Maccabiah 2021 Athlete Information Session February 2020
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Maccabiah 2021 Athlete Information Session February 2020
3
Maccabiah 2017 –
Athlete Success
29 29 35 50
4
Agenda for today
1. Maccabiah Games Background
2. Maccabiah Games Mission and Vision / Team Culture / Values
3. Athlete Recruitment Process
4. Sport by Region
5. Key Dates
6. Pre-Camp Training
7. Uniforms
8. Timelines
9. Costs & Fundraising
10. Safety, Security, Medical, Media Team
11. Discussion / Questions
5
Maccabiah Games Background M21 Athlete Information Session 6
Maccabiah Games Vision
“The principle mission of the Maccabiah is to facilitate a
worldwide gathering of young Jewish athletes in Israel, staging
the highest possible levels of sports competitions, and
strengthening their connection to the State of Israel and the
Jewish people. ”
7
The Maccabiah
• Third-largest international sporting event in the world by number of
competitors, after the Olympics and the FIFA World Cup.
• The athletes compete on behalf of 85 countries, in 45 sports.
• 10,000 athletes come together
• There are four divisions – Junior, Open, Masters & Para
ברוכים הבאים
bienvenidos
welcome
8
Maccabi Australia and Maccabiah
The Maccabi organisation in Australia has a proud history of developing Jewish
sport and has been sending a team to the Maccabiah in Israel since 1950. Maccabi
Australia sends a team to the Maccabiah Games every four years, providing a
unique opportunity for Jewish athletes to:
• Strive for sporting excellence
• Represent Australia at an international sporting event
• Develop and deepen a sense of connection to one another, the Maccabi movement and Israel
• Foster the growth of Maccabi clubs at a local level
9
The Maccabiah Experience
• Unique and elite athlete opportunity to represent
Australia
• Second largest travelling Australian Team
• Be part of the Opening Ceremony with 10,000 Jewish
people from 90 countries
• International Jewish opponents across 45 sports
• Camaraderie and atmosphere
• Friendships and bonds for life
• The journey to Maccabiah 2021 will prioritise the
experience for the athlete
• Inspire others to volunteer for Maccabi
• Mentor those new to Maccabiah
10
Competition Pathways in
Jewish Sport
MACCABIAH GAMES
Pan American & European Maccabi Games ,JCC Games, International Club tours
Representative competition level, state level
Interstate Maccabi Challenge
Weekly competition, District level
Maccabi Clubs & School Sport
Offering multiple entry points to organised sport and competition
11Maccabiah Games
Australian Team
Culture, Mission & Vision
12Maccabi Australia Values
There are certain timeless values that we believe are essential to your participation as a Maccabi team
member. Our hope is that they become an important reference point for you and your team. By accepting
membership you commit to do your part to uphold these values and promote the Maccabi brand in the
community in a positive light.
Volunteerism
Community Teamwork
Respect
13Barry Smorgon OAM – Head of Delegation
“Our team culture and management philosophy of
togetherness, mutual respect and a collegiate
approach, will underpin the Australian Team, our goal
is to provide a rewarding and memorable experience”
14Mission & Vision
The Maccabiah 2021 Australian Team (comprising the
Executive Team, Senior Leadership Team, Maccabi
Australia Professional Staff, Team Managers and
Coaches) is powered by positive people who inspire
others to prioritise the preparation, performance and
experience of all Australian athletes at Maccabiah 2021.
15Key Contacts
Role
HOD Barry Smorgon OAM
General Manager Simone Cohen
Team Operations Coordinator Dani Cohen
Sports Manager Laurence Miller
Masters Open Junior
Regional Manager Lauren Ehrlich Sam Gamsu Debbie Rutstein
Asst Regional Manager Judy Kohn Giselle Berlinski Erez Feinberg
Susannah Swiatlo Gillian Sher
16AUS Maccabiah 2021
Athlete Philosophy
1718
Passion Culture
• Athletes will train / play with heart and motivation to • Athletes will be show respect for all members of the
push through the tough and challenging times with a goal team, for oneself and the competition as
in mind. Athletes should demonstrate a persistent pursuit representatives of the Australian Maccabi and Jewish
of their sport in all aspects of their preparation and Community.
performance.
Achievement Teamwork
• Athletes will show a commitment to reach their full • Athletes will commit to train, play and behave in the
potential, they will settle for nothing less than their best. best interest of the team and part of the overall
Australian Maccabiah Team. They will see it as an
honour to be part of the delegation.
19Athlete
Nomination
• Closes 30 April 2020
• Junior, Open & Masters
• All Available Sports
• Nominations includes a
$1,000 refundable deposit
20Athlete Nomination Process
Training
Finance/
Fundraising
Selection Notification
Nominate
Travel
Selection Trials Ratification
Notification
Non- Selection Medical
Obtain Refund
21Athlete Welfare
Culture and Values
• Central to philosophy, procedures and policies of the Team
• Member Protection Policy
The Athlete
• Working with Children Check (Officials)
Coaches
Team Roles
• Safety and Security Manager Team Manager
• Medical Team
• Team Psychologist Medical Team
• Welfare Officer (Maccabi Australia independent of the Deputy
Maccabiah structure) General
Manager
Expectations
• Team Agreement
• Team Policies
• Codes of Conduct and behavioural expectations
22Selection Trials
Open
Transparent
Fair
23Trials and Selection
When Does the Process Start?
• Once nominations have closed for your sport, trials will take place (May / June 2020)
• Your team manager will ensure that trials are FAIR, OPEN & TRANSPARENT
• The regional manager will ensure that all policies and by-laws are adhered to
• Your team’s coach and two independent selectors will conduct the trials and select
the team
24Team Selection Trials
1. Trials will be held in either NSW or VIC
2. A date & venue will be communicated
3. All those that travel will be billeted
4. The costs of trials will be advised and must be paid by all
nominees
5. Two independent selectors will be appointed by the Maccabiah
Executive with the coach being one selector with one vote.
25Independent Selectors
• How they are chosen?
• Your Coach and Team Manager look for two selectors that are truly
independent
• Their role
• To rank players based on their performance at trials, provide detailed notes
on their rationale for selection or non-selection in accordance with the
policies, by laws and selection criteria
26How Trials Work
1. Your team manager will arrange travel,
billeting & transport
2. If Juniors, a chaperone is arranged for flights
Snacks & Water will be provided
3. Trials are closed to parents
4. Trials may run over a couple of sessions
and/or one or two days
27Can you trial for more than one
sport?
• Yes, it is possible to trial for more than one sport
• Complete nomination form appropriately
• The team managers for each sport will work together to endeavor
to ensure that no trials clash
28After Selection Trials
• The successful athletes will be ratified
by the executive
• The Nominees will be notified by the
team manager
29Unable to attend trials
• Refer to policies on the website relating to Team Selection By-Laws
• Ensure you notify your team manager
• Medical reasons require a doctor’s certificate
• The By-Laws govern all aspects of trials, including:
• What if you / your child can’t attend the trial?
• What if you / your child is sick on the day?
• Ask questions of your Team Manager if you have any concerns
30Individual Sports
Relates to Swimming and Track
Once the qualification time has been achieved the
team manager will put the athlete up for ratification
31Key Athlete Dates
• Now – 30 April ‘20 - Athlete Nominations are Open
• May / June ‘20 onwards - Selection Trials
• July ’20 onwards – Team Selection and Ratification
• Swimming & Athletics qualification dates vary
Following Selection
• July ‘20 until July ‘21 – Training Camps / Tournaments – arranged by Team
Manager/Coach
32Sport by Regions Junior, Open, Masters 33
Sport by Region
Hubs:
• Juniors – Haifa
• Opens – Jerusalem
• Masters – Netanya
Additional Accommodation Centre:
• Tel Aviv – Small number of teams
34Sport by Region: Masters – Netanya
Lauren Ehrlich – RM
Susannah Swiatlo and Judy Kohn – Assistant RMs
• Basketball M, 35+, 45+
• Football M, 35+45+ 55+
• Futsal M 35+
• Golf
• Netball 35+
• Table Tennis
• Tennis
• Squash
• Swimming
35Sport by Division: Opens –
Jerusalem
Sam Gamsu – RM, Giselle Berlinski – Assistant RM
• Archery • Cycling*
• Basketball M, F & Basketball 3x3 • Golf M, F*
• Bouldering
• Karate *
• Cricket
• Macman /woman*
• Football M, F
• Futsal M • Netball*
• Gymnastics Artistic, Rhythmic • Rugby and 7’s*
• Hockey M, F • Surfing*
• Lawn Bowls • Swimming*
• Skate Boarding
• Water polo*
• Squash
• Table Tennis • Weightlifting*
• Tennis • Wrestling*
• Ten Pin bowling • * will fall in a different region in Israel
• Track and Field/Half Marathon 36Sport by Division: Juniors – Haifa
Debbie Rutstein – RM,
Erez Feinberg and Gillian Sher – Assistant RMs
• Basketball & Basketball 3x3 – Boys/Girls, • Karate - Boys/Girls, Juniors (2005-2006) & Youth (2003-
Juniors (2005-2006) & Youth (2003-2004) 2004)
• Cricket – Boys (2003-2006) • Netball – Girls, Juniors (2005-2006) & Youth (2003-2004)
• Cycling • Rugby – Boys, Juniors (2005-2006) & Youth 2003-2004)
• Football – Boys/Girls, Juniors (2005-2006) & • Rugby 7's – Boys, Junior (2005-2006) & Youth (2003-
Youth (2003-2004) 2004),
• Futsal – Boys, Juniors (2005-2006) & Youth • Swimming – Boys (2005-2007), Girls (2005-2008)
(2003-2004) • Table Tennis – Boys/Girls, Juniors (2005-2006) & Youth
(2003-2004)
• Golf – Boys/Girls, (2003-2006)
• Tennis – Boys/Girls, Juniors (2005-2006) & Youth (2003-
• Gymnastics Artistic – Boys (2003-2006) / 2004)
Girls (2006-2008) • Track & Field – Boys/Girls (2003-2006)
• Gymnastics Rhythmic – Girls (2006-2008)
37Key Team Dates
2020 - 2021
38Key Team Dates 2020 & 2021
• 30 April 2020: Nominations Close
• June 2021: Final Briefing, Uniform/ticket distribution
• July 2021: Farewell ceremony
• 15 July 2021: Depart Australia
• 16 July 2021: Arrive Israel
• 16 – 20 July 2021: Pre-Camp
• 20 July 2021: Bridge Ceremony, regional accommodation
• 22 July 2021: Opening Ceremony, Jerusalem
• 2 Aug 2021: Closing ceremony
• 3 Aug 2021: Check out, depart Israel
• 5 Aug 2021: Return to Australia
39Pre-Camp 16 – 20 July 2021 M21 Athlete Information Session 40
Pre-Camp - Netanya
• Full Australian Delegation
• Compulsory attendance
• 16 – 20 July
• Objectives:
• train, acclimatise, team bonding
• Touring
• Team Shabbat
• Team Function
• Team Training
41Uniforms
Bluegum Clothing
42Uniforms
• Marching, Bridge Ceremony, Casual Wear – compulsory – included in fees
• Teams can look for uniform sponsor to assist with the team costs / fund the
playing strips
• Try on Days in each state – Early December 2020
• Online ordering system
• Fees do not include playing strip
• Additional items may be purchased, including compression gear
43Finance Head of Finance: Sydney Kahn
Dispelling the Cost Myth –
Making Maccabiah Affordable
• The role of the Team Manager is to help with the financial
management of the team
• There are various funding methods available to reduce the cost
• Assisting in understanding ways to reduce the cost
• No genuine deserving athlete should ever missed out due to cost
45Budget - Team Member Cost*
ITEM 2017 Costs 2021 Indicative Costs
Maccabi World Union
5,381 5,890
(MWU) Games Fee
Air Fares, Tax, Insurance 2,004 2,500 * Athlete costs will range from
$13,500 – $13,850 dependent on USD
Team Uniforms, Souvenirs 500 500
* Loading for golfers $600 USD from Israel
Pre-Games Camp,
1,498 2,010 * Loading for masters from Israel $500 USD
Functions
from Israel
Maccabi Australia Levy 120 150
Administration 850 25 * Paid in 4 instalments, depending on when
Medical 350 400 ratified
Communications and
100 200 * Team Manager costs 50% of athlete
Transport
Management 600 700
Security 50 75
Media 100 150
TOTAL 11,553 13,500
46The Costs - Explained
Includes Excludes
• Flights and Insurance • Trial costs
• Participation fee • Team Levy
• Medical Insurance • Cost of coach
• Accommodation, meals • Team training/get together
• Playing strip
• Ground arrangements
• Embedded physio if applicable to your team
• Transport
• Own/additional arrangements/meals
• Opening/closing ceremony, social/cultural
• Master’s Levy
• Mobile phones
• Golf Levy
• Pre-Camp
• Laundry
• Australian Team Uniform
• Single room upgrade (Masters only)
• Support team - Security, medical team and
media team
47Elite and Support Funding
• There is funding available for those in need who meet specific criteria and
those performing at an exception high level
• Forms will be provided on RevSport to apply for funding
• A panel will determine if an athlete is eligible and the amount of funding to be
allocated
• Timing to be advised
48Fundraising
Team Fundraising Athlete and Team
Fundraising
• Team Fundraising initiatives • Australian Sports Foundation (ASF)
Refer
• Fundraising events • Team Handbook Table
• Major Sponsors / Donors • MS Swimathon
• Patrons • Team fundraising ideas
• Australian Sports Foundation (ASF)
49Nomination & Instalments Process
Nomination Fee
o The athlete must pay the nomination fee of $1000. Payments via credit card and PayPal (excludes
merchant fee).
o If at a later stage they wish to ASF the full amount, the nomination fee can be refunded to the same credit
card or PayPal account (excluding the merchant fee).
o Nomination fee is refundable (in the same method it was paid) if athlete is not successful in making the
team.
o Nomination fee is non-refundable if the athlete is selected and then withdraws, unless special
circumstances apply.
o An invoice will be created by RevSport for the balance of the full amount, including any team levies but
excluding the nomination fee (already received).
Instalments
• 4 Instalment payments will be as follows: March 2020, July 2020, November 2020, April 2021. Can be paid
in a lump sum.
• An invoice can be settled without using any funding methods
50ASF
2017 vs 2021
“Anyone can make a tax-deductible donation to any organisation as
long as you don’t get a personal benefit from the donation.”
51Funding Methods
Funding Method - Australian Sports Foundation(ASF) - ASF Portal Link
• MAI is not a registered tax-deductible organisation
• ASF was set up by Australian Government to promote international and domestic sport
• MAI is accredited with ASF for its ‘Project of funding location and international sport for the Jewish Community’
• This is a tax-deductible donation for the donor.
• The donor can donate to a specific team (e.g. Masters Golf Team, Open Golf Team etc..)
• A donor form must be completed by either the Team Manager or Athlete and emailed to
accounts.maccabiah@maccabi.com.au for the purpose of allocating of the funds accordingly.
• Donors can not be relatives of members of the team (ATO modified ruling since 2017 Maccabiah).
• Please note that there is a 5% ASF fee, which must be paid by the donor. They will effectively need to pay more than the
outstanding invoice to cover this cost. Furthermore, if ASF is paid by credit card a merchant fee of 1% for VISA and Mastercard
and 2% for AMEX.
• Refer to calculation in comparison table to follow
• The donor must always tick this box to cover the processing fee, otherwise the final amount will have a short fall / outstanding
amount.
52Funding Methods
Post Games Handbook Advertising
• Donations are possibly tax-deductible to the business / individual making the donation (advertiser to consider their own
circumstances)
• Athletes and management can approach potential handbook sponsors (provided they are not on the no-hit list, check with TM
first)
• Payment can be made credit card or PayPal (merchant fees apply)
• Maccabiah will retain 20% of the cost for production to a maximum of $400 plus GST – see table below
• An advertiser form must be completed by either the Team Manager or Athlete and emailed to
accounts.maccabiah@maccabi.com.au for the purpose of allocating of the funds accordingly
• Below is a table to indicate how the handbook and advertising program benefits the participant.
• Indicative pricing for ads, flexibility will apply
Gross Amount Production Cost
• Example table only: Ad Size Net Amount (Including GST) (including GST) Credit to Athlete
Full Page Gold $ 12,300.00 $ 13,530.00 $ 440.00 $ 11,900.00
Full Page Silver $ 6,350.00 $ 6,985.00 $ 440.00 $ 5,950.00
Full Page Bronze $ 3,700.00 $ 4,070.00 $ 440.00 $ 3,300.00
Full Page (B&W) $ 3,150.00 $ 3,465.00 $ 440.00 $ 2,750.00
1/2 Page (B&W) $ 1,575.00 $ 1,732.50 $ 220.00 $ 1,375.00
1/4 Page (B&W) $ 788.00 $ 866.80 $ 110.00 $ 688.00
1/8 Page (B&W)53 $ 450.00 $ 495.00 $ 55.00 $ 400.00Funding Method
• 70% of funds raised by an M21 Athlete goes to reduce that athlete’s M21 costs
• 30% of funds raised by an M21 Athlete goes to MS Society & fundraising fees
• November Swimathon 2020 – Syd / Mel / Perth
• January 2021 – amount raised will be advised
• Allocation of credit applied in February/March 2021
In 2019 the Pan American Junior Football Team
raised $25,000 through the Swimathon!
54MS Swimathon
On the day:
• Athletes can come anytime between 7am and 5pm on the day!
• Only need to be in the pool for 30 to 60 min on the day!
• For all levels of swimmers…..swim at your own pace!
• Swim with your teammates, family & friends…..very social!
• MS is a great cause to raise funds for while exercising!
55Comparison of Funding Methods
Item Australian Sports Handbook MS Swimathon
Foundation Advertising
Participation Cost (Estimate Only) $13,500 $13,500 $13,500
Tax Rate (assuming highest tax bracket 47%
>$180,000)
ASF Admin Fee 5% $718
ASF Merchant Fee (Visa / M’Card) 1% $144
Company Tax Rate 30%
Advertising Production Cost $400 $400
Advertising Merchant Fee 2% $285
MS Swimathon Costs 30% $5,786
Total Funding Required $14,362 $14,185 $19,286
Possible Maximum Tax Saving $6,750 $6,667 $9,064
Estimated Cost to Participant $7,612 $7,518 $10,221
56Travel / Flights M21 Athlete Information Session 57
Travel/Flights
• Require:
• Valid passport with 6 months to expiry date
• Visa if required. Not needed for Aus passport holders
• Israeli Citizens (even if travelling on another passport) of military age will require a
military exemption letter, from the Israeli Embassy in Canberra
• Team flight means - Israel return with the Team on a ticket purchased through
Maccabi Australia
• Booking through Goldman Travel is the only way to access the ASF for travel
• Team members not on Team flight will receive a credit, the amount will be confirmed
• Option to upgrade to a business class subject to an additional cost and availability -
can use ASF
• Can’t use ASF for additional travel
58Security, Medical &
Media
59Safety, Security & Emergency Manager
• SSEM: David Michelson
• Emergency management plan
• Document that details roles and response in event of incident
• Response in Israel and Australia
• Reviewed by Australian Embassy in Israel
• Personnel/agencies
• Moked
• Israeli Police, Army, others
• Physical security
• Armed guards- covert/overt
• Escort of buses
60Medical
• Chief Medical Officer: Dr. Billie Whiteson-Glass
• Highly experienced in travelling groups
• Doctors and orthopaedic surgeons to care for our team
• Head Psychologist: Dr. Mel Weinberg
• Head Physiotherapist: Dr. Yaheli Bet-Or
• Paramedics and ambulance at all games
• Access to public hospitals at no cost
61Media
• Media Manager: Michael Puterflam
• Extensive experience in sports
• Fox Sports / Optus Sports
• Travelled with the Matildas
• Media team consist of journalists, photographers, videographers
• Aim to maximise coverage of all teams in all regions
• Social Media policy
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