THE APPOINTMENT OF PROFESSIONAL SERVICES FOR REFURBISHMENT OF ORTAFS TANK FARM 1 AT O.R. TAMBO INTERNATIONAL AIRPORT TENDER REFERENCE NO ...
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THE APPOINTMENT OF PROFESSIONAL
SERVICES FOR REFURBISHMENT OF ORTAFS
TANK FARM 1 AT O.R. TAMBO
INTERNATIONAL AIRPORT
TENDER REFERENCE NO. ORT5934/2019,
ORT5935/2019, ORT5936/2019 AND
ORT5937/2019
AGENDA 1. Welcome 2. Introductions 3. Objective of Bid 4. Tender Evaluation Process 5. Pre-evaluation Criteria 6. Mandatory Requirements 7. Functional Evaluation 8. Price and BBBEE 9. Key Dates 10. Submission Instructions 11. Scope of Works 12. Specific Activities 13. Site Information 14. Insurance Requirements 15. Questions 16. Close
INTRODUCTIONS • Nokuthula Bhengu – SCM representative • Jacob Ramathe – Project Engineer • Arvind Jeewan – Senior Programme Manager • Yanga Sapepa – Electrical Maintenance Engineer
OBJECTIVE OF BID To appoint a suitably qualified service provider for the provision of professional programme/project management, lead (mechanical, electrical & instrumentation and civil & structural) engineering, quantity surveyor and occupational health and safety services on a Tank Farm 1 refurbishment project. at O.R. Tambo International Airport.
TENDER EVALUATION PROCESS
TENDER EVALUATION PROCESS SUMMARY
Pre-Evaluation
Criteria
Mandatory
Administrative
Functionality
Price and
BBBEEPRE EVALUATION CRITERIA
Pre Evaluation Criteria
• Only bidders with a B-BBEE status level 2 will be considered.
• Therefore we will consider bidders from BBBEE level 2 or
lower (1)
• Combined B-BBEE verification certificate in the name of the JV
can be submitted.MANDATORY REQUIREMENTS
MANDATORY REQUIREMENTS • Tenderer must sign and confirm Form of Offer C1.1; • All entities must be registered within the Republic of South Africa and on the National Treasury CSD; • Tenderer must indicate their commitment to ACSA Transformation Strategy Appendix L
FUNCTIONAL EVALUATION
FUNCTIONALITY EVALUATION
Bidders must first meet the Pre-qualification criteria and Mandatory Administrative
Requirements before proceeding to technical evaluation.
– No bid will be regarded as an acceptable bid if it fails to achieve the minimum
qualifying score for functionality;
– Only tenderers scoring at least the minimum threshold points for each criterion of
functionality will be considered for further consideration.
The functional evaluation will be based on a threshold, where bidders which fail to
achieve an overall minimum of 60 points out of 100 on the functional stage will not be
considered further in the evaluation. Please note bidder must score a minimum score
per each sub-criteria and an overall minimum threshold of 60 points out of 100.FUNCTIONALITY EVALUATION Please complete information as requested in RFP.
PROGRAMME/PROJECT MANAGER
# Functional Element Min Max
1.1 Tenderers experience 15 25
1.2 Projects completed above R30 million 9 15
2.1 Programme/Project Manager’s 9 15
Qualifications
2.2 Programme/Project Manager’s 9 15
Experience
3 Approach paper/Method statement 9 15
4 Work plan and program 9 15
Total 60 100LEAD MECHANICAL, ELECTRICAL AND
CIVIL ENGINEERS
# Functional Element Min Max
1.1 Tenderers experience 15 25
1.2 Projects completed above R30 million 9 15
2.1 Mechanical, Electrical & Civil 9 15
Engineers’ Qualifications
2.2 Mechanical, Electrical & Civil 9 15
Engineers’ Experience
3 Approach paper/Method statement 9 15
4 Work plan and program 9 15
Total 60 100QUANTITY SURVEYOR
# Functional Element Min Max
1.1 Tenderers experience 15 25
1.2 Projects completed above R30 million 9 15
2.1 Quantity Surveyor’s Qualifications 9 15
2.2 Quantity Surveyor’s Experience 9 15
3 Approach paper/Method statement 9 15
4 Work plan and program 9 15
Total 60 100OCCUPATIONAL HEALTH & SAFETY
AGENT
# Functional Element Min Max
1.1 Tenderers experience 15 25
1.2 Projects completed above R300 000 12 20
2.1 Occupational Health & Safety Agent’s 12 20
Qualifications
2.2 Occupational Health & Safety Agent’s 12 20
Experience
3 Approach paper/Method statement 9 15
Total 60 100PRICE AND B-BBEE Phase Two: Bidders who have successfully met the total minimum qualifying score for functionality will be considered. This phase is based on the 80/20 preferential formula with 80 points for price and 20 points for B-BBEE recognition. In order to qualify for B- BBEE recognition, ACSA shall only accept B-BBEE verification certificate issued in terms of the Codes of Good Practice on Black Economic Empowerment as per the Broad Based Black Economic Empowerment Act. 1. A total of 80 points will be allocated to price. 2. A total of 20 points will be allocated to B-BBEE
PRICE AND B-BBEE
Number of Points
B-BBEE Status Level of Contributor
(80/20 system)
1 20
2 18
3 14
4 12
5 8
6 6
7 4
8 2
Non-compliant contributor 0KEY DATES
ACTIVITY DATE
Issue Bid 25 April 2019
Briefing Session 06 May 2019 @ 10h00 am
Closing Date for Enquiries 16 May 2019 @ 16h00 pm
Closing Date for Submission 24 May 2019 @ 12h00 pm
Evaluation of Bids TBC
Commencement Date TBC
Enquiries Contact: Please direct all tender related queries to:
nokuthula.bhengu@airports.co.zaSUBMISSION INSTRUCTIONS
SEALED BIDS:
Submit sealed
TENDER BOX C clearly marked bid CLOSE OF
pack with reference TENDER:
ORT5934/2019
Situated at
ORT5935/2019 Friday, 24 May 2019
ACSA Offices
ORT5936/2019 strictly 12:00 pm
North Wing
ORT5937/2019
3rd Floor
Bid pack must be in ***No Late
O.R. Tambo printed duplicate Submission Will
International Airport (original and copy) Be AcceptedSCOPE OF WORKS
Objectives
▪ To prepare the designs in consultation with the Employer and Operator
(AirBP)
▪ Procurement and monitoring of the construction works for the
implementation of a ORTAFS Tank Farm 1 refurbishment programme
over the next five (5) years to ensure that the fuel storage depot
continues to operate efficiently and comply with required safety and
environmental protection standards.
▪ The services will be phased and progress from one stage to the next on
completion of a gate review by the Employer and Others.
Applicable Legislation, Codes and Standards
(a) Occupational Health and Safety Act No. 85 of 1993
(b) Relevant SANS and International Standards e.g. SANS 10089-1,
Joint Inspection Group (JIG), American Petroleum Institute (API) etc.SPECIFIC ACTIVITIES
Without limitation the Services include the following specific activities;
- Mechanical Engineering
- Electrical Engineering
- Civil Engineering
- Structural Engineering
- Process Engineering
- Project and Contract Management
- Engineering Management
- Procurement
- Construction Supervision
- Control and Instrumentation
- Cathodic Protection
- Fire Detection and Suppression
The works to be designed to have an operating life of more than
50 years in a Highveld environment.PROPOSED WORK PACKAGES WP1 Filter bays, Fire wall, storm water, roads, separator, electrical WP2 Roads, storm water, slop offloading, electrical WP3 Piping, fire walls, slot drains, loading bay, meter proving WP4 Floating suctions, piping, storm water, sampling, overfill systems WP5 Roads, parking area, culvert for underground pipes, sewage WP6 Storm water, roads, electrical WP7 Hydrant pumps
SITE INFORMATION The airport fuel facility consists of three tank farms, three fuel pipeline receipt systems and one airport fuel supply system and a multitude of appurtenant mechanical, electrical, civil, control and fire protection systems. Description Tank Farm 1 7 Tanks Tank Farm 2 4 Tanks Tank Farm 3 2 Tanks NATREF Supply Primary supply RAIL Supply Secondary supply MP Supply Contingency supply Airport Apron Supply 6 Pumps
SITE LAYOUT
ACCESS TO SITE • The Consultant shall liaise with ACSA Security Staff in order to obtain access permits. • Personnel and vehicles entering or leaving the site will be subjected to routine searches. • The Consultant shall include in his/her rates the costs for access permits and no extra payment or claim will be allowed. • The Consultant shall familiarize him/herself with ACSA Safety and Security requirements at the fuel depot.
INSURANCE REQUIREMENTS Contract Works • All Civil Work and Earthworks excluding Runways – R300 000 deductible (excess); • All other claims – R300 000 deductible (excess); • Other property insured – R700 000 deductible (excess); • Consultants should re-insure the deductibles. Public Liability • In the event of a claim brought against the consultant for 3rd party property damage, the consultant will be responsible for a deductible (excess) of R1 025 000; • In the event of a claim brought against the consultant for removal of lateral support, the consultant will be responsible for a deductible (excess) of R1 250 000; • In the event of a claim for damage to aircraft, the consultant will be responsible for a deductible (excess) of R1 250 000; • Consultants should re-insure the deductibles. Professional Indemnity • All consultants are responsible for Professional Indemnity cover of R10 million; • In the event of a claim above R10 million, the ACSA PI cover will kick in for the amount in excess of R10 million; • Proof of cover in the form of a certificate of insurance should be provided to ACSA before a contract is signed between ACSA and the contractor and/or consultant.
QUESTIONS
THE END
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