OUR RETURN TO CAMPUS - FALL 2020 - (BASIC ORGANIZATIONAL MODEL)
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OUR
RETURN TO LATEST INFORMATION
FOR THE FALL RENTRY FOR
CAMPUS
PORTLEDGE SCHOOL
AS OF JUNE 1, 2020
(BASIC ORGANIZATIONAL MODEL)
FALL 2020
BACK TO
CAMPUS While the return to school in September is still
very much in flux, the following document has
TASK FORCE been created to provide a basic framework of
all scenario planning by Portledge.
Portledge School has established a ENROLLMENT FINANCIAL
Back to Campus Task Force, which AND SUSTAINABILITY
is working diligently to coordinate DEVELOPMENT
our return to our physical site. The
key to the success of this
planning, in a complex and rapidly
changing landscape, has been
helped by the willingness of all SUMMER AND Back to CAMPUS
constituencies to be flexible and
AUXILIARY Campus Task SAFETY
PROGRAMS
to share constructive criticism and Force
critical information.
There are many components and
sub committees that feed into the STUDENT AND
work of the task force, as shown in FACULTY WORKFORCE
the adjacent diagram. EXPERIENCE
03 | RETURN TO CAMPUS 2020
COMMITTEE GOAL
AND SUBGROUPS
The Back to Campus Task Force is charged with coordinating the efforts and information emanating from
the other committees and to make final decisions regarding specific action items. It is chiefly responsible
for appropriate delegation of responsibilities between the subgroups and oversees the entire initiative.
Enrollment & Development: Financial Sustainability: Will Workforce Committee: Will
Will be tasked with Virtual focus on financial examine and align workforce
onboarding, enrolling new contingency planning based with new enrollment
students and moving from on enrollment to include numbers, budgetary
enrollment to matriculation, PPL, Budgeting, Cash Flow, restrictions and new role
including financial aid. It will Financial Aid and Tuition requirements in post COVID
also focus on data integration Modeling reopening
and PA Buddy/New Family
Mentor Programs, orientation
and parent communications
Campus Safety Summer & Auxiliary Student and Faculty
Subcommittee: Will prepare Programs: Will prepare for Experience: Will prepare for
a return to workplace safety three possible scenarios for all academic, co-curricular,
plan with 11 defined Summer Adventures: Online, SEL, Health & Wellness,
components: pre opening Hybrid, On Campus Counseling, Athletics, and
considerations, people, Advisory programs including
engineering controls (tents, scheduling and technology
etc), social distancing,
dining, shared spaces, health THE KEY TO THE SUCCESS OF THIS PLANNING IN A
screening, protective COMPLEX AND RAPIDLY CHANGING LANDSCAPE
equipment, transportation, DEPENDS LARGELY ON OUR WILLINGNESS AS A
COMMUNITY TO BE FLEXIBLE WHILE SIMULTANEOUSLY
food, wash stations &
REMAINING TRUE TO OUR MISSION.
signage, and cleaning
protocols
04 | RE-ENTRY PLAN 2020
BACK TO CAMPUS
ONBOARDING
While many questions remain unanswered, and Based on what we know at this time we are most
the plan to return will inevitably change as we focused on scenario #3, as we believe it is most
respond to new government directives, it will probable though any of the others are also
remain fundamentally driven by the health and possible.
wellbeing of all of our constituents.
In order to physically open the campus, the
Our hope is to return to campus this fall. To this following domains of school must be reimagined
end, we have mirrored the recommendations of or given great consideration:
the National Association of Independent Schools
(NAIS) possible return scenarios and under each Campus safety
scenario allow for the option for families to Educational programs
continue with their Portledge education at home
Co-curricular programs and services
(if they so choose based on health concerns or
the availability of a vaccine). Faculty professional development and
job descriptions
The four scenarios are:
Financial and workforce
1. Campus is open in the fall and all operations
return to normal. considerations
Communications
2. Campus is closed in the fall, and we are Enrollment management
required to continue with online instruction for a
limited time.
3. A hybrid version of 1 & 2, which would offer a
combination of both on-campus and at-home
instruction.
4. Online instruction is in place for the entire
2020-2021 school year.
05 | RE-ENTRY PLAN 2020 WHAT WILL "BACK TO CAMPUS" LOOK LIKE? If NY State allows school to physically open, we will resume operating as normally as possible within the framework of our new Campus Safety Plan (to be shared with all constituents later this summer). We will hopefully be able to make the final decision about which scenario we are all operating under early in the summer. Our Safety Plan will be in accordance with all district, local, state, and national requirements, and the specifics will be published no later than August 10th. What follows are a general sense of what campus life may look like during the 2020- 2021 school year. Schedule: Drop off and pick up times may need to be adjusted to reduce crowding during these times, or students may attend school some days of the week and not on others. The idea is that in the short run, we need to focus on maximizing the physical distance between students as well as faculty and staff on campus. Staggering campus use is the best way to keep everyone safe. Campus Configuration: We are exploring renting multiple tents and mobile classroom units with a view to maximizing space. These units would be spread out over the fields and campus (with significant space being allotted to potential outside classroom usage and athletic and physical education). Extra facilities could provide additional health-related spaces, study hall or child care areas, wash stations, etc. Pedestrian Flow: Organizing movement around campus (i.e., use of stairwells and hallways) will minimize pedestrian movement between classes as well as likely restrict the number of visitors to campus, etc. Athletics: Decisions in this area will be determined by the recommendations of NYSAIS and state regulators. Preserving some form of organized physical activity is essential to the wellbeing of all. Everything will be done to provide opportunities for athletics and exercise as attention to health and wellness remains a priority.
06 | RE-ENTRY PLAN 2020
Extended Day: We will likely be offering after the school is currently investing in sophisticated
school care and extended day activities for 360-degree camera technology for each of our
students in grades EC - 8th. Some physical classrooms. This 'owl' technology will allow us to
spaces (tents) will be used to house students simultaneously broadcast classes in real-time at
who may be delayed returning home due to home as they are happening at school. The model
potential interruptions in transportation and bus allows for synchronous (live real-time instruction)
services. for all students. Other important considerations
within this model include the following:
Other Safety Considerations: Our Campus Safety
Plan will expand in detail in other protocols Transportation concerns
such as: School/Life Balance
Health and Wellness initiatives with a focus on
Increased signage to promote physical mindfulness
distancing and other new health driven Coordination and communication between
behaviors faculty and students
Hygienic practices for all including food Sufficient space on campus for students who
services, wash stations, restroom usage, etc must physically attend school due to individual
Utilizing engineering controls (physical or family circumstances
plexiglass classroom barriers)
Physical distancing requirements and Students who remain home during this period of
managed use of shared spaces hybrid learning must be legally able to do so in an
Potential health screening (temperature unsupervised manner, should have a demonstrated
checks, etc.) academic/social maturity and be capable of
Protective equipment (such as masks, visors, working productively somewhat independently.
gloves, etc.) Recommendations from Division Directors may be
Cleaning protocols, etc. required in this 'opt-in' type scenario.
Hybrid Learning: We are planning for the
possibility that even when campus initially re-
opens external factors may prevent some
community members (faculty or students) from
coming to campus. Examples of these external
factors may be:
Disruption to the school bus transportation
system
Preexisting or immune-compromised
individuals unable/unwilling to return to
campus until a vaccine is available
Local authorities and regulations require that
we set limits on the number of people who
can be on campus at a given time.
In this scenario, there may be groups of
students at home and at school simultaneously.
To meet the needs of all students and teachers,
08 | RETURN TO CAMPUS 2020
IF NY ON PAUSE
CONTINUES
OR DURING TEMPORARY PHYSICAL CLOSURE
If we are prevented from returning back to campus, we will continue with our current methods of
online instruction with some significant improvements (as referenced earlier):
Teachers will undergo deeper training and professional development over the summer in
online course design, distance learning, assessment, homework, screen time, etc.
Health and Wellness opportunities will be expanded
Our schedule will be reviewed and potentially modified
A combination of synchronous (real-time) and asynchronous (pre-recorded) instruction will
continue, and our curricular goals will remain unchanged. Each child will receive a year's worth
of learning and instruction (whether part of that experience is online for a period of time or on-
campus) and be ready to move to their next grade level.
Even if we return to campus, we know that
individual schools may have to close if
DIGITAL PLATFORMS
required to do so by the Department of Health.
If this occurs, student accounts will be credited
Zoom: We will likely continue with this as our
for missed lunches during the period of the
learning delivery platform for 5th -12th grade
temporary closure.
Showbie: We will likely partner again with
Other costs considerations may also be
Showbie in the Lower School as it continues
deliberated by the Board of Trustees under
to prove the best learning management
these changed circumstances. Any changes in
system for this age group.
this regard will be communicated to the
community in a timely fashion. Classwork: We will likely incorporate this
software, which houses all student
information in one place.
myPortledge: Our own portal will remain a
critical source of information.
07 | RETURN TO CAMPUS 2020
BACK TO CAMPUS
ONBOARDING
SUMMARY
As the Back to Campus Task Force completes its work (which includes ongoing consultation with medical
and legal experts as well as government officials), Portledge School will make the necessary changes to
campus to allow for a safe return in the fall of 2020.
YES ONLINE INSTRUCTION: YOUR CHILDREN WILL
CONTINUE TO RECEIVE PORTLEDGE SCHOOL'S
HIGHLY ACCLAIMED EDUCATIONAL
NEW YORK STATE HAS LIFTED EXPERIENCE VIA OUR VIRTUAL LEARNING
RESTRICTIONS ON OUR NO PLATFORM. THIS WILL CONTINUE TO INCLUDE
AREA'S SCHOOL CLOSURE SYNCHRONOUS AND ASYNCHRONOUS
INSTRUCTION AS WELL AS EXTENSIVE
COMMUNITY AND HEALTH AND WELLNESS
YES ACTIVITIES TO ENSURE BALANCE.
YOUR FAMILY HAS ONLINE INSTRUCTION: SUPPORT SERVICES
DETERMINED YOU ARE WILL BE EXPANDED IN THE FALL. FACULTY
NO WILL BE COMPREHENSIVELY TRAINED IN THE
COMFORTABLE RETURNING
TO CAMPUS SUMMER. ADJUSTMENTS WILL BE MADE TO
LESSON DESIGN AND ASSESSMENT.
YES
ON-CAMPUS, LEARNING COMMENCES: STUDENTS MUST ADHERE TO THE
CAMPUS SAFETY PLAN (WITH ITS MODIFICATIONS TO STUDENT LIFE). IN THE
EVENT THAT HEALTH AUTHORITIES REQUIRE TEMPORARY CLOSURE OF CAMPUS
AND INITIATE A REMAIN IN PLACE ORDER, STUDENTS WILL RETURN TO ONLINE
INSTRUCTION FOR THE DURATION OF THE CLOSURE.You can also read
