dates of each policy
• Provide for thirty (30) days advance
7:00AM – 12:00PM Bump Out written notice to APWA of
cancellation of any of the insurance
coverage
• Be issued to APWA and remitted to
2345 Grand Blvd., Ste 500 Kansas City,
MO 64108-2641
We can not process your application
without a certificate of insurance.
GUIDELINES
• Please make sure your items fit into your allotted booth space. NO EXCEPTIONS
• Please do not leave any valuables in your booth after the tradeshow area is closed.
• Please make sure you send in the names of all exhibitors prior to the tradeshow.
• If have you any AV Requirements, please contact the AV Department at the Cambridge at
403-598-5371
• Room block end date: September 4, 2020
**Please remember to invite your clients and customers out to visit the show! We understand that
a number of exhibitors have limited time to connect with customers in Alberta and we
encourage them to invite clients out FROM 2:30pm - 4:00pm ON TUESDAY. No exceptions to this
time will be made. Let us know how many tickets you need by October 2nd ,2020.
This is an excellent opportunity to demonstrate your support for the industry and to
showcase your company in front of hundreds of delegates and exhibitors.
PLATINUM | $7,500 GOLD | $5,000 SILVER | $2,500
• 10 x 10 Booth (or credit of • Signage and printed material • Signage and printed
$1000 to a larger booth) recognition material recognition
• Signage and printed material • Opportunity to address large • Two (2) complimentary
recognition group passes for representatives to
• Opportunity to address large • Four (4) complimentary reg- attend sponsored events
group istrations and bring greetings to the
• Four (4) complimentary reg- • Verbal recognition of Spon- group.
istrations sorship company at the • Verbal recognition of Spon-
• Verbal recognition of Spon- event sorship company at the
sorship company at the • Company logo on the event
event sponsor board • Company logo and website
• Company logo on the spon- • Company logo and website address in the program
sor board address in the program • Official Acknowledge in
• Company logo and website • Official Acknowledgement in Conference E-Newsletter
address in the program Conference E-Newsletter • Company logo linked to
• Official Acknowledgement in • Company logo linked to your your website for remainder
Conference E-Newsletter website for remainder of 2020 of 2020
• Company Logo linked to your
website for remainder of 2020
For Platinum, Gold or Silver Sponsorship Levels choose any of the items below to
achieve your desired level of recognition:
$3,000 Meet & Greet 2 Available
$2,500 Happy Hour Hors d'oeuvres 2 Available
$2,500 Tradeshow Lunch 2 Available
$1,500 Lanyards 1 Available
$1,000 Breakfast Sponsor 4 Available
$750 Brewery Sampling at Booth 6 Available
$700 Coffee Sponsor 9 Available
$500 Sessions 15 Available
Hospitality Suites Monday & Tuesday Nights 2 Available contact Jeannette for details
Cambridge Red Deer Hotel & Conference Centre
3310 50 Ave, Red Deer, AB T4N 3X9
Send registration and payment to: Registration deadline is
Excellence in Public Works Conference & Tradeshow September 1, 2020.
PO Box 44095, Garside Postal Outlet
NO REFUNDS.
Edmonton, Alberta, T5V 1N6
office@publicworks.ca A confirmation will be forwarded to you
upon receipt of your registration and
Ph: (403) 990-2792 payment. Keep a photocopy of the
Fax: (888) 812-7014 registration form for your records.
(Please make cheques/money orders payable to APWA) Payment must accompany registration.
Booth Rental and Additional Exhibitor Meal Tickets Disclaimer: All supplies and equipment of
any kind brought onto the premises by
Number of 10 x 10 booth(s) _____ x $1,155.00 (GST included) the exhibitor before, during or after the
show shall be at the exhibitor’s own risk
Number of 15 x 15 booth(s) _____ x $1,890.00 (GST included) absolutely. Trade Show Management,
Facility Management and their
Number of 20 x 20 booth(s) _____ x $2,730.00 (GST included) employees and agents shall be
protected and indemnified from all
Number of Outdoor Spaces _____ x $210.00 (GST included) claims made by or on account of loss or
Number of EXTRA Meal Ticket(s) _____ x $71.92 (GST included) damage to property or injury or death
resulting from the show or occupancy of
Sponsorship Amount __________________ the space allotted as per this
agreement.
Amount Enclosed __________________(GST #12356 - 5426)
Other items may be attained if advised
Would you like to host a live demo? prior to the trade show. Cost will be at
the price charged by the Convention
Yes / No Services. Please contact the AV dept. at
the hotel for more information.
Are you having a draw at your booth?
Checklist:
Yes / No □ Payment MUST accompany
registration
Will you need the forklift? □ Choice of Booth
□ Certificate of Insurance
Yes / No □ Company Logo for Sponsorship
e-mail to office@publicworks.ca
Booth Preference □ Names of representatives by
September 1st 2020
CHOICE # 1 _____ CHOICE # 2 ____ CHOICE # 3 ____
Primary Contact Name:
Company Name:
Credit Card Number: Exp: CCV:
Name on Card: Card type:
Mailing Address:
Phone: Fax:
Email:
Registration confirmation and invoices will be sent to the email address provided above.
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