PROGRAM PLANNING Michele Luc ACT for Youth Sept. 30th, 2021

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PROGRAM PLANNING

                   Michele Luc
                   ACT for Youth
                   Sept. 30th, 2021

Zoom Keeping/Netiquette

Audio:
Mute when not speaking              Recording will be
                                    available on the ACT site

Delays?
Close other browsers

Participation:
• Zoom reaction features ➡
• If using cell or someone else’s
   link, “rename yourself”

Group Agreements/Rules of Engagement

        Be willing to share while being   Make space, take space
        mindful of what is shared

                                          Chat responsibly

          Values-neutral statements

           Self-care

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              Agenda
✖ Welcome/Introductions/Q.O.T.D.
✖ Brainstorm on Contingency Planning
✖ Things to Consider
✖ Tips & Best Practices
✖ Type or Talk: Community Sharing
✖ Resources

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              Question of the Day
Q. When it comes to dealing with change,
   how would you describe yourself?:

A. LOVE LOVE LOVE CHANGE! Bring it on!
B. I can take it or leave it. I don’t love it, but I
   know change can be a good thing.
C. I hate change. If it ain’t broke, don’t fix it!

How does this idea of change relate
 to our topic…& current events?

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     What Is A CONTINGENCY PLAN?
A course of action designed to help an
organization respond effectively to a significant
future event or situation that may or may not
happen.

Sometimes referred to as "Plan B," because it can
be used as an alternative action if expected results
fail to materialize.

“If this, then what?”

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 Brainstorm: TALK or Type (T.O.T.)
• Why should you create a contingency plan (i.e.
  Plan A, B, C) for your CAPP/PREP/SRAE Program?

• Would anyone like to share a time when not
  having a back-up plan proved problematic?

Not being able to control
EVERYTHING is not the same
 as having no control over
        ANYTHING

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              Things to Consider
Your implementation site (e.g. school, CBO,
residential facilities): Are they allowing outside
entities in the building?

Your organization/agency: Are they allowing staff
to travel and/or work in densely populated areas
like schools?

Your staff: How comfortable does your staff feel
going to sites with large numbers of young people?

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               Things to Consider
Implementation site and/or your agency’s COVID
protocols (e.g. vaccination? testing?)

Do you have everything you need to implement in-
person (e.g. hard copies of the curriculum) as well
as virtually (e.g. access to the virtual curricula,
smart board or jumbo screen at the implementation
site or a familiarity with Google Classroom for
asynchronous learning)

ANYTHING ELSE?

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 Tips/Best Practices
Have an M.O.U./L.O.A. signed by agency &
program site
Develop a written ”what if” plan & discuss
with your agency staff & program site staff.
Have contact info (phone & email) for
EVERYONE and make sure they have yours
(e.g.. include in signature line of email)
Create a current EBP master list/ML (in-
person) &/or virtual implementation plan/VIP
(for virtual)
Make sure all educators are familiar with
them & have access to them

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   Tips/Best Practices
For in-person programming, review the
curricula & discuss any changes that need to
be made to accommodate social distancing.
Touch base with your implementation sites
to get a sense of what the space looks like.
Learn from lessons of the past (e.g. from
dealing with COVID & other emergencies or
high stakes events like conferences or trips)
Have more seasoned staff mentor new staff
re: differences in virtual vs. in-person EBPs.
If you have all new staff, try to connect with
another provider doing the same EBP for
guidance and/or support? Ask ACT for help.
Any other suggestions or tips?

“If the plan doesn’t work,
change the plan, not the goal”

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              Time to share: t.o.t.
•   Were there any lessons learned from
    the past 18 months that have
    informed your planning for this
    year?

•   What are you are doing to prepare
    for possible changes to your
    programs for this year (e.g. due to
    COVID)?

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                                         RESOURCES
1.   ACT for Youth: http://www.actforyouth.net

2.   Exploring Google Classroom (Scroll down to 5/1/20 on ACT For Youth Webinars):
     http://www.actforyouth.net/sexual_health/community/capp/webinars.cfm

3.   Making the Most of the Hybrid Classroom: https://hbsp.harvard.edu/inspiring-minds/making-the-
     most-of-the-hybrid-classroom

4.
                                      RESOURCES
     Coronavirus: An Employer’s Guide to Contingency Planning: https://www.prinz-lawfirm.com/our-
     blog/2020/march/coronavirus-an-employer-s-guide-to-contingency-p/

5.   7 Tips for Educators Returning to School During COVID-19:
     https://www.anxietycanada.com/articles/7-tips-for-educators-returning-to-school-during-covid-19/

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               Contact Info
✖ Michele Luc           Heather Wynkoop
  ○ ML782@c0rnell.edu   ○ HAW48@cornell.edu

                        Marisol De Leon
                        ○ MD696@cornell.edu

                        Mary Maley
                        ○ MM153@cornell.edu

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   Thank you!
Be Safe & Be Well