Hotel and General Meeting Information - HOTEL INFORMATION
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Hotel and General Meeting Information
HOTEL INFORMATION HOTEL RATES AND CANCELLATION POLICY
Group room rates at the Fairmont Chicago, Millennium
Park are as follows:
• Fairmont Room: $195.00 USD single/double
occupancy
• Deluxe Room: $225.00 USD single/double
occupancy
• Signature Room: $330.00 USD single/double
occupancy
Group rates are subject to current taxes and will
apply three days prior and three days after the
main meeting dates, subject to availability. For a
FAIRMONT CHICAGO, MILLENNIUM PARK description on the various room types, please visit
www.fairmont.com/chicago www.fairmont.com/chicago.
200 North Columbus Drive
Additional Room Occupants: Each additional adult
Chicago, Illinois 60601 USA
(beyond two occupants) sharing a room will be
(p) +1.800.257.7544 charged an additional $30.00 USD/per night. There
The Fairmont Chicago offers sophisticated, modern is no charge for children 18 years and younger who
luxury in the heart of downtown Chicago. Overlooking share a room with their parents.
Lake Michigan, Grant and Millennium Parks, and
the legendary skyline, the Fairmont Chicago is the The hotel requires a major credit card to guarantee
perfect backdrop for an urban escape or event. a guest’s room when a reservation is made. Guests
may cancel their reservation up to 24-hours prior
HOTEL RESERVATIONS to arrival without penalty. Guests who cancel their
In order to make your hotel reservation, you must reservation within 24-hours of arrival or no-show will
first register for the meeting with the IADC. Once incur a penalty equal to one night’s room and tax
registered, the IADC will send you a hotel code and charged to their credit card on file.
website link, along with your registration confirmation,
that will allow you to secure your hotel room(s) at the In-Room Wireless Internet Access: To enjoy
Fairmont Chicago. Please note that rooms within complimentary wireless internet access in your
IADC’s contracted room block are for registered sleeping room, be sure to join ALL – Accor Live
attendees only. Rooms at the group rates are subject Limitless Loyalty Program prior to checking-in onsite
to availability in the IADC room block. Unused rooms at the hotel. For information on the loyalty program:
in the room block will be released by Wednesday, www.all.accor.com/loyalty-program/reasonstojoin/
July 14, 2021. Reservation requests after the room index.en.shtml
block is full or after July 14 will be accepted on a
FITNESS STUDIO
space available basis at the group rate. Please note
The Fairmont Chicago can help you stay on track with
the room block may fill before July 14, 2021 so we
your fitness goals even away from home. The Fitness
encourage you to register with the IADC so you can
Studio gym caters to guests and locals alike with a
make your hotel reservation early.
quiet atmosphere that is perfect to focus on your
Check-in time is 3:00 p.m. and fitness goals. The Fitness Studio is currently open
check-out is 12:00 p.m. daily from 6:00 a.m. to 10:00 p.m.
IADC 2021 ANNUAL MEETING
Hotel and General Meeting Information
PARKING ON PROPERTY ATTIRE
The Fairmont Chicago’s current valet parking charges Resort casual (slacks, shorts, golf shirt, button down/
are as follows: blouse, skirt) is appropriate for Committee meetings
and CLE programs. The Welcome Reception, Theme
• Up to two hours: $31.00 USD Party, and other receptions call for comfortable and
• Two to six hours: $43.00 USD casual dress. For the final night’s event, cocktail
• Six to 24 hours: $77.00 USD attire is requested.
IADC attendees will receive 20% off the hotel’s SPECIAL NEEDS
current published valet parking charges. If you will have special needs during the meeting (i.e.
diet or accessibility) please let the IADC office know
GENERAL INFORMATION in advance of the meeting by contacting Rebecca
Zurcher Foltz, Director of Meetings, at rzurcher@
TRAVEL iadclaw.org.
Average one-way cab fare to the hotel from O’Hare
International Airport is approximately $50.00 USD DATA PRIVACY AND COLLECTION
and from Midway Airport is approximately $40.00 Data is collected on attendees through registration
USD. GO Airport Express provides service from for the purposes of executing the meeting and
both O’Hare and Midway airports to downtown communicating with attendees about the meeting.
Chicago for discounted fares. For more information, Meeting sponsors have access to the registration
please visit the GO Airport Express website at www. list provided to all attendees. If any attendee has
airportexpress.com. During rush hour times, you questions on data use and privacy, please contact
might want to consider taking the Orange Line train Mary Beth Kurzak, Executive Director, at mkurzak@
(Midway) or Blue Line train (O’Hare) to the downtown iadclaw.org.
Loop stations and taking a short cab ride to the hotel
(www.transitchicago.com). For more information on PHOTOGRAPHY ONSITE
getting to Chicago by plane, train, or car, please visit Photos are taken onsite at the meeting by staff and
the Choose Chicago website (www.choosechicago. hired photographers and those photos of meeting
com/plan-your-trip/getting-here) which is a great attendees may be used in association marketing.
resource while making your travel arrangements. These photos are also posted on a site accessible
to meeting attendees after the meeting. If there are
WEATHER any photos in the online photo album that you are in
The average temperature in August ranges from a and you wish to be deleted, please contact Ashley
high of 81ºF/27ºC to a low of 70ºF/21ºC. Weather Hatfield, Director of Communications, at ahatfield@
can always be unpredictable, iadclaw.org.
so we encourage you to check
the forecast at www.weather.
com.
IADC 2021 ANNUAL MEETING
Hotel and General Meeting Information
BRINGING CHILDREN
TO THE MEETING?
Due to many schools starting in August, the
Annual Meeting does not currently include
children’s programming. The IADC will reassess
children’s programming based on registration
IADC IN-PERSON CANCELLATION POLICY numbers. Children are welcome to attend the
A CASH REFUND, less a $199 processing fee, will be meeting and are invited to all social events,
made if a written notice of cancellation is received tours, and activities with their parents if they
by the IADC office more than thirty (30) days prior are registered.
to the first day of the meeting. No reason for the
cancellation need be provided for a timely notice of Chicago Super Sitters
cancellation.
Chicago Super Sitters provides experienced,
NO CASH REFUND will be made if notice of trustworthy, and dependable babysitters for the
cancellation is received by the IADC office thirty (30) city’s local residents and out-of-town guests.
days or less prior to the first day of the meeting. Sitters are thoroughly vetted to ensure you are
However, if special circumstances arise before the getting the best of the best. All of their sitters
meeting which prevents attendance, a member may have been interviewed, checked, and checked
request a future meeting credit. The request needs again! Best of all, each sitter will be personally
to be in writing and submitted to the IADC office. matched to your family’s needs by a real
It should be directed to the Finance Committee’s person at Chicago Super Sitters and not by an
attention and note the special circumstances which impersonal computer-based algorithm.
caused the cancellation. The credit request can only
apply to meeting registration fees (not air, hotel,
For more information:
activity, tour, or special event fees) and, if approved,
will be valid for use toward any IADC meeting for one www.chicagosupersitters.com
(1) year from the date of the meeting for which credit
is requested. A $199 processing fee will be deducted
from the total future meeting credit.
All future meeting credit requests will be considered
by the Finance Committee and the decision of that
Committee will be final.
To learn about the measures the Fairmont
IADC VIRTUAL CANCELLATION POLICY Chicago is taking to protect and care for you:
Due to the availability of on-demand viewing and CLE www.allsafeandwell.com
credit for all Annual Meeting CLE programs for three
months after the event, refunds for virtual meeting For current COVID-19 policies
registrations will not be given. throughout Chicago:
www.choosechicago.com/plan-your-trip/
covid-19
IADC 2021 ANNUAL MEETING
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