Tower Hamlets Council 2021 Holiday Activities and Food Programme Guidelines
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Tower Hamlets Council 2021 Holiday Activities and Food Programme Guidelines School holidays can be particular pressure points for some families because of increased costs (such as food and childcare) and reduced incomes. For some children that can lead to a holiday experience gap – with children from disadvantaged families less likely to access organised out-of-school activities, more likely to experience ‘unhealthy holidays’ in terms of nutrition and physical health, and more likely to experience social isolation. Free holiday clubs are a response to this issue and evidence suggests that they can have a positive impact on children and young people and that they work best when they provide consistent and easily accessible enrichment activities, for more than just breakfast or lunch, and when they involve children (and parents) in food preparation. To address this, the Tower Hamlets Council Holiday Activities and Food Programme seeks to increase the number of disadvantaged children, those eligible for free school meals, accessing free holiday provision including healthy food and enriching activities during the 2021 school summer holiday period. Programme Aims The overall aims of the Holiday Activities and Food Programme are to support children to: • Eat healthier • Be more active • Take part in engaging and enriching activities which support the development of resilience, character, wellbeing and other key skills • Be safe and not socially isolated • Have greater knowledge of health and nutrition In addition, the Holiday Activities and Food Programme aims to support families to be more engaged with Schools and other local services, have a greater knowledge and awareness of local free holiday provision. The primary focus of the programme will be engaging and supporting children eligible for Free School Meals. Those eligible for Free School Meals must be prioritised. The Holiday Activities and Food Programme application process is being coordinated by East End Community Foundation. All grants will be awarded and managed by Tower Hamlets Council.
Available Funding Grants are available depending on the number of places available each day at the club. An increased grant amount is available to support groups providing SEND-focused summer holiday activities to reflect the additional support required. To claim the SEND rate, at least 50% of attendees must be SEND. There will be a maximum amount of funding available relative to the number of places made available, as shown in the table below: Mainstream SEND Number of Funding Number of Funding places available available places available available - - 25 £8,500 30 £6,200 30 £9,420 35 £6,920 35 £10,340 40 £7,640 40 £11,260 45 £8,360 45 £12,180 50 £9,080 50 £13,100 55 £9,800 55 £14,020 60 £10,520 60 £14,940 65 £11,240 65 £15,860 70 £11,960 70 £16,780 75 £12,680 75 £17,700 80 £13,400 80 £18,620 85 £14,120 85 £19,540 90 £14,840 90 £20,460 95 £15,560 95 £21,380 100 £16,280 100 £22,300 105 £17,000 105 £23,220 110 £17,720 110 £24,140 115 £18,440 115 £25,060 120 £19,160 120 £25,980 125 £19,880 125 £26,900 130 £20,600 130 £27,820 135 £21,320 135 £28,740 140 £22,040 140 £29,660 145 £22,760 145 £30,580 150 £23,480 150 £31,500 Each 5 additional places - £720 Each 5 additional places - £920 No maximum limit – grants will increase at the same rate to any size Please outline in your application how many places per day will be available at your club, and only bid for the corresponding amount in the table or less. Clubs should expect to be operating at full capacity. It is expected that your average daily attendance will be the same as the number of places bid for in your application. No more than 2.5% of your grant can be spent on capital items.
Minimum Standards of Activity There are minimum standards which must be reached for each provision: • Cost: clubs must be free to attend. Funding can be used to provide free places at paid clubs to FSM-eligible children, but all other standards must still be met, and every effort must be made to avoid stigmatising free attendees. • Delivery Structure: clubs should deliver a minimum of 64 hours of activities in a 4x4x4 structure. This means 4 hours of activity per day, 4 days per week for 4 weeks (a total of 64 hours of provision). There may be some limited flexibility on the structure as long as the number of hours is met. Please note, this is a minimum, and priority will be given to clubs offering a total of more than 64 hours of activity. • Food: at least one meal served per day and all food and snacks must meet the school food standards. Our expectation is that the majority of food will be hot, however we understand there will be occasions when this is not possible, and a cold alternative should be used. Please see the next section for further information. • Nutritional Education: provision must include an element of nutritional education each day aimed at improving knowledge and awareness of healthy eating. This does not need to be formal learning sessions, but children should be able to participate in activities to build their understanding of healthy eating e.g. helping with food preparation. Please note training will be provided by Tower Hamlets Council on this and materials will be provided. • Enriching Activities: clubs must provide fun and enriching activities that provide children with opportunities to develop new skills or knowledge, to consolidate existing skills and knowledge or to try out new experiences. This could include physical activities, creative activities or experiences. • Physical Activities: clubs must provide activities which meet the physical activity guidelines on a daily basis. • Food Education for Families and Carers: clubs must include at least weekly training and advice sessions for parents, carers and other family members which provide advice on how to source, prepare and cook nutritious and low-cost food. Please note support will be provided by Tower Hamlets Council on this and materials will be provided. • Signposting and Referrals: clubs must be able to provide information, signposting or referrals to other services that would benefit children and their families. This could be sessions or information provided by Citizen’s Advice, School Nurses, dentists or other healthcare practitioners, Family Support Services, Housing Support, organisations providing employment support or financial education. Tower Hamlets Council has existing partnerships in place and will provide information on where families can be referred to, but providers should think how this element will fit with their delivery plan.
Food Options Each holiday clubs must ensure that at least one meal per day is provided to each child. Every meal provided must meet the school food standards. It is preferred that the meals served are hot, but we understand in certain circumstances this will not be possible. Within the application you must outline your plan for food provision and confirm that you will meet the necessary standards. With your grant funding you can either: 1) Produce healthy food yourself 2) Access redistributed ingredients from organisations such as Felix Project and the Tower Hamlets Food Hub 3) Purchase food delivered in from an approved provider 4) Source your own provider, subject to meeting school food standards All food provided must be budgeted for from within the grant amount. If clubs would like redistributed ingredients, we will make every effort to support clubs where possible, but this provision will, due to its nature, be subject to availability and supply. There will be no cost associated with this. Tower Hamlets Council will make available a list of approved providers to all applicants. Please indicate in your application whether you would like to receive this information. Please remember to budget for the cost of the food and the logistics of delivery/collection. If you are planning to provide your own food or source your own provider, please provide details on the application form. What We Will Fund Funding can be used for a variety of things, but we would expect it to fall within two broad categories: • to support the holiday offer itself (e.g. setting up new provision, paying for additional staff) • to support quality improvement of provision (e.g. bringing in sports coaches, establishing partnerships with catering organisations, catering equipment etc.) What We Won’t Fund • activities where a profit will be distributed for private gain or projects that have no charitable or community element • religious or political activity (we are able to fund religious organisations if they are providing benefit for the wider community) • activity that replaces government funding or is a statutory responsibility, for example, we can only fund school activities that are additional to the curriculum • activities that benefit individuals, rather than a wider community • retrospective costs and loan repayments • expenditure or activities that have already taken place • foreign travel
Monitoring & Evaluation In order to derive as much learning as possible Tower Hamlets Council will gather a range of information from funded activities. All providers must collect the following information for all pupils attending each session: • First name • Surname • Gender • Date of birth • Home postcode • UPN if available (Unique Pupil Number) • Dates of all sessions attended • Whether they have special educational needs or a disability Clubs will be required to report weekly on attendances and numbers of FSM children. Tower Hamlets Council will provide a survey for children and parents/carers to monitor eating behaviour before and after the programme and to assess awareness of local services. Supporting Documents You will need to provide the following supporting documents with your application: • Constitution or articles of association • Approved accounts or a record of income and expenditure for the organisation • One bank statement dated within the last 3 months that shows the account is in the organisation’s name, account number and sort code • Equality & Diversity Policy • Safeguarding Policy Organisations must be able to demonstrate and explain their safeguarding arrangements and have relevant and appropriate policies and procedures in place in relation to: • Safeguarding • Health and safety • Insurance • Accessibility and inclusiveness • Where appropriate, clubs must also be compliant with the Ofsted requirements for working with children How to Apply Organisations can apply by clicking this link. Applications forms must be submitted by 12 noon on Wednesday 26th May 2021. Grants will be awarded in mid-June 2021. The application process is being administered by East End Community Foundation and grants will be awarded and managed by Tower Hamlets Council.
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