Skate Wilmington 2021 Competition - July 13-18, 2021 Risk Assessment and Health/Safety Plan

Skate Wilmington 2021 Competition

                   July 13-18, 2021
        Risk Assessment and Health/Safety Plan
INDEX
      Key Contact Information
      Facility Restrictions
      Overview
      Schedule
      Building Access and Layout
      Event Flow
      Practice Ice Flow
      Coaches
      Chaperones/Guest
      Communication
      Appendix A - Pictures
      Appendix B - Floorplans

KEY CONTACT INFORMATION
      Club Office: 302-656-5005
      Website: https://skatewilm.com/
      Contact email: SCWCompetitions@skatewilm.com
      LOC Co-Chairs: Diana Wisner & Sharon Hatcherson
      LOC Volunteer Chair: Marianne Gruber
      Chief Referee: Diana Wisner
      Chief Accountant: Sharon Hatcherson
      Chief Music Coordinator: Deborah Martin
      Chief Technical Accountant: Michael Wolek
      SafeSport Chair: Sharon Hatcherson
      Rink Manager: Peter Bilous

FACILITY RESTRICTIONS
      The rink is located on Carruthers Lane at the end of the golf course. Parking is
       available in the lower lot on the right when you enter. There is parking available next to
       the rink, but some spaces may be blocked off. We have some construction areas

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       where workers may be adding finishing touches on our new roof. Please follow any
       construction signage.
      Masks required at all times by NON-VACCINATED skaters inside the rink except when
       a skater is warming-up or performing their program and during practice ice. Use of
       masks is optional for those that are vaccinated.
      All staff, coaches, chaperones and volunteers that are NOT VACCINATED must wear
       masks. It is optional for those that are vaccinated.
      Temperatures will be checked each time anyone enters the building via a thermal
       temperature scanner. Manual forehead thermometers are also available.
      Use of hand sanitizer when entering and exiting the building is required; twelve
       sanitizing stations are throughout the rink.
      There are masks available if anyone forgot their mask. There are also gloves available
       upon request.
      One way entrance and one way exit from the building.
      Continual cleaning throughout the day for high touchpoint areas and where skaters put
       on their skates; each skater is assigned a chair to put on skates and are expected to
       leave the facility after their program has been completed. As every skater leaves, their
       chair is cleaned. We have full-time professional cleaners on our staff. The cleaners are
       located in the old skate shop, which is now the exercise room.
      Continual cleaning of restrooms, judging stand and officials areas throughout the day.
      Deep cleaning at the conclusion of each day.
      There are restricted areas located within the building. Skaters/coaches/chaperones are
       NOT permitted to enter these areas. These areas include the upstairs lounge, judge
       stands, accounting rooms, Zamboni/compressor room and locker rooms (except for
       Solo Dance events).
      One side of the locker rooms (below 18 side) will be open for solo dance ONLY
       Wednesday and Thursday. The need to change outfits between events deems this
       necessary.
      Limitation on the number of people in the facility according to Delaware state guidelines
       at the time of the Competition. Maximum capacity of the building is 650 so we foresee
       no capacity issues.

OVERVIEW
      Waivers must be signed before participating in the Competition.
      Health Attestation and Code of Conduct must be signed no later than 14 days prior to
       the Competition. These are posted on EMS.
      If a skater is NOT VACCINATED, they must wear a mask on practice ice as their will be
       multiple skaters on practice sessions. Skaters do not have to wear masks on their
       event warmup or while they skate their program during competition.
      There will be one spectator/chaperone/guest allowed at this Competition per registered
       athlete.

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      There will be NO bleachers for guests available at this Competition. The first row of the
       bleachers is for skaters to put on their skates. There are social distancing stickers
       indicating where to sit. The skater’s chaperone/guest may sit in the skaters assigned
       location while the skater is on the ice.
      There will be NO locker rooms available at this Competition except for Solo Dance
       events on Wednesday and Thursday. Locker rooms are restricted for officials/staff use
       only when Solo Dance events are concluded.
      Medals will be given for 1st – 4th places and can be picked up at the Awards Table.
       There will be no formal awards ceremonies and there will be no awards stand available
       for pictures.
      Come dressed and ready to skate.
      All warm-up must be done outside. There is a tent available for skaters to warm-up
       during inclement weather. The tent can also be used if you wish to relax before your
       competition time, but we ask you bring your own seat (e.g. beach chair).
      Kathy’s Kitchen will be available for take-out and for dining at full capacity inside the
       snack bar. We do ask that seating be used only by those purchasing from Kathy’s
       Kitchen.
      There are no outside vendors at this Competition.
      All music should be uploaded through EMS by the deadline in the announcement. No
       music will be accepted at the Competition unless uploaded music fails. No paper PPEs
       will be accepted at the Competition. They also should be uploaded through EMS by the
       deadline.
      Test credit forms are available on EMS. If you want test credit, complete the form and
       bring it with you to the competition with a check for $5 made out to “Skating Club of
       Wilmington”. Your test credit package will be emailed to you.
      There is a first-aid kit available at Registration. The nearest hospital is 10-15 minutes
       away. Rink staff are available for support if an emergency should occur.

   SCHEDULE
      A detailed schedule for the Competition is available on EMS. Athletes and coaches
       have designated times for arrival for both Competition and Practice Ice. Skaters may
       enter the building approximately 20-30 minutes before the start of their warm-up group
       or Practice Ice to provide time to put their skates on. Due to relaxed restrictions in
       Delaware there will not be escorts outside, but ice monitors and other volunteers will
       instruct you where to go upon entering the rink.
      Skating Orders and Results will only be posted Online with IJS Live at
       https://ijs.usfigureskating.org/leaderboard/nonqual_results/2021/29820/index.html. QR
       Code will be posted on the club website, emailed to skaters and coaches and available
       on business cards at the Registration desk.

   BUILDING ACCESS AND LAYOUT
      One way entrance and one way exit from the building.

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      Restrooms are located at the far end of the rink (Zamboni end) for skaters, coaches and
       chaperones.
      Pathways have been established within the building to minimize footprint and
       socialization between groups. There are social distancing warnings on the entry door,
       throughout the rink and stickers on the floor.
      Skater/coaches/chaperones will not be permitted access into the building past
       Registration until 20-30 minutes prior to their event start time per the detailed schedule.
       Athletes who miss their arrival time will be escorted to the appropriate area in
       accordance with their schedule – cannot ‘redo’ warm up. A detailed layout can be found
       in Appendix B.

   EVENT FLOW
      Skaters and their chaperone/guest will check-in at Registration for their event.
       Chaperones will be given a guest sticker to wear.
      Skaters will be given a paper lunch bag to put their mask, tissues or trash in while they
       are at their assigned location. No masks, tissues or personal items shall be left on the
       ice barriers.
      All skaters entering the building will have their temperature checked upon building entry
       at their designated time and be sent to their assigned location with an Escort/Monitor.
       Their chaperone/guest and coach can accompany them.
      When skaters arrive at their assigned location on the first row of bleachers, they will put
       their skates on and wait for their warm-up group to go out on the ice. If skaters bring a
       chaperone/guest, their chaperone/guest must remain with them at their assigned
       location unless at the restroom or snack bar.
      At the conclusion of the event, coaches should exit the building unless they have a
       skater in the immediately following event or are at coach hospitality.
      The current event group will then enter the ice through their assigned entry door for their
       warm up. Each warm-up group is assigned an ice entry door (e.g. chair 1-6 door “1”,
       chair 7-12 door “2” and chair 13-18 door “3”, etc.) Ask the usher if there are any
       questions. After skaters complete their program, they should exit from the same door
       they entered the ice. Skaters will then go back to their assigned location on the
       bleachers and take off their skates and exit the building. When a skater leaves their
       assigned location, they should put the cone on their seat which will trigger a cleaner to
       come to the area and get ready for the next skater. Skater assigned usher/monitor will
       direct skaters to the building exit.
      Remember all results are posted online, not in the building. Pick up a business card at
       Registration that has the QR code so you can easily scan on your phone to get results.

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   PRACTICE ICE FLOW
      Skaters should come prepared for Practice Ice. Skaters should be warmed up and will
       be escorted to a chair to put on their skates. Skaters should not forget to use their
       paper lunch bag for their mask/tissues, etc.
      Skaters and coaches should arrive and check-in for Practice Ice no earlier than 20-30
       minutes prior to the start time of their Practice Ice session. Skaters may bring their
       chaperone/guest with them to practice ice.
      Practice Ice sessions will be available to be purchased on EMS.
      Each skater may have 1 coach with them.
      An Usher/Monitor will escort the skaters to their Practice Ice session.
      Skaters will enter the ice at the door closest to their assigned chair. If any skater is
       unsure which door to use, they should ask the Usher/Monitor.
      Coaches will be given an assigned area to coach from, remaining socially distanced
       from the next closest coach.
      All skaters and coaches will be required to exit the ice and leave the building once the
       Practice Ice session is complete unless they are on the next Practice Ice session or
       their event is within 30 minutes of the conclusion of the practice ice session.

   COACHES
      Only one coach per skater is permitted.
      Coaches will check in at Registration the first time they arrive at the rink. They will be
       given a credential for the Competition. This credential must be with them at all times.
       Coaches that are not compliant will not be allowed to coach their skaters. They will
       receive multiple compliance notices from EMS. If not on the USFS compliance list,
       coaches must then bring proof of compliance for entry into the building.
      Coaches will not be allowed to stay in the building between events unless they have a
       skater in the next event.
      Coaches will be assigned a location to coach from during Practice Ice. The must honor
       that location. They may not entered restricted areas by the judging stand.
      There will be coach hospitality available in the pro room at the far end of the rink. No
       more than 4 coaches in the pro room area at once and social distancing must be
       maintained.

   CHAPERONES/GUEST
      One chaperone/guest per skater.
      Chaperones/guest must stay with their athlete at their assigned chair (unless eating in
       Kathy’s Kitchen), there will be no bleacher seating available.

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      Once the Event Segment is done the chaperone/guest should leave with their skater
       unless going to Kathy’s Kitchen for a bite to eat.

       COMMUNICATION
      Communication to the skaters and coaches will be done through EMS, email and
       posted on the SC of Wilmington Competition website.
      There is a designated email which goes to the Competition co-chairs. It is
       SCWCompetitions@skatewilm.com. There is a “button” available on the SC of
       Wilmington website to ask questions and it will go to this email.

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APPENDIX A - PICTURES
      Picture of the rink

      Picture of the front door indicating restrictions

      Picture of the Registration window

      Picture of the skater staging area

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      Copy of skater area

      Picture of a hand sanitizing station

      Picture of the competition QR Code

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APPENDIX B – RINK FLOORPLANS
      1st Floor

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