Longitude & Latitude: Plot Your Course - 11th Annual Virginia Statewide Retreat & Expo - HRALA.com
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Information for Exhibitors and Sponsors
Longitude & Latitude:
Plot Your Course
11th Annual Virginia Statewide Retreat & Expo
March 8-9, 2019
Hilton The Main
Norfolk, Virginia
#alavaretreat
JOIN US AT HILTON THE MAIN FOR THE 2019 RETREAT Beautiful waterfront property – Opened 2017 Three excellent onsite restaurants – one with a wine dispensing ATM 50 shops & restaurants in walking distance Rooftop beer garden & lounge with fire pits, billiards & darts All Retreat events & meals on one floor State-of-the-art tiered classroom for educational purposes Rooms with spectacular water views Indoor pool & 24 hour fitness center $159 room rate (good through February 7, 2019) What are you waiting for? REGISTER TODAY!
TESTIMONIALS FROM
2018 RETREAT SPONSORS
“I have been a business partner in the Northern Virginia Chapter for eight
years and have attended the Annual Statewide Retreat for the same amount
of time. The retreat is an event that Rover wouldn’t miss! It is always
filled with opportunities to meet with existing clients and to form new
relationships. It also offers a feeling of excitement for those in attendance
and has wonderful educational opportunities, too! The Virginia ALA
Statewide Retreat should be a ‘don’t miss event’ on your 2019 calendar.”
—Mark Moore, Rover Records
“2018 was our first year participating in the Virginia ALA Statewide Retreat and everybody was so very
welcoming to Eastern Data. This was a fantastic event for us. We are looking forward to building new
relationships with the members and other business partners in the coming years, including the 2019
Retreat. Thank you for your hospitality.”
—Alexia Decker, Eastern Data, Inc.
“The Virginia ALA Statewide Retreat was held at a wonderful venue in
Norfolk and was a well-conducted event. It gave USI Insurance Services the
opportunity to meet administrators from a variety of firms and companies.
From morning until night, there were many opportunities to enjoy meals
together and have engaging conversations. I highly recommend others
attend the retreat in 2019.”
—Robbin Shefski, USI Insurance Services
“As a first-time attendee, I was guided through the conference venue
and exhibit hall by Virginia ALA’s gracious retreat chairs. The
business partner orientation meeting was very helpful. I appreciated
the well-organized process for meeting attendance and setup. As an
exhibitor, it is very important to have time with the members and
other attendees, and the Virginia ALA does a fantastic job of creating
plenty of time in the exhibit hall with good food and drinks as well. I
very much enjoyed this event.”
—Debbie Stocks, Your Benefits Partner, LLC
SPONSORSHIP AND EXHIBITOR OPPORTUNITIES
All sponsorships include acknowledgment in Retreat registration materials and final brochure,
and an opportunity to add promotional items/materials to the “check-in” tote bag.
DINNER SPONSOR — $2,400 each
(Three Sponsorships Available)
• Exhibit booth is included FREE with this sponsorship
• Electricity to your booth is included FREE with this sponsorship
• Full-page company ad in Retreat final brochure
• Opportunity to give two-minute overview of your company at dinner
• Large sign with company logo in dinner area
• Four (4) tickets to all Friday evening events
• Four (4) tickets to breakfast and lunch on Saturday
COCKTAIL RECEPTION SPONSOR—$2,000 each
(Three Sponsorships Available)
• Exhibit Booth is not included in sponsorship but can be added for $100
• Half-page company ad in Retreat final brochure
• Opportunity to give two-minute overview of your company at cocktail reception
• Sign displayed on bars during cocktail reception in exhibit hall with company logo
• Four (4) tickets to all Friday evening events
• Four (4) tickets to breakfast and lunch on Saturday
DINNER BAR SPONSOR—$1,600 each
(Two Sponsorships Available)
• Exhibit Booth is not included in sponsorship but can be added for $200
• Large sign with company logo next to bar area
• Recognition from podium during dinner
• Three (3) tickets to all Friday evening events
• Three (3) tickets to breakfast and lunch on Saturday
LATE NIGHT SPIRITS SPONSOR—$1,300 each
(Three Sponsorships Available)
• Exhibit Booth is not included in sponsorship but can be added for $250
• Recognition from podium during dinner
• Three (3) tickets to all Friday evening events
• Three (3) tickets to breakfast and lunch on Saturday
SPEAKER SPONSOR—$1,000 each
(Four Sponsorships Available)
• Exhibit Booth is not included in sponsorship but can be added for $350
• Opportunity to give brief overview of your company in classroom before
speaker begins
• Large sign with your company logo in front of classroom
• Three (3) tickets to all Friday evening events
• Three (3) tickets to breakfast and lunch on Saturday
MIMOSA & BLOODY MARY BAR SPONSOR—$1,000 each
(Four Sponsorships Available)
• Exhibit Booth is not included in sponsorship but can be added for $350
• Large sign with company logo in exhibit hall and recognition from podium during lunch
• Beverages in exhibit hall to include mimosas, bloody marys, coffee, and sodas
• Three (3) tickets to all Friday evening events
• Three (3) tickets to breakfast and lunch on Saturday
TOTE BAG SPONSOR*—$1,000
(One Sponsorship Available)
• Exhibit Booth is not included in sponsorship but can be added for $350
• Company logo printed on one side of all “check-in” tote bags
• Two (2) tickets to all Friday evening events
• Two (2) tickets to breakfast and lunch on Saturday
NAME BADGE SPONSOR*—$1,000
(One Sponsorship Available)
• Exhibit Booth is not included in sponsorship but can be added for $350
• Company logo printed on all name badge lanyards
• Two (2) tickets to all Friday evening events
• Two (2) tickets to breakfast and lunch on Saturday
LUNCHEON SPONSOR—$850 each
(Four Sponsorships Available)
• Exhibit Booth is not included in sponsorship but can be added for $400
• Large sign with company logo in lunch area
• Recognition from podium during lunch
• Two (2) tickets to all Friday evening events
• Two (2) tickets to breakfast and lunch on Saturday
BREAKFAST SPONSOR—$850 each
(Four Sponsorships Available)
• Exhibit Booth is not included in sponsorship but can be added for $400
• Large sign with company logo in breakfast area
• Recognition from podium during breakfast
• Two (2) tickets to all Friday evening events
• Two (2) tickets to breakfast and lunch on Saturday
BREAK SPONSOR—$600 each
(Three Sponsorships Available)
• Exhibit Booth is not included in sponsorship but can be added for $450
• Break to include sodas, coffee, and munchies
• Large sign with company logo in break area
• Recognition from podium during classroom sessions on Friday
• Two (2) tickets to all Friday evening events
• Two (2) tickets to breakfast and lunch on Saturday
* Company logo must be provided in eps format for all sponsorships requiring the reproduction of logos (name badge, tote bag, and Polo shirt).
EXHIBIT BOOTH ONLY—$850 each
(Fifty-Eight Sponsorships Available)
• Table-top exhibit booth space (6’ x 2’ table with linen drape & two chairs)
• Choice of exhibit booth space from available inventory upon payment
• Two (2) tickets to all Friday evening events
• Two (2) tickets to breakfast and lunch on Saturday
• Electricity provided to any booth for $30 additional charge
POLO SHIRT SPONSOR*—$150 each
(Six Sponsorships Available)
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1
2
6
• Exhibit Booth is not included in sponsorship
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5
• Company logo to appear on the back of retreat Polo shirts
to be worn by committee members during the day events on
Friday and Saturday
• Company logo to appear in single color
• Placement of logo will be determined in the order payment is
received
* Company logo must be provided in eps format for all sponsorships requiring the reproduction of logos (name badge, tote bag, and Polo shirt).
EXHIBIT INFORMATION
Back by Popular Demand—PICK YOUR BOOTH SPACE!
HILTON - THE MAIN
Once you have registered and payment has been
received, a retreat committee member will contact
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51
52
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54
55
56
57
you regarding your booth location.
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43
44
45
46
47
48
49
Booth selection will be made in the order that
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36
37
38
39
40
41
registration payment is received.
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34
28
29
30
31
32
33
The exhibit hall will be set up as seen in the
diagram to the right.
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Booths 1 through 26 and 27, 34, 51, and 58 will
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20
21
22
23
24
25
be reserved for those business partners who are
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sponsoring at a premium level.
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9
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1
2
Entrance
Prepared by:
RETREAT COMMITTEE
Michelle Andino Kim Pici
Richmond Hampton Roads
Moran Reeves & Conn Inman & Strickler, PLC
804.864.4843 757.486.7055
mandino@moranreevesconn.com kimp@inmanstrickler.com
Michael Keatts Rob Sadler
Richmond Hampton Roads
Bowman and Brooke LLP Hofheimer Family Law Firm
804.819.1135 757.793.2009
michael.keatts@bowmanandbrooke.com rsadler@hoflaw.com
Amanda Moellendick Ben Sotelo
Northern Virginia Northern Virginia
Birch, Stewart, Kolasch & Birch, LLP Vaughan, Fincher & Sotelo
703.205.8000 703.506.1810
amanda.c.moellendick@bskb.com bsotelo@vfspc.com
Megan Pfeifle, PHR, SHRM-CP Diana White
Northern Virginia Hampton Roads
Cook, Craig & Francuzenko PLLC TaylorWalker PC
703.865.7480 757.625.7300
megan@cookcraig.com dwhite@taylorwalkerlaw.com
SCHEDULE OF EVENTS
Friday, March 8, 2019 Saturday, March 9, 2019
10:30-3:00 Check-in at ALA Registration Desk 6:30-7:30 Morning Workout
11:00-3:00 Exhibit Hall Set-up 8:00-9:30 Networking Buffet Breakfast
1:30-3:45 Afternoon Break 9:00-10:00 Education Session III
2:00-3:00 Education Session I 10:00-12:00 Exhibit Hall
3:00-3:30 Business Partner Orientation 12:15-1:30 Networking Buffet Lunch &
3:00-3:30 New Member Orientation Round Table Discussions
3:30-4:30 Education Session II 1:45 -2:45 Education Session IV &
5:00-7:00 Cocktail Reception (in Exhibit Hall) Exhibit Hall Breakdown
7:15-8:30 Dinner & Dessert
8:30-12:00 After Dinner Party
SPONSOR AND EXHIBITOR REGISTRATION FORM
11th Annual Virginia Statewide Retreat & Expo
March 8-9, 2019
DEADLINE FOR REGISTRATION— FEBRUARY 8, 2019
***REGISTER ONLINE HERE***
https://hrala.com/retreat/sponsor
Please choose one of the following sponsorship/exhibition opportunities:
______ Dinner Sponsor ($2,400 each —FREE BOOTH & ELECTRICITY INCLUDED)
______ Cocktail Party Sponsor w/ Booth ($2,100 each) ______ Cocktail Party Sponsor ONLY ($2,000 each)
______ Dinner Bar Sponsor w/ Booth ($1,800 each) ______ Dinner Bar Sponsor ONLY ($1,600 each)
______ Late Night Spirits Sponsor w/ Booth ($1,550 each) ______ Late Night Spirits Sponsor ONLY ($1,300 each)
______ Speaker Sponsor w/ Booth ($1,350 each) ______ Speaker Sponsor ONLY ($1,000 each)
______ Mimosa/Bloody Mary Bar w/ Booth ($1,350 each) ______ Mimosa/Bloody Mary Bar ONLY ($1,000 each)
______ Tote Bag Sponsor w/ Booth ($1,350) ______ Tote Bag Sponsor ONLY ($1,000)
______ Name Badge Sponsor w/ Booth ($1,350) ______ Name Badge Sponsor ONLY ($1,000)
______ Luncheon Sponsor w/ Booth ($1,250 each) ______ Luncheon Sponsor ONLY ($850 each)
______ Breakfast Sponsor w/ Booth ($1,250 each) ______ Breakfast Sponsor ONLY ($850 each)
______ Break Sponsor w/ Booth ($1,050 each) ______ Break Sponsor ONLY ($600)
______ Exhibit Booth ONLY ($850 each) ______ Polo Shirt Logo Sponsor ($150 each)
______ Electricity at Booth ($30 each—if paid by Feb 8, 2019). IMPORTANT!!
MAILING CHECK FOR: $__________________ CONTACT US FOR CREDIT CARD PAYMENT OF: $ __________________
Please make checks payable to: VA ALA STATEWIDE RETREAT, enclose with a copy of your signed contract
and mail to: Kim Pici, Inman & Strickler, PLC., 575 Lynnhaven Parkway, Suite 200, Virginia Beach, Virginia 23452.
To pay by credit card, please call Kim at 757.486.7055.
Organization:
Contact Person/Title:
Address:
City: State: Zip Code:
Phone Number: Email:
Number of people who will attend (may be revised later):
Friday Evening Events Saturday Breakfast Saturday Lunch
Signed: Date:
Questions about sponsoring? Contact Michael Keatts, Kim Pici, or Meg Pfeifle.
Questions about online registration? Contact Rob Sadler.
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