Steering Committee Business Meeting - Thursday, July 14, 2022, at 2PM
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Steering Committee Business Meeting
Thursday, July 14, 2022, at 2PMCoC Steering Committee
Thursday, July 14, 2022
Business Meeting Agenda
1. Meeting Introduction
☐ Call to order
☐ Roll call
2. Meeting Business:
☐ June 2022 Minutes
☐ 2022.Resolution 8. Approval of the FY22 Annual CoC NOFO Scoring Tool
3. Lead Agency Updates:
☐ FY22 Special NOFO briefing
4. Meeting Wrap-Up:
☐Public Comment Guidelines Reminder & Public Comment
☐Meeting Adjourn
• Next Meeting: Thursday, August 11, 2022, at 1pm – strategy oversight meeting
Thursday, July 14, 2022CoC Steering Committee
Thursday, July 14, 2022
Attendance
Name Representation Category Term
☐ Barbie Brashear, Chair Harris County Domestic Violence At Large Position Oct. 2019 – in perpetuity
Coordinating Council Chair: Mar. 2022 - 2023
☐ Barbie Robinson, At Large Position Term 1:
Harris County Public Health
Vice Chair Jan. 2022 – Dec. 2023
V. Chair: Mar. 2022 - 2023
☐ Dr. Martin Negron, Harris County Community Fixed Position 2021-in perpetuity
Secretary Services Department Sec.: Mar. 2022 - 2023
☐ Carol Borrego Fort Bend County Community Fixed Position 2021 - in perpetuity
Development
☐ Horace Allison Harris County Housing Authority Fixed Position 2017 -in perpetuity
☐ David Northern Sr. Houston Housing Authority Fixed Position 2022 – in perpetuity
☐ Marc Eichenbaum Houston Housing & Community Fixed Position 2021 - in perpetuity
Development
☐ Rebecca Ansley Montgomery County Community Fixed Position 2021 - in perpetuity
Development
☐ Sara Rogers Pasadena Community Fixed Position 2021 - in perpetuity
Development
☐ Jennifer Herring Harris County Sheriff’s Office At Large Position Term 2:
Oct. 2019 – Dec. 2023
☐ Tracey Burdine Harris Health System At Large Position Term 1:
Oct. 2020 – Sept. 2022
☐ Dr. Roberta Scott Houston Independent School District At Large Position Term 1:
Oct. 2020 – Sept. 2022
☐ Alan Watkins Houston Housing Collaborative At Large Position Term 1:
Jan. 2022 – Dec. 2023
☐ Dr. Evanthe Collins The Harris Center At Large Position Term 1:
Jan. 2022 – Dec. 2023
☐ Dr. Theresa Tran UT Health At Large Position Term 1:
Jan. 2022 – Dec. 2023
☐ Robert “Bob” Eury Local Non-Gov. Funder At Large Position Term 1:
May 2022 – April 2023
☐ Robert Birdow Jr. Michael E. DeBakey Medical Center At Large Position Term 1:
(VA) May 2022 – April 2023
☐ Becky Landes The Beacon Provider Term 1:
Representative Jan. 2021 – Dec. 2022
☐ Preston Witt Harmony House Provider Term 3:
Representative Jan. 2018 – Dec. 2023
☐ Gregory Dread Lived Experience Consumer Term 1:
Representative Oct. 2020 – Sept. 2022
☐ Nakia Sims Lived Experience Consumer Term 1:
Representative Oct. 2020 – Sept. 2022
Thursday, July 14, 2022CoC Steering Committee
Thursday, June 9, 2022
Minutes
1. Meeting Materials
☐ Meeting packet
☐ Meeting recording
1. Meeting Introduction
☐ Call to order
☐ Roll call
es
• Begins at 0:24 of the meeting recording
• 14/21 members present – Committee reached quorum
2. Meeting Business:
☐ May 2022 Minutes
• Pg. 4 – 6 of the meeting packet
• Topic begins at 39:33 of the meeting recording
• Motion to approve May 2022 minutes moved by Dr. Martin Negron, seconded by David
Northern Sr.,
ut
• All members were in favor and the motion was approved.
3. Lead Agency Updates:
☐ FY21 Notice of Funding Opportunity (NOFO) Debrief
• Pg. 7 – 30 of the meeting packet
• Topic begins at 3:19 of the meeting recording
• Committee discussion begins at 18:10 of the meeting recording
☐ Coordinated Access System Operations Manual update
in
• Pg. 34 – 59 of the meeting packet
• Topic begins at 38:34 of the meeting recording
4. Meeting Wrap-Up:
☐Public Comment Guidelines Reminder & Public Comment
• Pg. 31 of the meeting packet
M
• No public comment was provided at this meeting.
☐Meeting Adjourn
• Next Meeting: Thursday, July 14, 2022, at 1pm – strategy oversight meeting
• Motion to adjourn moved by Bob, seconded by Gregory
5. Homework:
☐Pg. 32 of the meeting packet
☐HUD’s Equity Action Plan
☐USICH’s Equity Action Plan
Thursday, June 9, 2022CoC Steering Committee
Thursday, June 9, 2022
Attendance
Name Representation Category Term
☒ Barbie Brashear, Chair Harris County Domestic Violence At Large Position Oct. 2019 – in perpetuity
Coordinating Council Chair: Mar. 2022 - 2023
☐ Barbie Robinson, At Large Position Term 1:
Harris County Public Health
Vice Chair Jan. 2022 – Dec. 2023
V. Chair: Mar. 2022 - 2023
☒ Dr. Martin Negron, Harris County Community Fixed Position 2021-in perpetuity
es
Secretary Services Department Sec.: Mar. 2022 - 2023
☒ Carol Borrego Fort Bend County Community Fixed Position 2021 - in perpetuity
Development
☐ Horace Allison Harris County Housing Authority Fixed Position 2017 -in perpetuity
☒ David Northern Sr. Houston Housing Authority Fixed Position 2022 – in perpetuity
☒ Marc Eichenbaum Houston Housing & Community Fixed Position 2021 - in perpetuity
Development
☐ Rebecca Ansley Montgomery County Community Fixed Position 2021 - in perpetuity
☐ Sara Rogers
☒ Jennifer Herring
ut Development
Pasadena Community
Development
Harris County Sheriff’s Office
Fixed Position
At Large Position
2021 - in perpetuity
Term 2:
Oct. 2019 – Dec. 2023
☒ Tracey Burdine Harris Health System At Large Position Term 1:
Oct. 2020 – Sept. 2022
☐ Dr. Roberta Scott Houston Independent School District At Large Position Term 1:
in
Oct. 2020 – Sept. 2022
☒ Alan Watkins Houston Housing Collaborative At Large Position Term 1:
Jan. 2022 – Dec. 2023
☒ Dr. Evanthe Collins The Harris Center At Large Position Term 1:
Jan. 2022 – Dec. 2023
☐ Dr. Theresa Tran UT Health At Large Position Term 1:
Jan. 2022 – Dec. 2023
☒ Robert “Bob” Eury Local Non-Gov. Funder At Large Position Term 1:
M
May 2022 – April 2023
☒ Robert Birdow Jr. Michael E. DeBakey Medical Center At Large Position Term 1:
(VA) May 2022 – April 2023
☒ Becky Landes The Beacon Provider Term 1:
Representative Jan. 2021 – Dec. 2022
☐ Preston Witt Harmony House Provider Term 3:
Representative Jan. 2018 – Dec. 2023
☒ Gregory Dread Lived Experience Consumer Term 1:
Representative Oct. 2020 – Sept. 2022
☒ Nakia Sims Lived Experience Consumer Term 1:
Representative Oct. 2020 – Sept. 2022
Thursday, June 9, 2022RESOLUTION 8.2022
Request for CoC Steering Committee Agenda Item
1. Brief Description of Proposed Item:
In advance of the Annual HUD CoC NOFA competition program announcement, it is necessary to
adopt an updated (to HUD’s guidance) project renewal scoring tool. The Scoring Tool encourages
stronger competition, ensuring projects recommended for funding are among the strongest in the
community. Additionally, it focuses on spend-down, active grant management, and equity
advancement for CoC awardees. A NOFO Scoring Review Committee made up of members from the
community has been meeting to make needed recommendations. Meetings were held between May
2022 – June 2022 with Scoring Review Committee members; members were encouraged to provide
feedback on all aspects of the scoring tool. The lead agency also sent a partner feedback survey to
CoC NOFO agencies to gather input on priority areas for the competition. We developed this new tool
per the feedback received from partners and review committee members.
2. Date of Steering Committee Meeting:
Thursday, July 14, 2022
3. Proposed Committee Resolution:
Approval of the FY22 Annual CoC NOFO Scoring Tool.
4. Approval of Steering Committee Chair
Signature: _____________________________________ Date: _______________________
Name: ________________________________________2022 Annual CoC NOFO Scoring Tool - Renewal Projects
Last Updated:
X 2022
AGENCY: PROJECT NAME: Total Number Served Total Number of
RENEWAL GRANT #: Households
Agency Contact: Total Number of Adults
TOTAL POINTS POSSIBLE Points 0 Potential: 120
Section I: Threshold Criteria
Formally partners with and participates in CA Signed TWH Partnership agreement and CA MOU Yes/No
Completed Housing First Questionnaire Project application; review of project eligibility Yes/No
Documented, secured minimum match Project application Yes/No
Financially feasible project Project application Yes/No
Active CoC participant- PIF Attendance CoC Manager Yes/No
Complete project application VP Of Program Operations/CoC Manager Yes/No
Single Audit Report CoC Manager Yes/No
Last Complete APR from SAGE HMIS System Administrator Yes/No
Completed Equity Survey CoC Manager Yes/No
Copy of Most Recent HUD Monitoring Report CoC Manager Yes/No
Required NOFO Survey Including-Completed CoC Manager Yes/No
Cultural Competency & Client Feedback section
Mandatory Conference Attendance NOFO Attendance Report Yes/No
All Documents Completed and Received by X CoC Manager Yes/No
Section II: Project Performance & Outcomes Section Points: 0 Potential: 70
#1 - Housing Stability Measure- HUD Performance Measures
#1a - Percent households who remained in PSH 6 months or more, OR who had an exit to other Earned: 0 Potential: 30
permanent housing
Total # households APR 0% - 74% 0
Total # leavers to institutional settings APR 75% - 79% 15
Total # leavers deceased APR 80% - 84% 20
Total # households included in measure APR 85% - 89% 25
Total # households who accomplished measure APR 90% + Ab 30
Percent remained in PSH for 6 months or more OR exited to other permanent housing ove#1b - Percent exited households that return to homelessness within 12 months Earned: 0 Potential: 20
Total # households APR 25% + Ab 0
Total # leavers ove
21% - 25% 5
APR
Total # leavers to institutional settings APR 16% - 20% 10
Total # leavers deceased APR 15% - 11% 15
Total # households included in this measure APR 10% + Bel 20
Total # households returned to homelessness ow
APR
within 12 months
Percent exited that return to homelessness within 12 months
#2 - Total Income Measure
#2a - Earned Income - Adult Project Stayers Earned: 0 Potential: 5
Minimum new or increased earned income for APR 0% - 3% 0
project stayers
Total # adult project stayers APR 4% - 7% 2.5
8% + 5
Percent adults achieving measure
#2b - Earned Income - Adult Project Leavers Earned: 0 Potential: 5
Minimum new or increased earned income for APR 0% - 3% 0
project stayers
Total # adult project leavers APR 4% - 7% 2.5
8% + 5
Percent adults achieving measure
#2c - Non-employment Income - Adult Project Earned: 0 Potential: 5
Stayers
Minimum new or increased earned income for APR 0% - 4% 0
project stayers
Total # adult project stayers APR 5% - 9% 2.5
10% + 5
Percent adults achieving measure
#2d - Non-employment Income - Adult Project Earned: 0 Potential: 5
LeaversMinimum new or increased earned income for APR 0% - 4% 0
project stayers
Total # adult project leavers APR 5% - 9% 2.5
10% + Above 5
Percent adults achieving measure
Section III: Resource Utilization Section Points 0 Potential: 27.5
Earned:
#3 - Grant Expenditure-
#3a - Grant Spend Out (for most recent grant LOCCS- Projects with more than 95% will receive Earned: 0 Potential: 2.5
year completed) full points
Total grant 0% - 0
Total expenditure 95% +94%
Above 2.5
Percent spend out
#3b - Audit Review- Financial/Audit: process, timeliness; findings/management letter, overall fiscal health Earned: 0 Potential: 5
5 pts: No findings, timely audit, etc. Yes 5
3 pts: Findings in past 2 years 3
0 pts: Lack of audit- No Audit Submitted 0
#4 - Reasonable Cost Per Unit Earned: Potential: 5
Total # units
Total CoC Program funds request
Total budget
Cost per unit
#5 - Coordinated Access Earned: Potential: 5
Program Denials (CA Report) Number of Denied Referrals/Number of Referrals 2.5
0-15%= Full Points
>15%= 0 Points
Project vacancies filled by coordinated entry 100% 2.5
referralDV Only- DV Coordinated Access Danger Number of Enrollment through DV CA/Total Number of 2.5
Assessments and EPPA Enrollments Clients in Program.
85-100% Full Points
15%= 0 Points
#5 - Project Utilization Earned: Potential: 10
Average PIT Count on HHlds On last 95% or more 10.0
Wednesday/Units on Application
85%-94% 5.00 12.5
Bonus Section Points Earned: Potential:
Lenghth of Time Referal to Move-In Days from Referral to Move In 10.0
CA Report and DV CA Report More than 45 Days-0 Points
Less Than 45 Days- Full Bonus Points
Story Telling-Agency will dedicate one client story Required NOFO Survey 2.5
per award year to the Way Home for system Yes- Full Points
communication opportunities? No- Zer Points
Penalities Points Earned: 0 Potential:
-25.0
Late Submission of Documents CoC Manager
No Representation at Mandatory Conference NOFO Conference Attendance Report -25Continuum of Care (CoC)
Notice of Funding Opportunity (NOFO)
Special NOFO• The Continuum of Care (CoC) Program is
designed to promote communitywide
commitment to the goal of ending
homelessness; provide funding for efforts by
nonprofit providers, and State and local
Continuum governments to quickly rehouse homeless
individuals and families while minimizing the
of Care trauma and dislocation caused to homeless
Program individuals, families, and communities by
homelessness; promote access to and effect
utilization of mainstream programs by
homeless individuals and families; and
optimize self-sufficiency among individuals
and families experiencing homelessness.Special NOFO – CoC Supplemental FR-6500 • Purpose: Target efforts to reduce unsheltered homelessness, particularly in communities with very high levels of unsheltered homelessness & homelessness in rural areas. Implement coordinated approaches, grounded in Housing First & public health principles. Reduce the prevalence of unsheltered homelessness, & improve services engagement, health outcomes, & housing stability among highly vulnerable unsheltered individuals & families. Provide resources to enhance data collection & develop a more comprehensive understanding of people living in unsheltered situations, including encampments.
• Unsheltered homelessness in the U.S. has
increased by 7% since 2019 and by 30%
Unsheltered since 2015.
homelessness • 2020 was the first year since data collection
trends began where more individuals experiencing
homelessness were unsheltered than
sheltered.
• Between 2019 & 2020, the number of
unsheltered people with chronic patterns of
homelessness increased by 21%.
• The number of encampments nationwide is
at levels not seen in almost a century.Total:
• $322,000,000
Rural:
• $54,500,000
Unsheltered Homeless Set Aside:
Funding • $267,500,000
Available Our CoC Max:
• $44,305,087 for all 3 years
• $14,768,362 per year
Competition
• Only 125 awards will be granted
• No more than 10 CoCs per state (highest scores only)• Formula amount that is based on cities and
counties claimed by the CoC as part of its
geographic area during the CoC Program
Preliminary Registration process.
• To determine the amount of funding available for
Pro Rata each city and county, HUD uses the formula set
forth at 24 CFR 578.17(a).
Need • Each year, HUD publishes the PPRN on the HUD
Exchange website.
(PPRN)
• The PPRN for each area is calculated based on
population as set forth in 24 CFR 578.17(a).
• After enactment of the annual appropriations act
for each fiscal year, and issuance of the
NOFA/NOFO, HUD will publish the Preliminary
Pro Rata Need (PPRN) with funds available.• This NOFO is extremely competitive
Agencies & projects must pass threshold
• Only eligible non-profits & jurisdictions
can apply
For-profits not eligible
NOFO • Only new projects, not renewals
Application • All regular NOFO processes will apply to
this Special NOFO
Requirements Including a review, scoring, & ranking of
all projects
Applications submitted together by the
Collaborative Applicant (CFTH)
• Agencies must demonstrate having had
experience with spending of government
grants in a timely mannerNOFO Application Information Applications can be for PSH, RRH, SSO (preference is housing) • Must serve either Category 1 or 4 of the HUD Homeless Definition • Must participate in Coordinated Access Lead Agency can apply for SSO-CA, HMIS, & CoC Planning • All of these projects must be scored & ranked • No project will be "protected" as in regular NOFOs No Joint TH-RRH applications Grants will be for 3 years • After that the funds will become part of the CoC's Annual Renewal Demand (ARD)
Special NOFO Grant Application Timeline
HUD CoC Special NOFO Application Timeline
If you have any questions, please send an email to nofo@homelesshouston.org
*Mandatory*
Thursday, July 7, 2022: 12 - 2 pm CoC Special NOFO Grant Conference Virtual
Register Here
Mandatory – Several 30-minute sessions available
August 1 & 4, 2022: 1 - 4 pm
August 5, 2022: 9 am - 12 pm
Project Technical Assistance Virtual
Register Here
CoC Forms due to nofo@homelesshouston.org
Friday, August 26, 2022,
by 11:59:59AM CST
Projects & Attachments Due
Completed Application due in eSNaps
Wednesday & Thursday,
September 8-9, 2022
Project Presentations Individual project schedules to be announced after applications are received
Project Scoring & Technical Assistance Notes Returned to Notification via email. Should you find any inconsistencies with your scoring
Thursday, September 15, 2022 report, all requests for changes must be communicated with the Lead Agency by
Agencies 5PM.
Monday, September 19, 2022 Project Ranking Released Notification via email & posted online.
Wednesday, September 21, 2022,
by 11:59:59AM CST
Deadline to Submit Grievances Submission electronically in accordance with posted Grievance Procedure.
Per NOFA Regulations. CoC Application and CoC Priority Listing will be available
Friday, September 30, 2022 CoC Consolidated Application Posted for community feedback until October 12th.
Thursday, October 13, 2022,
by 11:59:59AM CST
Final Project Applications Due Due in ESnaps.
Friday, October 14, 2022 Submit Special NOFO Official due date is October 20, 2022Unsheltered homelessness:
• Continuing to rise in many areas of the
Special country
• People experiencing unsheltered
NOFO homelessness report significantly
greater health challenges &
Priorities - 1 experiences of trauma & violence than
their sheltered peers
• Support CoCs in their efforts to
identify people living in unsheltered
situations, including encampments, &
connect them to health & housing
resources
• Support CoCs in their efforts to
enhance their HMIS to collect more
comprehensive data on people
experiencing unsheltered
homelessnessSpecial NOFO Priorities - 2 Advancing Equity: • In nearly every community, Black, Indigenous, & other people of color as well as individuals who identify as LGBTQ+ & individuals with disabilities are substantially overrepresented in the homeless population. • HUD is emphasizing system & program changes to address equity within CoCs through identifying & addressing the needs of subpopulations who are disproportionally more likely to experience homelessness. • CoCs should review strategies to support & serve underserved communities in their geographic areas, identify barriers that led to any disparities in communities being served, & take steps to eliminate these barriers.
Housing First:
• Prioritizes rapid placement &
stabilization in PH & does not
have service participation
requirements or
preconditions.
• Projects should help
individuals & families move
quickly into PH, reducing the
Special NOFO
length of time homeless. Priorities - 3
• Engage landlords & property
owners to identify an
inventory of housing available
for RRH & PSH participants,
remove barriers for entry, &
adopt client-centered service
methods.Special NOFO
Priorities - 4
Broad Array of Stakeholders :
• Ending homelessness cannot be achieved by homeless service
organizations alone
• CoC needs coordination with a variety of other stakeholders,
including:
Affordable Housing Developers
Mainstream Service Providers
Business Community
Victim Service Providers
Political Leaders
Healthcare ProvidersCoC Application
In addition to submitting applications for each CoC project, the
Lead Agency must also complete a CoC Application Narrative.
The application scores the entire CoC on a 100-point scale on several
factors including:
Project Capacity, Review, & Ranking – 4 points
Demonstrate the existence of a coordinated, inclusive, & outcome-oriented
community process for developing the application.
CoC Review, Scoring, & Ranking Procedures.
New scoring tool in development
System Performance – 18 points
CoC system-wide performance measurement process related to reducing
homelessness (LSA).
Decrease of at least 5% in the number of unsheltered homeless individuals
from 2019 to 2020 PIT.CoC Application (cont.)
The application scores the entire CoC on a 100-point scale on several
factors including:
Coordination & Engagement – 8 points
Coordination with other systems of care that serve homeless individuals &
families including sources other than the CoC program (PHAs, healthcare,
developers, etc.).
Must show letters of commitment
Steering Committee & Membership Process
CoC Plan for Serving Individuals & Families Experiencing
Homelessness with Severe Service Needs
70 points!
Unsheltered Homeless Bonus – up to 30 pointsCoC Plan for Serving Individuals & Families
Experiencing Homelessness with Severe Service Needs
Worth 70 points
• 15 pages
Approved by new CoC Consumer Action
Board
• Also get feedback from workgroup implementing new toolCoC Plan for Serving Individuals & Families
Experiencing Homelessness with Severe Service Needs
Points will be allocated as follows:
• Leveraging Housing Resources - 18 points
Commitment letters from PHAs, use of non-CoC funds, landlord engagement efforts &
incentives
• Leveraging Healthcare Resources – 10 points
Written commitment for a health care organization
• CoC Strategy to Identify, Shelter, & House Individuals & Families Living
Unsheltered – 9 points
Outreach strategies, access to low-barrier shelter, Housing First
• Updating the CoC's Strategy for the above with Data & Performance – 8 points
Connect street outreach with HMIS & CA
• How the CoC will prioritize individuals & families living unsheltered – 12 points
• How the CoC involves people with lived experience in decision-making – 5 points
• How the CoC will support & serve underserved communities & offer equitable
housing interventions – 8 pointsAll applications must demonstrate the following in order to be
recommended for funding:
1. Provide SAM Registration & UEI Number (www.sam.gov)
How 2. Nonprofit documentation
3. New Special NOFO ranking tool
applications 4. Past Performance
will be a. Evidence of timely & regular expenditures of any prior government
award(s) of similar amounts for the preceding 12 months
evaluated b. Evidence of timely reimbursement of subrecipients (if applicable)
c. Evidence of timely resolution of monitoring findings
d. No outstanding obligation to HUD that is in arrears or for which a
payment schedule has not been agreed upon
e. No audit finding(s) for which a response is overdue or unsatisfactory
f. Evidence of having met performance targets as established in prior
grant agreements
5. Project Quality Thresholds as outlined in the Project
Eligible & Threshold document
6. Evidence of 25% project matchProject Review
2. Applications passing
1. Applications & 3. Committee will review
threshold will be
attachments will be all applications & assign a
scheduled for a
reviewed for threshold score
committee presentation
5. Ranking will be based
4. Scores from tool and on highest scoring 6. Final ranking and
committee will be projects to lowest scores will be posted
averaged scoring or until funds run online
out, whichever is first.What to expect next Resolution to approve Special NOFO Scoring Tool Resolution to approve the CoC Plan recommended by Consumer Action Board Resolution to approve the list of applications recommended for funding Note: Steering Committee will not review applications, a separate review committee will do this. Scoring tool for each application will be provide for reference.
Important
eSnaps
Websites &
Emails CFTH
Funding
NOFO
Updates
Page
For questions related to the NOFO:
• Email nofo@homelesshouston.org
For questions related to eSnaps (forgot password HUD
or accessing applications): Stay up
Special
• Email e-Snaps@hud.gov to date
Regular FY22 NOFO will be released soon! NOFOCoalition for the Homeless
2000 Crawford St., Suite 700
Houston, TX 77022
(713) 739-7514
info@homelesshouston.org
NOFO Questions?
nofo@homelesshouston.orgPublic Comment
Thank you! See you next month on August 11, 2022, at 1pm.
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