LORNE MARKET APPLICATION INFORMATION 2018 - Falls Festival

LORNE MARKET APPLICATION INFORMATION 2018

The Falls Festival is a four day music and camping festival held annually in Lorne Victoria, Marion Bay Tasmania, Byron
 Bay New South Wales and Fremantle Western Australia, Australia - over the New Year's Eve and January period. The
   festival hosts contemporary music performances, dance, comedy, theatre, circus, cabaret, and other art forms.

              The Lorne festival runs from 28th December 2018 to 1st January 2019 with 16,500 patrons.

Each year we’re on the hunt for market stalls that are creative and unique and hopefully this year that includes YOU!!

                Applications close Friday 25 September 2009. Please post your
                                    PO Box 184 Lorne 3232

Your Application

Applications strictly close on Friday, October 5th, 2018 @ 5PM
Late or incomplete applications will not be considered. You will receive notification of whether you
have been successful or not by Friday, October 12th.

 Falls Festival Lorne 2018 will be held from Thursday 28th December 2018 until Monday 1st
                                           Jan 2019.

   PLEASE ENSURE YOU READ AND UNDERSTAND EVERYTHING IN THIS DOCUMENT BEFORE YOU
                                      APPLY.

All applications must be submitted online at www.fallsfestival.com by Friday 5th October 2018 in
order to be considered.

Use your application to DEMONSTRATE how much you can offer the Lorne 2018 Falls Festival.
   • Make sure your photos are up to date and show us how attractive your stall is!
   • Include your most current and unique product list and pricing
   • Include pictures of your happy and professional staff
   • Tell me all about your commitment to the environment and ethical business practices

THE APPLICATION PROCESS:

   •   You then need to apply for Lorne 2018 specifically.
   •   All applications are due by October 5th, 2018 @5 PM
   •   Make sure your application is complete and all your documentation is up-to-date.
   •   You’ll receive an email letting you know whether or not you’ve been accepted by October
       12th.
   •   Approved stall holders will be given a website link to download all the necessary documents.
   •   You will need to submit all the required documents and pay your stall fee! If we don’t
       receive your payment by the requested date your stall application will be cancelled, and
       your position will be allocated to someone from the waiting list.

                                            Your Stall
There are a number of elements that are looked upon favourably by festival management when
selecting stall holders, these include;

        Applications close Friday 25 September 2009. Please post your
                            PO Box 184 Lorne 3232

•   Pride in presentation of stall (add some colour!)
   •   Offer a unique and quality product
   •   Good value price points
   •   Environmentally friendly
   •   Support local / Australian productions

You are required to provide your own stall structure, flooring and equipment including all signage,
lighting, leads and power boards. All equipment must be suitable for all weather conditions.

If you choose to hire equipment from individual hire companies, you must be onsite for delivery.

                                               Site Fee
We look at a number of factors when calculating caterer site fees, these include;

   -   Space required
   -   Power requirements
   -   Commitment to waste and environmental practices
   -   Affordability for patrons

Your site fee will include 4 staff tickets; additional staff tickets cannot be purchased.
Failure to pay your site fee by the specified dates on the invoice will result in termination of your
position to trade at the festival.

Failure to pay your site fee by the specified dates on the invoice will result in termination of your
position to trade at the festival.

                                                Power
You must indicate on your application form if you require power supplied by the Festival and you
must list all power items you will be using. A fee applies to have the power connected and will be
included within your package.

All leads, power boards and electrical equipment MUST BE TESTED AND TAGGED. On site testing may
be able to be arranged, however charges for this will be at a premium, or you may be prohibited from
using the item all together. Please be aware that our electricians will be extremely busy during set
up, and this additional work may cause delays.

It is important you also mark what each power cord identifying what it is connected to so issues can
be recognised quickly.

                                           Environment

        Applications close Friday 25 September 2009. Please post your
                            PO Box 184 Lorne 3232

At Falls Festival, environmental considerations are an integral part of our business practices. As part
of this commitment to the environment, suppliers are obligated to reduce the environmental
impact of their products, services, and waste emissions.

The guidelines set forth by the Festival include the following:

Reduction
Packaging which is not essential to the use, distribution, retail sale, storage or safety of your
products should be avoided. Packaging or utensils which are essential for these purposes are
required to be constructed from 100% renewable resources.

Re-usable
Where compliant with health and other regulation permits, and where practicable, packaging
should be designed for re-use, for example:
    • to be re-filled at your stall with the same product;
    • to be returned to your stall and be re-used; or
    • to be re-used by our patrons for the same or a similar purpose.

Compostable
Please ensure you use only bio-degradable materials indicated on the application form. Please
ensure that you do not sell any items that may have a negative environmental impact on the festival
site, for example: Chupa Chup sticks, glow sticks or plastic straws.

Where practical we encourage the sourcing and use of locally produced products. The use of these
products reduces your carbon footprint and therefore the footprint of the festival. However, we
understand that as we encourage diversity, sometimes this may not be achievable, so please let us
know if the uniqueness of your product does not enable this. In your application form please list
additional ways you are demonstrating your commitment to minimising your environmental impact
to improve your chances of selection.

Single Use Plastic
Falls Festival Lorne will be aiming to go single plastic free in 2018! We are very excited to take this
step towards a greener event and to have all our vendors on board. Drinks packaged in single use
plastic will not be able to be sold at the event this year. We will be providing bio degradable
alternatives for you to look at purchasing supplies through.

                                           Sustainability
With the help of traders, patrons, staff and volunteers, The Falls Music & Arts Festival has become a
leading sustainable event, not just in Australia but within the global community. Being sustainable
means that we not only plan for waste minimisation, but that we also monitor practices throughout
the event. This means that the basic guidelines stipulated by the festival will be followed by each of
our traders otherwise they risk the chance of not being invited back.

BEING SUSTAINABLE IS EASY

        Applications close Friday 25 September 2009. Please post your
                            PO Box 184 Lorne 3232

Your role begins by asking your packaging suppliers to supply packaging that is recyclable (note that
only plastic codes with the ID code 1 through to 7 are recyclable at this event). It is essential that
you:
• Avoid polystyrene (Styrofoam), glass, plastic bags, plastic straws. THESE ITEMS ARE BANNED.
• Use packaging that is constructed from renewable/recyclable sources.
• Correctly place items into the recycling and garbage bins.
• Avoiding unnecessary packaging.
• Provide reusable items where possible.
• Helping with litter control - Stallholders are responsible for litter around their site.

Any stall holders who fail to comply with the above sustainability policies may be forced to cease
operations until compliance is achieved. This will cost you valuable trading hours so please do the
right thing in the first place. This includes following all directions from our waste management
group, the Green Team.

                                           Product List
You are not permitted to sell anything not listed in your application form. You must sell products at
the price indicated on the application form, unless approved by Festival Management. You may not
sell any food, beverages or tobacco related products. Rights to sell these products have already
been allocated. The Falls Music & Arts Festival reserves the right to prohibit offensive goods from
being sold or displayed on site.

                                        Accommodation
You will be allocated a specific camping area in the Otway Campground. There you will have access
to toilets and showers (free of charge). There will be no room allocated behind your stall for you to
camp. You are welcome to make arrangements to stay off site but please be aware of traffic delays
that may occur on roads to and from the festival.

                                        Load in and out

 All market stalls will be required to load in during the allocated time frame on the 27 th December.
Load out will be on the 1st January. You are not permitted to arrive or depart the site on dates other
 than those listed without negotiation. All stalls and their equipment including non-biodegradable
            waste must have left the site by 5.00pm on the 1st January. NO EXCEPTIONS

                                         Trading Hours

The Festival operates 24 hours per day and you are welcome to trade 24 hours a day. The festival
requires you to trade a minimum of 10 hours on 28th December and 14 hours per day on 29th, 30th
and 31st December.
You must stay open till at least 11.00pm and can open as early as you like, but must be open by
10.00am, (excluding the 28th).
        Applications close Friday 25 September 2009. Please post your
                            PO Box 184 Lorne 3232

•   28th – gates open 11.00am, entertainment operates 2.00pm to 12.00am
   •   29th – gates open 9.00am, entertainment operates 11.00am to 2.00am
   •   30th – gates open 9.00am, entertainment operates 11.00am to 4.00am
   •   31st – gates open 9.00am, entertainment operates 11.00am to 6.00am
   •   1st – gates open for departure 6.00am, all patrons must be offsite by 4.00pm

Please indicate the times you plan to trade on the application form. Should you need to cease
trading or leave the festival for some reason you must inform Festival Management before doing
so.

                                          Public Liability
It is compulsory that all market stalls hold Public Liability Insurance for a minimum of $10 million for
their stall. Successful applicants must provide a copy of your Public Liability Insurance policy that will
be valid during the dates of the Festival. Please be aware that if you cannot obtain Public Liability
Insurance you will lose your place to trade.

                              Occupational Health and Safety
All stall holders and staff will be expected to abide by the Festival OH&S policies and procedures
relevant to stall holders. You and your employees should be covered by Work Cover. Ash Sounds P/L
will not be liable for injuries to you or your workers on the way to work or while carrying out their
work activities. All stalls must also have a NO-SMOKING sign displayed at their outlet.

  THAT’S IT FOR NOW! GOOD LUCK AND WE LOOK FORWARD TO RECEIVING YOUR APPLICATION

        Applications close Friday 25 September 2009. Please post your
                            PO Box 184 Lorne 3232

Applications close Friday 25 September 2009. Please post your
                    PO Box 184 Lorne 3232