SUMMER INTENSIVE HANDBOOK 2020 - MAY 29, 2020 HEALTH UPDATES - Ballet West Academy
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SUMMER INTENSIVE
HANDBOOK
2020
MAY 29, 2020
HEALTH UPDATES
DANCER HANDBOOK
TABLE OF CONTENTS
HEALTH AND SAFETY GUIDELINES Page 2-6
Letter to Summer Intensive Dancers and Families, Health and Safety Guidelines,
Procedures and Protocols
PROGRAM OVERVIEW Page 7-8
Contacts, Classes, Safety & Security, Dress Code & Supplies, Summer Intensive
Merchandise, Lunch, Parent Observations, Activities
POLICIES Page 9-11
Physician’s Statement of Good Health, Attendance Policy, Health Insurance, Injury and
Illness Policy, Conduct, Consequences, Notice of Non-Discrimination Policy
HOUSING & NON-HOUSING Page 13-15
Staff, Rooms, Mail, Roommate Requests, Roommates & Suitemates, Dining, Travel,
Spending Money, Housing Activities, Fire Hazards, Trash, Laundry, Mandatory Housing
Activity, Security, Church Services
HOUSING POLICIES Page 16-17
Boundaries, Daily Checking in and out, Mandatory group sizes, Checking out from the
Jessie Eccles Quinney Ballet Centre, Checking out overnight or with a Non-Resident,
Curfew, Room Checks, and Lights Out, Quiet Hours, Injury and Sickness Policy, Private
Residences, Private Vehicles and Fraternities/Sororities
ARRIVAL / ORIENTATION / DEPARTURE Page 18-19
Arrival: Travel, Traveling to the Dorms, Parking, Heritage Center, Initial Dorm Check in,
Arrival Day, Parent Accommodations, Dorm Resident Orientation, Departure: Dorm Clean-
up, Final Check out
PACKING LIST Page 20
© BALLET WEST ACADEMY 2020, ALL RIGHTS RESERVED 1
DANCER HANDBOOK LETTER TO SUMMER INTENSIVE DANCERS & FAMILIES COVID-19 HEALTH GUIDELINES We hope you are doing well and staying safe during this time. We are looking forward to the Summer Intensive starting June 15th and committed to providing you quality training while prioritizing your health and safety. We are dedicated to offering the same curriculum and hours of training for our dancers as well as provide fun activities to stay social while being safe. We have exciting news in regard to Summer Intensive housing as well as health and safety guidelines we will be implementing this summer. Summer Intensive dancers will be housed at the Holiday Inn Express downtown. The Holiday Inn Express is a trusted partner of Ballet West. Students will be only steps away from the Ballet Centre where their classes will take place. As a result, we will avoid using public transportation and keep all dancers focused on attending classes and decompressing after a great day of instruction. There will be two students in a room. Based on availability, requests for a single room can be made for an increased cost. Requests will be processed on a first-come, first-serve basis dependent upon availability at the Holiday Inn. For those who opt for housing, breakfast and dinner will be catered daily. We will have a team of Resident Interns monitoring the students and planning fun, safe activities. You can refer to the Holiday Inn Express website here - Holiday Inn Express Based on our geography and population density, the age demographic of our Summer Intensive students is a low-risk group. Utah has some of the fewest coronavirus cases in the country. With that said we intend to be extremely cautious and will be implementing enhanced health and safety guidelines, including hiring a medical assistant to be onsite to aid in screening and provide continuous medical support. Please see the attachment to review the Summer Intensive Guidelines. Additionally, these guidelines and the status of the Summer Intensive may change contingent upon environmental factors and governmental directives. Our updated handbook will go through everything you need to know as you prepare for the Summer Intensive. We are, and hope you are, looking forward to a fun, safe, dance filled summer! © BALLET WEST ACADEMY 2020, ALL RIGHTS RESERVED 2
DANCER HANDBOOK
SUMMER INTENSIVE HEALTH GUIDELINES
PRECAUTIONS FOR STUDENTS AND FAMILIES – AS OF MAY 26, 2020
The Ballet West Academy 2020 Summer Intensive program includes a 3-week and a 5-week
program for dancers ages 13-21, starting June 15 and ending July 17. After extensive review of the
Utah Governor’s April 28 announcement, as outlined in the state’s Utah Leads Together 2.0 plan, Ballet
West Academy has implemented health and operational procedures that will mitigate risk and
ensure the safety of all our students and faculty.
• Lower the Number of Attendees. To ensure proper social distancing as required by
governmental directives, we have dramatically lowered our enrollment cap for all programs and
limited the number of students in each studio. This year, given the studio square footage, we
will maintain an average of 20 students per class.
• Certified Medical Professional. Ballet West will hire a certified medical assistant to aid in
screening that will occur two times per day, once before classes and in the evening after
students return to their housing. The medical assistant will further provide continuous
screening and assist with environmental protections for all students.
• Increased Medical Waiver Requirements.In addition to our existing medical waiver and physician
statements, we will require all students consult their physician regarding COVID-19 testing 2-
weeks prior to traveling and confirm they do not possess ailments that place them in a high-risk
level.
• Travel. We will suspend any foreign travel of incoming students or guest instructors, thus not
permitting those individuals to attend the program. In addition, we strongly discourage
students to avoid any unnecessary out-of-state 2-weeks prior to the start of the Summer
Intensive program.
• Wear Face Covering.Ballet West students and faculty members will be required to wear face
coverings upon entering and exiting the Jessie Eccles Quinney Ballet Centre. Ballet West
Academy students may be required to wear face coverings in the studios when social
distancing is not possible. Students must arrive with their own face covers. Based on County
and State Health guidelines, we may limit the requirement of face coverings.
• New Housing & Food Options. To minimize the chance of exposure, we have moved our student
housing from the University of Utah to the Holiday Inn Express across the street from the Ballet
Centre:
• The Holiday Inn Express provides room service, enhanced cleaning and sanitization daily,
and laundry services, all designed to limit the risk of exposure.
• We will host telecommunication social events to provide students an opportunity to
© BALLET WEST ACADEMY 2020, ALL RIGHTS RESERVED 3
DANCER HANDBOOK
interact outside of the studios with study materials and assignments to keep their
private time in their rooms productive.
• Breakfast and Dinner will be catered and provided to the students at their housing (i.e.,
Holiday Inn Express). To limit public outings, students will be provided lunch options
local to the Ballet Centre.
• Enhanced Studio Cleaning Procedures. All studios will be frequently disinfected including door
handles, railings, bathrooms, barres and floors. Throughout the day, the class schedule will
include time between classes for the studios to be disinfected. Ballet West will use
disinfectants/sanitizers effective against COVID-19 (approved list at EPA.gov). We will use
disposable cleaning supplies, with reusable supplies laundered daily.
• Mandatory Student Sanitary Measures. In addition to the twice a day screening, Ballet West will
supply hand sanitization at each building and studio entry, requiring students to use hand
sanitization prior to entering and departing the studio. Students will also be required to use the
laundry services provided by their housing facilities to keep uniform/clothes clean and
sanitized.
• On-Site Physical Therapist/Trainer. Ballet West will provide students with an on-site physical
therapist/trainer. This year, the medical assistant will work collaboratively with the physical
therapist/trainer and Ballet West leadership to ensure proper hygiene, safety, and health
requirements are maintained.
• Curriculum and Equipment Modification. Faculty may modify instruction to limit and/or eliminate
partnering and eliminate the practice of instructors providing corrections with physical
touching. Faculty will also eliminate the use of common props, tools, yoga mats, and equipment
in all studios unless approved by Ballet West leadership. Approved equipment will be sterilized
thoroughly.
• Online Parent Observations. All parent observations for the 2020 Summer Intensive will be
conducted online providing families the means to watch their children. You may register for a
Parent Observation through your iClassPro account. Once we approach parent observation
week, we will send you information on viewing the class virtually.
• Performances. With local governmental support, we still intend to host a Choreographic
Workshop performance presented to a small audience hosted outside to ensure sufficient
space for proper social distancing. We will also have the option for parents to view the
performance virtually.
• Online Orientation. We will host an online orientation per level 2-weeks prior to the start of the
Summer Intensive program starting June 15. The orientation will review the enhanced
© BALLET WEST ACADEMY 2020, ALL RIGHTS RESERVED 4
DANCER HANDBOOK
guidelines and protocols, while reviewing the curriculum requirements of the programs as well
as the packing list. A link will be sent through the Parent Portal in iClassPro for parents to
attend.
• Symptom Response. Any student or faculty member exhibiting symptoms of COVID-19 will be
immediately quarantined for a period of time that complies with CDC guidelines governing
quarantine periods. Ballet West is working with Intermountain Health Care to determine the
availability of immediate testing in those instances where it is recommended by the Ballet West
medical assistant.
• Facility Movement. All class times will be staggered in such a fashion that there will be 15
minutes between the time that any group of students needs to use any entrance or exit paths.
• Groups will use separate isolated pathways to and from their assigned classes.
• Students will be expected to arrive to the Jessie Eccles Quinney Ballet Centre with the
proper dancewear and will not be permitted to use changing/dressing rooms.
• All students will be required to maintain social distancing using the floor markings
provided by Ballet West throughout its facilities (i.e., entrances, studios, hallways,
bathroom).
• Risk Assessment. Ballet West conducted a formal risk assessment:
• Reviewed historical case examples and protocols established during the H1N1 (A/H1N1)
Heath Pandemic in 2009 that Ballet West Academy, Salt Lake County, and the State of
Utah implemented.
• Reviewed and incorporated in great detail, the Ballet West Academy Summer Intensive
2009 H1N1 quarantine policy and procedures in effect during the sustainment of the
programs.
• With the enhanced measures guidelines referenced in the above guidelines, we are
further confident that the risk to our student demographic for the start of this program
is low.
FOR MORE INFORMATION
Guidelines and the status of the Summer Intensive may change contingent upon environmental factors
and subsequent governmental directives. For more information regarding health and safety
procedures, we encourage students and families to first review the above guidelines in detail that we
have specified. If you have additional questions, contact the Ballet West Academy Summer Intensive
Coordinator at summerintensive@balletwest.org or (801) 869-6942.
© BALLET WEST ACADEMY 2020, ALL RIGHTS RESERVED 5
DANCER HANDBOOK FLOOR PLANS FOR BALLET CENTRE: HOUSING ROUTES (NORTH, SOUTH, AND EAST INGRESS): © BALLET WEST ACADEMY 2020, ALL RIGHTS RESERVED 6
DANCER HANDBOOK
SUMMER INTENSIVE INFORMATION FOR ALL DANCERS
PROGRAM DETAILS
Welcome to the Ballet West Academy Summer Intensive program! The Ballet West Academy
Summer Intensive challenges dancers to improve their ballet technique and study other
dance forms that compliment classical ballet. Our program offers the unique opportunity for
advanced dancers to be considered as candidates for Ballet West’s Professional Training
Division and Trainee Program. The program offers unparalleled training by a distinguished staff
including Ballet West Academy Faculty, Ballet West Artistic Staff (featuring Artistic Director, Adam
Sklute), Ballet West Company Artists, and well-known guest instructors from around the world.
PROGRAM DATES:
3-Week Program: JUNE 15 to JULY 3, 2020
5-Week Program: JUNE 15 to JULY 17, 2020
IMPORTANT CONTACTS
Ballet West Academy (Main Office):
academy@balletwest.org - (801)-869-6912
Summer Intensive Coordinator:
summerintensive@balletwest.org
CLASSES
Classes will take place at the Jessie Eccles Quinney Ballet Centre, which is located next to the
Capitol Theatre in downtown Salt Lake City at 52 West 200 South.
© BALLET WEST ACADEMY 2020, ALL RIGHTS RESERVED 7DANCER HANDBOOK SAFETY & SECURITY Dancers will enter the Ballet Centre with their designated group. Dancers will receive a code to access our fully secured building. This should be memorized and not shared with anyone. Dancers should not hold doors open for or grant building access to anyone else. There is a Salt Lake County Sheriff on duty at all times. There are not lockers available for dancer use. We encourage dancers to not bring valuables to the studios, to use a lock on their dance bag, and to label all items with their first and last names. Dancers will be responsible for all personal effects brought with them to the summer session and Ballet West Academy does not assume any responsibility or liability for the loss, theft, or damage of any dancer’s personal property. Dancers will be required to sign in and out of the building each day. Upon entering the building, dancers will pick up their nametag. When leaving the building, dancers must return their nametag and sign out. Dancers are not permitted to leave the Ballet Centre on their own without permission. This is grounds for expulsion. Exceptions include if a dancer has been given proper authorization from the Head Resident Intern, Summer Intensive Coordinator, the Academy Managing Director or the Academy Director. Dancers will be entering and exiting the building with their assigned groups. ACTIVITIES We offer several optional activities that all dancers attending our program can choose to attend. These activities include a movie night, talent show, and trip to a local park for fun and games. No prepayment is required for these activities and we will have sign-ups open at the start of the intensive. All non-housing dancers are responsible for their own transportation. FACE COVERINGS Dependent on present health guidelines during the Summer Intensive, we will require face covering when social distancing requirements can’t be achieved. We strongly recommend face coverings that are designed for athletics that are secure, washable, and contain additional mask filters for replacements during the program. © BALLET WEST ACADEMY 2020, ALL RIGHTS RESERVED 8
DANCER HANDBOOK
DRESS CODE & SUPPLIES
Outside of the studio, dancers must wear clothing that covers their
dance attire. Wearing dance clothes in public is not acceptable. Each
dancer is a representative of the Ballet West Academy and must
present himself or herself in the best manner possible both inside and
outside the studio.
Hair for all dancers should be well groomed; long hair should be
secured in place with a bun, French twist or similar style. The following
is a list of items that are prohibited in the studios: extreme hairstyles
(Mohawks, faux hawks, funky colors, extreme cuts, etc.), head
adornments (headbands, flowers, ribbons, etc.), jewelry including
rings, bracelets, watches, or necklaces (small stud earrings will be
permitted) and nail polish.
DANCE ATTIRE FOR LADIES:
• Pink footed tights
• Pink ballet technique shoes
• Pink pointe shoes (plan for at least 1 pair per week)
• Solid black leotard in style of personal choice for Monday through Friday classes
• A black chiffon skirt (13 inches) should be worn for pointe, variations, and repertoire class
• Tight fitting black leggings must be worn for jazz, contemporary, and modern classes
• Character classes require hard-soled character shoes with a heel of about 1” and black
character skirt (shin length)
• Ladies may wear any solid color leotard for Saturday classes (all other uniform policies
remain in effect on Saturdays)
DANCE ATTIRE FOR GENTLEMEN:
• Black or gray tights
• White compression style shirt (i.e. Under Armour)
• White socks
• White ballet technique shoes
• Dance belt
• Black jazz pants may be worn for jazz classes
• Jazz shoes with a slight heel must be worn for jazz, modern, contemporary, and character
classes
• For Saturday classes men may wear any solid color compression shirt (all other uniform
policies remain in effect on Saturdays)
* All levels will participate in character, jazz, contemporary, and modern classes.
The following is a list of additional items that are required:
• Yoga mat for conditioning and stretch classes
• A notebook and pens/pencils for classroom work
• Reusable water bottle (for safety, glass bottles are prohibited)
© BALLET WEST ACADEMY 2020, ALL RIGHTS RESERVED 9DANCER HANDBOOK
SUMMER INTENSIVE MERCHANDISE
Summer Intensive merchandise will be available through a pre-order,
this information will be sent via email. Your merchandise will be ready
for pick up on the first day in the studio. If you forgot to order
merchandise, we will have a limited amount available for purchase at
the Ballet Centre.
LUNCH
Students are responsible for their own lunches. We will be provide lunch options local to the Ballet
Centre to limit travel. There are several restaurants and a grocery store within walking distance
of the hotel that students will have the opportunity to visit. The hotel rooms will have fridge.
Lunches may be eaten in the dancers hotel room or designated meeting places.
CHECKING OUT FROM THE BALLET CENTRE
Ballet Centre: Dancers are not permitted to leave the Ballet Centre on their own without permission.
This is grounds for expulsion. To check out a dancer must have proper authorization from the Head
Resident Intern, Summer Intensive Coordinator, the Academy Managing Director or the Academy
Director. If a dancer is approved to check out on their own they must tell the Studio Manager.
Dancers will be entering and exiting the building at the beginning and end of day and for lunch with
their assigned groups.
WHEN CHECKING OUT, DANCERS MUST TELL STUDIO MANAGER:
1. Where they are going
2. Who they are going with Mandatory group sizes:
3. What they plan on doing 15 and younger: Group of 3 or more
4. Estimated time of return OR checking 16 and older: Group of 3 or more
out to go home/ to the hotel
PARENT OBSERVATIONS
Parent Observation Days are on the last Friday of each session.
3-week session: July 3
5-week session: July 17
All parent observations for the 2020 Summer Intensive will be conducted online providing families the
means to watch their children. You may register for a Parent Observation through your iClassPro account.
Once we approach parent observation week, we will send you information on viewing the class virtually.
Only those who are registered will be allowed to observe classes.
© BALLET WEST ACADEMY 2020, ALL RIGHTS RESERVED 10DANCER HANDBOOK
SUMMER INTENSIVE POLICIES
Cell phones and other personal items are not allowed in the studios. No photography or
videography is allowed in the studios.
MEDICAL FORM, PHYSICIAN’S STATEMENT, AND WAIVERS
All dancers attending this program must have submitted the required forms prior to participation.
Forms are available online through the balletwestacademy.org website. All forms, statements, and
waivers must be submitted by May 31, 2020.
ATTENDANCE POLICY
Regular attendance in the full program is expected from all dancers. If a dancer will miss class for
any reason, an email must be sent to academy@balletwest.org prior to the absence. If the dancer is
a minor, they are welcome to send the email themselves as long as their parents/legal guardians are
included on the email.
HEALTH INSURANCE
Ballet West Academy does not provide any type of health insurance for dancers. Each dancer must
be covered by health insurance obtained by parents. Proof of insurance must be submitted as part
of the medical form. As indicated in the release form, representatives of the summer session are
authorized to obtain medical attention for your dancer in the event of injury or sickness, and it is
expected that your health insurance will cover all costs of required care. Dancers should have a copy
of their proper insurance card(s) with them so that they are prepared in the event they need medical
attention.
INJURY AND ILLNESS POLICY
If a dancer suffers an injury during the program, the following protocol must be followed:
1. Report the injury to the Academy Office and Resident Interns as soon as the injury occurs.
2. Schedule a time to meet with the Injury Care Staff for evaluation and to make a treatment plan
at the next available time. (Injury Care Staff are available on a limited basis.)
3. Return to class and participate as much as the injury allows. Sitting and observing class or
missing class is not an acceptable alternative without written documentation from Ballet
West Staff.
If a dancer becomes sick, they may not be allowed to attend their classes until they have been
symptom free for 24 hours. In respect to COVID-19, quarantine protocols will be instituted.
Reference the Health Guidelines for details of those procedures. The CNA/MA will check on ill dancers.
© BALLET WEST ACADEMY 2020, ALL RIGHTS RESERVED 11DANCER HANDBOOK
CONDUCT
Any dancers found violating federal, state, or local law and/or Holiday Inn Express and Ballet West
policies or codes of conduct will be reported immediately to the proper authorities and may be
dismissed from the program without a refund. Any dancers found to be engaging in any of the
following activities or behaviors will be immediately dismissed from the program without a refund.
All travel will be at the expense of the dancer and/or their parents or legal guardians. This list is
intended as a guideline, but is not exhaustive:
• Theft of any kind
• In possession of: weapons, smoking paraphernalia, illegal drugs, or alcohol
• Sexual harassment or physical assault
• Unhealthy competition, intimidation or bullying (including cyber-bullying)
The use of offensive language is prohibited. If a dancer feels threatened or uncomfortable at any
time, this should be reported to a staff member immediately.
CONSEQUENCES
The consequences for not following the policies, rules, and procedures found in this document,
emailed, or announced to students include:
• Warning
• Loss of Privileges
• Meeting with Ballet West Faculty and/or Staff
• Expulsion and return home at the parents’ or students' expense without a refund of the
program’s fees or charges.
NOTICE OF NON-DISCRIMINATION POLICY
The Ballet West Academy admits dancers of any race, color, national, and ethnic origin to all rights,
privileges, programs, and activities generally accorded or made available to dancers of the Summer
Intensive. It does not discriminate on the basis of race, color, national, and ethnic origin in
administration of its educational policies, admission policies, and other programs.
© BALLET WEST ACADEMY 2020, ALL RIGHTS RESERVED 12DANCER HANDBOOK
HOUSING AND NON-HOUSING POLICIES
STAFF
The Resident Interns (RIs), will assist dancers with questions, supervise the hotel and activities, as
well as serve as liaisons between the hotel and Ballet West Academy Director, Peter Merz. RIs are
housed on the same floor as the dancers. Our RIs work to maintain a positive environment. An RI is
available via phone or text 24 hours a day.
ROOMS
The Holiday Inn Express provides toilet paper and linens. Dancers are welcome to bring their own
towels, blankets, and pillows. Rooms will be cleaned daily by the Holiday Inn Staff. Dancers are
welcome to but not required to leave gratuity for house-keeping.
Dancers may not have any cooking devices in their room (including toasters).
Pets are not allowed.
The room will include a TV and wireless internet, however this connection is not secure and should
not be used for banking or sending personal data.
All decorations in rooms must be affixed to the walls with blue painters’ tape. If the RIs determine
that any decoration is inappropriate or offensive, dancers will remove the décor upon request. Upon
final check-out, rooms should look as they did upon check-in.
HOUSING MAIL
All dancer mail should be sent to:
[DANCER NAME & ROOM #]
Holiday Inn Express
206 S W Temple
Salt Lake City, Utah 84101
Mail will be collected by the Holiday Inn Express staff. Dancers are expected to be aware of
anticipated arrival date/time and check with the Holiday Inn Express for pending packages. Ballet
West Academy and the Holiday Inn Express take no responsibility for lost or delayed packages and
letters.
ROOMMATES
Ballet West Academy assigns dancers to their hotel rooms based upon factors such as age, level,
and region from where they are coming. If a dancer knows someone else in the program and would
like to request a roommate, this can be done at registration for housing. Dancers can only be paired
if they are In the same level/class group. If you would like to request a roommate after you have
registered, you may send an email to: summerintensive@balletwest.org. Requests must match
© BALLET WEST ACADEMY 2020, ALL RIGHTS RESERVED 13DANCER HANDBOOK from all parties in order to be honored. Ballet West Academy staff will do all they can to fulfill these requests. Roommate information will not be confirmed until the dancer arrives. After arrival, room assignments will not be changed. Communication is key to resolving issues; dancers should report any problems to their RIs. It is suggested dancers do not wait for a small problem to become a larger issue but address small problems immediately. DINING Breakfast for those staying at the Holiday Inn Express will be continental. Dinner will be catered after the class day. We dancers must return back to their room to eat their breakfast and dinner. Dancers are responsible for their own lunches. Dancers will be provided lunch options near the Ballet Centre and delivery. Dancers may enjoy different lunch options in-person as long as it is with their group/level assigned RI. Dancers are expected to have funds to purchase lunch. TRAVEL Due to COVID-19, dancers will NOT take public transit through Utah Transit Authority (UTA) via buses or light rail (TRAX). Dancers who are not in housing will also not be permitted to take public transportation to or from the Ballet Centre. We expect non-housing students to secure transportation with a parent or guardian that ensures limited exposure. Further, non-housing dancers will be prohibited in engaging non-essential travel during the Summer Intensive Program during the week and weekend. This includes weekend trips, vacations, amusement parks, or any other non-essential travel that does not pertain to the Summer Intensive, food, and shelter. Any dancer in violation of this policy may be subject to dismissal. Any expectations to this policy must be approved by the Summer Intensive Coordinator, Academy Managing Director and/or the Academy Director in writing. SPENDING MONEY We anticipate each dancer needing $50-$100 spending money per week. Dancers tend to spend the majority of their money on lunches. We ask that parents do not send their dancer with traveler’s checks or personal checks. We suggest dancers have a debit card linked to a bank account or reloadable gift card. This allows parents to add money to the account at home and dancers can withdraw the money from any ATM. ACTIVITIES We will host telecommunication social events to provide students an opportunity to interact outside of the studios as well as provide materials to keep their time in their rooms productive. Planned activities for dancers both in housing and not will include movie nights, a talent show, and outdoor excursions to local parks for games and hiking. © BALLET WEST ACADEMY 2020, ALL RIGHTS RESERVED 14
DANCER HANDBOOK GUEST POLICIES All dancers must abide by all the policies of the Holiday Inn Express similar to any private guest. If a dancer is found in violation of any Holiday Inn Express policy that threatens the partnership or housing agreement, that dancer will be expelled from housing without absent of refund. LAUNDRY Dancers will be able to sign up for a laundry service in which their laundry will be picked up from the hotel by a local laundromat, cleaned, and returned promptly. This will be an additional charge. SECURITY Resident Interns will be monitoring dancers 24/7. The Holiday Inn Express will also be monitoring activity from the front desk 24/7. RELIGIOUS SERVICES To limit exposure, dancers are not permitted to attend religious services in-person throughout the duration of the Summer Intensive program. However, we encourage attendance virtually. © BALLET WEST ACADEMY 2020, ALL RIGHTS RESERVED 15
DANCER HANDBOOK HOUSING RULES & PROCEDURES All dancers, including dancers age 18 or older, attending the Ballet West Academy Summer Intensive and housing at the Holiday Inn Express, are agreeing to follow the Policies and Procedures listed in this handbook in addition to the COVID-19 Health Guidelines: BOUNDARIES No dancer is permitted outside of their assigned room. Room to room visits are prohibited. We will have daily activities virtually and outside per their assigned group/level with a group RI leading the tour. Occasionally RIs of the opposite sex may need to enter these spaces and will do so in a professional manner. Families may help their dancers move into their rooms requiring to wear face coverings and following proper health guidelines on the first day and move out on the last day. Residents are the only people allowed in the Holiday Inn Express. CHECK-OUT OVERNIGHT OR WITH A NON-RESIDENT Due to COVID-19 Health Guidelines, overnight check-outs and visitors will not be permitted to visit housing. At all times, 2x Resident Interns will be on-watch to verify the area is secure and no outside visitors are permitted. A dancer may be checked out of housing early with authorized approval from a parent guardian and the Summer Intensive Coordinator. If a dancer is checked out, they will not be allowed to reenter that day unless given approval by the Head Resident Intern and Summer Intensive Coordinator that may include an additional health screening. CURFEW, ROOM CHECKS, AND LIGHTS OUT Curfew for all dancers staying in housing will be 10:00 PM Sunday through Friday, and 11:00 PM on Saturday. Dancers will not be permitted to leave their rooms after class sessions, unless on an approved group daily activity. RIs will conduct room checks where they will visit each room, account for all the dancers, and deliver any reminders or upcoming announcements on Slack. Lights out begins at 10:30 PM Sunday through Friday, and 11:30 PM on Saturday. At lights out, all laptops, cell phones, and any other screens should be shut off. Dancers should not be talking on the phone, talking to their roommate, watching movies or playing games. We will not authorize any sleepovers in other dancer’s room. Dancers are expected to sleep in their own bed every night. Mattresses must be kept on the bed frame at all times. Early room check is available for dancers wishing to go to sleep early. As soon as all roommates are ready to have an early room check they should message their assigned Group RI on-duty and request an early check. One of the Dorm Managers will room check these dancers at their earliest availability. © BALLET WEST ACADEMY 2020, ALL RIGHTS RESERVED 16
DANCER HANDBOOK
INJURY AND SICKNESS POLICY
Dancers must notify the Head Resident Intern immediately if they begin to feel sick or suffer from
an injury.
If a dancer suffers an injury during the program, this protocol must be followed:
4. Report the injury to the Academy Office and Resident Interns as soon as the injury occurs.
5. Schedule a time to meet with the Injury Care Staff for evaluation and to make a treatment plan
at the next available time. (Injury Care Staff are available on a limited basis.)
6. Return to class and participate as much as the injury allows. Sitting and observing class or
missing class is not an acceptable alternative without written documentation from Ballet
West Staff.
If a dancer is injured and cannot dance, they are still required to attend their scheduled classes and
observe.
If a dancer becomes sick, they may not be allowed to attend their classes until they have been
symptom free for 24 hours. In respect to COVID-19, quarantine protocols will be instituted.
Reference the Health Guidelines for details of those procedures. The Head Resident Intern and
CNA/MA will check on ill dancers who have remained at the dorm for the day. If a dancer stays back
at the residence, they are not allowed to check-out of the dorms or attend activities that evening.
PRIVATE RESIDENCES, PRIVATE VEHICLES AND FRATERNITIES/SORORITIES
Dancers are not permitted to leave the ground of the Holiday Inn Express without permission from
their assigned group RI. This is grounds for expulsion. Exceptions include if a dancer has been given
proper authorization from the Head Resident Intern, Summer Intensive Coordinator, the Academy
Managing Director or the Academy Director
© BALLET WEST ACADEMY 2020, ALL RIGHTS RESERVED 17DANCER HANDBOOK TRANSPORTATION TRAVEL All dancers are expected to make their own travel arrangements. This includes travel to and from Salt Lake City and their hometown, as well as transportation to and from the Salt Lake International Airport and the Holiday Inn Express. TRAVELING TO THE HOLIDAY INN EXPRESS DRIVING Holiday Inn Express, 206 South West Temple, Salt Lake City, UT 84101 CABS, LYFT, AND UBER Salt Lake International Airport to the Holiday Inn Express downtown is approximately $15 to $20 (not including tip). CHECK-IN Dancers may check in to the hotel as early as 3:00 PM on Sunday, June 14, 2020. At check-in, a Holiday Inn Express concierge or RI will have dancers sign out their room key. Dancers must not loan their room key to another dancer for any reason. Dancers should make a habit of checking to make sure they have their key and card with them whenever they leave their room. ORIENTATION A mandatory orientation will be held virtually with a time to be provided as we approach the Summer Intensive start date. © BALLET WEST ACADEMY 2020, ALL RIGHTS RESERVED 18
DANCER HANDBOOK
DEPARTURE
CLEAN-UP
The last day of the program is reserved for room cleanup. Dancers use this evening to remove room
decorations and clean their rooms and bathrooms. All damages will be billed to the dancers
occupying the room.
FINAL CHECKOUT
Dancers’ rooms must be approved by an RI. After the room is approved, the dancer will turn in their
room key to the RI. Special arrangements can be made with the Head Resident Advisor for any final
checkouts that need to be made before the final two days of each session. Each dancer is
responsible for being ready for their scheduled pick up.
3-week dancer check out: by 11:00 AM on Saturday, July 4, 2020
5-week dancer check out: by 11:00 AM on Saturday, July 18, 2020
If a dancer needs to stay at the Holiday Inn Express past 11:00 AM on the departure day, they may
wait in the common area. However, dancers will need to check out of their rooms before 11:00 AM
and will not have any supervision after this time. We suggest dancers make their way to the airport
earlier rather than wait at the Holiday Inn.
© BALLET WEST ACADEMY 2020, ALL RIGHTS RESERVED 19DANCER HANDBOOK
PACKING LIST
The following is a list of items we suggest dancers bring with them to the Summer Intensive.
Summers in Salt Lake City tend to be warm and dry, with temperatures in the 90s to 100s. Evenings
may be cooler, with temperatures in the 70s. Please make sure all items are clearly labeled with the
dancer’s name.
REMINDER: Dancers will be responsible for all personal effects brought with them to the summer
session and neither Ballet West Academy nor the Holiday Inn Express assumes any responsibility
or liability for the loss, theft, or damage of any dancer’s personal property.
Ballet West Academy Packing List The dancer’s name must be labeled on ALL items *items
are optional
Clothing
□ Warm Jacket/Sweatshirt □ Undergarments SEE PAGE 4 of SUMMER
□ Shirts/Tank Tops □ Socks INTENSIVE DANCER
□ Jeans □ Dress Clothes* HANDBOOK FOR DANCE
□ Shorts □ Closed Toe Walking Shoes ATTIRE
□ Pajamas □ FACE COVERING
Dance Bag
□ Yoga Mat □ Scissors □ Pens/Pencils
□ Sewing Kit (please no □ TheraBand □ Water Bottle
lighters) □ Notebook
Bathroom
□ Sunscreen
□ Bath Towel* □ Toothbrush/Toothpaste □ Tissues
□ Shampoo □ Deodorant □ Nail Clippers
□ Conditioner □ Brush/Comb □ Lip Balm
□ Body Wash/Soap □ Hair Products □ Lotion
Other
□ Health Insurance Card □ Sunglasses* □ First Aid Kit
□ Cell Phone / Charger*
□ Laptop / Charger* □ Umbrella/Poncho*
□ Identification (school ID, etc.) □ Blue Painter’s Tape*
□ Healthy Snacks* □ Disinfecting Wipes*
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