SPONSORSHIP AND EXHIBITION GUIDE - www.wmdaquebec2020.com - IDRC 2020
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Photo: Maxime Potvin
SPONSORSHIP AND EXHIBITION GUIDE
www.wmdaquebec2020.com
Table of Contents 4 Invitation 5 About the WMDA 6 About Héma-Québec 7 13th International Donor Registry Conference 2020 9 Québec City: North America’s Jewel 10 Venue 12 Scientific Program 13 Sponsorship Options 14 Other Sponsorship Options 17 Exhibition 18 Accommodations 19 Contact Information
4
Invitation
Dear Partners in Innovation,
Héma Québec is delighted to host the 13th International
Donor Registry Conference (IDRC) and World Marrow
Donor Association (WMDA) Working Group meetings in
Québec City, Canada from June 23 to June 27, 2020. This
conference will include a unique partnership with the Cell
Therapy Transplant Canada (CTTC), who will hold their
annual meeting jointly with the IDRC.
Under the theme of “Partners in Innovation”, to better
represent the constantly evolving world of medicine,
this event offers you a great opportunity to help promote
advances in the field of stem cells and to create
partnerships with major key players from all over the world.
Your presence at this event is imperative in supporting the
WMDA’s cause, which is to promote global collaboration
and the sharing of best practices among its members for
the mutual benefit of stem cell donors and patients.
To partner with us in the success of this innovative journey,
we are pleased to offer you several sponsorship options
and exhibition opportunities. Susie Joron Laurent Paul Ménard
Organizing Committee Organizing Committee
We hope to see you in Québec City! Co-Chair Co-Chair
5
About the WMDA
The World Marrow Donor Association (WMDA) is made
up of organizations and individuals who promote global
collaboration and best practices for the benefit of
hematopoietic stem cell donors and transplant patients.
The WMDA was informally initiated in 1988 by three
pioneers in the field of transplantation: John Goldman
(United Kingdom), E. Donnall Thomas (United States) and
Jon J. van Rood (the Netherlands).
In 1994, the WMDA was officially founded and is now led
by the WMDA Board and Committees whose members are
all experts in their various fields. The WMDA office team of
professionals who are based in the Netherlands carry out
the daily activities.
The WMDA is also a member of the Worldwide Network
for Blood and Marrow Transplantation (WBMT) and
has a collaborative relationship with the World Health
Organization.
Photo: Marc Couture
6
About Héma-Québec
Héma-Québec is a unique organization in
the field of human biological products. Its
mission is to efficiently meet the needs of
the population of Québec for quality blood
and other biological products of human
origin. Héma Québec is the organization
responsible for the Stem Cell Donor Registry
in the province of Québec, Canada.
Héma Québec’s registry includes a list of
unrelated donors and is Québec’s only
Public Cord Blood Bank. It also provides
stem cells on a local, national and
international level. Héma-Québec has more
than 10,000 units of banked cord blood and
over 45,000 names in the Stem Cell Donor
Registry and is dedicated to providing high
quality products and services to patients.
Photo: Marc Couture
7
13th International Donor Registry Conference 2020
The International Donor Registry Conference (IDRC) is the official conference of the WMDA, offering the chance to meet and
network with partners from different organisations over the course of five days. The conference consists of the WMDA working
groups, committee meetings and plenary sessions. WMDA meetings offer a great opportunity to connect with other members and
learn about all aspects of registry operations and cord blood banking.
The Héma-Quebec Stem Cell Donor Registry will host the 2020 conference in Québec City from June 23 to 27, 2020.
TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY
JUNE 23 JUNE 24 JUNE 25 JUNE 26 JUNE 27
QUÉBEC CITY CONVENTION CENTRE
Conference
Canadian
Innovation Day 13th International
PROGRAM
WMDA Working
in partnership with Donor Registry
Group meetings
the Cell Therapy Conference
Transplant Canada
Observatoire Hôtel-Musée Premières Restaurant Chapelle du Musée de
de la Capitale Nations, Wendake Le Parlementaire l’Amérique francophone
Social events
Leisure activities
Networking cocktail Networking cocktail Welcome ceremony Gala dinner
(working group participants only) (working group participants only) (all IDRC participants) (for participants
who purchase a ticket)
Photo: Jeff Frenette
8
9 Québec City: North America’s Jewel Founded in 1608 by Samuel de Champlain, it is the cradle of French civilization in North America. A fortified city with a European feel, a UNESCO World Heritage Site, and capital of the province of Québec: Québec City wears each of its many identities with pride and is renowned for its joie de vivre. With its unique blend of European and North American culture, Québec City belongs on every discerning traveler’s destination list.
10
Venue
A FULLY INTEGRATED FACILITY – EVERYTHING UNDER ONE ROOF
The Québec City Convention Centre is part of Place Québec, a large complex in the heart of Québec
City, in the centre of a dynamic quarter packed with history, culture and roughly 3,000 hotel rooms. The
Québec City Convention Centre offers 300,000 square feet of exhibition, convention and meeting space.
Photos: Centre des congrès de Québec
FLOOR PLAN FOYER 2
200C
200A
SALLE 201 A
DE CONGRÈS 201 B 202
200B 201 C 204A 204B FOYER 206
ENTRÉE
HONORÉ-
207 MERCIER
STUDIO 2
205A 205B 205C
206A 206B
203 210 1
HALL 2000
FOYER 2000
21 03
21 02A
SALLE 21 02B
2104 A
MULTIFONCTIONNELLE 2104 B
2000D 2000C 2000B 2000A
210 5
Posters Plenary
and exhibit sessions
area11
12
Scientific Program
Main Theme: Reconciling scientific Topics that the Scientific Committee
innovation and ethical matters in the would like to present at the IDRC
best interest of our donors and recipients 2020 will stem from the following four
through engagement, expertise and categories that have been at the forefront
collaboration. of numerous discussions with our
partners in the past few years:
1 INNOVATIVE THERAPIES
ETHICAL AND MEDICAL
2 CONSIDERATIONS
DONOR RECRUITMENT,
3 SELECTION AND COLLECTION
QUALITY AND RISK
4 MANAGEMENT
Photo: Marc Couture13
Sponsorship Options
PLATINUM GOLD SILVER
CAD 60,000 CAD 45,000 CAD 25,000
(limited to 2 companies) (limited availability) (limited availability)
160 sq. ft – 2 × (8’ × 10’) 80 sq. ft – 8’ × 10’ 1 table-top space
Exhibition space in a prime location in a prime location in the exhibition area
Free registrations 4 2 1
(full access)
Inserts of marketing 2 1 1
materials in conference bags
Official sponsor of the YES – –
conference APP
- major sections of the - conference website with
conference website with hyperlink
hyperlink
Company name, logo - intermission slides before
- conference website with
and sponsorship status - intermission slides before and after one IDRC
hyperlink
mentions and after each IDRC presentation (of the
presentation sponsor’s choice)
- onsite signage - onsite signage
Welcome address
Mention by the chair and closing of the conference
Welcome address Welcome address
1 full-page on the outside
back cover of the program 1 full-page in the program Half-page in the program
Advertisement space handbook or 2 full pages handbook handbook
inside the handbook
Conference bags, lanyards
and badges or notepads First choice Second choice –
and pens sponsorship
All sponsors will be treated on a “first-come, first-served” basis within the sponsorship category. All prices indicated above are in Canadian dollars.14
Other Sponsorship Options
CONFERENCE MATERIAL AND DISPLAY
BUSINESS LOUNGE AND CHARGING STATION – CAD 10,000
• Includes:
-- Workstation in a prime location with 3 computers, 1 printer/scanner and basic office supplies
-- Sitting area for impromptu meetings and discussions
-- Charging station for electronics
CONFERENCE MATERIALS
Lanyards and badges – CAD 5,000 Conference bag insert – CAD 2,500
• Company name and logo printed on lanyards
Conference handbook
and badges
• 1-page advertisement – CAD 2,500
Note pads and pens – CAD 5,000 • ½-page advertisement – CAD 1,500
• Company name and logo printed on note pads • ¼-page advertisement – CAD 750
and pens
Conference bags – CAD 7,500
• Company name and logo printed on conference
bags plus 1 insert
POSTER EXHIBIT – CAD 15,000
• Poster panels can be branded by the sponsor
• 1 free registration (full access)
• 1 insert in the conference bag
Photos: Centre des congrès de Québec
• Company name and logo mentioned in conference website and program handbook15
MEALS
COFFEE BREAKS – CAD 15,000
• June 23 to June 27
• 2 breaks provided each day (with the exception of the morning of June 25)
• Coffee and snacks
• Company name and logo mentioned in conference website and program handbook
• 1 free registration (full access)
BREAKFAST SYMPOSIUM – CAD 7,500 (limited availability)
• IDRC (June 26 or June 27) • Warm breakfast buffet for all conference attendees
• 60 minutes allocated for a presentation during breakfast hour • Company name and logo mentioned in conference website
• Estimated attendance: 200 people and program handbook
• Includes facility rental, basic audiovisual, hot buffet for all attendees.
Any additional desired items and additional expenses will be billed at
cost
LUNCH SYMPOSIUM (Canadian Innovation Day) – CAD 15,000
• CTTC and IDRC joint sessions (June 25) • Company name and logo mentioned in conference website
• 60 minutes allocated for a presentation during lunch hour and program handbook
• Estimated attendance: 300 people (attendees from the CTTC
and the IDRC will be at this session)
• Includes facility rental, basic audiovisual, hot buffet for all attendees.
Any additional desired items and additional expenses will be billed
at cost
• Lunch buffet for all conference attendees16
SOCIAL EVENTS
OBSERVATOIRE DE LA CAPITALE HÔTEL-MUSÉE PREMIÈRES NATIONS
Photo: Observatoire de la Capitale
Photo: Jean Désy
WELCOME COCKTAIL – CAD 7,000 FIRST NATIONS EXPERIENCE – CAD 15,000
The attendees will be invited to the Observatory to experience a The WMDA attendees will be invited to the Huron-Wendat Museum
spectacular 360 degree view of the city at its highest viewpoint. This for a cultural experience and cocktail party. The Huron-Wendat
event will aim to introduce the city and experience local culinary feast Museum is an institution created to protect and promote the heritage
in a casual setting. of the Wendat people. The Museum carries out its mandate to teach
and popularize the history, culture and art of the Wendat people and
• June 23 of others First Nations.
• Estimated attendance: 80 people • June 24
• For more information: www.observatoire-capitale.com • Estimated attendance: 150 people
• Includes: • For more information: tourismewendake.ca/en/activities/
-- Company name and logo mentioned in conference cultural-events/huron-wendat-museum
website and program handbook • Includes:
-- Word from the sponsor
-- Venue -- Company name and logo mentioned in conference
-- Food and beverages website and program handbook
-- Transportation
-- Word from the sponsor
-- Venue and museum exhibition access
-- Special First Nations experience
-- Food and beverages
-- Signage at the event with company name and logo17
Exhibition
LE PARLEMENTAIRE A large exhibition space will be available where a high
traffic of delegates during the entire conference is
Photo: Claude Mathieu, collection Assemblée nationale
ensured, providing maximum exposure and visibility of
your company. The exhibition area will be combined
with the scientific poster area and will host the coffee
break stations and the lunch buffets.
EXHIBITION SPACE
WELCOME CEREMONY – CAD 20,000 8’ x 10’ – CAD 4,000 (limited availability)
The attendees will be invited to Le Parlementaire which is a The exhibition space includes
magnificent beaux arts dining room located in the Parliament building
• Booth space
right next door to the conference venue. Canapés and wine will be
served in an ambiance conducive to great networking opportunities • Drapery backwall and sidewalls
among attendees. • 1 skirted table
Witness to parliamentary social life, host of numerous State dinners • 2 chairs
and formal receptions and venue par excellence for Québec products,
Le Parlementaire is unique among the region’s restaurants. Also included
• Listing on conference website and in program handbook
• June 25
• 2 exhibitor badges
• Estimated attendance: 200 people
• 1 conference bag with program handbook
• For more information: www.assnat.qc.ca/en/visiteurs/
restaurant-parlementaire/index.html Exhibit hours
• Includes: June 25, 2020: 7:00 a.m. to 11:00 a.m. – Booth installation
-- Company name and logo mentioned in conference
June 25, 2020: 12:00 a.m. to 5:00 p.m. – Exhibit hours
website and program handbook
-- Word from the sponsor June 26, 2020: 9:00 a.m. to 5:00 p.m. – Exhibit hours
-- Venue
-- Food and beverages June 27, 2020: 9:00 a.m. to 3:30 p.m. – Exhibit hours
-- Signage at the event with company name and logo
June 27, 2020: 4:00 p.m. to 7:00 p.m. – Booth dismantling18
Accommodations
Québec City offers more than 17,000 guestrooms which
range from charming inns to five-star hotels in all types
of settings from historic to urban chic. Québec City’s
hospitality and hotel infrastructure is known worldwide.
Photo: Québec Destination affaires
Photo: Québec Destination affaires
Distance to
Hotel Convention Star rating
Centre Marriott Le Concorde
Delta A few steps away ****
Palace Royal 5-10 minute walk ****
Québec City Marriott
5-10 minute walk ****
Photo: Québec Destination affaires
Dowtown
Le Concorde 5-10 minute walk ***
Château Laurier Manoir Victoria
5-10 minute walk ****
Québec
Photo: Québec Destination affaires
Manoir victoria 5-10 minute walk ****
Photo: Francis Gagnon
Fairmount Le 15 minute walk (5-
*****
Château Frontenac 10 minutes by taxi)
Fairmount Le Château Frontenac Château Laurier Québec19
Contact Information
For any questions regarding the sponsorship
options and the exhibition, please contact the
Sponsorship and Exhibition Manager:
Mazen Dakkak
Sponsorship and Exhibition Management
Office phone: +1 514-832-5000, ext. 5238 or 1-800-565-
6635, ext. 5238
Cell: +1 514-347-4999
Fax: +1 514-904-8557
mazen.dakkak@hema-quebec.qc.cawww.wmdaquebec2020.com
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