OPEN MINUTES Devonport-Takapuna Local Board
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Devonport-Takapuna Local Board
OPEN MINUTES
Minutes of a meeting of the Devonport-Takapuna Local Board held via Skype for Business on
Tuesday, 21 September 2021 at 2.00pm. Either a recording or written summary will be uploaded on
the Auckland Council website.
PRESENT
Chairperson Ruth Jackson
Deputy Chairperson Jan O'Connor, QSM
Members Aidan Bennett, QSM
Trish Deans
Toni van Tonder
George Wood, CNZM
ALSO PRESENT
Cr. Chris DarbyDevonport-Takapuna Local Board
21 September 2021
1 Welcome
The meeting was opened with a karakia
2 Apologies
There were no apologies.
3 Declaration of Interest
There were no declarations of interest.
4 Confirmation of Minutes
Resolution number DT/2021/135
MOVED by Chairperson R Jackson, seconded by Member T Deans:
That the Devonport-Takapuna Local Board:
a) confirm the ordinary minutes of its meeting, held on Tuesday, 17 August 2021
including the confidential section, and the extraordinary minutes of its meeting,
held on Tuesday, 14 September 2021, as true and correct records.
CARRIED
5 Leave of Absence
There were no leaves of absence.
6 Acknowledgements
There were no acknowledgements.
7 Petitions
There were no petitions.
8 Deputations
8.1 North Shore Cricket Club and North Shore Rugby Football Club - Lease of the
former Devonport Bowling Club site
Resolution number DT/2021/136
MOVED by Chairperson R Jackson, seconded by Member A Bennett:
That the Devonport-Takapuna Local Board:
a) receive the presentation from North Shore Cricket Club and North Shore
Rugby Football Club and thank Mark Davies, Hayden Smith (NSCC), Ben
Browne (NSRFC), Mike Bishop (North Harbour Sport) for their
attendance.
CARRIED
Minutes Page 3Devonport-Takapuna Local Board
21 September 2021
9 Public Forum
9.1 Alastair Fletcher - Support of the Devonport Historical and Museum Society
Incorporated building to extend lease
Resolution number DT/2021/137
MOVED by Chairperson R Jackson, seconded by Deputy Chairperson J O'Connor:
That the Devonport-Takapuna Local Board:
a) receive the presentation from the Devonport Historical and Museum Society
Incorporated and thank Alastair Fletcher for his attendance
.CARRIED
10 Extraordinary Business
There was no extraordinary business.
11 Notices of Motion
Under Standing Order 3.11.1 Notices of Motion have been received from Member George
Wood for consideration under items 12 and 13 respectively.
12 Notice of Motion - Member Wood - Bayswater Structure Plan
Resolution number DT/2021/138
MOVED by Member G Wood, seconded by Deputy Chairperson J O'Connor:
That the Devonport-Takapuna Local Board:
a) wish to see a comprehensive planning process instituted to help in giving
direction for the development of the:
i) future Bayswater ferry terminal and surrounding Auckland Council land;
ii) development of the Bayswater Marina Limited reclaimed land for proposed
residential housing and servicing the current marina berth area; and
iii) the historic Takapuna Boating Club historic club house building.
b) request that the Auckland Council Planning Department discuss the matter with
the Devonport-Takapuna Local Board on how a structure plan or outline
development plan could be expedited.
CARRIED
13 Notice of Motion - Member Wood - Lake Road
Resolution number DT/2021/139
MOVED by Member G Wood, seconded by Deputy Chairperson J O'Connor:
That the Devonport-Takapuna Local Board:
a) encourage Auckland Transport to implement a pedestrian and traffic light
intersection at the corner of Old Lake Road and Lake Road, Belmont to enable the
814 bus to have preferential right of way through this intersection.
b) request Auckland Transport to review the bus passenger capacity especially for
the 814 trips on the Devonport Peninsula.
Minutes Page 4Devonport-Takapuna Local Board
21 September 2021
c) ask that Auckland Transport review the standard of the bus stop shelters on the
Devonport Peninsula to ensure they are large enough and meet the needs of the
passengers.
d) ask Auckland Transport to incorporate a morning peak time (until 9.00am)
clearway on Lake Rd at the Belmont shopping centre.
CARRIED
Secretarial Note:
Members Van Tonder and Bennett abstained from voting on recommendations a) to d).
Members Van Tonder and Bennett requested their abstention from voting be recorded.
Member Deans abstained from voting on recommendation c). Member Deans requested her
abstention from voting be recorded.
Meeting adjourned at 4.28pm
Meeting restarted at 4.42pm
14 Consideration of Expression of Interest applications, and the intention to grant
Community Leases and an Agreement to Lease, at Devonport Domain, R28 Vauxhall
Road, Devonport.
A document was tabled for this item. A copy has been placed on the official minutes and is
available on the Auckland Council website as a minutes attachment.
MOVED by Chairperson R Jackson, seconded by Member T Deans:
That the Devonport-Takapuna Local Board:
a) notes that the following two Expressions of Interest (EOIs) were received,
which sought the following:
i) a joint EOI on behalf of North Shore Rugby Football Club Inc and North
Shore Cricket Club Incorporated, seeking the lease of the land and
Buildings A and B;
and
ii) an EOI on behalf of the Devonport Museum and Historical Society
Incorporated, seeking the lease of Buildings B;
b) approves the new entity to be formed by the North Shore Rugby Football
Club Incorporated and North Shore Cricket Club Incorporated (Joint Rugby
and Cricket Entity) as the preferred applicant to occupy 4,000m2 more or
less of the Devonport Domain including the clubrooms (Building A), at 28
Vauxhall Road, Devonport shown on the amended site plan shown as
Attachment B;
c) approves the Devonport Museum and Historical Society Incorporated
(Devonport Museum) as the preferred applicant to continue to occupy
Building B comprising the workshop/storeroom areas shown on the
amended site plan shown as Attachment B
d) approve public notification and iwi consultation of the intention to grant a
community lease to the new joint Rugby Cricket entity, of the clubrooms,
shown as building A outlined yellow on the amended attachment B, on the
following terms and conditions:
Minutes Page 5Devonport-Takapuna Local Board
21 September 2021
i) an initial term of ten years with two rights of renewal of ten years with the
commencement date being one month following the date of the local board’s
resolution;
ii) rent being set at one dollar ($1) per annum plus GST
iii) that all maintenance of the buildings will be the responsibility of the lessee; and
iv) all other terms and conditions in accord with the councils Community Occupancy
Guidelines 2012
e) appoint a hearings panel to deal with any requests to be heard in relation to
the proposals to grant the community lease or agreement to lease subject
to the satisfaction of any submissions grant a new community lease on the
terms notified to the Joint Rugby Cricket Entity.
f) approve public notification and iwi consultation of the intention to grant an
agreement to lease to the new joint Rugby Cricket entity, of the site outlined
blue on the amended attachment B, on the following terms and conditions:
i) the proposed agreement to lease being for a period of five years, to allow the
seeking of sufficient funds to undertake the project, obtaining resource, building and
other approvals at the tenants cost, and undertaking the development works
generally described in the table at paragraph 35 of the report
ii) approve the demolition of buildings identified as C, D and E and the reinstatement
of the areas occupied by these buildings as green space at Devonport Domain as
part of this agreement subject to the satisfaction of any submissions on the
agreement to lease and the terms and conditions of that agreement being fulfilled
during the term of the agreement.
g) grant a new community lease for area outlined in blue on the amended site plan shown
as attachment B on the following terms and conditions;
i) an initial term of 10 years with two rights of renewal of 10 years each with the
commencement date being one day after the completion of the terms of the
agreement to lease
ii) rent being set at one dollar ($1) per annum plus GST;
iii) that all maintenance of the building and surrounds is the responsibility of the tenant
iv) all other terms and conditions in accord with the councils Community Occupancy
Guidelines 2012
h) confirms that the Devonport Museum will continue its occupation of Building B on a
month by month basis until this matter is further considered during the Local Park
Management Plan process and signals the local board general intent to notify a
community lease to the Devonport Museum at that time.
MOVED by Member T van Tonder, seconded by Member A Bennett:
Member T van Tonder moved an amendment to the original recommendation as
follows:
a) approve the new entity to be formed by the North Shore Rugby Football
Club Incorporated and North Shore Cricket Club incorporated as the
preferred applicant to lease approximately 4,350m2 of the Devonport
Domain including the clubrooms, buildings A, and workshop, Building B, at
28 Vauxhall Road, Devonport shown on Attachment A to this report.
b) approve public notification and iwi consultation of the intention to grant a
community lease to the approved applicant, of the clubrooms and
workshop, shown as buildings A and B, outlined yellow on Attachment A,
Minutes Page 6Devonport-Takapuna Local Board
21 September 2021
on the following terms and conditions:
i) an initial term of ten years with two rights of renewal of ten years with the
commencement date being one month following the date of the Local Board’s
resolution.
ii) rent being set at one dollar ($1) per annum + GST.
iii) that all maintenance of the buildings will be the responsibility of the lessee,
and
iv) all other terms and conditions in accord with the Council’s Community Occupancy
Guidelines 2012.
c) approve public notification and iwi consultation of the intention to grant an
agreement to lease to the preferred applicant of the former bowling greens
and surrounds, shown outlined blue on Attachment A, on following terms
and conditions:
i) a term of five years, to allow the lessee to secure sufficient funds to undertake the
project, obtain resource, building and other required approvals at the lessees cost,
and undertake the development works generally described in the table at
paragraph 34 of this report, and.
ii) the demolition of buildings identified as C, D and E and the reinstatement of the
areas occupied by these buildings as green space at Devonport Domain as part of
this agreement.
d) approve public notification and iwi consultation of the intention to grant a
lease on satisfactory completion of all conditions in the agreement to lease
to the preferred applicant of the former bowling greens and surrounds,
shown outlined blue on Attachment A, on the following terms and
conditions:
i) an initial term of 10 years with one right of renewal of 10 years with the
commencement date being one day after the completion of the terms of the
agreement to lease;
ii) rent being set at ($1) per annum + GST.
iii) that all maintenance of the site, fences and services is the responsibility of the
tenant; and
iv) all other terms and conditions in accord with the Council’s Occupancy Guidelines
2012.
e) appoint a hearings panel to deal with any requests to be heard in relation to
the proposals to grant the community leases or agreement to lease.
A division was called for, voting on which was as follows:
For Against Abstained
Member A Bennett Member T Deans
Member T van Tonder Chairperson R Jackson
Member G Wood Deputy Chairperson J
O'Connor
The motion was declared EQUAL.
The chair exercised their casting vote against so the motion was Lost.
Resolution number DT/2021/140
MOVED by Chairperson R Jackson, seconded by Member T Deans:
The substantive motion was declared.
Minutes Page 7Devonport-Takapuna Local Board
21 September 2021
That the Devonport-Takapuna Local Board:
a) notes that the following two Expressions of Interest (EOIs) were received,
which sought the following:
i) a joint EOI on behalf of North Shore Rugby Football Club Inc and North
Shore Cricket Club Incorporated, seeking the lease of the land and
Buildings A and B, and
ii) an EOI on behalf of the Devonport Museum and Historical Society
Incorporated, seeking the lease of Buildings B
b) approves the new entity to be formed by the North Shore Rugby Football
Club Incorporated and North Shore Cricket Club Incorporated (Joint Rugby
& Cricket Entity) as the preferred applicant to occupy 4,000m2 more or less
of the Devonport Domain including the clubrooms (Building A), at 28
Vauxhall Road, Devonport shown on the amended site plan shown as
Attachment B;
c) approves the Devonport Museum and Historical Society Incorporated
(Devonport Museum) as the preferred applicant to continue to occupy
Building B comprising the workshop/storeroom areas shown on the
amended site plan shown as Attachment B.
d) approve public notification and iwi consultation of the intention to grant a
community lease to the new joint Rugby Cricket entity, of the clubrooms,
shown as building A outlined yellow on the amended attachment B, on the
following terms and conditions:
i) an initial term of ten years with two rights of renewal of ten years with
the commencement date being one month following the date of the
board’s resolution
ii) rent being set at one dollar ($1) per annum plus GST
iii) that all maintenance of the buildings will be the responsibility of the lessee
iv) all other terms and conditions in accord with the councils Community
Occupancy Guidelines 2012
e) appoint an independent hearings panel in the event that council receive
requests be heard in relation to the proposals to grant the community lease
or agreement to lease and that the panel provide recommendations back to
the local board for final decision making.
f) subject to the satisfaction of any submissions grant a new community lease
on the terms notified to the Joint Rugby Cricket Entity.
g) approve public notification and iwi consultation of the intention to grant an
agreement to lease to the new joint Rugby Cricket entity, of the site outlined
blue on the amended attachment B, on the following terms and conditions:
i) the proposed agreement to lease being for a period of five years, to allow the
seeking of sufficient funds to undertake the project, obtaining resource,
building and other approvals at the tenants cost, and undertaking the
development works generally described in the table at paragraph 35 of the
report; and
ii) approve the demolition of buildings identified as C, D and E and the
reinstatement of the areas occupied by these buildings as green space at
Devonport Domain as part of this agreement
Minutes Page 8Devonport-Takapuna Local Board
21 September 2021
h) subject to the satisfaction of any submissions on the agreement to lease and
the terms and conditions of that agreement being fulfilled during the term of the
agreement;
i) grant a new community lease for area outlined in blue on the amended site plan
shown as attachment B on the following terms and conditions;
i) an initial term of 10 years with two rights of renewal of 10 years each
with the commencement date being one day after the completion of
the terms of the agreement to lease;
ii) rent being set at one dollar ($1) per annum plus GST;
iii) that all maintenance of the building and surrounds is the responsibility
of the tenant; and
iv) all other terms and conditions in accord with the councils Community
Occupancy Guidelines 2012.
j) confirm that the Devonport Museum will continue its occupation of Building B on
a month by month basis until this matter is further considered during the Local
Park Management Plan process and signals the local board general intent to
notify a community lease to the Devonport Museum at that time.
A division was called for, voting on which was as follows:
For Against Abstained
Member T Deans Member A Bennett
Chairperson R Jackson Member T van Tonder
Deputy Chairperson J Member G Wood
O'Connor
The motion was declared EQUAL.
The chair exercised their casting vote for so the motion was Carried.
CARRIED
Attachments
A 21 September 2021 - Devonport Takapuna Local Board Business Meeting - Item 14 -
Devonport Domain Lease – Attachment B amended site plan
15 Auburn Street Reserve Service Assessment
Resolution number DT/2021/141
MOVED by Chairperson R Jackson, seconded by Deputy Chairperson J O'Connor:
That the Devonport-Takapuna Local Board:
a) defer further discussion on the Auburn Street Reserve Service
Assessment as included as Attachment A to the agenda report, until
i) in-depth engagement with park leaseholders and stakeholders has
been undertaken;
ii) there has been further assessment of gaps in service provision in
the area and whether any of these unmet needs could be fulfilled at
Auburn Reserve; and
iii) the outcomes of the engagement and future needs assessment
have been incorporated into an updated report and options
provided on a way forward.
CARRIED
Minutes Page 9Devonport-Takapuna Local Board
21 September 2021
16 Devonport-Takapuna Local Grants Round One and Multi-Board Round One
2021/2022, grant allocations
Resolution number DT/2021/142
MOVED by Chairperson R Jackson, seconded by Member T Deans:
That the Devonport-Takapuna Local Board:
a) agree to fund, part-fund or decline each application in Devonport-Takapuna
Local Grants Round One 2021/2022 listed in the following table:
Applic Organisatio Main focus Requesting Amount Amount
ation n funding for Requested Granted
ID
LG220 The Lake Arts and Towards the cost $10,000.00 $6,000
2-101 House Trust culture of producing
"Lake House Arts
Wood Sculpture
Symposium
2021" specifically
the cost of
marketing, studio
use, artist director
fees, artists per
diem, health and
safety officer’s
fees, equipment
hire, woodcraft
tools, and
materials.
LG220 The Arts and Towards the $7,704.00 $2,500
2-107 Operating culture production "The
Theatre Trust Twits" at the
Pumphouse
Theatre in
October 2021,
including venue
hire and front of
house manager's
cost.
LG220 Spectacle: Arts and Towards the $1,000.00 $800
2-110 Club de culture venue hire,
Théâtre costumes, and
Français theatrical property
for the French
theatre
production in
December 2021
at "The Vic"
Devonport.
LG220 Circability Arts and Towards the $2,270.00 $2,270
2-114 Trust culture overall costs to
run three
interactive Circus
workshops in
October 2021
Minutes Page 10Devonport-Takapuna Local Board
21 September 2021
excluding the
advertising cost.
LG220 Mark Pinto Arts and Towards an "80s $3,000.00 $0
2-116 de Menezes culture Flashback" tribute
event at Murray's
Matchbox Bay Intermediate
2000 School Hall on 9
Productions October 2021,
Limited specifically the
cost of the stage
equipment
including sound,
light and technical
fees.
LG220 Harmonious Arts and Towards the $10,000.00 $0
2-123 Events NZ culture costs associated
with the "Roarin
20s Art Deco
Gala Concert" at
the "Victoria
Theatre" on 25
September 2021,
including the
costs of venue
hire and staffing,
marketing,
costumes, and
wigs.
LG220 The Rose Arts and Towards the cost $8,682.50 $4,000
2-126 Centre culture to rename and
Incorporated rebrand, website
rebuild, and
social media and
Mailchimp design
for the Rose
Centre.
LG220 Harbour Arts and Towards the $3,700.00 $1,000
2-130 Voices culture costs of the
Incorporated Musical Director
and the Assistant
Musical Director's
fees for the third
and the final
concert in
December 2021.
LG220 Devonport Community Towards the $6,711.00 $4,000
2-106 Community costs to replace
Creche and resurface the
Incorporated outdoor
playground
matting at the
Devonport
Community
Crèche.
Minutes Page 11Devonport-Takapuna Local Board
21 September 2021
LG220 Merge NZ Community Towards the $2,600.00 $1,000
2-109 Limited costs to deliver
NZSL Club
monthly
meetings,
including the
facilitators' fees,
fingerspelling
cards, petrol
vouchers,
catering, NZSL
Club kit and
activity sheet
resource, venue
hire, and the cost
of filming and
video editing to
promote NZSL
Club events.
LG220 Youthline Community Towards the cost $5,000.00 $3,000
2-113 Auckland of clinical
Charitable supervision and
Trust training of the
volunteer
counsellors, from
1 October 2021 to
31 March 2022.
LG220 The North Community Towards the cost $10,000.00 $5,000
2-115 Shore of facilitation of a
Budget programme for
Service seniors between
Incorporated October to
December 2021,
including the
costs of
programme
research and
development,
volunteers,
facilitation,
marketing,
materials,
printing, website
upgrade,
stationery,
monitor and
keyboard.
LG220 Takapuna Community Towards the cost $10,000.00 $2,500
2-120 Bowling Club of refurbishment
Incorporated of the kitchen at
the Takapuna
Bowling Club.
Minutes Page 12Devonport-Takapuna Local Board
21 September 2021
LG220 Age Concern Community Towards the cost $8,000.00 $3,000
2-124 Auckland of delivering
Incorporated activities and
classes for
Chinese speaking
older people at
the "Positive
Ageing Centre",
specifically
meeting costs,
resources for the
English classes,
telecommunicatio
n, energy bill,
volunteer
expenses, and
salaries.
LG220 Play-A-While Community Towards office $3,180.00 $1,500
2-125 Toy Library rent, cupboard
Devonport hire, insurance,
Incorporated and the database
and operating
system hosting
cost.
LG220 New Zealand Community Towards the $3,000.00 $3,000
2-128 Council of operational costs
Victim of the "Volunteer
Support Support"
Groups programme,
Incorporated including the cost
of staff expenses,
volunteer
expenses,
technology,
administration,
learning and
development,
training,
operational travel,
communications,
and fundraising.
LG220 Royal New Community Towards the $2,972.05 $2,972.05
2-131 Zealand installation of new
Plunket Trust flooring at the
Takapuna
PlunketLine
Rooms.
LG220 Devonport Events Towards the artist $3,400.00 $2,400
2-102 Folk Music fee, sound, and
Club advertising for the
Incorporated "Folk in the Park"
event on 13
February 2022.
Minutes Page 13Devonport-Takapuna Local Board
21 September 2021
LG220 Auckland Events Towards the $10,000.00 $0
2-105 Region hireage of a
Outrigger sound system,
Canoe safety boats,
Association support boat,
Incorporated portacom,
portaloos, waste
management,
volunteer
uniforms, and
food costs for the
Auckland Region
Sprint
Championship
Event at Lake
Pupuke in
December 2021.
LG220 North Events Towards event $5,000.00 $1,000
2-108 Harbour safety for a series
Triathlon of nine races for
Club the “Club Swim
Incorporated Run” event held
between
November 2021
to March 2022.
LG220 SILO (South Events Towards the $10,000.00 $6,000
2-119 Island Light administration
Orchestra and marketing
Limited) costs for "The
Takapuna Winter
Lights Festival"
including the cost
of the website
build, social
media
management,
partnership and
funding
management,
post-marketing
report for 2021,
marketing and
creative planning
for the 2022
event.
LG220 New Zealand Events Towards the cost $3,000.00 $2,000
2-121 Theatre of hireage of the
Month Trust Takapuna
Board Memorial Hall
(wet weather
alternative),
sound system,
artist fee,
distribution, and
marketing for
"The End of the
Golden Weather"
Minutes Page 14Devonport-Takapuna Local Board
21 September 2021
performance to
be held on 25
December 2021
at the Takapuna
Beach Reserve.
LG220 Nga Kaihoe o Sport and Towards venue $10,000.00 $0
2-103 Aotearoa recreation hire, safety boats,
(Waka Ama and the waste
New management cost
Zealand) for the 2022
Incorporated Takapuna Beach
Cup from 18
February to 20
February 2022.
LG220 Harbour Sport and Towards costs $5,000.00 $0
2-118 Sport Trust recreation associated with
the Harbour
Sports Youth
Programme,
including
workshop
facilitator fees,
catering,
stationery,
vouchers for
guest speakers,
tetramap exercise
costs, social
activities, Harbour
Sport
Coordinator's
wages, marketing
and advertising
costs.
LG220 Takapuna Sport and Towards the $872.00 $0
2-122 City recreation purchase of a (withdrawn)
Association projector for the
Football Club clubhouse.
Incorporated
LG220 Rotary Club Sport and Towards the $9,240.78 $9,240.78
2-127 of Devonport recreation purchase
Charitable of materials to
Trust provide a free
draining
foundation and
tree root
protection under
the running
surface of the
pump track at
Woodall Park in
Devonport.
LG220 Ngataringa Sport and Towards the $2,328.00 $0
2-129 Tennis Club recreation purchase of an
Incorporated external
Minutes Page 15Devonport-Takapuna Local Board
21 September 2021
weatherproof
noticeboard.
LG220 Harbour Sport and Towards the cost $5,000.00 $0
2-133 Sport Trust recreation of external
delivery, food
ingredients for the
cooking classes,
social activities,
marketing, and
the Harbour Sport
Coordinator's
wages for the
programme
"Equip'd"
targeting Asian
girls from
Westlake Girls
High School.
Total $161,660.33
That the Devonport-Takapuna Local Board:
b) agree to fund, part-fund or decline each application in Devonport-Takapuna
Multiboard Round One 2021/2022 listed in the following table:
Appli Organisati Main focus Requesting funding Amount Amount
catio on for requested Granted
n ID
MB20 Mark PInto Arts and Towards an "80s $1,000.00 Ineligible as a
22- de Menezes culture Flashback" tribute duplication of
125 event at Murray's Bay LG2202-116
under the Intermediate School $0
umbrella of Hall on 9 October
Matchbox 2021
2000
Productions
Limited
MB20 Neighbourh Community Towards the $5,000.00 $2,000
22- ood Support manager's salary and
111 North Shore operating expenses
between June 2021
and June 2022
MB20 North Shore Community Towards a proportion $10,000.00 $6,000
22- Centres of of operational costs,
114 Mutual Aid excluding wages, for
eight centres in the
North Shore between
January and
December 2022
Minutes Page 16Devonport-Takapuna Local Board
21 September 2021
MB20 The Student Community Towards the Student $2,100.00 $2,100
22- Volunteer Volunteer Army (SVA)
121 Army "Kids Programme
Foundation Volunteer Project" in
various primary
schools including the
costs of school kits
and providing
administrative support
from 31 October 2021
to 1 August 2022.
MB20 North Shore Community Towards the wages of $1,533.00 $0
22- Womens a community resource
146 Centre worker and a social
worker to deliver
services for the North
Shore Women’s
Centre from
November 2021 to
November 2022
MB20 Road Community Towards the $2,000.00 $1,000
22- Safety operational costs to
152 Education manage the delivery
Trust of the Road Safety
Programme across
Auckland, including
wages for the
programme co-
ordinator, national
manager and support
staff for programmes
between 1 October
2021 to 30 September
2022.
MB20 Multiples Community Towards training, $2,120.86 $1,000
22- Auckland support groups and
153 Trust equipment for
Multiples Auckland
from 1 October 2021
to 1 December 2021.
MB20 Yes Community Towards a two-day $2,750.00 $1,000
22- Disability "Future Leaders"
154 Resource workshop for young
Centre people on the North
Shore with a disability,
held at Shore Junction
from 1 November
2021 to 30 September
2022, including the
cost of facilitator,
food, transport, youth
Minutes Page 17Devonport-Takapuna Local Board
21 September 2021
workers, materials for
the workshop, sign
language interpreter,
reader/writer.
MB20 CNSST Community Towards the cost of $6,000.00 $1,000
22- Foundation, venue hire for the
156 formerly "Community
known as Connection"
Chinese programme at
New Westlake Boys High
Settlers School from 30
Services October to 23 July
Trust 2022.
MB20 Life Community Towards the Life $2,310.00 $1,000
22- Education Education Trust North
164 Trust North Shore “Child
Shore healthcare"
programme,
specifically the cost of
take-home workbooks
for students, from 1
January to 1 July
2022 at various north
shore schools.
MB20 Rainbow Community Towards the "Peer $5,120.00 $1,500
22- Youth Support groups" for
169 Incorporate Rainbow Youth in
d multiple locations from
1 October to 30
September 2022.
MB20 Harbour Events Towards the $10,000.00 $3,000
22- Sport operational costs to
128 deliver the "Shore to
Shore" 2022 event,
including the cost of
the traffic
management,
temporary fencing,
first aid, transport,
waste management,
toilet, generator and
sound hire, printing,
and event timing
costs.
MB20 Aotearoa Events Towards the "Moving $1,000.00 $1,000
22- Multicultural Village" programme,
162 Families an organised walking
Society programme for
Minutes Page 18Devonport-Takapuna Local Board
21 September 2021
Incorporate families to walk
d through different
parks in Devonport,
Takapuna, Mission
Bay and East Coast
Bays from 2 October
2021 to 31 May 2022,
including the costs of
venue hire for
meetings, body pack
transmitter kit,
volunteer training,
design, and printing of
programme activity
books and certificates.
Total $50,933.86
CARRIED
Secretarial Note: Presenting staff no longer in meeting 7.23pm
A document was tabled for this item. A copy has been placed on the official minutes and is
available on the Auckland Council website as a minutes attachment.
17 Public feedback on proposal to make a new Public Trading Events and Filming Bylaw
2022
Resolution number DT/2021/143
MOVED by Chairperson R Jackson, seconded by Member T Deans:
That the Devonport-Takapuna Local Board:
a) receive public feedback on the proposal to make a new Te Kaunihera o Tāmaki
Makaurau Te Ture ā-Rohe Tauhokohoko, Whakahaerenga me te Tango Kiriata
Tūmatanui 2022 / Auckland Council Public Trading, Events and Filming Bylaw
2022 in this agenda report.
b) provide the feedback encompassing local board views and matters raised in
public feedback and appended as Attachment A to the minutes of this meeting
to the Bylaw Panel to assist the panel in its deliberations on the proposal in
recommendation (a).
c) appoint Chairperson Jackson to present the views in (b) to the Bylaw Panel on
19 October 2021.
d) delegate authority to the local board chair to appoint replacement(s) to the
persons in (c) should an appointed member be unable to present to the Bylaw
Panel on 19 October 2021.
CARRIED
Attachments
A 21 September 2021, Devonport Takapuna Local Board Item Item 17, Public feedback
on proposal to make a new Public Trading Events and Filming Bylaw 2022
Minutes Page 19Devonport-Takapuna Local Board
21 September 2021
18 Draft Business Improvement District Policy (2021) Kaupapa Here ā-Rohe Whakapiki
Pakihi
Resolution number DT/2021/144
MOVED by Chairperson R Jackson, seconded by Deputy Chairperson J O'Connor:
That the Devonport-Takapuna Local Board:
a) receive the agenda report on the Draft Business Improvement District Policy
(2021) Kaupapa Here ā-Rohe Whakapiki Pakihi.
b) is aware that the Takapuna Beach Business Association has raised concerns
about the changes to the draft policy.
c) defer this item to the Devonport-Takapuna Local Board business meeting to be
held on 19 October 2021 to enable the local board to engage with our BIDs and
BID constituents and seek further advice from staff prior to providing formal local
board feedback.
CARRIED
19 Local board feedback on the kerbside refuse charging mechanism policy
Resolution number DT/2021/145
MOVED by Chairperson R Jackson, seconded by Deputy Chairperson J O'Connor:
That the Devonport-Takapuna Local Board:
a) support retaining the current hybrid charging model for kerbside
rubbish collections with some areas on a Pay-As-You-Throw (PAYT)
model and other areas rates-funded at this time.
b) support retaining the current weekly general waste collections.
c) believe that no change should be made to the status quo – that is the
frequency of general waste collections or the current hybrid charging
model – until the following investigations have been completed and, if
supported, successfully implemented:
i) RFID-chipped bins
ii) weekly food scraps collection; and
iii) weekly recycling collection.
d) request that all of the options listed in resolution c) include analysis
of whether it will achieve reduced waste to landfills, whether charges
should be based on volume or weight, cost to council, cost to
consumers, the cost of changing from one charging model or
collection frequency to another, health and safety, and environmental
and climate effects.
e) note that the former North Shore City Council, including the
Devonport-Takapuna Local Board area, moved to PAYT general
waste services and rates-funded kerbside recycling collections more
than 30 years ago, achieving significant reductions in waste going to
landfills. There is a high degree of support for the user-pays model
for general waste, which places the responsibility on those creating
the waste and not the homeowner.
f) note that some of the information in the research and reports appears
to be contradictory, and there are still many gaps in our knowledge,
with investigations of some options still to be completed. The local
Minutes Page 20Devonport-Takapuna Local Board
21 September 2021
board considers that we should not contemplate any change to the
status quo until these have been resolved. We also seek clarification
and further information on the following:
i) further analysis on whether PAYT areas of Auckland produce
less general waste per capita than rates-funded areas.
ii) further comparison and analysis of the number of households
using council and private rubbish collections, a deeper
understanding of what drives their choices, and the impact on
council bin-tag revenue and collection costs; and
iii) the effect of Covid lockdowns on PAYT bin tag revenue.
g) request that council advocate to the government that a greater onus
for waste reduction be placed on manufacturers and retailers.
h) recognise that providing additional waste diversion services such as
food scraps collections, more frequent recycling collections, and
education on waste minimisation, has the greatest effect on reducing
the volume of waste sent to landfills, and supports greater investment
in these areas.
i) note that the National Waste Disposal Levy is increasing from the
current rate of $10 tonne to $60 per tonne in 2024 and recommends
that council advocate to government for funding from the levy to
support waste minimisation initiatives and activities.
CARRIED
20 Public feedback on proposal to amend the Animal Management Bylaw 2015
Resolution number DT/2021/146
MOVED by Chairperson R Jackson, seconded by Deputy Chairperson J O'Connor:
That the Devonport-Takapuna Local Board:
a) receive the public feedback on the proposal to amend Te Kaunihera o
TāmakiMakaurau Te Ture-ā-rohe Tiaki Kararehe 2015 / Auckland Council
Animal Management Bylaw 2015 and associated controls in this agenda
report.
b) note that a total of 177 people and 12 organisations made submissions
from across Auckland, of which 6 submitters were from the Devonport-
Takapuna Local Board area.
c) partially support Proposal 1 – noting that 50% of local submitters
favoured this proposal, 33% opposed, and 17% were ‘other – and:
i) recommend that approval be required to keep more than two
permanent standard beehives on urban premises with a land area
of less than 2000m2;
ii) recommend that the bylaw allow for the temporary keeping of
additional ‘nucleus colonies’ to support swarm management and
good hive management practices including splitting hives.
iii) recommend that consideration be given to introducing
restrictions on beehives in multi-dwelling blocks such as
apartments and terraced housing.
iv) note that bees are essential to the health of our natural
Minutes Page 21Devonport-Takapuna Local Board
21 September 2021
environment, and this this must be carefully weighed and
balanced in relation the nuisance factor in our intentifying urban
areas; and
v) note concerns from submitters than onerous or expensive
licensing requirements could lead to non-compliance and have
the unintended effect of contributing to the spread of bee
diseases such as American Foulbrood.
d) support Proposal 2 to incorporate rules from another bylaw about the
feeding of animals on private property, noting that 50% of local submitters
favoured this proposal, 33% opposed, and 17% did not respond.
e) support Proposal 3 to update the definitions, structure, format and
wording of the Bylaw and controls, noting that 33% of local submitters
favoured this proposal, 50% were ‘other’, and 17% did not respond.
CARRIED
21 Public feedback on proposal to amend the Water Supply and Wastewater Network
Bylaw 2015
Resolution number DT/2021/147
MOVED by Chairperson R Jackson, seconded by Member T Deans:
That the Devonport-Takapuna Local Board:
a) receive public feedback on the proposal to amend the Te Kaunihera o
Tāmaki Makaurau Ture ā Rohe Whakarato Wai me te Pae Kōtuitui Wai Para /
Auckland Council Water Supply and Wastewater Network Bylaw 2015 in this
agenda report.
b) note that a total of 43 people and 3 organisations made submissions from
across Auckland, of which 4 submitters were from the Devonport-Takapuna
Local Board area.
c) support Proposal 1, to further define the rules regarding unauthorised
taking of water from the network, noting that all submitters from the
Devonport-Takapuna Local Board area supported this proposal.
d) support Proposal 2, to further define the rules regarding unauthorised
discharges to the wastewater network, noting that all submitters from the
Devonport-Takapuna Local Board area supported this proposal.
e) support Proposal 3, to provide clarification of linkages to other legislation,
bylaws and documentation, noting that all submitters from the Devonport-
Takapuna Local Board area supported this proposal.
f) provide the following additional feedback:
i) the local board is concerned at the low number of responses and
recommends that public feedback on future water and wastewater
issues also be sent out with water bills.
ii) the local board considers that much greater public education is needed
across all sectors, from residential through to business and industrial,
to create greater understanding and awareness.
iii) the local board considers that the new bylaw must be enforceable, with
meaningful deterrents and prosecutions, and be supported by
sufficient resources to enable proactive enforcement.
Minutes Page 22Devonport-Takapuna Local Board
21 September 2021
iv) the local board is concerned about ageing water and wastewater
infrastructure, and with each new development would like to see an
analysis of the impact that the increased push (wastewater) and pull
(water) will have on the network.
CARRIED
22 Tāmaki Tauawhi Kaumātua - Age-friendly Auckland Action Plan
Resolution number DT/2021/148
MOVED by Member G Wood, seconded by Deputy Chairperson J O'Connor:
That the Devonport-Takapuna Local Board:
a) support the draft Tāmaki Tauawhi Kaumātua – Age-friendly Auckland Action
Plan as presented in Attachment A to the agenda report.
b) note that while the actions in the plan are primarily intended to
benefit older people, that these will also have tangible benefits to
others in the community both now and in the future – for example
that making sure public transport is accessible to the elderly will
also benefit small children and the disabled, and many other
actions in the plan would benefit people of all ages and stages.
c) support the aspirations of this plan but notes with concern that there is no
budget to support council or local boards to implement or deliver any part of
the plan, and there are no clear measures to track whether we are making
progress in achieving any of the goals outlined in the plan.
CARRIED
23 Chairpersons' Report
Resolution number DT/2021/149
MOVED by Member G Wood, seconded by Member T Deans:
That the Devonport-Takapuna Local Board:
a) receive and thank Chairperson R Jackson for her verbal report.
CARRIED
24 Elected Members' Reports
A document was tabled for this item. A copy has been placed on the official minutes and is
available on the Auckland Council website as a minutes attachment.
Resolution number DT/2021/150
MOVED by Chairperson R Jackson, seconded by Member G Wood:
That the Devonport-Takapuna Local Board:
a) receive and thank member Toni Van Tonder for her report.
b) receive and thank member Trish Deans for her report.
Minutes Page 23Devonport-Takapuna Local Board
21 September 2021
CARRIED
Attachments
A 21 September 2021 - Devonport Takapuna Local Board Business Meeting - Item 24:
Elected Members Report - Trish Deans members report September 2021
25 Devonport-Takapuna Local Board - Record of Workshops August 2021
Resolution number DT/2021/151
MOVED by Member T Deans, seconded by Member G Wood:
That the Devonport-Takapuna Local Board:
a) receive the records of the workshops held in August 2021.
CARRIED
26 Governance Forward Work Calendar
Resolution number DT/2021/152
MOVED by Member G Wood, seconded by Member T Deans:
That the Devonport-Takapuna Local Board:
a) note the Devonport-Takapuna Local Board governance forward work calendar
for September 2021 as set out in Attachment A of this agenda report.
CARRIED
27 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
8.05 pm The Chairperson thanked Members for their attendance
and attention to business and declared the meeting
closed.
CONFIRMED AS A TRUE AND CORRECT RECORD
AT A MEETING OF THE DEVONPORT-TAKAPUNA
LOCAL BOARD HELD ON
DATE:.........................................................................
CHAIRPERSON:.......................................................
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