INVITATION FOR BID - Macon Bibb County
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INVITATION FOR BID
FOR
MAYOR’S OFFICE OFFICIAL VEHICLE LEXUS RX
5-DOOR SUV 4X2
BID NUMBER: 21-025-FH
071-80
071-04
071-77
071-00
MACON BIBB COUNTY, GEORGIA
ISSUED: January 14, 2021
BIDS DUE NO LATER THAN 12:00 NOON ON THURSDAY, January 28, 2021
Macon-Bibb County Procurement Department
(Attn: Frank Howard)
700 Poplar Street Suite 308
Macon, Georgia 31201
1GENERAL
A. Invitation
1. Notice is hereby given that Macon-Bibb County will receive sealed bids in the
Macon Bibb County Procurement Department, 700 Poplar Street – Suite 308,
Macon, Georgia 31201, until 12:00 noon on Thursday, January 28, 2021 for 21-
025-FH Mayor's Office Official Vehicle Lexus RX 350 5-Door SUV 4x2 for the
Macon-Bibb County Government.
NO BIDS WILL BE ACCEPTED AFTER THE ABOVE TIME.
2. Vendor may include multiple bids in the sealed bid envelope/package with various
optional equipment packages for Macon-Bibb County to evaluate to determine
which vehicle offers the best value to Macon-Bibb County.
3. Questions regarding the bid are due January 21, 2021 by 5:00 p.m.
4. Bids will be publicly opened and read in the Procurement Department conference
Room on January 28, 2021 starting at 2:00 pm.
5. Minority, Women Owned and other Disadvantaged Business Enterprises are
encouraged to participate in the solicitation process. Additionally, respondents are
encouraged to use M/W/DBE subcontractors where possible. Small and other
disadvantaged businesses requiring assistance with the competitive process can
contact Small Business Affairs at (478) 751-7120.
B. Bid Documents
6. Bid documents will be made available at the Macon-Bibb County Procurement
Department, Government Center, 700 Poplar Street. Suite 308, Macon, GA 31201,
(478) 803-0554 or www.maconbibb.us/procurement under active solicitations.
C. Sealed Bids
SEALED Bids shall be delivered or mailed to:
Macon-Bibb County Procurement Department
Attn: Frank Howard
700 Poplar Street, Suite 308
Macon, GA 31201
478-803-0554
fhoward@maconbibb.us
Mark the outside of the envelope “Bid # 21-025-FH – “Mayor's Office Official Vehicle
Lexus RX 350 5-Door SUV 4x2”
2D. Forms
1. The enclosed Macon-Bibb County bid form shall be used. Use of other bid
documents may deem the bid to be non-responsive.
2. “Attachment A” must be completed and included with the bid; failure to include
completed, signed, and notarized forms (as applicable) may deem the bid
non-responsive. Any “Attachment A” documents which are not applicable to a
vendor shall be marked “Not applicable” and submitted with all other “Attachment
A”. For example, an automobile dealership which does not intend to use
subcontractors shall mark the “List of Subcontractors” form in the “Attachment A”
documents “Not applicable” and submit that document with the other “Attachment
A” documents.
E. Validity
1. No bid may be withdrawn for a period of sixty (60) days after time has been called
on date of bid opening.
2. All prices shall be Delivered prices, FOB Destination, after deducting all non–
applicable taxes, delivered to each requesting department or office. Vehicles shall
be ready to use.
F. Local Preference
1. Macon-Bibb County reserves the right to award bids to County businesses and
merchants whose bid is within 5% (five percent) of the lowest responsive and
responsible bid which conforms to the Invitation to Bid.
G. Reservations
1. Macon-Bibb County reserves full freedom (in addition to the right to reject any and
all bids) in awarding bids to consider all available factors including, but not limited
to, price, the provision of needed and unneeded features, usefulness to the using
department and prior Macon-Bibb County experience. Hence, Macon-Bibb County
may award bids to other than the lowest bidder if in the judgment of the Board of
Commissioners the interest of the County will be best served by award to another.
Any required information not submitted with bids shall deem bid non– responsive.
32. Unless otherwise specified, manufacturer’s names, trade names, brand
names, information and/or catalog numbers listed herein are intended
only to identify the quality level desired. They are not intended to limit
competition. The bidder may offer any equivalent product that meets
or exceeds the specification. If bids are based on equivalent products,
the bidder shall indicate on the bid form the alternate manufacturer’s
name and catalog number and shall include complete descriptive
literature and/or specifications along with proof that the proposed
equivalent either meets or exceeds this specification. Macon-Bibb
County reserves the right to be the sole judge of what is equal and
acceptable. If bidder fails to name a substitute, he shall furnish goods
identical to the bid specifications.
4MINIMUM SPECIFICATIONS FOR VEHICLE
Lexus RX 350 5-DOOR SUV 4x2
Model: 9420A
Year: 2021
Interior Color: Burch preferred
Exterior Color: Atomic Silver
Number of Cylinders: 6
Standard Equipment
Powertrain
3.5 Liter 295 HP V6 Engine
8-Speed Automatic Transmission w/Paddle Shifters Drive Mode Select
Exterior
18" Aluminum Alloy Wheels
Tire-Specific Pressure Monitoring System Bi-LED Headlamps
LED Taillamps, Illuminated Door Handles, and Daytime Running Lights
Rain Sensing Wipers
Safety
10 Airbags,
Brake Assist,
Smart Stop Technology Lexus Safety System+ 2.0: Lane Tracing Assist,
Road Sign Assist, Pre-Collision System with Pedestrian Detection,
Dynamic Radar Cruise Control, Lane Departure Alert with Steering Assist,
Intelligent High Beam Headlamps
Lexus Enform Safety Connect
5Multimedia
Apple CarPlay/Android Auto/Amazon Alexa Compatible
Compatible w/Smartphone, Smartwatch or Devices Enabled with Google Assistant
or Amazon Alexa
4.2" Color Multi-Information Display
Interior
Auto Dual Zone Climate Control Sys w/Rear Vents Power
Luxe-trimmed Front Seats
Power Tilt-and-Telescopic Steering Column Reclining/Sliding
40/20/40 Split Rear Seat Power Back Door
Rear View Mirror
Optional Equipment
Macon-Bibb County is willing to consider bids including vehicles that include any
or all listed optional equipment. Vehicles with one or more optional equipment
offering will be considered to meet the “Minimum Specifications for Vehicle”
Requirement.
12.3" Navigation System/12-speaker Premium Audio
20" Dark Silver Alloy Wheels with Machined Finish
Heated and Ventilated Front Seats
Panoramic View Monitor with Intuitive Parking Assist and Rear Cross Traffic
Braking
Power Tilt/Slide Moonroof and Aluminum Roof Rails
Premium Package Includes: Wood Trim, Driver Seat Memory, Exterior Mirror
Memory, Steering Wheel Memory
Touch-Free Power Rear Door with Kick Sensor
Wood & Leather Heated Steering Wheel
Cargo Mat/Cargo Net/Wheel Locks/Key Glove
6BID FORM
Include a separate bid form with each vehicle response
TOTAL PRICE : $______________________________
VEHICLES TO BE FOB BUYER’S DESTINATION. DELIVERY CHARGES
SHALL BE INCLUDED WITH PRICE.
DELIVERY ________ DAYS AFTER RECEIPT OF PURCHASE ORDER.
.
Delivery address:
Macon City Hall, 700 Poplar Street, Macon, GA 31201
Call (478) 751-7170 at least 24 hours prior to delivery.
AUTHORIZED SIGNATURE:_______________________________DATE: ______________________
NAME (TYPED OR
PRINTED):___________________________________________TITLE:_________________________
COMPANY___________________________________________________________________________
ADDRESS___________________________________________________________________________
CITY:________________________________________STATE:___________________ZIP: __________
TELEPHONE:____________________________________
FAX:_______________________________
Email: _______________________________________
1ACKNOWLEDGMENT OF ADDENDUM
The undersigned Bidder acknowledged receipt of the following addendum, if issued, to the
Invitation for Bid. If none received, write “None Received.”
Addendum No. Dated:
Addendum No. Dated:
Addendum No. Dated:
Addendum No. Dated:
Addendum No. Dated:
Firm
Signature
Print Name
Title
Date
Attach specifications for vehicle on the following page
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