Hotel Room Block - Viejas Casino & Resort
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Hotel Room Block
With a hotel room block, you can enjoy your special day to the fullest knowing that
you and your guests have overnight accommodations on the property!
Requirements
Must block a minimum of 10 rooms on peak
Group must fill 90% of rooms blocked
Guests must be 21+ to stay at the Willows Hotel
Benefits
Rooms guaranteed for your group up to one month prior to your wedding
Discounted room rates
All guestrooms tracked in group block
You Will Receive
Periodic updates on the status of your room block
Reminders of approaching room booking deadline
Assistance with reservations and special requests
Making a Reservation
Reservations can be made online or by phone and referring to your custom group code to avail your discounted
group rate. Guests will have until 1 month prior to your wedding to book rooms. All reservations must be
guaranteed with a major credit card. Individual cancellations must be made 24 hours prior to arrival to avoid no
show charges. No show charges will be billed to the individual’s credit card at the prevailing group rate. It is our
understanding that all guestroom charges, including room, tax and incidentals will be paid for by each individual.
Resort Fee
A daily resort fee of $10 plus current 12.5% tax will be added to your nightly rate and includes: Access to Pool &
Hot Tub, Fitness Center, Business Center, Complimentary Self & Valet Parking and Wi-Fi in the sleeping rooms and
event space.
Check In/Check Out
Check-in time is 4:00pm and check-out is 11:00am. A credit card is required and will be authorized for the amount
to cover room, 12.5% tax, $10.00 daily resort fee, and $50.00 (Viejas Hotel) or $75.00 (Willows Hotel) per night for
incidental charges. The authorization hold can take 3-7 business days after check-out to be released. Prepaid cards
are not accepted. Viejas Hotel is 100% non-smoking.
If you are unsure about the amount of rooms you wish to block at the time of contract signing, rooms can be
added at a later date, based on hotel availability. If you have an existing room block in your initial contract and you
wish to add more, we require rooms be added in blocks of 10, with the same 90% booking requirement for total
contracted rooms.
Wedding Coordinator
vs.
Viejas Catering Manager
You will be working with your Catering Manager through all of your details leading up to your event date.
Your Catering Manager will not be your main point of contact on the day of the event. We require all
couples to have a Day of Coordinator for the day of your Wedding.
Your Catering Manager Will…
Answer any questions, provide event venue recommendations and act as your primary Viejas Contact
throughout the planning process
Act as a menu consultant for all food and beverage selections
Detail your catering contract and Banquet Event Orders, outlining all of your event specifications and
ensure that it is communicated flawlessly to the operational team at Viejas
Create an estimate of charges, outlining your financial commitments to Viejas
Create a floor plan of your event space in order for you to provide seating arrangements
Act as a liaison between your Wedding Coordinator and the Viejas operational team
Oversee the setup of the ceremony and reception venue(s), food preparation and other resort operations
Ensure a seamless transition to the venue’s Banquet Captain on the day of the event
Review your banquet checks for accuracy prior to the completion of your financial statement
Your Day of Coordinator Will…
Create a comprehensive timeline with all the details of your big day
Act as a liaison between your family, bridal party, band or DJ, florist, photographer, videographer and other
vendors on the event day, to create a seamless operation
Work with you to organize and facilitate your ceremony rehearsal
Remind Bridal Party of all pertinent instructions and call times for wedding day
Setup decorative items such as place cards, favors, guest book, cake knife, server set, etc.
Check in on couple and bridal party throughout the event day
Arrange ceremony site components
Coordinate timing of ceremony and reception, line up bridal party, cue music, organize grand entrance, first
dance, toasts, etc.
Preferred Vendor List
FLORAL
Floral Craft
thefloralcraft.com • Phone: 619-995-9786
Email: hello@thefloralcraft.com
(Included in Wedding Packages)
PLANNING & DAY OF SERVICES
Lara Green
A Capucine Event Design • Phone: 619-384-2511
Email: larabagby@yahoo.com
PHOTOGRAPHY
Carol Merriman
Carol Jean Photography • Phone: 619-368-8666
Email: photosbycaroljean@gmail.com
www.caroljeanphotography.com
EVENT RENTALS
Debbie Jarvis & Bridget Cobbs
Love Light Letters • Phone: 619-977-6454
Email: lovelightletterssd@gmail.com
www.lovelightletters.com
Floral Craft
thefloralcraft.com • Phone: 619-995-9786
Wedding Floral Packages
All packages include table centerpieces. If you wish to replace centerpieces or add additional items,
the pricing for such items are listed below.
Please note that flower choices and colors are subject to availability of the market at the time of event.
Silver Package Gold Package
Delivery & Setup $100 Delivery & Setup $150
Flowers may include: Sunflowers, Gerbera Daisy, Flowers may include: Standard Roses, Spray Roses,
Spider Mum, Delphinium, Larkspur, Eucalyptus, Stock, Cymbidium Orchids, Dendrobrium Orchids, Dahlias,
Lemon Leaf, Israeli Ruscus, Alstromeria, Iris, Carnations, White and Light Blue Hydrangea, Ranunculas,
accent flowers such as Wax Flower or Babies Breath, Anemones, Dusty Miller, Exotic Foilage, Italian
Leather Fern, Salal Leaves, Asiatic Lily Pittosporum, Italian Ruscus, Stargazer/Oriental Lily
Table Centerpieces $75 each Table Centerpieces $100 each
Bridal Bouquet $115 Bridal Bouquet $175
Bridesmaids Bouquet $55 each Bridesmaids Bouquet $65 each
Corsages $25 each Corsages $30 each
Boutonnieres $15 each Boutonnieres $15 each
Flower Girl Crown/Bouquet $35 Flower Girl Crown/Bouquet $40
Arch Swag Decor $180 Arch Swag Decor $300
Garland Greenery $20 per foot Garland Greenery $20 per foot
with Flowers +$10 per foot with Flowers +$15 per foot
Sweetheart Table $125 Sweetheart Table $200
Cake Flowers $20 Cake Flowers $40
Votives $1 each Votives $1 each
Platinum Package
Delivery & Setup $200
Flowers may include: Peonies, Garden Roses,
Phaelonopsis Orchids, Colored Hydrangea, Calla Lilies,
Stephanotis, Tropical Flowers such as Protea and
Antherium, Gardenias for Corsages
Table Centerpieces $125 each Arch Swag Decor $425
Bridal Bouquet $240 Garland Greenery $20 per foot
Bridesmaids Bouquet $85 each with Flowers +$20 per foot
Sweetheart Table $275
Corsages $35 each
Cake Flowers $65
Boutonnieres $15 each
Votives $1 each
Flower Girl Crown/Bouquet $45
Fabric Options
White Ivory Canary Yellow Gold
Champagne Mocha Copper Chocolate Orange
Pumpkin Peach Primrose Fuchsia Scarlet
Burgundy Sage Lime Citron Kelly Green
Teal Forest Green Tiffany Blue Baja Turquoise Cobalt
Storm Navy Pastel Blue Lavender Periwinkle Victorian Lilac
Purple Eggplant Platinum Black
THE WILLOWS
WEDDING EXPERIENCE
at
The most important day of your life should be unforgettable. From
selecting a venue to planning the details, Viejas has exactly what you need
to make your dreams come to life.
Fall in love with the outdoor views of the mountains that will make the
perfect backdrop for your wedding or special occasion.
Allow us to create your perfect day!
Wedding Packages
Silver Gold Platinum
$80 Adult $40 Child $100 Adult $50 Child $120 Adult $60 Child
• Ceremony & Reception Site • Ceremony & Reception Site • Ceremony & Reception Site
• White Ceremony Chairs • White Ceremony Chairs • White Ceremony Chairs
• Infused Water Station • Infused Water Station • Infused Water Station
• Dance Floor • Dance Floor • Dance Floor
• Black or Ivory Linen & Napkins • Colored Lamour Satin Linen & • Colored Lamour Satin Linen &
Napkins Napkins
• Votive Candles
• Votive Candles • Votive Candles
• Market Lighting
• Market Lighting • Market Lighting
• DJ–6 Hours
• DJ–6 Hours • DJ–6 Hours
• Floral Centerpieces
• Floral Centerpieces • Floral Centerpieces
• Arch
• Arch • Arch
• Three Course Plated Dinner
• Three Course Plated Dinner • Photo Booth–4 Hours
• Appetizer Display
• Three Tray Passed Hors D’Oeuvres or • Three Course Plated Dinner
• Custom Designed Two-Tiered
Appetizer Display
Wedding Cake • Three Tray Passed Hors D’Oeuvres
• Custom Designed Two-Tiered and Appetizer Display
• Champagne Toast Wedding Cake
• Custom Designed Two-Tiered
• Champagne Toast Wedding Cake
• Hosted Deluxe Bar–1 Hour • Champagne Toast
• Hosted Deluxe Bar–2 Hours
Cocktail Hour
Appetizer Displays
Choice of One
Artisan Cheese Display
Goat’s Milk, Cow’s Milk, Sheep’s Milk, Dried Fruits, Roasted Mixed Nuts, Hearth
Breads, Lavosh, Baguettes, Fruit Compote, Organic Honey Comb
Charcuterie Display
Selection of Cured Meats and Artisan Cheeses, Dried Organic Fruits, Roasted
Mixed Nuts and Cured and Brined Olives, Basket of Gourmet Breads, Crackers
Hors D’Oeuvres
Choice of Three
Assorted Bruschetta to Include: Fresh Tomato, Exotic Mushroom and Creamy
White Bean and Ham on Garlic Croutons
Pepper-Crusted Beef Tenderloin, Caramelized Onion Crostini
Chopped Asian Ginger Chicken Salad Wonton Cup with Wakame Salad
Shrimp Ceviche Shooters, Spicy Mango Relish
Pork and Vegetable Pot Stickers, Toasted Sesame Soy
Vegetable Spring Rolls, Chili Dipping Sauce
Stuffed Mushroom Cap with Boursin, Bacon and Italian Sausage
Bacon and Beef Mozzarella Stuffed Meatball, Bourbon BBQ Sauce
Jumbo Lump Crab Cake, Garlic Aioli
Fried Coconut Shrimp, Orange Horseradish Marmalade
Southwest Chicken Eggroll, Avocado Crema
Bocconcini and Tomato Caprese Skewer, Balsamic Drizzle
Plated Dinner
First Course
Choice of One
Caesar Salad with Artisan Romaine, Shaved Parmesan Cheese and Herb
Brioche Croutons
Poached Pear Salad with Artisan Romaine, Edible Confetti Flowers, Candied
Walnuts and Champagne Vinaigrette
Baby Spinach Salad, Crispy Pancetta, Gorgonzola Cheese, Herbed Croutons,
Sherry Vinaigrette
Second Course
Accompanied with Chef’s Selection of Starch and Seasonal Vegetables
Herb Grilled Airline Chicken, Port Wine Jus Lie Sauce
Chianti Braised Short Ribs, Shitake Red Wine Jus
Cheese Tortellini with Seasonal Succotash, Champagne Burerre Blanc
Third Course
Custom Designed Two Tiered Wedding Cake Prepared by our
Award-Winning Pastry Chef and Team
Children’s Menu
Accompanied with Seasonal Fresh Fruit Cup, Jumbo Cookie and Milk
Choice of One
Chicken Fingers with Choice of Ranch
or BBQ Sauce and French Fries
Hamburger or Cheeseburger and
French Fries or Tater Tots
Individual Cheese or Pepperoni Flatbread
Macaroni and Cheese
Enhancements
Upgraded Entrée Options
Additional $10 per person
Filet Mignon with Port Wine Reduction
Airline Chicken Stuffed with Spinach, Fontina and Pesto
Pan Roasted Pacific Salmon, Citrus Beurre Blanc
Macadamia Mahi Mahi with Mango Papaya Relish
Duo Plates
Additional $15 per person
Prosciutto-Wrapped Airline Chicken Stuffed with Artichoke, Spinach and Mozzarella with Champagne Sauce and Seared
Pacific Salmon with Citrus Beurre Blanc
Filet Mignon with Port Wine Reduction and Airline Chicken with a Lemon Caper Sauce
Tenderloin of Beef with Port Wine Sauce and Macadamia Mahi Mahi with Mango-Papaya Relish
Braised Beef Short Rib with Shiitake Mushroom Sauce and Jumbo Prawns with Lemon Herb Beurre Blanc
Upgraded Bar Options
A fully stocked bar featuring our deluxe or premium selection of liquors, red and white wines, domestic and imported beers, soft
drinks, regular and sparkling mineral waters, juices and mixers.
Deluxe Premium
Ketel One Vodka Grey Goose Vodka
Hornitos Reposado Tequila Patron Reposado Tequila
Tanqueray Gin Hendrick’s Gin
Jack Daniel’s Whiskey Makers Mark Bourbon
Bacardi Superior Rum Captain Morgan Spiced Rum
Ballantines Scotch Johnnie Walker Black Label Scotch
1 hour - $23++PP 1 hour - $27++PP
2 hour - $31++PP 2 hour - $35++PP
3 hour - $40++PP 3 hour - $44++PP
Upgraded Decor
Head Table Hedge Wall Back Drop & Neon Light: $500
Uplighting: $300 per (6) Uplights with Your Choice of ColorYou can also read
