Quality Assurance Year Planner for BTEC Tech Awards, BTEC Firsts, Technicals, BTEC Nationals 2021-22 - Pearson ...
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Quality Assurance Year Planner for BTEC Tech Awards, BTEC Firsts, Technicals, BTEC Nationals 2021-22
Annual Quality Assurance Model
This table identifies the key annual quality assurance activities required for the BTEC
programmes identified.
Please note BTEC PSD/Workskills/Level 1 Introductory qualifications are not included in this model. For more
information on these programmes go to our Home of Quality Assurance (Work-Based learning) webpage.
Month Action Supporting Documents
Aug - Production of BTEC files
and handbooks ● Templates suggesting what should be included in Programme and
Sept Centre Quality Management files, Student and Staff handbooks are
available on The Home of Quality Assurance in the Resources
Become familiar with any section.
BTEC changes ● Visit our ‘New to the role of quality nominee’ web page to get
started
● Guidance on how to deliver a BTEC course on the main website
Delivering BTEC page.
Assignment brief writing and ● Forms and templates for all BTEC course are available on the
internal verification of all briefs Pearson website BTEC forms and guides page.
● Key support documents; BTEC Centre Guide to Internal
Verification, BTEC Centre Guide to Internal Assessment can
be found on The Home of Quality Assurance (BTEC page)
● Teams check Pearson Authorised Assignment Briefs on subject
Author: PQA team 1 of 7 Version: 1.2
Approver: H. Elshaw DCL1 - Public Date: 27/08/2021Annual Quality Assurance Model
specific web pages (use Find a Qualification as a quick link)
Two briefs per programme sent ● Full details can be found at the Assignment Checking Service:
to assignment checking service Assignment checking service (Optional) (Open from 6
September)
Production of Assessment Plans ● Forms and templates are available on the BTEC forms and guides
and Internal Verification plans to page
show how the programme will be ● CPD training is available by accessing on The Home of Quality
delivered Assurance (BTEC page)
● Review course materials tab within subject specific web pages for
sample delivery guides/plans (subject to availability)
Quality Nominee to ensure their ● Make sure the Quality Nominee box is ticked within their Edexcel
details and those of the Head of Online account: www.edexcelonline.com
Centre are up to date and correct ● Make sure Head of Centre Details are listed within Edexcel Online
● Confirm Centre details are accurate on Edexcel Online
Registration of learners ● Confirm registration details of continuing learners are accurate.
Transfer or withdraw learners not continuing their course. Essential
to complete by 1 November in year programme commences
(and prior to any formal assessment taking place).
Sept Annual Centre Declaration • Book onto BTEC Quality Assurance Annual Update
Head of Centre and Quality Nominee complete Annual Centre
Declaration form on Edexcel Online, sign Terms and Conditions and
Author: PQA team 2 of 7 Version: 1.2
Approver: H. Elshaw DCL1 - Public Date: 27/08/2021Annual Quality Assurance Model
declaration of Roles and Responsibilities. Deadline for completion 30
September
● ALL Lead IVs should register (if new) or re-instate (if existing) on
Edexcel Online Deadline 30 September
Lead Internal Verifier register or ● Access our bitesize video LIV registration and standardisation
re-register each year and ● Book Lead IV’s onto our CPD event – Roles and Responsibilities
of the Lead Internal Verifier
Download Standardisation ● Ensure that all Lead Internal Verifiers (all qualification suites) hold
materials a standardisation meeting with their teams prior to any formal
assessment taking place. This should be formally recorded
● Ensure that all Lead IVs have ticked the box to confirm that the
standardisation meeting has taken place. Deadline 30
September
Sept ● Online CPD events supporting all aspects of Quality Assurance
(TLA) can be accessed via The Home of Quality Assurance
Teaching, learning and (Events & Support)
assessment processes ● Forms for all BTECs are available in the Forms section on the
commence (ongoing throughout BTEC forms and guides page
the academic year) ● Full guidance is available in the BTEC Centre Guide to Internal
Assessment and BTEC Centre Guide to Internal Verification
on the The Home of Quality Assurance (BTEC page)
Author: PQA team 3 of 7 Version: 1.2
Approver: H. Elshaw DCL1 - Public Date: 27/08/2021Annual Quality Assurance Model
Oct - Lead Standards Verifier Activity ● Level of activity depends on categorisation of the centre; see the
Dec BTEC Centre Guide for Quality Assurance on the The Home of
Quality Assurance (BTEC page)
● Lead Standards Verifier (LSV) will contact Quality Nominee (QN)
for initial discussion
● LSV or PQA carries out remote meetings with the QN and agreed
Lead Internal Verifiers
● All centres not allocated a LSV will have review of the ACD and
registrations carried out
● Programme Ratings for Standards Verification shared with QN
● LSV Centre report will be submitted and uploaded onto Edexcel
Online within 10 days of visit (unless required for audit)
Review Centre Policies LSV review will be conducted on essential policies for this year. See the
BTEC Centre Guide for Quality Assurance
• Centre Guide to Policies and procedures for vocational
qualifications 2021-2022
External Assessment Entries Entries due for any January series vocational external assessments see
the Entries & Information Manual for full details
Nov Deadline for Learner Registration 1 November – check all active learners are registered accurately. If
this deadline is missed, there is a late fees penalty and can negatively
impact quality processes. Full guidance available in the Entries &
Information Manual
Author: PQA team 4 of 7 Version: 1.2
Approver: H. Elshaw DCL1 - Public Date: 27/08/2021Annual Quality Assurance Model
Subject Specific Standards ● Book onto Managing the Standards Verification Process
Jan - Verification ● Allocation of Standards Verifiers to those programmes rated as
May requiring Enhanced or Medium Control
● Look out for the SV introductory email to the QN; QN to pass to
the Lead IV for action
● Recommendation for early sampling to ensure early ‘banking’ of
grades
● Log into Edexcel Online at www.edexcelonline.com to find SV
contact details
Check accuracy of learner ● By 31 January request deletion / refund of learners registered
registrations before 1 Nov who have left. Full guidance available in the Entries
& Information Manual
● Contact your Account Specialist via Pearson Support Portal or
phone
External Assessment Entries Entries due for any March series vocational external assessments see the
Entries & Information Manual for full details
March External Assessment Entries Entries due for any June series vocational external assessments see the
Entries & Information Manual for full details
May Final deadline for First Standards All samples should be verified by the 15 May to ensure timely
Verification Samples certification
Author: PQA team 5 of 7 Version: 1.2
Approver: H. Elshaw DCL1 - Public Date: 27/08/2021Annual Quality Assurance Model
June Final deadline for Second All second samples should be verified by the 15 June to allow time for
Standards Verification Samples any re-sampling
July Completion of certificate claims. Check the deadlines for submission of results by SRF and on Edexcel
Double check to ensure accuracy Online making careful note of the deadline for UCAS applicants and for
certification by results days. Full guidance is in Entries & Information
Manual
Review qualification approvals Contact your Account Specialist or Pearson Quality Advisor for the
for the next academic year application forms. Bear in mind a new full approval takes 23 days to
approve a fast-track approval (new qualification linked to existing
approval) takes 5 days to approve.
Author: PQA team 6 of 7 Version: 1.2
Approver: H. Elshaw DCL1 - Public Date: 27/08/2021Annual Quality Assurance Model
Review any changes to centre It’s important that you have approval from us before you begin
structure i.e. consortia delivering programmes so that we can support you and put in place
agreements quality assurance mechanisms which will strengthen your Collaborative
arrangement.
This policy applies to centres which deliver vocational qualifications,
including regulated BTECs, NVQs, SVQs, and Pearson’s Self-Regulated
Framework qualifications. Full guidance can be found in the;
Collaborative and consortium arrangements for the delivery of
vocational qualifications policy on the The Home of Quality
Assurance (BTEC Entry - L3 page)
If any of the centres included in a formal or exceptional arrangement
decide to end an agreement, it is important to inform us within ten
working days of the arrangement ending
Centre Mergers If you are considering a merger with another centre please contact your
Centre Quality Manager via the Pearson Support Portal as soon as
possible for the discussions to be started. All applications must be
submitted by July 1 for a September start.
Author: PQA team 7 of 7 Version: 1.2
Approver: H. Elshaw DCL1 - Public Date: 27/08/2021Annual Quality Assurance Model Author: PQA team 8 of 7 Version: 1.2 Approver: H. Elshaw DCL1 - Public Date: 27/08/2021
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