INFORMATION SESSION LETTER OF INTEREST - Issued by: Public Health Management Corporation (PHMC) - PHLpreK
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INFORMATION SESSION
LETTER OF INTEREST
Issued by:
Public Health Management Corporation (PHMC)
in behalf of the
City of Philadelphia Mayor’s Office of Education
MAYOR'S OFFICE OF EDUCATION
Agenda
• Overview of PHLpreK
• LOI & Application Eligibility
• Performance Expectations
• LOI Process
• Documents required for LOI
• Reviewr Demonstration
• Timeline
•Q &A
MAYOR'S OFFICE OF EDUCATION
LOI Purpose
To gain insight as to the interest and
capacity of high quality providers to
support MOE’s goal of expanding
PHLpreK by 1,000 seats in FY 21.
MAYOR'S OFFICE OF EDUCATION
MAYOR'S OFFICE OF EDUCATION
PHLpreK Priorities
• Access to the highest quality services that will prepare
students (or children) for kindergarten
• Alignment with and leveraging of other early learning
initiatives
• Serving high need areas and special populations
• Improving nutrition and physical activity
• Expanding access to families that are unserved or
underserved in the early learning system
• Accountability and data-driven decision making
• Equity and good stewardship
MAYOR'S OFFICE OF EDUCATION
Fiscal Year 2020-2021
• Funding for 4,300 preK
slots
• $8,750/child
• 5.5 hrs. instructional time/
school day
• 180 days (Sept 2020-June
2021)
• At least 3 years-old (by
9/1/20) and younger than
entry age for kindergarten
• Reside in Philadelphia
MAYOR'S OFFICE OF EDUCATION
Application Timeline
Date Description
November 22, 2019 Release of the Letter of Interest (LOI) – Posted to website
December 4, 6, & 7, 2019 Letter of Interest information sessions
December 4, 2019 LOI online link available at PHLpreK website
December 9, 2019 Deadline to submit LOI questions
December 11, 2019 Answers to LOI questions posted to PHLpreK website
December 20, 2019 Letter of Interest due
February, 2020 Release of the Request for Qualifications (RFQ)
Week of March 2, 2020 Mandatory Pre-Application Conference Sessions
March 13, 2020 Deadline to submit application questions
April 7, 2020 Applications due
May, 2020 Notice of Intent to Award
MAYOR'S OFFICE OF EDUCATION
LOI Provider Eligibility
General Requirements
• Licensed by and in full compliance with the Department of
Human Services (DHS) or the Pennsylvania Department of
Education (PDE)
• Quality community-based child care programs (center- and
multi-site, group, family childcare, school district, Head Start)
that operate within the City of Philadelphia.
• PA DHS compliance and noncompliance history will be
reviewed for all LOI respondents.
• LOI Reponses from Providers with an active DHS negative
sanction at the point of submission will be reviewed, however all
PA DHS noncompliance must be resolved prior to contracting
for the delivery of PHLpreK services.
• The PHLpreK program will not issue a contract to a provider
with a DHS negative sanction.
MAYOR'S OFFICE OF EDUCATION
LOI Provider Eligibility
General Requirements
• Providers not licensed through PDE or DHS, but
licensed through accrediting bodies outlined in the
Alternative Pathways to STARS Designation of the
Keystone STARS Program Standards may respond
to LOI, but must have a Keystone STARS
designation.
• Distribution of FY21 PHLpreK funding will be
prioritized to STAR 3 and STAR 4 programs.
MAYOR'S OFFICE OF EDUCATION
LOI Provider Eligibility
STAR Level Eligibility
STAR 3 & 4 programs are eligible to apply to provide
PHLpreK services in FY21.
Distribution of FY21 PHLpreK funding will be prioritized
to STAR 3 and STAR 4 programs that submit a
complete and competitive RFQ application.
MAYOR'S OFFICE OF EDUCATIONLOI Provider Eligibility
STAR Level Eligibility
STAR 2 programs are eligible to apply to provide PHLpreK services
in FY21. STAR 2 providers applying must demonstrate a
commitment to moving up.
If awarded funds, will be expected to achieve a minimum of STAR 3
within a timeline recommended by PHMC and approved by MOE.
STAR 2 Programs that have not requested a STAR 3 or STAR 4
designation by the time of the full Application submission must
submit a written Waiver Request and Action Plan during the
Application Process.
The provider must meet specific requirements as outlined on the
Waiver Request and must provide a specific plan for reaching
STAR 3.
The provider’s progress toward this benchmark will be closely
monitored.
MAYOR'S OFFICE OF EDUCATIONLOI Provider Eligibility
STAR Level Eligibility
STAR 1 programs are only eligible to apply to provide PHLpreK services in
FY21 if located in a Priority Neighborhood*. STAR 1 programs applying
must demonstrate a commitment to moving up.
If awarded funds, will be expected to achieve a minimum of STAR 3 within a
timeline recommended by PHMC and approved by MOE.
STAR 1 Programs that have not requested a STAR 3 or STAR 4
designation by the time of the Application submission must submit a
written Waiver Request and Action Plan during the Application Process.
The provider must meet specific requirements as outlined on the Waiver
Request and must provide a specific plan for reaching
STAR 3. The provider’s progress toward this benchmark
will be closely monitored.
MAYOR'S OFFICE OF EDUCATIONLOI Provider Eligibility
STAR Level Eligibility
Unrated Locations of existing STAR 3 and STAR 4 Providers are eligible to apply to
provide PHLpreK services in FY21. Unrated locations applying must demonstrate a
commitment to moving up.
If awarded funds, will be expected to achieve a minimum of STAR 3 within a timeline
recommended by PHMC and approved by MOE.
New site locations of current STAR 3 or STAR 4 Providers may have a Provisional DHS
license due to being a newly licensed facility. Those sites will be expected to reach full
licensure and STAR 3 within a timeframe recommended by PHMC and approved by MOE.
New site locations of current STAR 3 or STAR 4 Providers may be awaiting Provisional
licensure, if the site underwent renovation or construction. However, those sites will
not receive a contract and cannot proceed with enrolling children if the
Provisional license is not obtained prior to contracting. Those sites will also
be expected to reach STAR 3 within a timeframe recommended by PHMC
and approved by MOE.
MAYOR'S OFFICE OF EDUCATIONPriority Areas
Defined by:
• Population of children ages 3 &41
• Population of children ages 3 & 4
experiencing 2 or more Early
Childhood Risks2
• Population below 200% of the poverty
line3
• High-quality childcare shortage4
• Previous PHLpreK investment5
1 Reinvestment Fund, Child Care Map: 2010 Decennial Census, 2013
2 Cityof Philadelphia’s CARES Dara Warehouse, 2018 Early Childhood Risk Map Tool, 2018
3 Census Bureau, 2013-2017 American Community Survey 5-year estimates
4 Reinvestment Fund, Childcare Map, 2018
5 PHMC Enrollment Report November 1 st, 2019: Approved Enrollment, 2019
MAYOR'S OFFICE OF EDUCATIONPriority Areas
Targeted Priority Areas:
• Bartram Village • Hunting Park
• Belmont • McGuire
• East Parkside • Strawberry Mansion
• Fairhill • Stanton
• Franklinville • Upper Kensington
• Harrowgate • West Kensington
• Hartranft • Wister
• Haverford North
STAR 1 programs are only eligible to apply to provide PHLpreK services in FY21
if located in a Priority Neighborhood*.
MAYOR'S OFFICE OF EDUCATIONDistribution of Funds
• Funding will be Prioritized to STAR 3 and
STAR 4 programs
• Other Eligible Applicants
• STAR 2 programs, demonstrating a commitment to
moving up
• STAR 1 programs, only in priority areas,
and must demonstrate a commitment to moving up
• Unrated Locations of existing STAR 3 and STAR 4
Providers either with a Provisional license due to being
newly licensed or awaiting provisional licensure
due to renovation or construction.
MAYOR'S OFFICE OF EDUCATIONLOI Review
LOI review will include:
• Current STAR Level • Number of PreK slots
and when available
• PA DHS Compliance
• Proportion of
• Area served requested seats to
• Revenue sources
license capacity
• # of seats across care
levels
MAYOR'S OFFICE OF EDUCATIONPerformance Expectations
Program Expectations
Maintain DHS or PDE license in good standing
Provide overall program quality
✓ Current STAR 3 or 4 Providers must maintain good
standing in Keystone STARS
✓ Growth provider entering PHLpreK system in FY21 with
less than a STAR 3 designation will be expected to
reach STAR 3 status in a timeline recommended by
PHMC and approved by MOE.
Conduct marketing and recruitment activities
Ensure children receive adequate program dosage
(85% average daily att./month)
MAYOR'S OFFICE OF EDUCATIONPerformance Expectations
Program Expectations
Deliver quality developmentally-appropriate educational
services to 3- and 4-year-olds a minimum 5.5 instructional
hrs./day/180 days
• Implement Creative Curriculum to fidelity in the PHLpreK
classroom(s) and participate in required professional
development and coaching as provided by PHMC and
MOE to support fidelity of implementation for the required
curriculum.
• Record child progress using Teaching Strategies Gold
(TSG) online data tool and participate in required
professional development and coaching as provided by
PHMC and MOE to support fidelity of implementation for
the required assessment tool.
MAYOR'S OFFICE OF EDUCATIONPerformance Expectations
Program Expectations
Recruit and retain qualified staff
Child Care Centers/Group Child Care
• Every child care center location has a full-time Director or
Administrator with a minimum of an Associate’s Degree in Early
Childhood Education (ECE) or related field and meets all other
DHS regulations.
• Each classroom has a Lead Teacher with a minimum of an
Associate's Degree in ECE or related field.
• Each classroom with more than 10 children also has an
Assistant Teacher with a minimum qualification of (1) a CDA
credential OR (2) 6 credits in Early Childhood Education
coursework
• Classes are staffed by full-time staff and all substitutes must
meet the credentials noted above for the position they are filling.
MAYOR'S OFFICE OF EDUCATIONPerformance Expectations
Program Expectations
Recruit and retain qualified staff
Family Child Care
• Every Family Child Care Owner/Operator has a minimum
of an Associate’s degree in ECE or related field.
• When a Family Child Care Owner/Operator does not
serve as the full time Lead Teacher and is not present for
the full 5.5 hr. PHLpreK day during the 180 days of
PHLpreK service, a teacher must be in place that has an
Associate’s degree in ECE or a related field.
MAYOR'S OFFICE OF EDUCATIONPerformance Expectations
Program Expectations
Recruit and retain qualified staff
School District
• Directors/Administrators, Lead Teachers and Assistant
Teachers at direct school sites must meet the staff
qualifications established for employees of the School
District. Staff at other School District contracted sites
must meet qualifications for Center Director, Center Lead
Teacher/Center Assistant Teacher noted previously.
By 2028, the Owner/Operator and all Lead Teachers must
have a minimum of a Bachelor’s Degree in ECE or a related
field as outlined in Appendix A of the 2018 Keystone STARS
Indicators.
MAYOR'S OFFICE OF EDUCATIONPerformance Expectations
Comprehensive Services
Support family need for early learning and childcare services
Follow appropriate health and nutrition standards
• Complete at least one developmental screening for each
child annually using the Ages and Stages, 3rd Edition
(ASQ-3) and the Ages and Stages Social Emotional
(ASQ-SE). The required developmental screening tool
will be provided by the PHLpreK system.
Partner with families and caregivers to support their children’s
learning and development
Support Kindergarten transition
MAYOR'S OFFICE OF EDUCATIONPerformance Expectations
Reporting and Fiscal Expectations
Keep accurate records and enter data in defined databases
Engagement in the project and continuous improvement of the
system by participating in meetings and quality improvement
efforts as required
Comply with monitoring and reporting requests
Utilize funds appropriately
Maintain status as a quality business partner of PHMC or a
designated Hub Agency, while complying with applicable
policies and requirements of PHMC, the City of Phila., State of
PA and Federal Government
MAYOR'S OFFICE OF EDUCATIONQuestions MAYOR'S OFFICE OF EDUCATION
LOI Process
√ Read all information before completing
application
√ Gather all documents you will need to
upload
√ Read and Re-read your submission
for accuracy, spelling, etc.
√ Give yourself plenty of time,
DO NOT wait until the last minute.
MAYOR'S OFFICE OF EDUCATIONOnline Submission Demo
• Login • Uploading files
• Key navigation • Editing a submission
• Save and Advance • Submitting more than
• Save and Logout one LOI
• Required fields
MAYOR'S OFFICE OF EDUCATIONOnline Submission Process
Fillable Items in REVIEWR
• Legal Entity • Number of Slots being
Information requested
• Primary Contact for • Area Demographics
the Application
• Narrative Questions
• Facility/Site (Disclosures)
Information
• Revenue Sources
• Licensed Capacity
• STAR Level
• Accreditations
• Levels of Care
MAYOR'S OFFICE OF EDUCATIONOnline Submission Process
Items to upload:
• Copy of valid Pennsylvania DHS
• Copy of PA Department of Education license
(if applicable)
• Copy of Accreditation Certificate (if applicable)
• Copy of Keystone STARS Certificate
MAYOR'S OFFICE OF EDUCATIONOnline Submission Process
• Legal Entity Name: Use the LEGAL ENTITY Name as it
appears on your DHS license
• Site Name: Use the NAME OF FACILTY OR AGENCY as
it appears on DHS license
• Site Address: Should match the address on the DHS
license if licensed.
MAYOR'S OFFICE OF EDUCATIONOnline Submission Process
• DHS License Number: Use the Certification ID. Enter all
letters and numbers as listed on the license.
• MPI #: Use the MPI ID as it appears on the DHS license.
Enter all numbers as they are listed.
MAYOR'S OFFICE OF EDUCATIONOnline Submission Process
All applications must be submitted via REVIEWR
1. Link can be found on www.PHLpreK.org beginning
Wednesday, December 4, 2019
2. Go to “Resources” in the upper right corner
Scroll down to “For PHLpreK Providers,”
3. Click the link to “Letter of Interest (LOI) for PHLpreK’s
2020-2021 school year”)
4. Click the link “LOI Submission Form”
MAYOR'S OFFICE OF EDUCATIONOnline Submission Demo
Start at www.PHLpreK.org
Return via www.PHLpreK.org or https://app.reviewr.com
https://app.reviewr.com/s1/site//PHLpreK_LOI
MAYOR'S OFFICE OF EDUCATIONOnline Submission Demo
CREATE AN ACCOUNT & APPLY
– Select this option if you do not
have a Reviewr Login.
LOGIN – Select this option if you
already have a Reviewr account.
MAYOR'S OFFICE OF EDUCATIONOnline Submission Demo
New User: If you are a
new user and do not have
an account then select
Create an Account and
follow the instructions
Existing Account: If you
have an existing user
account you will enter the
Email address and
Password for that account.
If you do not remember the
Password for the account
then CLICK on FORGOT
YOUR PASSWORD and
instructions will be sent to
your email address.
MAYOR'S OFFICE OF EDUCATIONOnline Submission Demo
Saving and Logging Out
LOGOUT will log you out of your application
without saving information
SAVE & LOGOUT will save any information
entered in the application and will log you out
SAVE & ADVANCE will save any information
entered into the application and advance you
to the next page.
* - any fields with a red * are required fields.
You will not be able to SAVE AND ADVANCE
without willing these fields out.
MAYOR'S OFFICE OF EDUCATIONOnline Submission Demo MAYOR'S OFFICE OF EDUCATION
Online Submission Demo
Legal Entity Information
• Complete all Mandatory
fields (*) on each page
• The list to the right helps
you navigate to the pages
of the LOI
MAYOR'S OFFICE OF EDUCATIONOnline Submission Demo
• If you do not fill out a required field you will not be able to
SAVE and ADVANCE and you will be prompted at the top of
the page where you need to complete information.
MAYOR'S OFFICE OF EDUCATIONOnline Submission Demo
Legal Entity Information
• Questions on this
page are specific to
the Legal Entity
• When you have
completed all required
fields select SAVE
AND ADVANCE to
move to next page
MAYOR'S OFFICE OF EDUCATIONOnline Submission Demo
Primary Contact Information
• The Primary
Contact
Information
should be
entered for the
person who
will answer
any questions
related to the
LOI
MAYOR'S OFFICE OF EDUCATIONOnline Submission Demo
Facility/Site Information
• Information about the
Facility/Site
Information should be
answered specific to
the facility where
children will be
served.
MAYOR'S OFFICE OF EDUCATIONOnline Submission Demo
Facility/Site Information
• Indicate the STAR Level for the specific location. You will be
prompted at the end of the application to upload your STARS
Certificate.
MAYOR'S OFFICE OF EDUCATIONOnline Submission Demo
Facility/Site Information
• For each question, select the appropriate
response for the specific location.
• You will be prompted at the end of the
application to upload the applicable
certificates based on your response.
MAYOR'S OFFICE OF EDUCATIONOnline Submission Demo
Facility/Site Information
• Answer each
question as it relates
to your specific
location
MAYOR'S OFFICE OF EDUCATIONOnline Submission Demo
Facility/Site Information
• Answer each
question as it relates
to your specific
location
MAYOR'S OFFICE OF EDUCATIONOnline Submission Demo
Facility/Site Information
• Answer each
question as it
relates to your
specific location
• If the slots are not
currently available
indicate why and
realistic timeframe
as to when
anticipate they will
be available.
MAYOR'S OFFICE OF EDUCATIONOnline Submission Demo
Facility/Site Information
• Complete this question as it relates
to your specific location and the
families you serve.
MAYOR'S OFFICE OF EDUCATIONOnline Submission Demo
Narrative Questions
• Complete these questions
as they relate to your
specific organization.
MAYOR'S OFFICE OF EDUCATIONOnline Submission Demo
Document Upload
• Upload required documents by selecting Browse
and navigating to where you have saved the
documents on your computer.
• After uploading documents SUBMIT LOI
MAYOR'S OFFICE OF EDUCATIONOnline Submission Demo
Email receipt upon submission
We have received your Letter of Interest for PHLpreK. It is suggested
you login again to review your submission to ensure it is
complete and all required documents are uploaded. You may
review and edit your submission any time until the posted
deadline date/time. The Letter of Interest process is designed to
support PHLpreK expansion efforts and understand the capacity of
interested Providers. Following the LOI process, it is anticipated that
PHMC will administer a separate application process for all sites
interested in participating in PHLpreK in Fiscal Year 2021.
Thank you for your interest in PHLpreK.
Sincerely,
PHLpreK Review Team
MAYOR'S OFFICE OF EDUCATIONOnline Submission Demo
• To Edit a submission you will select MY
SUBMISSIONS and then View for the submission
you want to view and edit.
MAYOR'S OFFICE OF EDUCATIONOnline Submission Demo
• Select ADD ANOTHER SUBMISSION if you wish
to add an LOI for an additional location.
• Select if you want to add a new submission
without copying or with copying from a previous
submission.
MAYOR'S OFFICE OF EDUCATIONOnline Submission Demo
• If you selected “with copying”, select the submission
you wish to copy from.
• Legal Entity Information and Primary Contact
Information will pre-populate. You can then edit any of
the fields and complete the facility specific information
on the other pages of the LOI.
MAYOR'S OFFICE OF EDUCATIONOnline Submission Demo
Need Help in the Reviewr System?
Email: Support@reviewr.com
MAYOR'S OFFICE OF EDUCATIONLOI Process
If in Doubt
Fill it Out
MAYOR'S OFFICE OF EDUCATIONLOI Process
√ Read all information before completing
application
√ Gather all documents you will need to
upload
√ Read and Re-read your submission
for accuracy, spelling, etc.
√ Give yourself plenty of time,
DO NOT wait until the last minute.
MAYOR'S OFFICE OF EDUCATIONLOI Dates to Remember
Date Description
Deadline to submit LOI
December 9, 2019
questions
Answers to LOI questions
December 11, 2018
posted to PHLpreK website
December 20, 2018 Letter of Interest due
Send questions to: phlprek@phmc.org
MAYOR'S OFFICE OF EDUCATIONQuestions MAYOR'S OFFICE OF EDUCATION
LOI Process MAYOR'S OFFICE OF EDUCATION
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