TECHNICAL INFORMATION AND PRACTICAL GUIDE - www.hernia2021.org
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TECHNICAL INFORMATION AND
PRACTICAL GUIDE
www.hernia2021.org
Table of Contents
HERNIA2021 Contacts ............................................................................................................................ 5
Exhibition & Sponsorship ............................................................................................................................. 5
Registration Coordinator .............................................................................................................................. 5
Congress Organizer ....................................................................................................................................... 5
Sponsor and Exhibitor Registration ......................................................................................................... 5
Complimentary Registrations ....................................................................................................................... 5
Stand Builder Access Control ........................................................................................................................ 6
How to register exhibitors and guests ......................................................................................................... 7
Conference Preliminary Programme ....................................................................................................... 8
Exhibition Schedule................................................................................................................................... 8
Satellite Symposia and Workshops .......................................................................................................... 9
Conference venue .................................................................................................................................. 9
Contact information...................................................................................................................................... 9
Travel directions ........................................................................................................................................... 9
Congress venue facilities ............................................................................................................................ 10
Meeting Rooms at the venue ..................................................................................................................... 10
Exhibition planning, stand building and furniture ordering .................................................................... 11
Exhibition space rental ............................................................................................................................... 11
Bella Center Web shop ............................................................................................................................... 11
COVID-19 ..................................................................................................................................................... 11
Branding possibilities .................................................................................................................................. 12
Food and beverages .................................................................................................................................... 12
Sponsor and Exhibitor Terms and Conditions ........................................................................................ 13
Bella Center Exhibitor Terms ...................................................................................................................... 13
HERNIA2021 Code of Conduct .............................................................................................................. 14
Technical Information for Stand Constructors and Exhibitors................................................................. 16
Stand design restrictions and approval...................................................................................................... 16
Carpet .......................................................................................................................................................... 16
Deliveries ordered at Bella Center ............................................................................................................. 17
Power and electrical installations .............................................................................................................. 17
Wireless network ........................................................................................................................................ 17
Goods dispatch............................................................................................................................................ 17
Packages and goods arriving before stand build-up:............................................................................. 17
Packages and goods arriving during stand build-up: ............................................................................. 17
Packages arriving during the event: ....................................................................................................... 17
Loading / Unloading Area ....................................................................................................................... 18
DSV Solutions - Shipping and Delivery................................................................................................... 19
Shipping Labels ........................................................................................................................................... 19
Shipping instructions .................................................................................................................................. 19
Handling Tariff and prices........................................................................................................................... 20
Legal conditions – shipping......................................................................................................................... 20
Accommodation / Hotel Booking .......................................................................................................... 21
How to book accommodation .................................................................................................................... 22
Terms and conditions ................................................................................................................................. 22
Force Majeure ............................................................................................................................................. 22
Side 3 af 22
Welcome to HERNIA2021!
Dear Sponsors and Exhibitors,
We are pleased to present you with the HERNIA2021 Technical Information and Practical Guide
containing information for exhibiting at Bella Center during HERNIA2021, October 13 – 16, 2021.
This Guide includes all relevant information about the HERNIA2021 conference exhibition and is
designed to assist you in the preparation of your participation at the HERNIA2021 conference.
Please forward this manual to anyone involved in the HERNIA2021 conference exhibition, including
your stand builder contractor.
We look forward to welcoming you in Copenhagen and wish you a successful HERNIA2021
conference.
Best regards,
HERNIA2021
Conference and Exhibition Organizer
Katerina Vicen
CAP Partner
Nordre Fasanvej 113
2000 Frederiksberg
Denmark
Phone: +45 38 42 95 82
Mobile: +45 52 50 15 56
E-mail: kv@cap-partner.eu
Website: www.HERNIA2021.org
Side 4 af 22
HERNIA2021 Contacts
Congress Organizer Exhibition & Sponsorship
CAP Partner Katerina Vicen
Nordre Fasanvej 113 Mail: kv@cap-partner.eu
DK-2000 Frederiksberg Phone: +45 38 42 95 82
Mobile: +45 52 50 15 56
Phone: +45 38 42 95 82
Mobile: +45 52 50 15 56 Registration Coordinator
kv@cap-partner.eu
Mille Skovbjerg
Mail: ms@cap-partner.eu
Website: www.HERNIA2021.org
Tel: +45 38 42 95 81
Sponsor and Exhibitor Registration
Complimentary Registrations
You are entitled to the following number of free registrations:
Diamond Sponsor 15 exhibitor registrations 9 full delegate registrations (for guests)
Platinum Sponsor 12 exhibitor registrations 6 full delegate registrations (for guests)
Gold Sponsor 9 exhibitor registrations 3 full delegate registrations (for guests)
Silver Sponsor 6 exhibitor registrations 3 full delegate registrations (for guests)
Exhibitors 2 exhibitor registrations for
each 9 sqm
All sponsors and exhibitors will also receive an email confirming the exact number and type of free
registrations and the instructions for registering 3 weeks before the registration deadline, i.e.
August 27, 2021.
Additional exhibitor registrations for company staff can be purchased for 250 EUR (1.850 DKK),
directly via the registration system.
Additional registrations for guests can be purchased for a discounted rate of 550 EUR. Contact
Katerina Vicen (kv@cap-partner.eu) if you wish to purchase those – they cannot be purchased
directly via the registration system.
You can pick up your badges the day before the conference on October 12, 2021 starting from 16:00
at the Registration Desk (just outside the Exhibition Hall) and at any time during the following days.
Important note:
• A company’s own badge or business card will not be accepted instead of the official congress
badge. Individuals who do not have badges will not be admitted into the congress area.
• Neutral (non-branded) lanyards will be available for exhibitors, or you can use your company
lanyard.
Both the exhibitor and full registrations includes the following entitlements:
• Access to Exhibition Area
• Access to all Scientific Sessions
• Catering (welcome reception, coffee breaks and lunch)
o Exhibitors will have the possibility to access catering in a dedicated area, 30 minutes
before the official coffee and lunch breaks start.
All exhibitors will receive a Welcome Folder (one per company) that will be placed at your stand
after build-up on October 12, 2021 and available at the Registration Desk if you need additional
copies. It will summarize the opening times of exhibition, breaks and any other information that is
relevant and important to keep handy.
Stand Builder Access Control
Stand builders are not required to register or carry a badge prior to arrival. To gain access to every
stand builder must be able to inform the security guard at the gates at Bella Center about company
name and exhibition space number/allocation.
For convenience and ease of contact, please submit your stand builder name and contact to us, or
please ask your stand builders to contact Katerina Vicen (kv@cap-partner.eu).
Stand builders for stands 31 sqm and above are encouraged to inform Katerina Vicen (kv@cap-
partner.eu) regarding approximate time of arrival and unloading, so that we can prevent queues
and delays.
Side 6 af 22
How to register exhibitors and guests
All exhibitors and guest are asked to register through the Online Registration for HERNIA2021
Exhibitor stand personnel Guests
• Please choose the participant type `Exhibitor • Please choose the participant type
stand personnel`. `Guest`.
• Insert company/exhibitor name and the • Insert company/exhibitor name and
exhibitor code - EXHERNIA2021 the guest code - GSHERNIA2021
• Thereafter choose and add the relevant ticket • Thereafter choose and add the
type ‘Exhibitor - free of fee’ or ‘Exhibitor – relevant ticket type ‘Full conference
additional badge’. registration.’
• Hereafter you must complete the registration to • Here after you must complete the
the end to receive the final registration registration to the end to receive the
confirmation. final registration confirmation.
Kindly note:
• It is not possible to register or purchase passes that are “no name”.
• We reserve the right to change your registration if your status and number of free
registrations does not correspond with the HERNIA exhibitor list.
• Each stand personnel can register themselves using above instructions. It is also possible to
register others, this option will available during the online registration.
• Please remember that all registrations require a personal email address, full name, company,
address, and country.
Registration deadline: 17 September 2021
For questions related to registration, please contact Mille Skovbjerg at ms@cap-partner.eu
Side 7 af 22Conference Preliminary Programme
Updated conference programme can be found here.
Conference times and programme structure is preliminary and subject to change.
Exhibition Schedule
Move in / Build up Date Stand constructor and exhibitor access
Monday October 11 Upon request and subject to additional costs:
(Early move-in) 1,351.35 EUR for 16:00 – 22:00 timeslot+ 55 EUR for
each additional hour.
Tuesday October 12 07:00 – 21:00
Exhibition Date Exhibitors Exhibition
access hrs. opening hrs.
Wednesday October 13 07:30 09:30 – 20:00*
Thursday October 14 07:30 09:30 – 16:00
Friday October 15 07:30 09:30 – 16:00
Saturday October 16 No exhibition
*October 13, 18:00 – 20:00: Welcome Reception in the Exhibition Area
Move out / Date Stand constructor and
Dismantling exhibitor access
Friday October 15 16:00 – 24:00 Dismantling
16:30 Empties in
Please note the following:
• All empties must be removed by 21:00 on the Build-up Day (October 12) and after that all
aisles must be kept free.
• To ensure a good participant experience and safety, dismantling of stand before the official
dismantling hours is not permitted.
Side 8 af 22Satellite Symposia and Workshops
The following Satellite Symposia and Workshops are scheduled during HERNIA2021 Congress.
Companies organizing a Satellite Symposium will receive HERNIA2021 Symposium Guidelines with
additional information on May 6, 2021.
Date Time Type Company
October 11-12 To be scheduled Pre-congress Course Intuitive Surgical
October 13 12:30 – 13:30 Lunch Symposium CMR Surgical
October 13 12:30 – 13:30 Lunch Symposium BD
October 14 12:50 – 13:50 Lunch Symposium W.L. Gore and Associates
October 14 12:50 – 14:00 Lunch Symposium Medtronic
To be scheduled To be scheduled Afternoon Symposium BD
October 15 13:00 – 13:45 Lunch Symposium Advanced Medical Solutions
October 15 13:00 – 13:30 Lunch Symposium Tela Bio
To be scheduled Hands-On Workshop W.L. Gore and Associates
Conference venue
Contact information
Bella Center
Center Boulevard 5
2300 Copenhagen S
Denmark
GPS coordinates
Latitude: 55° 38' 21.342" N
Longitude: 12° 34' 38.249" E
Travel directions
Airport
BELLA CENTER is just a 10 minute taxi drive from Copenhagen Airport (estimated price: DKK 150-
200/EUR 20-27), which offers a wide range of international and domestic flights every day. Further
information available via Copenhagen Airport, www.cph.dk/en.
Taxi
A taxi from Bella Center to Copenhagen city center costs approx. DKK 250/EUR 30.
A taxi from Bella Center to Copenhagen Airport costs approx. DKK 150-200/EUR 20-27.
Side 9 af 22Metro / Underground / Subway
Copenhagen city center is located 10 minutes away by metro. The Metro line M1 (Vanløse –
Vestamager) connects the Airport with Bella Center (stop “Bella Center”) and Bella Center with the
City Centre (stop “Kongens Nytorv”). The metro station "Bella Center" is located close to AC Bella
Sky Hotel. From the metro station, it is a 3-minute walk (500 m) to the Congress entrance – walk all
the way through to the AC Bella Sky Towers and you cannot miss it – the hotel is on your right and
the Congress entrance on your left.
Car and parking
The motorway connecting Denmark and Sweden is located 500 meters from Bella Center. Follow
the “Airport Motorway”, E20. The exit to Center Boulevard is number 19, called "Ørestad" with
"Bella Center" listed below.
You can park your car upon unloading on the public car park named P1 and P2 just in front of
Entrance 4. It is possible to buy parking tickets in the parking machines on the car park or via app
(Apcoa or Easypark).
Congress venue facilities
Cloakroom: A cloakroom facility is located in the foyer behind the registration area, where
participants can deposit their luggage and coats free of charge.
Disabled access: All levels of the Bella Center have a disabled access – please let us know if you
would like us to provide you with more information.
Lactation room: We would be happy to find a private and calm space for you – contact Registration
Desk, or Katerina Vicen (kv@cap-partner.eu) directly.
First aid provision: If first aid provision is required during the congress days including exhibition,
build-up and breakdown, delegates and exhibitiors should approach the nearest venue security
guard to be attended to and helped.
ATM: ATM machine is located in the Bella Sky Hotel lobby, right next to the congress venue.
Printshop: If you need to copy or print on A4 or A3 during build-up or event days, please contact
the conference counter in Tower 2 at AC Bella Sky Hotel just next to Bella Center Copenhagen
(phone +45 32 47 36 00). The opening hours are weekdays 7.00-19.00.
Meeting Rooms at the venue
Meeting rooms of different sizes will be available for companies to book for meetings or to use as a
hospitality suite. The rooms can be rented for the entire congress, or just for part of it – though as
a minimum for one day. The meeting room can be furnished as you wish, however additional
charges may apply.
Please send your requirements to Katerina Vicen (kv@cap-partner.eu) at your earliest convenience,
the number of meeting rooms available is limited.
Side 10 af 22Exhibition planning, stand building and furniture ordering
Exhibition space rental
All exhibition stands are sold as space only. The hall is carpeted (navy blue) and daily waste removal
and vacuuming are included in the exhibition space price. All else, incl. walls and electricity must be
ordered via Bella Center.
Further supplies must be ordered directly from the venue via the web shop:
• Walls / shell scheme
• Electricity
• Furniture (table, chairs, counter, showcase etc.)
• Decorations
• Brochure holders etc.
Bella Center Web shop
To plan your exhibition, Bella Center will provide you with all necessary equipment and suppliers.
Ordering will take place via a Web shop (https://exhibit.bchg.dk/login/ ) that will open on June 1, 2021.
Bella Center will send you individual login and password to access the web shop where you will find
an overview of:
• Stand designs
• Stand equipment
• Furniture
• Decoration
• Food and Beverages
You are free to send the login and password to all parties involved in the planning of your booth at
HERNIA2021. By sharing your login, it is also possible to create another user for your stand builders,
if they want a personal account or want to add different invoice information.
Orders made with Bella Center must be received no later than: September 7, 2021.
Orders can still be accepted after deadline however with a surcharge and subject to availability.
COVID-19
The Organizers reserve the right to adjust the exhibition floorplan according to the restrictions valid
at the time of conference. We will keep all exhibitors informed in the months and weeks leading up
to the conference as more specific information becomes available. Please contact us anytime if in
doubt.
Side 11 af 22Branding possibilities
We can provide a selection of branding opportunities at HERNIA2021. Please refer to the Branding
Catalogue or contact Katerina Vicen at kv@cap-partner.eu
Food and beverages
Bella Center Copenhagen’s food and beverage (F&B)
department has exclusive rights to serve food and drinks
in the exhibition area, and as an exhibitor you must
therefore not provide food or drinks on your stand. If
you want to serve food and beverage samples on your
stand, please email Bella Center beforehand to make an
agreement: HERNIA2021Expo@bellacenter.dk
Side 12 af 22Sponsor and Exhibitor Terms and Conditions
Bella Center Exhibitor Terms
Order confirmation When you have submitted our orders on the web shop, you will receive
a mail confirming your requests to Bella Center. When the requests
are processed, you will receive a formal order confirmation.
It is important to check the order confirmation, as some requests
might be rejected for various reasons. Any rejections are of course
followed by an explanation.
After deadlines Orders received after the deadline September 7, 2021 cannot be
guaranteed delivered in time for commencement of build-up.
Furthermore, a 25% price increase will be charged for supplies ordered
between September 8 and October 6.
From October 7 until the closing of the event a 100% price increase
will be charged for ordered supplies.
Fire Security (IMPORTANT!) Use of any chemicals or gases in any quantity at your stand might be
subject to approval. Please apply for approval latest by August 18,
2021 by sending information to Congress Secretariat (kv@cap-
partner.eu). As a minimum, please submit information about the type
of chemical/gas, how it will be used, quantity and safety precautions
that you are putting in place.
Location of Installations We reserve the right to place rigging and water supply in suitable
positions in case no drawing of the desired position has been received
within deadline.
Goods deliveries Shipments must be delivered to DSV Solutions’ warehouse at Bella
Center. More information for shipping and goods delivery on page 13.
Storage of empty packaging Packaging, pallets and other surplus materials may not be stored in the
halls during the event and must be removed for storage by DSV
Solutions against a fee charged to exhibitor. Please contact DSV
Solutions to pre-order and get information on pricing etc. At the end
of the build-up period, any material left in the aisles will be removed
by DSV Solutions at the exhibitors’ expense.
Waste handling Waste handling during build-up, exhibition days and dismantling is
included in the exhibition space price. We encourage all exhibitors to
order wastepaper basket for their stand (10,14 EUR excl. VAT).
Side 13 af 22Left materials Packed goods (pallets, boxes etc.) left on the stand when break-down
hours end will be removed to DSV Solutions’ warehouse in Bella Center
and can be collected on the first workday after the event. The handling
fee for this will be invoiced to the exhibitor. Please contact DSV Solutions
for arrangements, and information on pricing etc. Any other left material
will be considered as waste and disposed of.
Invoicing Bella Center sends invoices for services and supplies, which have been
ordered for stand build-up, stand furnishing, catering etc. prior to the
event.
Please note that payment must be made before the start of the event.
As an exhibitor, you are responsible for payment – regardless of whether
the deliveries have been ordered by you or your supplier.
HERNIA2021 Code of Conduct
Exhibitors, as well as their subcontractors and partners, are obliged to adhere to the following rules:
Annoyance: The Organisers reserve the right to stop any activity on the part of any exhibitor that
may cause annoyance to other exhibitors or visitors. Business must be conducted only from the
exhibitors’ own stand and under no circumstances may this be carried out from an aisle or
elsewhere within the exhibition area.
Microphones and audio-visual equipment: The use of microphones and audio-visual equipment is
permitted, but the volume must not be such as to cause annoyance to other exhibitors; the
exhibition organisers reserve the right to prohibit such use of it, if in the exhibition organisers’
opinion, this is the case.
Advertising and promotional material: Brochures, catalogues, give-aways are to be distributed only
by exhibitors on their own stand. Exhibitors cannot distribute their give-aways from the aisles nor
outside the exhibition area. Leaflets displayed at any other point throughout the premises will be
removed or destroyed by the exhibition organisers. Symposium organisers must refer to the Satellite
Symposia Guidelines for further information about advertising materials.
Potentially dangerous: Exhibit or working demonstration involving substances of dangerous,
explosive or objectionable nature (including x-ray machines) should be notified to and approved by
the exhibition organisation prior to the congress start.
Posters, banners and advertising: Exhibitors are not allowed to put up advertising on walls,
windows or doors in any public area of Bella Center. Only authorised branding advertisements and
banners can be displayed at the congress venue. For more information about the branding
opportunities, please refer to the Branding Catalogue.
Side 14 af 22Special effects and projected images: Special effects lighting may be used on exhibition stand only.
Projected images, however generated, may not play on to aisles or on walls of the exhibition hall.
Photography: Photographs can only be taken prior to the opening of the exhibition, and during the
congress, at the exhibition stand. If an exhibitor is planning any filming or photography within the
venue, the organizer should be informed at kv@cap-partner.eu. During the congress, only handheld
and battery-operated equipment may be used within the venue and all the aisles, particularly the
exhibition hall since it must be clear of dollies, tripods and cables.
Advertising of prescription medication: Exhibitors are only allowed to advertise prescription
medication to healthcare professionals. It is the responsibility of the exhibitor to discern the type of
information they can provide to professionals, without the qualification to prescribe medicines.
Security: Exhibitors are responsible for the safety of their products, displays and stands at any time,
including the build-up and breakdown periods. Neither the venue nor the organization are liable for
any possible theft occurred. For this reason, exhibitors are highly recommended not to leave
unattended any type of belongings during and after the closing of the exhibition.
Use of electricity: For security and sustainable reasons, exhibitors formally undertake to switch off
the lights of their stands each evening and to unplug all the electrical appliances. If the booth
manager does not switch off the stand lights, it will automatically be done by Bella Center, and will
not be liable for any damages caused by this action. Exhibitors must personally provide the
installation with current stabilizers, no break devises, overvoltage protection for all applications
requiring a pure electrical network. The use of generator sets is strictly prohibited. Only Bella Center
is authorized to provide electrical switchboard and supply.
Please be advised that Bella Center provides 24 hours electricity both during build-up, event and
dismantling.
Cleaning: Exhibitors are responsible of the cleanliness of their stands. Stand floor and aisles between
the stands will be vacuumed daily, after the close of the exhibition. In case additional cleaning is
required, please order it via the web shop.
Catering: Serving of food and beverages is only allowed when ordered through the venue.
Liability: Organizers will endeavor to protect exhibition property while on display at the exhibition.
However it must be clearly understood that the congress venue and the congress organisers cannot
accept liability for any loss or damage sustained or occasioned from any cause whatsoever.
Exhibitors are responsible of all damage to property and for any loss or injury caused by them or
their agents, employees, representatives and will indemnify the exhibition organisers against all
claims and expenses arising.
Exhibitors and/or their stand builders are requested to be insured for injuries or damage the first
party causes.
Side 15 af 22Technical Information for Stand Constructors and Exhibitors
Stand design restrictions and approval
Maximum building height:
• Stands up to and including 30 sqm 2.5 m
• Stands 31 sqm and above 5.0 m
Hanging banners are allowed and available for stands 31 sqm and above. If a hanging banner is
used, the top of the banner may not exceed the maximum allowed height – i.e. 5.0 m height.
Double-decker stands are not allowed.
Stand ceiling should not cover more than 25% of the stand surface area unless the material is water
permeable. More details are available upon request.
All visible back-walls facing other stands need to be white. Visible back-walls not facing another
stand can be branded.
To ensure safety and optimal experience for all exhibitors, all stands are subject to stand approval
by the Organizers. Please send your stand design to Katerina Vicen (kv@cap-partner.eu) no later
than August 18, 2021. If you are using Bella Center as your stand builder, it is sufficient to send a
short email saying, “using Bella Center as stand builder”. We will grant the approval no later than 5
working days from receiving your stand design.
If you need to stick material on to Bella Center Copenhagen’s stand walls and fascia boards you must
use a tape called DuploColl 43102, which can easily be removed without leaving marks or damages.
It can be purchased onsite at the Exhibitor Service desk, where you can also find wall hooks for light
weight equipment (e.g. poster frames). If you do not remove sticking material from the stand upon
departure you will be charged for damages.
If you fail to remove stand materials and your own carpets from the stand, we will ensure that they
are removed and environmentally sorted. You will be invoiced for this service.
Carpet
The exhibition hall floor is covered with a navy-blue carpet with a very discreet pattern. It is the
exhibitor’s responsibility to protect the carpet during build-up as well as it is possible to buy another
carpet or floor laid by Bella Center personnel. If you bring your own carpet, please note that you
must put an underlay, Eagle soft, between the carpets to avoid any loose assemblies and dents in
the carpet.
Side 16 af 22Deliveries ordered at Bella Center
Deliveries which have been ordered prior to the deadline through Bella Center web shop, will be
delivered and ready on build-up day by 7:00 am.
Both Organizer and Bella Center staff are available during build-up and throughout the entire
duration of the event if you have any additional requirements.
Power and electrical installations
24-hour power will be connected from the first stand build-up day and up to and including the day
end of the exhibition.
Wireless network
If you want to establish your own wireless network on the stand, it must be approved by Bella Center
Copenhagen IT. IT connections supplied by Bella Center Copenhagen must not be shared with a third
party.
Goods dispatch
If you need to have packages and goods sent to Bella Center, we recommend you ship with DSV
Solutions, as they are the official appointed shipping and delivery company for HERNIA2021 and
have a warehouse on-site so they can quickly react to last minute requests and changes.
Packages and goods arriving before stand build-up:
DSV receives and stores your package/goods and will deliver them directly to your stand on build
up day. You will be invoiced for this service.
Packages and goods arriving during stand build-up:
If you use other courier, you must ensure that couriers are supplied with the correct name of event,
company name, telephone number and stand number and the address must be sent to DSV.
Couriers are referred to DSV, which receives and stores your package/goods and delivers them
directly to you on the stand. You will be invoiced for this service.
Packages arriving during the event:
Packages and goods sent by another courier than DSV are still delivered to DSV and signed for on
delivery. Remember to include event name, company name, telephone number and stand number
on the package. Your package/goods will be delivered directly to you on the stand.
Side 17 af 22Loading / Unloading Area
Stand contractors can only access the exhibition area for the build-up and dismantling by Gate 1
(marked in Green), access via C.F. Møllers Alle.
Address:
Bella Center
Martha Christensens Vej
Gate 1 (marked Green)
2300 Copenhagen S
Denmark
Side 18 af 22DSV Solutions - Shipping and Delivery
DSV Solution is the official appointed company to ship and deliver all packages and shipments for
HERNIA2021.
DSV Solutions A/S
c/o Bella Center
Fairs & Exhibitions
Emma Gads Vej, Gate 1
DK-2300 Copenhagen
Tel: +45 43203850 / Fax: +45 43253510
Email: expo@dk.dsv.com
Shipping Labels
All materials send to HERNIA2021 must be clearly marked with shipping labels that will be provided
by DSV and sent out to all exhibitors, as well as uploaded on the website by August 18, 2021.
Deadline for receiving the shipments is: September 29, 2021.
When using other carriers and to avoid failed delivery attempts, courier shipments arriving on site
prior to your staff must be sent to DSV warehouse. Please note that handling charges for receiving
the goods and delivering it to your stand will be invoiced separately.
All goods must be clearly marked with exhibition name and stand number.
Shipment must be made directly to:
DSV Solutions A/S
c/o Bella Center
Fairs & Exhibtions
Emma Gads Vej, Gate 1
DK-2300 Copenhagen
Tel: +45 43203850
Shipping instructions
Detailed shipping instructions will be emailed to all exhibitors and uploaded on the HERNIA2021
website by August 18, 2021.
Side 19 af 22Handling Tariff and prices
Will be provided and uploaded on the website by August 18, 2021.
All on-site costs to be prepaid by credit card prior to delivery to stand.
Legal conditions – shipping
All services rendered are subject to the General Conditions of the Nordic Association of Freight
Forwarders (NSAB 2015). Under these conditions our liability for loss of or deterioration of or
damage to goods is limited to SDR 8,33 per kilo and our liability for delay is limited to the amount
of freight, but not exceeding SDR 50,000 per order. In connection with storage, the freight
forwarder's total liability for damage is limited to SDR 500,000 for any incident of damage occurred
(clause 27). Special attention is directed to the stipulations that claims against the freight forwarder
are statute-barred after one year (clause 30) and that the lien on goods (clause 14) applies to both
current and previous claims. Claims for freight etc. must be honored regardless of the terms of
delivery under the contract of sale or freight agreement (clause 10).
Side 20 af 22Accommodation / Hotel Booking
Organizers have negotiated special prices and conditions for hotel bookings at AC Bella Sky
Copenhagen Hotel
AC Bella Sky Copenhagen Hotel is a 4-star hotel with beautifully designed accommodations and
deluxe amenities, located adjacent to the Congress Venue, Bella Center. Copenhagen City Center
and its attractions are easily reached within 10 - 20 minutes by The Copenhagen Metro.
Special rates available during period 12.10.2021 to 16.10.2021
Large Standard Queen Room
Single occupancy DKK 1,295
Double occupancy DKK 1,495
Large Standard Twin Room
Single occupancy DKK 1,295
Double occupancy DKK 1,495
Above rates are per room per night including breakfast and 25% VAT. All rooms offer free WI-FI
access.
We strongly urge you to book your rooms well in advance as the rooms will be available on a first
come first served basis, and number of rooms will automatically be adjusted on a regular basis based
on the number of rooms picked up.
Side 21 af 22How to book accommodation
Reservations of 9 or less rooms can be made through the below link:
HERNIA 2021 Reservation Link
Group reservations of 10 or more rooms must be requested in writing to Susan
Svenningsen ss@cap-partner.eu. Make sure you refer to HERNIA2021 when you book. Group terms
might apply.
Terms and conditions
Reservations must be booked with individual name and credit card. Full payment will be charged on
05-10-2021, 12:00 CET. Free cancellation up to 05-10-2021, 12:00 CET. Reservations with
invalid/declined credit cards will be cancelled.
After 05-10-2021, 12:00 CET cancellation and reduction of stay is non-refundable. Name change is
possible only via marriott.com and up to 48 hrs. prior to arrival.
Date changes are possible according to availability. Additional nights can be booked via
marriott.com with the daily rate.
No-shows will be charged in full.
Force Majeure
In the event of war, mobilization, disasters, severe weather conditions, strikes, lock-outs, fire,
explosions, acts of terrorism, legal restrictions imposed by state, governmental and/or municipal
authorities (e.g. boarder closures or other legal restrictions effectively preventing events from being
held in Denmark) or other circumstances of force majeure outside a Party’s (i.e. Client or Hotel)
control or influence, whether foreseeable or not foreseeable, effectively preventing or restricting
such Party from fulfilling its obligations, such Party shall be entitled to terminate the agreement
with immediate effect by written notice to the Party without thereby incurring any liability for
compensation to the other Party, the other Party’s sub-contractors, Exhibitors or guests in the
booking.
If the event the event Organizer terminates the Agreement due to an event of force majeure as set
out above, the hotel shall be obliged to cancel all link bookings and return any pre-payments made
by the clients. Should the event be moved to a new date, the clients will be contacted and offered
a postponement of the booking, or a cancellation.
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