PROSPECTUS Exhibitor & Sponsorship - NEW LOGO - Neuroscience Education Institute
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NEW LOGO
Exhibitor & Sponsorship
PROSPECTUS
Reach 1,000+ U.S.-based
Mental Health Care Professionals!
25 Booths Available
7 Industry Symposia Slots
#NEISynapse
Strengthen Your Synapses NEI Synapse is an educational experience that offers all of the essential psychopharmacology education mental health clinicians have come to expect from the Neuroscience Education Institute (NEI) in an intimate setting. This conference focuses on collaborative care to advance professionals’ clinical knowledge and optimize patient care. At Synapse, expert faculty share insights and cutting-edge research on mental health treatments, benefits, side effects, drug interactions, and management in the uniquely NEI way— high science education simplified in a digestible format, enhanced by unmatched animation and excellent production value. Beyond the educational sessions, participants will benefit from opportunities to interact and engage with faculty and peers to enhance their Synapse experience, underscoring the conference theme of collaborative care. The 2022 NEI Synapse, held at the luxurious Fairmont Austin, addresses the needs of mental health clinicians through educational sessions led by renowned faculty that offer key, clinically applicable insights on the latest in the field. Attendees will also use this conference to learn how to better personalize patient care by exploring the Exhibit Hall, Industry Symposia, and other promotional opportunities to research products and services that may assist them. Empower and inform 1,000 US-based prescribers by supporting this transformational event. The 5th annual NEI Synapse is a conference that cannot be missed! We look forward to seeing you there. Sincerely, Sheri Mills Austin Drysch Vice President, Program Development Manager, Grant Development 817.223.4256 760.203.4725 smills@neiglobal.com adrysch@neiglobal.com 2| 2022 NEI Synapse PROSPECTUS
Table of Contents
General Information...........................................................................................................4
About NEI Synapse Attendees...........................................................................................5
Exhibit Opportunities.........................................................................................................6
Exhibitor General Information............................................................................................ 7
Advertisement Opportunities.............................................................................................8
Industry Symposia.............................................................................................................10
2022 NEI Synapse Order Form & Agreement................................................................... 11
2022 NEI Synapse Rules & Regulations.............................................................................15
3| 2022 NEI Synapse PROSPECTUSGeneral
Information
Location Conference Dates Exhibit Hall Dates
Fairmont Austin April 22-24, 2022 April 22-23, 2022
101 Red River St Friday-Sunday Friday-Saturday
Austin, TX 78701
Property Map
General Sessions (CME)
Manchester Ballroom – 5th Floor
Industry Symposia (non-CME)
Congressional Ballroom AA – 3rd Floor
Industry Exhibit General Sessions (CME)
Exhibit Hall
Symposia Hall Congressional Ballroom CC – 3rd Floor
Virtual Walkthrough
3RD FLOOR 5TH FLOOR
Hotel Accommodations
Hotel Tower Fairmont Austin
Room Rate From $269/night + tax
Cutoff Date March 30, 2022 (For discount)
Reservations Info Book your hotel
Cancellation Policy Hotel reservations are non-refundable
SAVE THE DATE!
2022 NEI Congress 2023 NEI Congress
November 2-6, 2022 November 2-5, 2023
The Broadmoor, Colorado Springs, CO The Broadmoor, Colorado Springs, CO
4| 2022 NEI Synapse PROSPECTUSAbout NEI
Synapse Attendees
Discipline
53%
Nurse Practitioner 3%
1,000+ Physician Assistant
EXPECTED
3%
ATTENDEES
3% Other (PsyD, PhD, PharmD)
38% Registered Nurse
MD / DO
Speciality Geography
Psychiatry - 91%
5% Internatioanal
Pediatric Psychiatry - 4% 16%
West 22%
22%
Northeast
Primary Care (FP, GP) - 2% Midwest
Psychology - 1%
Neurology - 1%
95%
of NEI Members have
9%
Southwest
26%
Southeast
95%
of attendees are
US prescribing privileges US-based!
Other - 1%
Synapse Attendees treat the full spectrum of mental health illnesses:
97% 94% 92% 86% 80%
treat patients treat patients with treat patients treat patients with treat patients
with Depression Bipolar Depression with ADHD Opioid Use Disorder with Schizophrenia
94% 79% 70% 57% 44%
treat patients with treat patients with treat patients treat patients with treat patients with
Sleep-Wake Disorders Binge Eating Disorder with Dementia Tardive Dyskinesia Postpartum Depression
5| 2022 NEI Synapse PROSPECTUSExhibit
Opportunities
Only 25 booth spaces are available for your chance to interact with 1,000+ attendees.
Reserve your booth today!
View Exhibit Hall Floorplan Exhibit Promo-Kit Packages
Booth space will be assigned on a first-come, Maximize your exposure and receive a 15%
first-served basis. View the floorplan for current discount on your advertisement needs!
availability and submit pages 11-14 to reserve Details on page 13.
your spot.
Booth Fees:
10’ x 10’ $3,000 10’ x 20’ $6,000
10’ x 30’ $9,000 20’ x 20’ $12,000
Virtual Booth Fees:
Premium: Reserve your spot in the first row of virtual booths. Results in a 100% increase in click
$10,000
throughs from the standard booth.
Priority: Reserve your spot in the first row of virtual booths. Results in a 50% increase in click
$7,500
throughs from the standard booth.
Standard $5,000
Exhibiting Benefits:
• Company Overview in the Conference Program Guide and Mobile App
• Exhibitor Badges
• Exhibitor Lounge access with complimentary refreshments
• Complimentary Wi-Fi provided by NEI
• Overnight Security
• Back and side wall draping for non-island booths
• One draped table (6’ x 30”) and two chairs for 10’ x 10’ booths
Exhibiting Company Overview & Badge Registration
Submit your company overview online by February 15, 2022. Exhibiting company overviews are included in the Conference
Program Guide and Mobile App, provided to all conference attendees.
Register your booth personnel online by March 29, 2022. Exhibitor badges are for the Exhibit Hall only. To attend CME ses-
sions, a full conference registration is required—register at https://nei.global/synapse.
6| 2022 NEI Synapse PROSPECTUSExhibitor
General Information
6 Total Exhibiting Hours
Thursday, April 21
8:00 am – 10:00 pm Exhibit Hall Setup & Booth Move-In
12:00 pm – 5:00 pm Exhibitor Early Check-In / Registration RUSH TIMES
Friday, April 22
Friday:
7:00 am – 9:00 am Exhibit Hall Setup & Booth Move-In
9:45 am – 10:30 am
8:00 am – 5:00 pm Exhibitor Check-In / Registration 12:00 pm – 1:30 pm
2:15 pm – 2:45 pm
9:45 am – 10:30 am Exhibit Hall Open
4:30 pm – 5:00 pm
10:30 am – 12:00 pm Exhibit Hall Closed
Saturday:
12:00 pm – 1:30 pm Exhibit Hall Open
10:15 am – 10:45 am
1:30 pm – 2:15 pm Exhibit Hall Closed 12:00 pm – 1:30 pm
3:30 pm – 4:15 pm
2:15 pm – 2:45 pm Exhibit Hall Open
2:45 pm – 4:30 pm Exhibit Hall Closed
4:30 pm – 5:00 pm Exhibit Hall Open
5:00 pm Exhibit Hall Closed
Saturday, April 23
10:15 am – 10:45 am Exhibit Hall Open
10:45 am – 12:00 pm Exhibit Hall Closed
12:00 pm – 1:30 pm Exhibit Hall Open
1:30 pm – 3:30 pm Exhibit Hall Closed
3:30 pm – 4:15 pm Exhibit Hall Open
4:15 pm Exhibit Hall Closed / Exhibit Hall Breakdown†
*Schedule is subject to change. Booths must be staffed during all open hours. NEI recommends staffing booths 15 minutes prior to Exhibit Hall
open hours, to accommodate any adjustments to General Sessions scheduling.
†
Each exhibitor is responsible for making sure all materials are removed from the exhibit area by 10:00 pm on Saturday, April 23rd. Displays should
not be dismantled before 4:15 pm.
7| 2022 NEI Synapse PROSPECTUSAdvertisement
Opportunities
Exclusive Opportunity
Conference Program Guide Conference Direct Mailer - $2,500
Place your advertisement in the Conference Program Send a custom print mailing to all registered NEI Synapse
Guide, a full color 8.5” x 11” print piece, provided to all attendees. Materials must be created and shipped to NEI’s
NEI Synapse attendees in their conference bag. Electronic fulfillment house by the sponsor. The sponsor must use NEI’s
artwork must be submitted by the sponsor. fulfillment house for mailed distribution.
Hotel Room Key Cards - $12,000
Advertisments Price Personalize the Fairmont Austin room keycards with your
Centerfold (Two-Page Spread) $5,000 logo or advertisement. Electronic artwork must be submitted
by the sponsor. NEI will manage production and onsite
Inside Front Cover (Full-Page) $2,500 logistics.
Inside Back Cover (Full-Page) $2,500
Mobile App Announcement - $2,000
Run-of-Book (Two-Page) $4,000 Drive attendees to your booth or Industry Symposia with
a graphic announcement. Each message can contain up
Run-of-Book (Full-Page) $2,000
to 250 characters of text and include a customized static
Run-of-Book (Half-Page) $1,000 image. Copy and image must be created and provided by
the sponsor. NEI will work with the sponsor to schedule
Belly Band Wrap $7,000
announcements and subsequently handle their deployment.
PI Page $1,250
Mobile App Push Notification - $2,000
Send a customized text message to attendees who have
Hotel Room Door Drop - $7,500 downloaded the conference mobile app. A custom text
Hotel room door drops allow you to deliver your own message (140-character maximum) must be created and
company literature right to attendees’ hotel doors at the provided by the sponsor. NEI will schedule and deploy
Fairmont Austin. Materials must be created and shipped to announcements. Announcements are appropriately timed to
the hotel by the sponsor. NEI will manage on-site logistics. maximize your traffic.
Tote Bag Insert - $5,000 Mobile App Rotating Banner - $10,000
Place a custom insert into the NEI Synapse tote bags that Increase your exposure with an exclusive ad on the NEI
are distributed to registered attendees as they check in. Synapse Meeting App. Your banner advertisement will be
Materials can be up to 8.5” x 11” in size and double-sided. featured during the entire conference. Sponsor must provide
Materials must be created and shipped to NEI’s fulfillment artwork as an electronic file.
house by the sponsor.
Conference Email Blast - $10,000
Send a custom email blast to all registered NEI Synapse
attendees. Custom email must be provided by the sponsor.
NEI will manage distribution on the sponsor’s behalf.
8| 2022 NEI Synapse PROSPECTUSAdvertisement
Opportunities
Exclusive Opportunity
Conference Badge Lanyards - $15,000 Exhibit Hall Charging Station - $15,000
Place your logo on the NEI Synapse lanyard that attendees Provide a 10’ x 10’ charging station lounge in the Exhibit Hall
wear with their required name badge. Electronic artwork to allow NEI Synapse attendees to recharge cellular phones
must be submitted by the sponsor. NEI will manage and other personal electronic devices. Attendees will relax
production and onsite logistics. in comfortable seating as they plug in and recharge. The
sponsors signage will be displayed in the charging lounge.
Conference Tote Bags - $20,000
Electronic artwork must be submitted by the sponsor. NEI will
Place your company or product logo on conference bags
manage production and onsite logistics.
distributed to attendees as they check in at NEI Synapse.
Electronic artwork must be submitted by the sponsor. NEI will Conference Wi-Fi Sponsor - $15,000
manage production and onsite logistics. Increase your exposure throughout the conference venue
by sponsoring free Wi-Fi internet access to all NEI Synapse
Escalator Wrap - $20,000
attendees. The Wi-Fi sponsorship includes two branded
Place your company or product logo on the escalator glass
Wi-Fi information display signs, a custom landing page, and
for all attendees as they move through the hotel meeting
customized Wi-Fi network name and password. Sponsorship
space. Electronic artwork must be submitted by the sponsor.
recognition will additionally appear in the NEI Synapse
NEI will manage production and onsite logistics.
Program Guide and Mobile App. The sponsor must provide
Lighted Advertisement Tower - $15,000 artwork as an electronic file. NEI will manage production and
onsite logistics.
Enlighten attendees of your message with a three-panel
lighted display tower located near the entrance to the Exhibit Exhibit Hall Aisle Floor Decals - $10,000
Hall. Electronic artwork must be submitted by the sponsor.
Increase your awareness by promoting your logo or
NEI will manage production and onsite logistics.
advertisement on floor decals placed along the aisles in the
Cube Towers Exhibit Hall. Electronic artwork must be submitted by the
sponsor. NEI will manage production and onsite logistics.
Promote your message on stackable cubes that are sure to
catch the eyes of attendees as they pass by. Each stackable Exhibit Hall Coffee Stations - $12,500
tower includes three cubes, and each cube has four sides.
Perk up conference attendees by sponsoring the morning
Electronic artwork must be submitted by the sponsor. NEI will
coffee breaks in the Exhibit Hall on Friday and Saturday.
manage production and onsite logistics.
The coffee station will include your company name/logo on
disposable coffee cups and napkins. Electronic artwork must
Cube Tower Price be submitted by the sponsor. NEI will manage production
and onsite logistics.
One $15,000
Two $27,500
9| 2022 NEI Synapse PROSPECTUSIndustry
Symposia
Discuss issues on patient education, specific products, services, or new clinical science to a dedicated audience of opt-in clinicians
who have chosen to attend your Industry Symposium, Disease State or Medical Affairs event.
To secure your preferred slot (see page 12 for available options), complete and submit pages 11-14. Slots are assigned on a first-
come basis. NEI reserves the right to approve agreements and limit competing topics/products. Symposia are not for CME credit.
A booth rental is required to host an Industry Symposium, Disease State or Medical Affairs event, or other customized
activity that involves conference attendees.
Industry Symposium Benefits:
• Meals are provided by NEI through attendee registration fees—no “Sunshine Act” reporting required.
• Private ballroom is assigned for your Symposium, Disease State or Medical Affairs event to comply with ACCME guidelines.
NEI does not guarantee an audience size.
• Non-competing sessions to maximize attendance. Industry events do not overlap with our CME programs or other indus-
try events.
• Complimentary session scanning units. NEI will provide six (6) session scanning units onsite for you and your staff to scan
and track attendees. Staff to scan will NOT be provided, so please plan accordingly. Attendance reports will be available 7
days after the conference.
• Professional moderator to welcome attendees and introduce faculty. One (1) professional moderator will be onsite to pro-
vide your team with any logistical assistance.
• Audio-visual equipment and show technician. NEI will provide lavalier mics for up to two (2) presenters, one (1) mic with
stand for Q&A session, two (2) screens, one (1) projector, one (1) show computer with Windows 10 and PowerPoint (16:9
PowerPoint recommended), one (1) wireless cue/remote slide advancer, one (1) large speaker timer, one (1) confidence mon-
itor, and one (1) acrylic podium with microphone. Additional A/V equipment can be purchased.
• Stage with podium and microphone. An acrylic podium with microphone will be provided.
• Six (6) additional exhibitor badges for Industry Symposia staffing purposes. Must register online by March 29, 2022.
• Complimentary listing on conference mobile app, online agenda, and onsite signage.
The sponsor is responsible for: content development of the presentation (agencies or 3rd party providers can assist the company),
door monitors/staff to welcome and scan attendee badges, all speaker related costs (flights, honorarium, accommodations,
conference registration, etc.), and the design, development, and production of any promotional material (subject to NEI’s
approval)—all material must include disclaimer statement on page 20.
Session title, overview, and presenter information must be submitted online to NEI by February 15, 2022. Industry personnel
must be registered online by March 29, 2022. See pages 18-20 for additional guidelines.
Add a Simulcast option to reach our virtual audience - See page 12 for details.
10 | 2022 NEI Synapse PROSPECTUS2022 NEI Synapse Prospectus
Order Form & Agreement
This legally binding agreement is made between the Company listed below (“Company”) and the Neuroscience
Education Institute (“NEI”).
COMPANY INFORMATION: PRIMARY CONTACT:
COMPANY NAME CONTACT NAME
PARENT COMPANY CONTACT TITLE
COMPANY MAILING ADDRESS CONTACT PHONE
CITY: STATE: ZIP: CONTACT EMAIL
INDUSTRY SYMPOSIUM INFORMATION: SECONDARY CONTACT:
(if applicable) (if applicable)
SESSION TYPE (INDUSTRY SYMPOSIUM / DISEASE STATE / MEDICAL AFFAIRS) CONCTACT NAME
SESSION TITLE / TOPIC CONCTACT TITLE
PROPOSED SPEAKER CONCTACT PHONE
CONCTACT EMAIL
By submitting this signed agreement, you (an authorized representative of the Company) hereby:
EXHIBITOR, ADVERTISER, AND SPONSOR AGREEMENT: Acknowledge that you fully understand and agree to abide
by all the 2022 NEI Synapse Prospectus Rules and Regulations published on pages 15-20 of this prospectus. Any exhibitor
and/or sponsor who violates or fails to abide by all such Rules & Regulations will result in a breach of the agreement
by the company and gives NEI the right to evict any exhibitor and/or sponsor that violates this policy. Agree to NEI’s
zero-tolerance cancellation and no-refunds policy. NEI reserves the right to approve all agreements and may restrict
inappropriate products/services. Agree to the payment terms, listed on pages 15-16, which state that payments are due in
full by January 7, 2022.
INDUSTRY SYMPOSIA AGREEMENT: Acknowledge that this is a legally binding agreement once signed and submitted
to NEI. Agree to the payment terms, listed on pages 15-16, which state that payments are due in full by January 7, 2022. If
full payment is not received by the above deadline, NEI has the right to forfeit the agreement, and give the opportunity to
the next applicant (in priority order). Agree to NEI’s zero-tolerance cancellation and no-refunds policy. Written notification
of cancellation must be received by Sheri Mills (smills@neiglobal.com). The company shall remain liable to NEI for the total
sponsorship fee for the cancellation. The company additionally acknowledges that attendance projections are an estimate
and not a guarantee. You fully understand and agree with all the 2022 NEI Synapse Prospectus Rules and Regulations
published on pages 15-20 of this prospectus.
SIGNATURE DATE NAME & TITLE
Please complete and return the remaining order form on pages 11-13 and payment information on page 14.
11 | 2022 NEI Synapse PROSPECTUS2022 NEI Synapse Prospectus
Order Form & Agreement
EXHIBIT BOOTH FEES
Size Fee Size Fee
10’ x 10’ Booth $3,000 10’ x 20’ Booth $6,000
10’ x 30’ Booth $9,000 20’ x 20’ Booth $12,000
Booth Preference: 1st ______________________________ 2nd ______________________________ 3rd _______________________________________
Competitors: ___________________________________________________________________________________________________________________
VIRTUAL BOOTH FEES
Size Fee
Premium Virtual Booth $10,000
Priority Virtual Booth $7,500
Standard Virtual Booth $5,000
INDUSTRY SYMPOSIA FEES
Date Time-slot Estimated Clinicians* Fee Sponsor
Thursday, April 21, 2022 Poster Reception 150 $40,000 RESERVED
Friday, April 22, 2022 Breakfast 250 $100,000 SOLD
Friday, April 22, 2022 Lunch 500 $200,000 SOLD
Friday, April 22, 2022 Dinner 375 $150,000 RESERVED
Saturday, April 23, 2022 Breakfast 250 $100,000 SOLD
Saturday, April 23, 2022 Lunch 500 $200,000 RESERVED
Saturday, April 23, 2022 Dinner 375 $150,000 SOLD
Sunday, April 24, 2022 Breakfast 150 $60,000 AVAILABLE
Simulcast Add-On $40,000
*Audience size is not guaranteed. A booth rental is required to host an industry event. Meals are provided by NEI through attendee registration fees.
12 | 2022 NEI Synapse PROSPECTUS2022 NEI Synapse Prospectus
Order Form & Agreement
EXHIBIT BOOTH PROMO-KIT† INDUSTRY SYMPOSIA PROMO-KIT‡
All your booth advertisement needs in one—includes a Con- Everything you need to market your Industry Symposium
ference Program Guide Advertisement, Tote Bag Insert, and event to conference attendees—includes a Hotel Room Door
Mobile App Announcement at a 15% discount! Drop, Conference Email Blast, and Mobile App Announce-
ment or Push Notification at a 25% discount!
Select your package based on your desired Program Guide
Advertisement below: Select your package based on your desired Mobile App Ad-
vertisement below:
Program Guide Advertisement Promo-Kit Fee
Mobile App Advertisement Promo-Kit Fee
Centerfold (Two-Page Spread) $10,200
Mobile App Announcement $14,625
Inside Front Cover (Full-Page) $8,075
Mobile App Push Notification $14,625
Inside Back Cover (Full-Page) $8,075
Run-of-Book (Two-Page) $9,350 INDUSTRY SYMPOSIA ADD-ONS‡
Run-of-Book (Full-Page) $7,650 Audience Response System $3,600
Run-of-Book (Half-Page) $6,800 Video Recording File $11,000
Video Recording &
†Requires purchase of an Exhibit Booth $3,600
NEI Disease State Portal
‡Requires purchase of an Industry Symposia event
PI Stand (# of stands: ________ ) $125 per stand
ADVERTISEMENT FEES
Item Fee Item Fee
Conference Program Guide Hotel Room Door Drop $7,500
Centerfold (Two-Page Spread) $5,000 Tote Bag Insert $5,000
Inside Front Cover (Full-Page) $2,500 Conference Email Blast $10,000
Inside Back Cover (Full-Page) $2,500 Conference Direct Mailer $2,500
Run-of-Book (Two-Page) $4,000 Mobile App Announcement $2,000
Run-of-Book (Full-Page) $2,000 Mobile App Push Notification $2,000
Run-of-Book (Half-Page) $1,000 Mobile App Rotating Banner $10,000
Belly Band Wrap $7,000 Escalator Wrap $20,000
PI Page (# of pages: _________ ) $1,250 per page Conference Badge Lanyards - SOLD $15,000
Cube Towers Conference Tote Bags $20,000
One Cube Tower $15,000 Conference Wi-Fi Sponsor $15,000
Two Cube Towers $27,500 Exhibit Hall Aisle Floor Decals $10,000
Lighted Advertisement Tower $15,000 Exhibit Hall Coffee Stations $12,500
Hotel Room Key Cards $12,500 Exhibit Hall Charging Station $15,000
13 | 2022 NEI Synapse PROSPECTUS2022 NEI Synapse Prospectus
Order Form & Agreement
PAYMENT INFORMATION:
Total Amount: $_______________ Invoice required Formal LOA required
Payment Method: Credit Card (payments up to $10,000) Check (payable to Neuroscience Education Institute)
CREDIT CARD NUMBER CARDHOLDER PRINTED NAME
EXPIRATION DATE CVV CARDHOLDER SIGNATURE DATE
BILLING ADDRESS
CITY: STATE: ZIP:
SUBMIT THIS ORDER FORM & AGREEMENT TO:
Email: Sheri Mills (smills@neiglobal.com)
Fax: (760) 931-8713, Attn: Sheri Mills
Mail: Neuroscience Education Institute
Attn: Synapse Accounting
5900 La Place Court, Suite 120
Carlsbad, CA 92008
14 | 2022 NEI Synapse PROSPECTUS2022 NEI Synapse
Rules & Regulations
The following 2022 NEI Synapse Prospectus Rules and Regulations are fully incorporated as part of the agreement between the
exhibiting, sponsoring, and/or advertisement company (“Company”) and the Neuroscience Education Institute (NEI).
NEI SYNAPSE NAME AND LOGO USAGE: its sole discretion for acts beyond its reasonable control,
The NEI Synapse name, logo, or other identifying branding which may include, but is not limited to: fire, strike, damage,
may not be used in signs, advertising, or other promotional construction or renovation, pandemic, government regulation,
material without prior written consent from NEI. To receive public catastrophe or natural disaster. NEI shall use funding
NEI approval, all advertisement materials must refer to the under this agreement to implement, in its sole discretion, the
conference by the correct name: “2022 NEI Synapse”. most reasonable solution for the supporter/sponsor to achieve
the goals originally set forth in the agreement.
INSURANCE AND LIABILITY:
PAYMENT & CANCELLATION POLICY:
Insurance and liability are the full and sole responsibility
of the Company. This contract shall not constitute or be Payments can be made by credit card (American Express,
considered a partnership, joint venture, or agency between VISA, or MasterCard) or by checks made payable to
NEI and the Company. “Neuroscience Education Institute” (Tax ID #33-0954691).
Credit Card payments accepted up to $10,000. All credit card
INDEMNIFICATION: company charges and bank charges will be the Company’s
The Company agrees to protect, save, and hold the responsibility.
Neuroscience Education Institute (NEI), and The Fairmont, as
Payments can be mailed to:
well as all of these entities’ owners, agents, and employees
Neuroscience Education Institute
(hereinafter collectively called Indemnities) harmless for any
Attn: Synapse Accounting
damages or charges imposed for violations of any law or
5900 La Place Court, Suite 120
ordinance, whether occasioned by the negligence of the
Carlsbad, CA 92008
exhibitor or those holding under the exhibitor. Further, the
Company shall, at all times, protect, indemnify, save, and Exhibit space, advertisement and/or sponsorship: All exhibit
hold harmless Indemnities against and from any and all space, advertisement and/or sponsorship order forms require
losses, costs (including attorney’s fees), damage, liability, or payment in full in order to fully secure these opportunities. If
expenses arising from or out of any accident or bodily injury payment and fully executed agreement (pages 11-14) are not
or other occurrence to any person or persons, including its received with your submission, NEI has the right to forfeit the
agents, employees, and business invitees, which arise from or agreement, and give the opportunity to the next applicant
out of, or by reason of said Company’s occupancy and use of (in priority order). NEI has a zero-tolerance cancellation and
the exhibition/meeting room premise or a part thereof except no-refunds policy for all exhibit space, advertisement, and/or
to the extent such losses, costs (including attorney’s fees), sponsorship agreements. No refunds will be issued for exhibit
damage, liability, or expenses are caused by the negligence space, advertisement and/or sponsorship cancellations, nor
or willful misconduct of the Indemnities. will they be issued to no-shows.
FORCE MAJEURE: Industry Symposia: The final balance for all Industry Symposia
NEI may cancel all or any part of the event or reduce the sponsorships is due by January 7, 2022. NEI has a zero-
amount of space allocated to the event for any reason at tolerance cancellation and no-refunds policy for Industry
15 | 2022 NEI Synapse PROSPECTUS2022 NEI Synapse
Rules & Regulations
Symposia. The company shall remain liable to NEI for the ATTENDEE LIST:
total sponsorship, and remaining payments will be due within NEI does not release pre- or post-conference attendee lists to
30 days of cancellation request. exhibitors and/or sponsors, or 3rd party vendors.
All cancellations must be made in writing to Sheri Mills at ADVERTISEMENT:
smills@neiglobal.com.
It is prohibited to display material or signage of companies
RIGHT OF FIRST REFUSAL: other than those that have paid for exhibit space. Canvassing
and solicitation of business or other conferences is strictly
In order to allow other companies to participate in our
prohibited. NEI appreciates being informed of any infraction
sponsorship, exhibit, advertisement, and/ or Industry
of this rule. All signs, flyers, distribution of literature and
Symposium opportunities, NEI will not give companies right
souvenirs, entertainment, or any other activities must take
of first refusal for future conferences.
place directly adjacent to the contracted table only.
UNSANCTIONED EVENTS:
AMENDMENTS:
Companies are not allowed to sponsor any unsanctioned
All matters and questions not covered in any of the rules
event which directly conflicts with conference events, before,
and regulations are subject to the discretion of NEI. The
during, or after. Failure to abide by this requirement will result
rules and regulations may be amended at any time by NEI,
in a breach of the agreement by the Company and gives NEI
and all amendments shall be equally binding on all parties.
the right to revoke all exhibitor/sponsor badges and evict
In the event of any amendment or addition to the rules and
any exhibit that violates this policy. If you wish to host a small
regulations, written notice will be given by NEI to such parties.
off-site or onsite event, please contact Sheri Mills (smills@
neiglobal.com) for pricing and additional details.
EXHIBITORS
USE OF LIST POLICY:
BOOTH ASSIGNMENT:
It is the fiduciary responsibility of all Companies, supporters,
Booths will be assigned on a first-come, first-served basis. NEI
and their agencies to protect the privacy of NEI Synapse
reserves the right to reconfigure the exhibit hall floor plan,
attendees. All attendees have the right to refuse being
with the provision that all exhibitors shall be advised of any
scanned and, per that refusal, the Companies, supporters
such changes. It is the exhibiting company’s responsibility to
and their agencies do not have the right to reach out to
confirm their placement on the floor plan.
them. Furthermore, it is a violation to share these lists with
3rd parties other than affiliates, alliance companies and EXHIBIT RESIZING:
agents or representatives. Companies may use their captured Refunds shall not be made for partial cancellations or
attendee leads lists one time only. The information on the list reductions in the size or scope of the event. Any exhibitor who
or any portion thereof may not be copied or extracted in any cancels or reduces the size of their booth or sponsorship shall
form. Companies will not at any time permit any NEI Synapse not be entitled to any refunds.
list information to pass into the hands of another person,
association, organization, or company, other than affiliates, ELIGIBILITY FOR EXHIBITING:
alliance companies and agents or representatives. Any All products and services exhibited must be relevant to the
prohibited use by the Company shall constitute a material sciences field. NEI reserves the right to refuse acceptance of
breach of this contract. the contract and/or entrance/setup to exhibitors not meeting
required standards or in competition to NEI, as well as the
16 | 2022 NEI Synapse PROSPECTUS2022 NEI Synapse
Rules & Regulations
right to curtail or close exhibits or parts of exhibits that reflect BOOTH STAFFING:
unfavorably on the character of the meeting. This applies Booths must be staffed at all times during open hours.
to displays, literature, advertising, novelties, souvenirs, Exhibitors that violate this policy may lose their eligibility to
the conduct of persons, etc. NEI will not make any refunds exhibit at any future NEI conference.
or otherwise be responsible for expenses associated with
such refusal, restriction, or eviction. Please email Sheri Mills OBSTRUCTION OF BOOTHS OR AISLES:
(smills@neiglobal.com) with any questions about eligibility to Booths cannot obstruct attendees’ views of adjacent booths
exhibit. from any angle. Booth activities that cause attendees to
congregate in the aisles and impede or restrict traffic are
EXHIBIT HALL LOCATION:
forbidden. Nothing is allowed to be attached to pillars, walls,
The exhibit area will be located in Congressional Ballroom ceiling, windows, etc. Furthermore, exhibitors are not allowed
CC on the 3rd floor. All CME sessions will be held in the to scan attendees in the aisles or impede normal traffic flow
Manchester Ballroom on the 5th floor. All breaks will through the Exhibit Hall.
be served in the Exhibit Hall to generate traffic towards
exhibitors. AUDIO USE:
Audio and/or video devices apart from the exhibit must be
EXHIBIT HOURS:
conducted and arranged so that no noise will disturb adjacent
Exhibit setup must be complete by 10:00 am on April 22, exhibitors or attendees. NEI reserves the right to prohibit the
2022. It will be each Exhibitor’s responsibility to see that all use of amplifying devices that it considers objectionable.
materials are removed from the exhibit area by 10:00 pm on
April 23, 2022. Displays should not be dismantled before FLOOR SALES:
5:30pm on April 23, 2022. The sale of any product on the exhibit hall floor is prohibited
without the written discretion of NEI. Exhibitors in violation of
EXHIBITOR CONDUCT:
this rule will be removed from the exhibit hall, and disbarred
Exhibitor personnel is expected to behave in a professional from exhibiting at any future NEI conference.
manner at all times during NEI Synapse. NEI reserves the
right to make onsite judgments regarding conduct that GIVEAWAYS AND RAFFLES:
detracts from the environment. Giveaways and raffles are permitted on the exhibit floor when
used as a promotion to attract higher attendance at your
EXHIBIT RIGGING:
booth. However, public address announcements of winners on
The ceiling in the Congressional Ballroom is equipped with the exhibit floor are not permitted.
rigging points that will support, truss, cabling, speakers,
projection, lighting, and signage. DATA CAPTURING & LEAD RETRIEVAL:
The lead retrieval vendor will provide reports within 7 days
UNOCCUPIED SPACE:
after the conference. Reports will include the following
Space not occupied at the opening of the exhibition may be information of each attendee who chooses to be scanned:
reassigned by NEI to another exhibitor, without refund of the first, middle, and last name; credentials; phone; specialty;
paid rental. email; mailing address; and National Provider Identifier
number. Exhibitors should only scan attendees that have
SUB-LEASING OR SHARING BOOTH SPACE:
given their permission to give you their information. Exhibitors
Exhibitors are prohibited to sublet, assign or share any part of
should have a touchless process plan for badge scanning.
the allocated space without prior written consent from NEI.
17 | 2022 NEI Synapse PROSPECTUS2022 NEI Synapse
Rules & Regulations
EXHIBIT HALL FOOD & BEVERAGE: INCLUDED WITH EACH INDUSTRY SYMPOSIUM
All NEI Synapse breaks will be occurring in the exhibit area SPONSORSHIP:
to maximize networking opportunities with exhibitors. To • Meals are provided by NEI through attendee registra-
promote higher attendance at booths, NEI will permit booth tion fees—no “Sunshine Act” reporting required.
refreshments & snacks. These refreshments are limited to • Private ballroom is assigned for your Symposium,
coffee, specialty coffees, soft drinks, fruit juice, and water. Disease State or Medical Affairs event to comply with
ACCME guidelines. NEI does not guarantee an audi-
Cookies, pastries, and individually wrapped ice cream bars ence size.
are also permitted. Due to the potential of long lines, the
• Non-competing sessions to maximize attendance.
distribution of these refreshments is limited to booths 200 Industry events do not overlap with our CME programs
square feet or larger. Lines may not block aisles or other or other industry events.
exhibitors’ booths, and control of lines is the responsibility of • Complimentary session scanning units. NEI will provide
the distributing company. Refreshments must be provided in six (6) session scanning units onsite for you and your
staff to scan and track attendees. Staff to scan will NOT
conjunction with the hotel’s catering department. NEI must
be provided, so please plan accordingly. Attendance
be notified and approve all distribution of refreshments. reports will be available 7 days after the conference.
• Professional moderator to welcome attendees and
SECURITY:
introduce faculty. One (1) professional moderator will
NEI will provide perimeter/roving security personnel. be onsite to provide your team with any logistical assis-
Although security will be provided during installation, tance.
show days, and dismantling, it is always the exhibitor’s • Audio-visual equipment and show technician. NEI will
provide lavalier mics for up to two (2) presenters, one
responsibility to ensure the security of his/her exhibit and its
(1) mic with stand for Q&A session, two (2) screens, one
contents. (1) projector, one (1) show computer with Windows 10
and PowerPoint (16:9 PowerPoint recommended), one
CHILDREN: (1) wireless cue/remote slide advancer, one (1) large
speaker timer, one (1) confidence monitor, and one (1)
For safety purposes, children under 16 years of age are
acrylic podium with microphone. Additional A/V equip-
prohibited from the exhibiting areas during the hours of ment can be purchased.
installation and dismantling.
• Stage with podium and microphone. An acrylic podium
with microphone will be provided.
INDUSTRY SYMPOSIA • Six (6) additional exhibitor badges for Industry Sympo-
sia staffing purposes. Must register online by March 29,
TIMESLOT ASSIGNMENT: 2022.
Symposia applications will be assigned on a first-come,
• Complimentary listing on conference mobile app, on-
first-served basis. The timeslots noted on page 11 have line agenda, and onsite signage.
been approved by NEI and may not be modified by the
sponsor. Times are subject to change, and the sponsors will THE SPONSOR IS RESPONSIBLE FOR THE FOLLOWING:
be notified. NEI reserves the right to approve all agreements
• Content development of a 45 to 60-minute presen-
and may restrict inappropriate products/services. tation (agencies or 3rd party providers can assist the
company).
NON-COMPETE WITH CME SESSIONS:
• Final session topic, title, and presenter information due
Symposia will be conducted during times that do not conflict to NEI by February 15, 2022.
with NEI’s CME sessions. All space and timeslots will be • Door monitors/staff to scan attendee badges.
scheduled by NEI.
• Script for moderator, if any, to introduce presenter.
18 | 2022 NEI Synapse PROSPECTUS2022 NEI Synapse
Rules & Regulations
• All presenter-related costs (flights, honorarium, accom- One of the following statements must appear prominently on
modations, conference registration, etc.). all handout materials or any printed materials distributed for
• The design, development, and production of any an Industry Symposium:
promotional material (subject to NEI’s approval)—all
material must include disclaimer statement on page
19. FOR NEI PROVIDED MEALS, PLEASE USE:
[Meal type: Breakfast, Lunch or Dinner] provided by
NEI.
LOCATION AND SETUP:
Example: “Breakfast provided by NEI”
All Industry Symposia will be held in Congressional Ballroom
AA. Unless otherwise noted, the room will be set for the FOR SPONSOR PROVIDED MEALS, PLEASE USE:
expected number of clinicians as specified in the agreement. [Meal type: Breakfast, Lunch or Dinner] provided by
[company].
ATTENDEE REGISTRATION: Example: “Breakfast provided by [Company]”
NEI will not facilitate pre-registration for attendees. Industry
Symposia are open to all NEI Synapse attendees and are DISCLAIMER FOR NON-CME SESSIONS:
available on a first-come, first-seated basis. Accommodations Industry Symposia are considered promotional activities and
must be provided for conference attendees who wish to must be conducted in accordance with all applicable FDA
attend the symposia without eating a meal or being scanned. regulations and other established standards and codes.
Continuing education credit may not be offered for Industry
SESSION SCANNING UNITS:
Symposia.
NEI will provide up to six (6) session scanning units onsite
for you and your staff to scan and track attendees. Staff to The following disclaimer statement must appear prominently
scan will NOT be provided; plan accordingly. Reports will on all materials intended to promote your Industry
be available 7 days after the conference and will include Symposium, including but not limited to: the title and ending
the following attendee information of each attendee slides displayed at the beginning and end of the symposium,
who chooses to be scanned: first, middle, and last name; websites, broadcast emails, promotional brochures, invitations,
credentials; phone; specialty; email; mailing address; and signage:
National Provider Identifier number. Industry personnel
“The content of this [Industry Symposium, Disease
should only scan attendees that have given their permission
State or Medical Affairs event] and the views expressed
to give you their information.
therein are those of the presenting entity and not
FOOD AND BEVERAGE: of NEI. This symposium is not part of the scientific
program and does not provide CME credit.”
Unless otherwise noted on the agreement, conference meals
are provided by NEI through attendee registration fees All promotional material must be approved by NEI before
and are exempt from reporting under the Open Payments release and distribution. Because changes may be required,
(Sunshine Act) program. Meals will be placed near the it is strongly recommended that review and approval by
symposium room to encourage attendance. Meal additions NEI occur before printing or production of the materials.
can be coordinated for an additional cost. Contact Sheri Mills Organizations may distribute print material to promote their
(smills@neiglobal.com) for more information. symposium from inside their contracted booth space only.
The NEI logo and/or NEI Synapse graphics may not be used
on Industry Symposia materials. You should submit your
materials for review no later than March 29, 2022. Please allow
3 business days for review.
19 | 2022 NEI Synapse PROSPECTUS2022 NEI Synapse
Rules & Regulations
SESSION ATTENDANCE: placed outside or near the meeting room 24 hours prior to
NEI makes every attempt to project accurate attendance start of the session and must be removed at the end of the
numbers; however, attendance at Non-CME Industry session
Symposia is not guaranteed. NEI is not responsible for
MARKETING EFFORTS BY NEI:
audience generation to these activities. Marketing and
All symposia will be listed on the online conference agenda
promotional opportunities are available on pages 8-9.
web page, the NEI Synapse mobile app, onsite signage, and
ROOM ACCESS: potential print material. Additionally, NEI will, in our sole
Sponsors may have access to the room 3 hours prior to discretion, send dedicated emails and app announcements to
their symposium’s start time for setup for lunch and dinner encourage participants to attend these events.
events, and 1.5 hours prior to their symposium’s start time for
ADDITIONAL MARKETING OPPORTUNITIES:
breakfast events. If you require additional setup time, please
We encourage you take additional measures to promote
contact Sheri Mills at smills@neiglobal.com.
your symposium (see pages 8-9 for additional promotional
REHEARSAL ROOM: opportunities).
Access to the designated Industry Symposia rehearsal room
SHIPPING INSTRUCTIONS:
can be purchased for $2,500. This room will be equipped
The Fairmont Hotel guests and non-guests can ship their
with a basic A/V kit designed for slide review. A drink station
symposium materials directly to the hotel. Any packages being
will be provided upon request. Please contact Sheri Mills at
shipped to the Fairmont must be prepaid and any onsite
smills@neiglobal.com for more details.
handling fees will be the shipper’s responsibility. Address all
STAGE REHEARSAL: packages as follows:
To schedule a stage rehearsal, please contact Sheri Mills at
(Guest Name and Cell #)
smills@neiglobal.com with your preferred rehearsal date and
c/o FedEx Office at Fairmont Austin
time. Additional fees will apply if you require a technician
101 Red River St
present during your rehearsal. An A/V technician will be
Austin, TX 78701
provided (at no additional cost) during all symposia to
2022 NEI Synapse, April 22-24
operate equipment and to ensure that sessions run smoothly.
(Guest Company Name) (Meeting Room) (Booth
PRESENTERS: Number, if applicable)
(# of # boxes)
NEI Synapse faculty are NOT permitted to participate in
Industry Symposia or any off-site meetings, sanctioned
Please call the FedEx Office at the Fairmont (located inside
or otherwise. Symposium presenters are not considered
Fairmont Main) to confirm that your packages have arrived,
“faculty” at NEI Synapse and thus will not be provided the
and to schedule delivery to the symposium room, the
same badge as NEI Faculty. The sponsoring organization
Congressional Ballroom AA.
is responsible for all presenter-related costs (flights,
honorarium, accommodations, conference registration, etc.). Schedule your delivery in advance!
ONSITE SIGNAGE: The FedEx Office at the Fairmont needs time to find your
NEI recommends and allows up to six (6) professionally packages, check them out, and delivery them to your location.
printed signs (maximum size is 30” x 40”). Signs can be
FedEx at the Fairmont
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