Intern2018 Recruitment Campaign - Final year medical student Information session Queensland Universities - Queensland Health
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4/04/2017
Intern2018
Recruitment Campaign
Final year medical student
Information session
Queensland Universities
March/April 2017
Agenda
1. Message from the Chief Health Officer
2. Outcomes of Intern2017
3. Intern Application Process
4. Intern Allocation Process
5. Pre-employment requirements
6. Hospital and Health Service presentations
7. AMAQ presentation
1
4/04/2017
Message from Dr Jeannette Young
Chief Health Officer
VIDEO
Outcomes of Intern2017
• 737 intern positions were recruited for 2017– 682
general interns and 55 rural generalist interns
• At the close of applications, 9 hospitals were
oversubscribed (number of first preferences exceeded
the number of available positions for guaranteed
candidates)
2
4/04/2017
Outcomes of Intern2017
Outcomes of Intern2017
• 90% of guaranteed offer graduates were allocated to
their first preference via the ballot and ‘roll-back’
processes.
• 6% were allocated to their second to fifth preference.
• By commencement of 2017 medical year, 63
international students of Queensland medical schools
were selected to an intern position – predominately at
Rockhampton and Mackay Hospitals.
3
4/04/2017
Intern Application Process
• Online application system
• Applicant Groups
• Key Dates
• Campaign website
• Supporting Documents
• Hospital preferences
• Referees
Intern Application Process
Queensland uses a centralised e-Recruitment
system which:
• enables fulfilment of Government’s guarantee to
offer to all Applicant Group A candidates
• avoids the need for students to make multiple
applications to different HHS
• provides a cost efficient approach to recruitment
4
4/04/2017
Applicant Groups for 2018
Category Definition Eligible
applicants
Guaranteed Medical graduates ensured an offer of an intern position Group A
offer in Queensland for their immediate postgraduate year^.
graduates
Allocation to intern positions may be automatic or via
random ballot, based on hospital preferences nominated
in the intern application form.
Not Intern offers to medical graduates are determined via Group B
guaranteed individual merit selection processes conducted by each
offer participating Hospital
graduates
Group C
Applicants who meet the criteria for Groups B, C or D are
eligible to participate in these merit selection processes.
Group D
Guaranteed offer graduates
GROUP A Medical graduates of Queensland universities who are
Australian / New Zealand citizens or Australian permanent
residents; and
• Are seeking an internship commencing in the year
immediately following graduation; OR
• Received Review Committee approval from a previous
intern campaign to defer commencement of internship
54/04/2017
Not Guaranteed offer graduates
GROUP B Medical graduates of Queensland universities who are Australian / New Zealand
citizens or Australian permanent residents who:
• Do not meet the criteria outlined in Group A
Medical graduates of Australian (interstate) or New Zealand universities who are
Australian / New Zealand citizens or Australian permanent resident.
GROUP C Medical graduates of Australian (Queensland or interstate) or New Zealand
universities who are NOT Australian / New Zealand citizens or Australian permanent
residents, who:
• Currently hold a visa that allows them to work in Australia; or
• Will need to obtain a visa to work in Australia
GROUP D Medical graduates of AMC accredited universities located outside of Australia or
New Zealand; or
Medical graduates of international universities who have not completed an
internship in Australia or another country and have either:
• Obtained the AMC Certificate (and are eligible for provisional registration); OR
• Successfully completed the AMC MCQ (and are eligible for limited registration)
Intern Application Process
Key dates
Task Date
Applications Open Thurs 18 May
Applications Close Fri 2 June
Ballot meeting Mon 3 July
Offers released to all Applicant Group A Mon 10 July
candidates
64/04/2017
Intern Application Process
Key dates cont…
Task Date
Applicant Group A– respond to offer Wed 12 July
Accept, Decline, Tentatively accept
Applicant Group A– potential roll-back Fri 14 July
Applicant Group B – D re-preference 14 – 16 July
Offers released to B – D applicants Wed 26 July
B – D applicants accept or decline offer Fri 28 July
Intern Application Process
• Campaign website:
http://www.health.qld.gov.au/medical/intern/default.asp
Application
portal
74/04/2017
Intern Application Process
IMPORTANT:
• Supply a current email address and telephone number
• Answer all mandatory questions
• Upload all mandatory supporting documentation
• Appointment to intern positions subject to pre-employment
checks and obtaining registration with MBA
Intern Application Process
Mandatory Information
Contact details
– Phone number, e-mail address, postal address
Unique Intern Placement Number:
For the national audit of intern acceptance
Number will be issued to student by AHPRA via medical schools (by mid-May)
Medical school details
Resume
Short statements regarding
Why you want to complete internship in Queensland
The career related experiences you want to pursue in your intern year
84/04/2017
Intern Application Process
Mandatory Supporting Documentation
Evidence of Applicant Group Status
¾ Aus/NZ passport, birth or citizenship certificate
¾ Aust Permanent Resident visa + VEVO + passport
¾ Current passport + visa + VEVO
Vaccine preventable diseases (VPDs)
Download form and upload to your online application
Criminal History Consent Form (QH Form)
Download form and upload to you online application
Details of two (2) referees
Intern Application Process
Additional Supporting Documentation
Evidence of English Language Examination Results
¾ IELTS or OET results which meet the Medical Board of Australia’s
requirements
Health Insurance documentation
¾ As required for temporary residents
94/04/2017
Intern Application Process
Preferences
Intern Application Process
Referees
• All applicants must nominate 2 referees (seek permission)
• Don’t have to be consultants – must be able to report on
ability, capacity/motivation, rapport/cooperation
• Request for report only sent to referees nominated by
Applicant Group B - D
• Hospitals may contact referees of Applicant Group A
candidates
104/04/2017
Intern Application Process
Late Start
• Mid year intakes are not accepted
• Disclose at time of application if you know you
will not be able to start on 22 January 2018
• Individual hospitals decide whether to
accommodate a late start (ie no later than start
of Term 2)
– driven by the service delivery needs of individual
hospitals
late starts are not automatically guaranteed
Intern Allocation Processes
• Allocation Processes for guaranteed
offer graduates
¾ Ballot
¾ Joint Ticket
¾ Exemption/Special Consideration
¾ Offers and “roll-back”
• Selection Processes for not-guarnteed offer
graduates
• National Audit of Intern Acceptances
114/04/2017
Allocation Processes:
Guaranteed offer graduates
At the close of applications participating
hospitals may be:
• Equal in numbers: Group A first preferences = # of intern
positions
– all Group A automatically allocated to the hospital
• Undersubscribed: Group A first preferences < # of intern
positions
– all Group A automatically allocated to the hospital
– hospital may receive additional Group A via the ballot process
• Oversubscribed: Group A first preferences > # of intern
positions all Group A candidates who nominated the hospital as a
first preference will participate in the ballot process
Intern Allocation Processes
The Ballot progresses as follows:
1) Random draw from oversubscribed hospital pool;
2) Random draw from candidate pool within selected
oversubscribed hospital.
3) The candidate drawn is moved to their next available
preference.
The processes detailed in steps (1) to (3) repeats until all
oversubscribed hospitals are equal in numbers.
124/04/2017
The Ballot Process
OVERSUBSCRIBED HOSPITALS
RBWH (+10) PAH (+12)
Random selection of RBWH
from pool of oversubscribed
hospitals
Random selection of
applicant group A with RBWH
as first preference
Applicant balloted out to next
available undersubscribed
facility
RBWH now has 9 positions
oversubscribed
The Ballot Process
• Run by Office of Chief Medical Officer
¾ Medical Workforce Campaign Team
• Representatives from each Queensland medical
school invited to observe ballot
• Prior to ballot, Review Committee will assess
and approve/decline requests for:
– Joint Ticket
– Special Consideration/Exemption
134/04/2017
Joint Ticket
• Eligible applicants must be:
¾ Group A applicants who meet the definition of a 'couple'; AND
¾ Be graduating at the same time; AND
¾ Are eligible to commence duty at the beginning of the medical year.
• Supporting documentation is required
• Both partners’ hospital preferences MUST be identical
• Requests will be approved/declined by the Review Committee
• Approved Joint Tickets are not exempt from the ballot process
Exemption/Special Consideration
Group A candidates MUST demonstrate and provide evidence for the
potential for significant personal or family hardship as a result of
a requirement to move.
Apply to be allocated to either the south- east corner group of hospitals or to
an individual regional hospital
South East Corner Group Individual Regional Hospital
Caboolture Hospital Bundaberg Hospital
Cairns Hospital
Gold Coast Hospital Hervey Bay Hospital
Approved SECG Mackay Base Hospital
Ipswich Hospital
special consideration Nambour Hospital
not exempt from Logan Hospital Rockhampton Hospital
ballot – if randomly Toowoomba Hospital
Mater Health Services
drawn, they will be Townsville Hospital
allocated to Princess Alexandra Hospital
undersubscribed Approved IRH special
hospital in the SECG Redcliffe Hospital consideration are exempt
Royal Brisbane and Woman's Hospital
from ballot and will be
locked into IRH
The Prince Charles Hospital
144/04/2017
Exemption/Special Consideration
RULES under which requests may be made:
1.Applicant is a member of a couple where a partner is in full time tertiary
study, unable to be completed externally.
2.Partner (or applicant) owns and operates a non-transferable business
3.Have exceptional compassionate grounds or other exceptional reasons
Conditions
¾Satisfactory supporting documentation is provided
¾Applicant group A must apply for exemption/special consideration to EITHER the
'South-east corner group' OR an 'individual regional hospital'.
¾Applicant group A cannot apply for both exemption/special consideration and
joint ticket.
Offer of position
• Released via e-mail to all applicant group A
candidates on Monday 10 July 2017
• By Wednesday 12 July 2017:
¾ Those allocated to their first preference must accept or
decline the offer
¾ Those allocated to any other preference must either
accept, tentatively accept or decline the offer
154/04/2017
Roll-back
• Friday 14 July 2017
• Only for those who tentatively accept an offer
• AIM: match Applicant Group A’s to a higher preference
hospital
• A one off process, dependent on # declining offer
• Eligible candidates will be contacted via phone
¾ must decide to accept/decline new offer at time of call
• You nominate a proxy to accept call and make decision on
your behalf
Applicant Group B - D Selection
Processes
• Position Status Report updated to reflect
remaining vacancies (after Applicant Group A
allocation final)
• Applicant Groups B - D s can amend preferences
from: 5pm Friday 14 July 2017 to 5pm Sunday
16 July 2017
• Individual hospitals will then conduct recruitment
processes for any current/future vacancies
• Formal offer to candidates will be released via e-
mail from online application system
164/04/2017
National audit intern acceptances
Pre-employment requirements
• Registration Process
¾ Application for registration
¾ Suitability Issues
o Criminal history
o Impairment
o English Language
• Advising changes in circumstances
174/04/2017
Pre-employment requirements
Registration Process
• MBA Registration is a condition of employment
• Failure to obtain registration by your agreed start
date may result in a termination of your
employment contract
Pre-employment requirements
Registration Process
• MBA deadline for complete registration applications
generally around early to mid-December
¾ Use correct form – either online (preferred) or hard copy
¾ Supporting documents must be true certified copies of the
original.
• Must disclose any suitability issues, as will be
reviewed by MBA
¾ conditions/undertakings may be imposed
184/04/2017
Pre-employment requirements
Registration Process – Criminal History
• Must disclose complete criminal history, irrespective
of timing and whether it occurred in Australia or
overseas
• Criminal history includes:
¾ every conviction of a person for an offence
¾ every plea of guilty or finding of guilt by a court of the
person for an offence, whether or not a conviction is
recorded for the offence, and
¾ every charge made against the person for an offence.
Pre-employment requirements
Registration Process – Impairment
• Applicants MUST disclose any impairments
• MBA may require applicant to undergo health
assessment (at Board’s expense)
• Actions by MBA on health assessment report may
include
¾ Imposition of limitations
¾ Acceptance of undertakings
194/04/2017
Pre-employment requirements
Registration Process – English Language
• All new applicants must comply with the MBA English
language skills Registration Standard
• Recognised countries:
¾ Australia, New Zealand, South Africa, United Kingdom,
Republic of Ireland, the United States of America or Canada
• International English Language Testing System
(IELTS) / Occupational English Test (OET) results
¾ obtained within two years before date registration
application is lodged
Pre-employment requirements
Advising changes in circumstances
• Contact employing hospital ASAP if you become
aware post allocation that you will not be able to start
at the beginning of the medical year.
• Ability to accommodate late starts (i.e. no later than
the beginning of Term 2) is driven by the service
delivery needs of individual hospitals
late starts are not automatically guaranteed
204/04/2017
For further information
Campaign website
• https://www.health.qld.gov.au/medical/intern/default.asp
Intern Campaign Coordinator
• E: Intern-Recruitment@health.qld.gov.au
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