OPPORTUNITIES PARTNERSHIP & INVESTMENT - Hybrid Meeting Cardiff City Hall Cardiff, Wales, UK - International Cytokine ...
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Hybrid Meeting
17 - 20 October, 2021 Live & Livestreamed
17 October - 7 November, 2021 On-Demand
Cardiff City Hall
Cardiff, Wales, UK
PARTNERSHIP & INVESTMENT
OPPORTUNITIES
CONTENT Committee Members............................................................................................. 5 Attendees Profile ............................................................................................... 6-8 Previous Sponsors ................................................................................................ 9 Scientific Program Information ............................................................................ 10 The Meeting Venue(s) ........................................................................................ 10 Important Dates and Deadlines ........................................................................... 10 Sponsorship levels .............................................................................................. 11 Exhibition ............................................................................................................ 13 Grant Submissions.............................................................................................. 16 Payment and Cancellation Conditions ................................................................ 22 Cytokines 2021 – Terms and Conditions........................................................ 17-18 Sponsorship & Exhibition Application Form and Contract ................................... 19 2 Cytokines 2021
Welcome message
Dear colleagues,
This meeting annually attracts 700-1,000 of the world’s leading immunology experts and covers
both fundamental and clinical research specific to the role of cytokines in health and disease.
Many of the major advances in cytokine biology where first reported at this annual conference,
and we very much look forward to continuing this strong tradition next year in Cardiff.
As a consequence of COVID-19, Cytokines 2020, originally planned for Seattle, has been held
virtually.
This Celtic Cytokines Meeting will be designed around the theme of Sensing and interpreting
cytokine & interferon cues.
We are adapting to the completely new circumstances in this “new normal” by maintaining
an unwavering focus on sponsors' and participants’ needs, putting the safety of our members,
invitees and staff first. Regardless of the trajectory of the COVID-19 pandemic, we are moving
forward with a Hybrid Meeting, adding virtual attendance (in addition to in-person attendance), in
order to apply the pandemic lessons learned to make the conference accessible to as many people
as possible. All sessions will be available on-demand following their live presentations, increasing
the accessibility for all live and virtual participants.
I very much hope to that you will support this great forum of experts and gain from this partnership
with the International Cytokine & Interferon Society.
I hope you and your families are healthy and safe in these challenging times.
Best regards,
Professor Simon A Jones Yr Athro Simon A Jones
Dean of Research, The School of Medicine Deon Ymchwil Ysgol
Division of Infection & Immunity Meddygaeth Prifysgol Caerdydd
Cardiff University Yr Isadran Haint ac Imiwnedd
Cardiff, Wales, UK Adeilad Tenovus
JonesSA@cardiff.ac.uk Parc y Mynydd Bychan
Caerdydd, Cymru, DU
Meeting topics will include:
• Cytokines in cellular metabolism and • Cancer inflammation
immune homeostasis • Mechanisms of interferonopathies
• Designer cytokines and cytokine • Determinants of disease heterogeneity
immunotherapy • Cytokines in allergic reactions
• Tissue homeostasis and barrier • Cytokines in psychoneuroimmunology
immunity and pain
• Cytokines in anti-viral immunity • Stromal tissue as orchestrators of
• Epigenetic control of cytokine responses disease outcome
• Mechanisms of cytokine release • Determinants of cell fate
syndromes • Repurposing of biological therapies
• Single cell analysis of inflammatory • Advances in precision medicine
outcomes • Systems approaches in precision
• Understanding multimorbidity in chronic medicine
disease
Cytokines 2021 3
Participants attending will have the opportunity to:
• Learn the most recent basic, translational and clinical developments in the diverse fields
of cytokine and interferon research.
• Gain a deeper understanding of how cytokines network together to maintain health, and
gain an appreciation for the many potential strategies for targeting the network to create
better drugs.
• Present their most recent findings on the role of cytokines (including interferons,
chemokines, and various pro-inflammatory/anti-inflammatory factors) in infection, cancer,
allergy and autoimmunity, as well as in various other inflammatory and immune diseases.
• Discuss the development of novel therapeutic interventions in these fields and help spur
international collaborations among the meeting participants.
• Network across disciplines with research leaders in other fields related to cytokine biology
• Interact with the most prominent experts in cytokines and interferons
• Benefit from organized interactions between young investigators and trainees and
established, senior researchers in the interferon and cytokine field.
• Receive recognition for outstanding junior investigators, postdoctoral researchers, and
graduate/medical students through participation and awards.
The organizing committee is composed of the following leading investigators from academia:
Local Organizing Committee
Simon A. Jones (Chair), Cardiff University
Luke O’Neill, Trinity College Dublin
Clare Bryant, University of Cambridge
Clare M. Lloyd, Imperial College London
Iain McInnes, University of Glasgow
The Organizing Committee, together with the Scientific Advisory Committee are planning an
outstanding scientific program.
The last 25 years have seen remarkable progress in the use of cytokines as therapies as well as
the development of drugs that have targeted cytokines or their signaling pathways. These
discoveries have transformed the management of chronic illnesses, impacting all aspects of
medicine and have led to new treatments in autoimmune diseases, cancer, infectious diseases and
inflammation. The ICIS meeting is the world’s most important annual conference on basic, clinical
and translational research of cytokines and their roles in health and disease. The dissemination of
knowledge that takes place at such meetings and the interactions and collaborations that are
established are essential for future advances in biomedical research. The COVID-19 pandemic
underscores the importance of this meeting; and our research to understand the systems biology of
cytokines and interferons in human health and disease has direct relevance to this global situation.
Nearly all of the major breakthroughs in COVID-19 treatments and vaccine development have
connections to ICIS members in academia, government and industry. Reflecting the diverse
scientific interests in the field of cytokine biology, sessions impacting all aspects of cytokine and
interferon basic science, clinical development, and medicine will update participants on these
activities to reveal promising research that will lead to or has already launched cytokine-based
therapeutics and immune-modifying biologics to treat COVID-19, cancer, autoimmunity, infectious
disease and vaccine applications. Successful meetings simply would not be possible without
substantial support from corporations, foundations, and institutes.
We believe Cytokines 2021 will be a fantastic meeting in a fabulous city and hope you will be able
to participate to help make the meeting a huge success.
We look forward to welcoming you!
4 Cytokines 2021
Local Organizing Committee Members
Simon A. Jones (Chair) Clare Bryant
Cardiff University University of Cambridge
Clare M. Lloyd Luke O’Neill
Imperial College London Trinity College Dublin
Iain McInnes
University of Glasgow
Host society
HOST SOCIETY: International Cytokine & Interferon Society (ICIS)
The International Cytokine & Interferon Society (ICIS) is incorporated as a 501 (c) 3 non-profit
organization in the USA under the following address:
The International Cytokine & Interferon Society (ICIS)
Joan Oefner, Managing Director
297 Kinderkamack Road, Suite 348
Oradell, NJ 07649 USA
Tel. (US) 1-800-947-1960
Tel. (Germany) +49 171 1049 181
www.cytokinesociety.org ICIS Federal Tax ID # is: 59-2471233.
Cytokines 2021 5
Attendees Profile & Statistics Seattle, US (Virtual), 2020
Top 10 Attending Countries in 2020 Seattle, US (Virtual)
Country # Registrations Total #
United States 617
Australia 58
United Kingdom 50
Germany 37
1,049
Japan 30
participants
Canada 25
Ireland 24
Switzerland 23
France 15
Austria 13
Virtual Platform Statistics:
• Total Unique Attendees: 900
• Total Content Views: 44,881
• Average Duration: 43 hours : 07 minutes : 13 seconds
• Total Virtual Exhibit Booth Entries for the 10 exhibitors: 4,742
Demographics per continent in 2020 Seattle, US (Virtual)
61.15%
19.77%
5.55% 6.82%
0.88% 0.49%
NORTH AMERICA OCEANIA EUROPE ASIA SOUTH AMERICA AFRICA
Breakdown of attendees in 2020 Seattle, US (Virtual)
0.00% 5.00% 10.00% 15.00% 20.00% 25.00% 30.00% 35.00% 40.00% 45.00%
STUDENTS / RESIDENTS IN TRAINING 40.02%
ACADEMIC/GOVERNMENT 39.73%
INDUSTRY 19.47%
STAFF 0.78%
Split of presentations in 2020 Seattle, US (Virtual)
4 72 228
36
123 Plenary Invited Oral
Lightning
presentations talks
Speakers Speakers Presentations
(posters)
6 Cytokines 2021
Attendees Profile & Statistics Vienna, AT, 2019
Top 10 Attending Countries in 2019 Vienna, AT
Country # Registrations Total #
United States 133
Germany 53
Austria 49
Korea, Republic Of 45
634
Australia 38
participants
United Kingdom 36
Japan 33
Switzerland 26
China 16
Ireland 15
Demographics per continent in 2019 Vienna, AT
Breakdown of attendees in 2019 Vienna, AT
0.00% 10.00% 20.00% 30.00% 40.00% 50.00% 60.00%
ACADEMIC/GOVERNMENT 51.16%
STUDENTS / RESIDENTS IN TRAINING 29.70%
INDUSTRY 15.35%
ACCOMPANYING PERSON 2.48%
PRESS 0.66%
STAFF 0.66%
Split of presentations in 2019 Vienna, AT
10 46 64 274
159 Plenary Invited Oral Poster
presentations
Speakers Speakers Presentations Presentations
Cytokines 2021 7Attendees Profile & Statistics Boston, US, 2018
Top 10 Attending Countries in 2018 Boston, US
Country # Registrations Total #
United States 479
Australia 33
United Kingdom 33
Japan 31
752
Germany 29
participants
Korea, Republic Of 26
Canada 13
Switzerland 12
France 11
China 10
Demographics per continent in 2018 Boston, US
Split of presentations in 2018 Boston, US
10 77 49 322
138 Plenary Invited Oral Poster
presentations
Speakers Speakers Presentations Presentations
8 Cytokines 2021Previous Sponsors
AB Frontier Nov Immune
Abbott Five Prime Therapeutics Novartis
Abbvie Novo Nordisk
Abcam Genentech Novoprotein
Actelion Pharmaceuticals Gilead Nuevolution
Adarza BioSystems Glycoforum
Adipogen GSK ONO Pharmaceutical
Affymetrix
Alcon Pharma Illumina PBL Assay Science
Alios Biopharma Immunity Peprotech
Amgen InvivoGen Pfizer
Anpatysbio Inc Plexbio
Astellas Janssen Protagontist Therapeutics
AstraZeneca Journal of Leucocyte Biology
AYOXXA Journal of Experimental Quanterix
Medicine
Benaroya Research Institute JSCIR R&D Systems
BD Biosciences Regeneron
Bio Basics Kan Research Institute, Inc. Rigell Pharmacies
Biodcad Kenneth Rainin Foundation Rockefeller University Press
Biodgen Idec Kineta Rohto
BioLegend Kyowa Kirin
BioRad Sanguine Bio
Bio-Techne Luminex Sanofi
Bristol-Myers Squibb Science Immunology/ AAAS
Boehringer Ingelheim MACS Miltenyi Biotec Singulex, Inc
Bon Opus Biosciences Maruho Sinobiological
Mary Ann Liebert SOBI
Celgene MedImmune Society for leucocyte biology
CESAS Medical Merck Surface Oncology
Chugai (Roche Group) Merck Research Labs
Cosmo Bio Co., LTD. Meso Scale Discovery Tevy Pharmaceuticals
CytomX Therapeutics Millenium Pharma Thermofisher Scientific
Cytosorbents Millipore Sigma
Mitsubishi Tanabe Pharma University of Washington
Digital Biology MorphoSys AG
MP Biomedicals Wako
eBiosciences
EFIS Nature America, Inc. Xilio Therapeutics Inc.
Eiken Chemical Co., LTD. Nektar Xoma
Eisai Co., Ltd. National Institute of Allergy
Eli Lilly and Infectious Diseases of Zoetis
Elsevier the National Institutes of
EMD Milipore Health 10x Genomics
Cytokines 2021 9Scientific Program Information
CLICK HERE TO VIEW:
THE MEETING PROGRAMME
The Meeting Venue
The Cytokines 2021 Meeting will take place at the Cardiff City Hall, in the heart of the City, between
the National Museum Cardiff and Cardiff Castle
Physical Venue Virtual Platform
LabRoots, Inc.
Cardiff City Hall 18340 Yorba Linda Blvd.
Cathays Park Suite 107 PMB 427
Cardiff CF10 3ND Yorba Linda, CA 92886, US
Cardiff, Wales, UK
Phone: +44 029 2087 1736
Organizing Secretariat Exhibition & Sponsoring queries :
General queries : Tel.: +41 22 33 99 667
c/o MCI Suisse SA Email: gaelle.vacca@mci-group.com
9 Rue du Pré-Bouvier
1242 Satigny, Switzerland Registration queries :
Website: Tel.: +41 22 33 99 571
https://cardiff.cytokinesociety.org/ Email: cytokines.reghot@mci-group.com
Important Dates & Deadlines
Please note that the bookings will be allocated on a “first come first served basis”
Exhibition & Sponsorship Deadlines
Final payments due by: 1st July 2021
50% cancellation fees until: 1st July 2021
100% cancellation fees after: 2nd July 2021
General Meeting Deadlines
Opening of registration: Early February 2021
Opening of abstract submission: Early February 2021
Early registration deadline: Tuesday 1 June, 2021, 23:59 GMT
Abstract submission deadline: Tuesday 1 June, 2021
Notifications to submitters: July 2021
10 Cytokines 2021Sponsorship Levels
Sponsorship recognition level is calculated based on the total amount of your company’s investment
in the Cytokines 2021 Meeting (adding up all your selected exhibition and / or sponsorship
opportunities). Depending on your total level of investment in the Cytokines 2021 Meeting, your
company’s support will be acknowledged and recognised on the meeting website
https://cardiff.cytokinesociety.org/ at the following different partnership levels:
Complimentary Invitations to the
Sponsorship Virtual
Total Contribution Delegate Cytokines 2021
Level attendees
Registrations Networking Dinner
Platinum From GBP 25,000 6 5 3
Gold From GBP 18,500 4 4 2
Silver From GBP 12,500 3 3 2
Bronze From GBP 8,000 2 2 -
Sponsor From GBP 4,000 2 2 -
All Sponsorship levels can be reached via one of the pre-bundled packages below or through your
own selection of opportunities, based on your total investment:
Reach level with the pre-bundled packages Taxes not included
Platinum Package From GBP 25,000
This package includes:
O Acknowledgement as a Platinum sponsor in the Cytokines 2021 Final Programme, Website,
signs, virtual meeting platform, intersession slides and society website
O Opportunity to hold 1 exclusive industry session (1 hour, with no concurrent sessions) – organized
by sponsor, content must be non-commercial, scientific or educational and must be approved by the
meeting chair. The session can be held live-onsite or pre-recorded and livestreamed to Virtual and
Live audiences.
O Acknowledgement as Sponsor of one of the scientific plenary or scientific sessions planned by
the Cytokines 2021 Organizing Committee, based on availability with first preference given to our
Platinum Sponsors.
O Acknowledgement as one of the sponsors of the ICIS Member Travel Awards, to be presented
to 50-66 applicants with the highest scoring submitted abstracts.
O Opportunity to include one promotional insert in the delegates bags and virtual briefcase
O Complimentary mailing to all registered delegates to be provided by sponsor and sent by MCI
O Full page color advertisement in the Cytokines 2021 Final Programme
O VIP status for the networking events with 3 invitations to the Cytokines 2021 networking dinner
O 6 complimentary onsite Meeting registrations and 5 complimentary virtual meeting registrations
(onsite registrations may be exchanged for virtual meeting registrations upon request)
Cytokines 2021 11O Creation of a Gobo light with sponsor logo to be displayed in a prominent area at the Cardiff City Hall through the duration of the Meeting O The sponsor may provide a freestanding banner which will be positioned in the Registration Area for the duration of the Meeting (maximum size W33" x H80") and/or complimentary virtual exhibition booth. O Platinum Partners meeting (such as a breakfast meeting) with key ICIS leadership, such as Cytokines 2021 Co-chairs, ICIS Development Committee and ICIS Officers. Gold Package From GBP 18,500 to GBP 24,499 This package includes: O Acknowledgement as a Gold sponsor in the Cytokines 2021 Final Programme, Website, signs, virtual platform and intersession slides O Complimentary mailing to all registered delegates to be provided by sponsor and sent by MCI O Opportunity to hold 1 exclusive industry session (1 hour) – organized by sponsor, content must be non-commercial, scientific or educational and must be approved by the meeting chair. The session can be held live-onsite or pre-recorded and livestreamed to Virtual and Live audiences OR Acknowledgement as Sponsor of one of the scientific sessions planned by the Cytokines 2021 Organizing Committee, based on availability. O Acknowledgement as one of the sponsors of the ICIS Member Travel Awards, to be presented to 50-66 applicants with the highest scoring submitted abstracts. O 1 full inside page advertisement in the Cytokines 2021 Final Programme O Opportunity to include one promotional insert in the delegates bags O VIP status for the networking events with 2 invitations to the official meeting dinner O 4 complimentary onsite Meeting registrations and 4 complimentary virtual meeting registrations (onsite registrations may be exchanged for virtual meeting registrations upon request). O The sponsor may provide a freestanding banner which will be positioned in the Registration Area for the duration of the Meeting (maximum size W33" x H80") and/or complimentary virtual exhibition booth. Silver Package From GBP 12,500 to GBP 18,499 This package includes: O Acknowledgement as a Silver sponsor in the Cytokines 2021 Final Programme, Website, signs, virtual platform and intersession slides O Acknowledgement to Sponsor of one of the Sessions planned by the Cytokines 2021 Organizing Committee, based on limited availability OR Opportunity to hold 1 exclusive industry session (1 hour) – organized by sponsor, content must be non-commercial, scientific or educational and must be approved by the meeting chair. The session can be held live-onsite or pre-recorded and livestreamed to Virtual and Live audiences OR Sponsorship of the Meeting bags to include the logo of the sponsoring company on each Meeting bag along with the Cytokines 2021 logo. Type, size and colour of the bags as well as position and size of the logo will be at the organiser’s discretion. (Bags to be produced by the organiser). 12 Cytokines 2021
O Complimentary exhibit booth in the Exhibit Hall AND complimentary virtual exhibition booth. O Opportunity to include one promotional insert in the delegates bags and virtual briefcase O VIP status for the networking events with 1 invitation to the Cytokines 2021 networking dinner O 3 complimentary onsite Meeting registrations and 3 complimentary virtual meeting registrations (onsite registrations may be exchanged for virtual meeting registrations upon request). Bronze Package From GBP 8,000 to 12,499 This package includes: O Acknowledgement as a Bronze sponsor in the Cytokines 2021 Final Programme, Website, signs, virtual platform and intersession slides O Complimentary exhibit booth in the Exhibit Hall AND complimentary virtual exhibition booth O Opportunity to include one promotional insert in the delegates bags and virtual briefcase O Logo note pads and pens to be included in each of the participant bags (to be provided by the sponsor) O VIP status for the networking events with 1 invitation to the Cytokines 2021 networking dinner O 2 complimentary onsite Meeting registrations and 2 complimentary virtual meeting registrations (onsite registrations may be exchanged for virtual meeting registrations upon request). Sponsor GBP 4,000 This package includes: O Opportunity to include one promotional insert in the delegates bags and virtual briefcase O Acknowledgement as sponsor in the Cytokines 2021 Final Programme, Website, signs, virtual platfrom and intersession slides O 2 complimentary onsite Meeting registrations and 2 complimentary virtual meeting registrations (onsite registrations may be exchanged for virtual meeting registrations upon request). Cytokines 2021 13
Exhibition
The exhibition is an integral part of the Cytokines 2021 Meeting. As an exhibitor, you will enjoy prime
exposure and direct marketing opportunities with the key players and decision makers in the field.
In 2021, the Celtic Cytokines meeting will be hybrid providing you with double opportunities to reach
a physical and remote audience of more than 950 delegates.
All coffee breaks and welcome reception will be served in the exhibition area as close to the
exhibitors as possible. In addition, an attractive virtual exhibition will be arranged for all registered
participants attending in person or remotely
Exhibitor’s profiles will be listed in the final program and on Cytokines 2021 website.
Stand types and costs Taxes not included
Hybrid exhibition package (onsite tabletop + virtual booth) GBP 5,000
Virtual benefits:
O Engage attendees with your own custom booth—your company’s virtual resource center of
marketing assets, products, capabilities and services. All 4 booth options include:
o 2 small screens, 1 large screen, information kiosk, Zoom, promo and survey lollipop stands,
booth video greeting, social media, custom products or services, 1 Conference-wide
announcement
o Fill each item above with your company info, literature, web links, videos, presentations and
webinars
o 15 minute BREAKING NEWS presentation slot in the event schedule to present via LIVE
zoom or pre-recorded MP4 from their booth
O Full reporting on all 1:1 Chats, Survey and Booth interaction, see metrics on all booth assets for
lead follow up
O 2 Virtual Exhibitor Registrations
O 1 literature, weblink or video link pre-loaded in Attendee Briefcase
O Booth Rep dashboard, live Exhibitor training webinar and pdf Exhibitor Guide detailing all
aspects of the virtual environment
O Your virtual booth will be available online for 12 months—so use it! Your virtual booth is the
perfect environment for you to use for onboarding, training and recruiting throughout the year.
Beth Gray, Virtual Meeting Specialist will
assist all virtual exhibitors in designing their
booth beth@cytokinesociety.org
➔ In-person benefits – see next page
14 Cytokines 2021In-person benefits: O Your virtual booth will be available online for 12 months—so use it! Your virtual booth is the perfect environment for you to use for onboarding, training and recruiting throughout the year. O Exhibition space 2m x 3m at Cardiff City Hall O 1 table with 2 chairs O 1 electrical plug O 2 exhibitor badges and 2 virtual exhibitors registrations O Access to coffee breaks and welcome reception Virtual Booth Only GBP 3,100 / USD 4,350 See Virtual benefits above Beth Gray, Virtual Meeting Specialist will assist all virtual exhibitors in designing their booth beth@cytokinesociety.org Cytokines 2021 15
Cytokines 2021 Floor Plan 16 Cytokines 2021
Grant Submissions
Should the Cytokines 2021 meeting be eligible for a grant from your company, please notify us at
Gaelle.vacca@mci-group.com, ensuring that you provide us with the following information to enable
us to efficiently submit the grant request:
GRANT SUBMISSION INFORMATION TO BE PROVIDED
Deadline to submit the grant
Amount that the grant should be submitted for
Contact person in case assistance is needed through the grant submission process
Specific sponsorship benefits to be applied for in the grant application
Is the grant to be submitted as a purely educational grant and for no specific items
Payment and Cancellation Conditions
By Credit Card
Visa, MasterCard and American Express are accepted.
Please request a Credit Card Authorisation Form from MCI Suisse SA:
gaelle.vacca@mci-group.com.
Payment will only be settled in British Pound (GBP).
By Bank Transfer
Bank: UBS SA – 1211 Geneva 2 – Switzerland
Company: MCI Suisse SA for Cytokines 2021
Account N°: 369.393.79A
SWIFT: UBSWCHZH80A
IBAN: CH55 0024 0240 3693 9379 A
Cancellation Policy
Cancellation and changes to your original booking must be made in writing to MCI.
For cancellation made:
Until 30 April 2021 50% of the total cost of each item will be retained
From 1 May 2021 100% of the total cost of each item will be retained
Taxes
The International Cytokine and Interferon Society is incorporated as a 501 (c) 3 non-profit
organization. Membership dues and subscriptions paid to ICIS are not considered charitable
contributions for federal tax purposes, however they may be deducted as ordinary and necessary
business expenses. Members should consult their tax advisors for further guidance. ICIS Federal
Tax ID # is: 59-2471233.
Cytokines 2021 17Cytokines 2021 Terms and Conditions RESERVATION In order to be valid, your booth reservation must be completed on the APPLICATION FORM here enclosed and sent to MCI Suisse SA. As per referenced on the order forms, a 100% payment invoice will be issued at the time of the reservation and will have to be paid within 30 days. The signature on the application form and the deposit paid thereafter constitute a firm hire commitment and compel the subscriber to accept both the general conditions and the exhibition rules and regulations. No verbal or telephone agreement will commit MCI Suisse SA nor the Organizing Committee unless confirmed in writing. The payments must be settled by 30 April 2021 at the latest. Non-payment by this stated deadline will lead to the cancellation of your booth booking. EXHIBITION Site allocations will be attributed in reservation order of arrival and are subject to the full payment and the agreement of MCI Suisse SA and the Organizing Committee. Exhibitors will be requested to make choices, but neither Cytokines nor MCI Suisse SA can guarantee first choice. Once locations have been attributed, no change of location will be possible without MCI Suisse SA’s written agreement. The Exhibition Floor Plan presented in this document is a non-contractual one. It is subject to acceptance by the UK Authorities and its official Fire & Safety Services. However, MCI Swiss reserves the right to change if deemed advisable, the location, importance and layout of the surfaces requested by the exhibitor. In the event of litigation, jurisdiction falls under the Geneva Law Courts alone. TECHNICAL MANUAL A Technical Manual will be sent to every registered exhibitor and sponsor by the end of June 2021. This manual will contain all information regarding general conditions, safety regulations, setting up of a booth and arrangement conditions, description of the booth, specification documents and maps along with order forms and prices for furniture, decoration and all necessary services (telephone, electricity, transport, storage...) RULES AND REGULATIONS MCI SUISSE SA has been entrusted with the general logistics and organisation of the Meeting and Exhibition of the Cytokines Annual Meeting 2021. It will be referred to as “The Organizers” here-below. LOCAL AND SITE REGULATIONS Exhibitors shall abide by the local and site regulations with respect to law and order, safe and security. The Organizers will take appropriate action against those who do not comply with the regulations. The organizers have the authority to demand removal/change of any structure which is not in accordance with the Meeting rules or cancel participation. The decision of the organizers will be final and binding. ENTRY TO THE EXHIBITION Access to the exhibition will only be possible to registered conference participants or exhibition participants. INSURANCE The signatory renounces to take recourse against The Organizers or against the owners of the premises and undertakes to underwrite insurance policies covering all the risks incurred by the material exhibited (theft, damage, etc.) along with public liability covering the permanent or occasional staff employed by the company, present at the Meeting. In any case, the insurance protection will NOT be given to the exhibitors by The Organizers. FORCE MAJEURE In the event of force majeure, the exhibition dates may be changed or the latter may be purely and simply cancelled. In the last event, the disposable funds after payment of expenses will be shared between exhibitors in proportion to their payments without it being possible to take recourse against the organizer or the producer. 18 Cytokines 2021
INTERPRETATION OF THE REGULATIONS AND AMENDMENTS The MCI Suisse SA is the sole competent authority as to problems arising from the interpretation of the here enclosed regulations and their enforcement. Any expenses resulting from the non-observance of the here- enclosed regulations will be chargeable to the exhibitor. MCI Suisse SA reserves the right to change or to complete the here-enclosed regulations at any time. If any changes should occur, all participating companies will be informed. CYTOKINES 2021 – GENERAL DATA PROTECTION REGULATION DATA PROTECTION 1. In accordance with European data protection regulation, in particular Regulation (EU) No. 2016/679 on the protection of natural persons with regard to the processing of personal data, MCI Group, as data controller, processes the exhibitor/sponsor’s personal data for the purposes of (i) managing and organising the event, in particular the management of exhibitor/sponsor’s stand (ii) managing and organising prospecting and loyalty (iii) enabling the exhibitor/sponsor to benefit from our services (iv) enabling the exhibitor/sponsor to receive our news. These data processing have as legal basis the execution of the contract: the information we collect is necessary for the implementation of the contract to which the exhibitor/sponsor has adhered, failing which the contract cannot be executed. Exhibitor/sponsor’s data are retained for the time necessary for processing purposes, namely 5 years from the end of the business relationship. For processing purposes, the data of the exhibitor/sponsor’s data - or transmitted by him - will be transmitted to the following recipients: management service providers of our Customer Relationship Manager, service providers in charge of management, event service providers (reception service providers, security, printing, etc.). The data necessary for MCI Group to fulfil the purposes described above are those appearing on this order form. In accordance with the regulations in force, the exhibitor/sponsor benefits from a right of access, rectification, limitation, deletion and portability on his data. The exhibitor/sponsor may also object to the processing of his personal data concerning him and lodge a complaint with the data protection and control authority. The exhibitor/sponsor may exercise his rights by sending a request to the following address coralie.deleage@mci-group.com or by contacting our Data Protection Officer (DPO) : anne.lesca@mci-group.com 2. In any event, the exhibitor/sponsor acknowledges compliance with European data protection regulations for its own processing, including Regulation (EU) No. 2016/679 on the protection of personal data, foremost among which the integrity and confidentiality of data communicated by participants and compliance with their data-retention periods. In case of communication to MCI by the exhibitor/sponsor of a personal data file, the exhibitor/sponsor acknowledges having informed and obtained the consent of the person(s) concerned by this communication. Cytokines 2021 19
Sponsorship & Exhibition Application Form and Contract
Please complete and send to: Please note that all acknowledgements of your company and
MCI Suisse SA – c/o Gaelle VACCA listing of company name and address will be generated from
9 Rue du Pré-Bouvier – 1242 Satigny – Switzerland the following information. It is mandatory to complete and sign
Email: gaelle.vacca@mci-group.com this form to confirm your sponsorship. This form will be
considered as a contract.
Contact details
COMPANY NAME: WEBSITE:
CONTACT NAME: EMAIL:
COMPANY TYPE: ☐ NGO ☐ INDUSTRY
Invoicing information
INVOICING COMPANY NAME: VAT Number:
ADDRESS:
POSTAL CODE: CITY: Country:
CONTACT NAME EMAIL:
TELEPHONE (WITH COUNTRY CODE): PO NUMBER (IF APPLICABLE):
☐ I WILL NEED TO SEND A SEPARATE COMPANY CONTRACT / AGREEMENT TO BE SIGNED
Sponsorship Opportunities
Platinum Package ☐ From GBP 25,000
Gold Package ☐ From GBP 18,500 to GBP 24,499
Silver Package ☐ From GBP 12,500 to GBP 18,499
Bronze Package ☐ From GBP 8,000 to GBP 12,499
Sponsor ☐ GBP 4,000
Exhibition Opportunities
All prices are excl. taxesT
Our chosen option and size are:
☐ Table top ☐ Virtual Booth ☐ Table top + virtual booth
GBP 2,500 GBP 3,100 GBP 5,000
I want to be placed away from my competitor:
Specify name:
PAYMENT SCHEDULE CANCELLATION POLICY
All payments must be made in GBP Cancellation and changes to your original booking
100% of the total cost will be invoiced on receipt must be made in writing to MCI.
of the completed order form.
For cancellations made:
BY CREDIT CARD Until 1 July 2021
Visa, MasterCard and American Express are accepted. 50% of the total cost of each item will be retained
Please request a Credit Card Authorisation Form. From 2 July 2021
100% of the total cost of each item will be retained
I have read and agree with the Cytokines 2021 terms and conditions as on page 23.
I have taken all the steps to ensure that anyone working on the project is aware of these terms and conditions.
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20 Cytokines 2021Exhibition & Sponsoring queries
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