Herons Wey and Weyside - Booking Information and Price List 2021 www.heronswey.org.uk
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Herons Wey and Weyside Booking Information and Price List 2021 www.heronswey.org.uk
Contents Contents ............................................................................................................2 Booking Information..............................................................................................3 Usage Policy ............................................................................................................... 3 Booking Terms & Conditions ........................................................................................... 4 Cancellations by the You (the Guest/Hirer) ......................................................................... 5 Cancellations by the Us (Girlguiding Surrey West) ................................................................. 5 Arrival & Departure Times .....................................................................................6 Overnight/Residential Stays ............................................................................................ 6 Day Events ................................................................................................................. 6 Evening Bookings – Monday to Thursday only during term time................................................. 6 2021 Price List – Overnight/Residential Stays ..............................................................7 Weyside Residential Centre (maximum 30 per night) ............................................................. 7 Enid’s Cabin (maximum 8 per night plus campers) ................................................................ 7 Campsites (maximum 60 campers per night per site) ............................................................. 7 2021 Price List – Day Bookings .................................................................................8 Weyside Residential Centre (maximum 60 visitors) ............................................................... 8 Enid’s Cabin (maximum 20 day visitors) ............................................................................. 8 Campsites (maximum 60 people per site) ........................................................................... 8 2021 Price List – Evening Bookings............................................................................9 Weyside Residential Centre (maximum 60 visitors) ............................................................... 9 Enid’s Cabin (maximum 20 evening visitors) ........................................................................ 9 Campsites (maximum 60 people per site) ........................................................................... 9 2021 Price List – Activities ................................................................................... 10 Herons Wey Shop ............................................................................................... 11 2021 Price List – Equipment .................................................................................. 12 Herons Wey, Sheephatch Lane, Tilford, Farnham, Surrey GU10 2AQ 2 Contact: office@ggsw.org.uk | Visit www.heronswey.org.uk or www.ggsw.org.uk Registered Charity No. 273344
Booking Information Usage Policy Herons Wey, Weyside and Enid’s Cabin are open to members of Girlguiding, Scouting, Uniformed Organisations, Charitable groups and other Youth Organisations including Schools/Educational and Duke of Edinburgh groups for overnight/residential stays and day bookings. The site is open exclusively to members of Girlguiding for evening bookings unless written permission is provided by the management committee. The Campsites, Weyside and Enid’s Cabin are solely reserved for Girlguiding groups during the week and weekends either side of the May Half Term and in the first two weeks of the School Summer Holidays based on Surrey County Council’s School Term and Holiday Dates. At all other times Herons Wey is open to other groups. Bookings from members of the General Public or by family groups of a Girlguiding member will only be considered if they pay a premium fee to reserve the entire campsite excluding Weyside and Enid’s Cabin. Written permission for any such booking will be provided by the Herons Wey management committee. Unless the entire campsite has been reserved and a premium paid, all adults staying overnight are required to have completed an Enhanced DBS (Disclosure and Barring Service), Access NI or Disclosure Scotland clearance through the organisation they are attending with. Police and Search and Rescue Dogs are allowed on site when there are no other users on the campsite; they will be accompanied by their handler(s). Other than Assistance Dogs, no other dogs are allowed on site. For Girlguiding events/users: For events involving an overnight stay someone in the event leadership team must hold, or be working towards, the relevant modules of the Going Away With Scheme. Approval must be gained from their Commissioner as per the current Girlguiding policies. For non Girlguiding events/users: The hirer must protect Girlguiding Surrey West against all losses while they are using Herons Wey. This includes damage to the site or to any property belonging to the owners and against all claims made by any person for personal injury or loss of or damage to any other property arising out of the hiring and caused by the negligent act, error or omission of the hirer, or the servants or agents, or members or guests of the hirer. The hirer must take out and maintain an insurance policy covering third party liability, including all liabilities referred to above, for a limit of indemnity of not less than £5,000,000 (five million pounds) in force for the period of hiring, and must produce proof of the policy on request to any authorised officer of Girlguiding. Herons Wey, Sheephatch Lane, Tilford, Farnham, Surrey GU10 2AQ 3 Contact: office@ggsw.org.uk | Visit www.heronswey.org.uk or www.ggsw.org.uk Registered Charity No. 273344
Booking Terms & Conditions Bookings can only be made if you are 18 years or older. If you want to make a booking and you are younger than 18 years old, please ask your unit leader, parent or guardian to make the booking on your behalf. The website can be checked for ‘availability’ and provisional bookings can be made via the online booking system. An enquiry should be submitted via the website for any day, evening or for bookings with any special requests. The ‘Availability and Bookings’ will show the prices based on minimum occupancy rates for the selected dates if guest numbers are unknown. Guest numbers can be altered by the user to obtain an accurate quote if numbers are known. Provisional bookings can be made by selecting the ‘Book’ button for the required accommodation. Guests can choose to request any additional services (Add-ons) and can review the ‘Quote’ and ‘Payment Schedule’ before completing the ‘Guest Details’ form and submitting the request by using the ‘Request to book’ button. We will confirm within 3 working days if we can accept your booking. A guest’s provisional booking will be valid for 3 weeks from submission of the request and will only be confirmed once the non-refundable ‘Payment 1’ has been received; late or no payment will result in automatic cancellation of a guest’s booking. Receipt of any payment will mean guests have accepted and agree to the Terms and Conditions of Booking as laid out in this document. Bookings made within 4 weeks of the arrival date must be paid in full to confirm the booking. Bookings made in advance of 4 weeks of the arrival date will be subject to a deposit of 30% of the minimum occupancy rate or for the number of guests booked for the accommodation/site; this will be a minimum of £50. Quotes can be amended by replying to any of the received emails at any time prior to 6 weeks before the arrival date. Addition of guests or services may result in an additional payment being requested. Any changes resulting in the quote being reduced will be automatically be handled by the system and any future payment amounts adjusted. No refunds will be given to any changes/amendments made to bookings within 6 weeks of the arrival date unless cancellation is by Girlguiding Surrey West. Payments can be made via BACS, credit card or cheque. Details of ways to pay will be emailed to you with the booking id which should be used as a reference. You will be asked to confirm final numbers and any additional services required approximately 8 weeks prior to your arrival date. These details must be confirmed no later than 6 weeks before the booked arrival date. The final balance is payable no later than 4 weeks of the arrival date. Access codes to the site/building(s) will only be supplied once the final due payment has been received. It is the guest’s responsibility to arrange appropriate insurance against cancellation or curtailment. Any breach to the terms and conditions listed above may result in your booking being cancelled; no refunds will be given. Herons Wey, Sheephatch Lane, Tilford, Farnham, Surrey GU10 2AQ 4 Contact: office@ggsw.org.uk | Visit www.heronswey.org.uk or www.ggsw.org.uk Registered Charity No. 273344
Data Protection: your data will be held on a Third-Party booking system ‘Lodgify’, which can be accessed by
the County Office, members of the Herons Wey Management Committee and Wardens. Your data will only be
used in relation to your booking.
Cancellations by the You (the Guest/Hirer)
Cancellations of confirmed bookings must be received by us in writing (email or post) and will incur a
cancellation fee:
• More than 6 weeks prior to the arrival date – any monies paid, which includes deposits.
• Non-arrival or cancellation 6 weeks or less from date of arrival – the full cost as per your booking
quote.
Cancellations by the Us (Girlguiding Surrey West)
If Girlguiding Surrey West should cancel your booking for any reason then you will be refunded in full any
monies paid, including the deposit, within 28 days.
If Girlguiding Surrey West should cancel your booking of any additional services for any reason then you will
be refunded in full any monies paid related to the additional services within 28 days.
The Guest (Hirer) will not receive compensation for any cancellation other than the refund of fees paid.
Herons Wey, Sheephatch Lane, Tilford, Farnham, Surrey GU10 2AQ 5
Contact: office@ggsw.org.uk | Visit www.heronswey.org.uk or www.ggsw.org.uk
Registered Charity No. 273344Arrival & Departure Times
Overnight/Residential Stays
Arrivals: On or after 14:00
Departures: By 12:00 Monday-Saturdays and Sundays during school holidays
By 16:00 Sundays during term time
Day Events
Arrivals: On or after 08:00
Departures: By 21:30
Evening Bookings – Monday to Thursday only during term time
Arrivals: On or after 16:00
Departures: By 21:30
Herons Wey, Sheephatch Lane, Tilford, Farnham, Surrey GU10 2AQ 6
Contact: office@ggsw.org.uk | Visit www.heronswey.org.uk or www.ggsw.org.uk
Registered Charity No. 2733442021 Price List – Overnight/Residential Stays Weyside Residential Centre (maximum 30 per night) £11.00 per person per night minimum occupancy rate of 15 people per night £5.00 per Day/Evening visitor to a residential event at Weyside For stays that include a Friday and/or a Saturday night, a minimum of 2 nights must be booked Enid’s Cabin (maximum 8 per night plus campers) £8.00 per person per night minimum occupancy rate of 4 people per night £5.00 per camper per night £4.00 per Day/Evening visitor to a residential event at Enid’s Cabin Campsites (maximum 60 campers per night per site) Gold Sites – Richards Hill and Ramsdown Each site consists of a large camping area, an area in a solid shelter with 2 electrical sockets, 30 chairs, small store room containing an under counter fridge, 1 x bathroom containing 3 toilet cubicles and 3 hot and cold water hand basins, 1 x bathroom containing 1 toilet, 1 hot and cold water hand basin and 1 shower. £6.00 per camper per night minimum occupancy rate of 8 campers per night Silver Sites – Abbot John, North Dene, Parlour Field and Shepherd’s Field Each site consists of a large camping area, an area in a solid shelter with 2 electrical sockets and an under counter fridge, 30 chairs, 3 toilet cubicles, 1 shower cubicle and 1 cold water hand basin. £5.00 per camper per night minimum occupancy rate of 8 campers per night Bronze Sites – Alders and Saffron Field Each site consists of a large camping area. These sites share a toilet block and each site has access to 2 toilet cubicles and 2 hand basins. £4.00 per camper per night minimum occupancy rate of 8 campers per night Traditional Sites – Copper Nash and Monkswood Each site consists of a large camping area. £3.00 per camper per night minimum occupancy rate of 4 campers per night £3.00 per Day/Evening visitor to a residential event on a campsite Herons Wey, Sheephatch Lane, Tilford, Farnham, Surrey GU10 2AQ 7 Contact: office@ggsw.org.uk | Visit www.heronswey.org.uk or www.ggsw.org.uk Registered Charity No. 273344
2021 Price List – Day Bookings Weyside Residential Centre (maximum 60 visitors) Daytime Meeting (Monday to Thursday only before 5pm, Friday before 1pm) £10.00 per hour or part thereof (minimum 2-hour booking) Enid’s Cabin (maximum 20 day visitors) £32.00 includes up to 4 participants £4.00 per additional visitor over 4 Campsites (maximum 60 people per site) Gold Sites – Richards Hill and Ramsdown Each site consists of a large camping area, an area in a solid shelter with 2 electrical sockets, 30 chairs, small store room containing an under counter fridge, 1 x bathroom containing 3 toilet cubicles and 3 hot and cold water hand basins, 1 x bathroom containing 1 toilet, 1 hot and cold water hand basin and 1 shower. £48.00 per site includes up to 8 participants £3.00 per additional visitor over 8 Silver Sites – Abbot John, North Dene, Parlour Field and Shepherd’s Field Each site consists of a large camping area, an area in a solid shelter with 2 electrical sockets and an under counter fridge, 30 chairs, 3 toilet cubicles, 1 shower cubicle and 1 cold water hand basin. £40.00 per site includes up to 8 participants £3.00 per additional visitor over 8 Bronze Sites – Alders and Saffron Field Each site consists of a large camping area. These sites share a toilet block and each site has access to 2 toilet cubicles and 2 hand basins. £32.00 per site includes up to 8 participants £3.00 per additional visitor over 8 Traditional Sites – Copper Nash and Monkswood Available for day bookings only if a site with toilets is also booked. Herons Wey, Sheephatch Lane, Tilford, Farnham, Surrey GU10 2AQ 8 Contact: office@ggsw.org.uk | Visit www.heronswey.org.uk or www.ggsw.org.uk Registered Charity No. 273344
2021 Price List – Evening Bookings Weyside Residential Centre (maximum 60 visitors) Evening Meeting (Monday to Thursday only after 5pm) £10.00 per hour or part thereof (minimum 2-hour booking) Enid’s Cabin (maximum 20 evening visitors) £20.00 Campsites (maximum 60 people per site) Gold Sites – Richards Hill and Ramsdown Each site consists of a large camping area, an area in a solid shelter with 2 electrical sockets, 30 chairs, small store room containing an under counter fridge, 1 x bathroom containing 3 toilet cubicles and 3 hot and cold water hand basins, 1 x bathroom containing 1 toilet, 1 hot and cold water hand basin and 1 shower. £24.00 per site Silver Sites – Abbot John, North Dene, Parlour Field and Shepherd’s Field Each site consists of a large camping area, an area in a solid shelter with 2 electrical sockets and an under counter fridge, 30 chairs, 3 toilet cubicles, 1 shower cubicle and 1 cold water hand basin. £20.00 per site Bronze Sites – Alders and Saffron Field Each site consists of a large camping area. These sites share a toilet block and each site has access to 2 toilet cubicles and 2 hand basins. £12.00 per site Traditional Sites – Copper Nash and Monkswood Are only available for evening bookings if a site with toilets is also booked. Herons Wey, Sheephatch Lane, Tilford, Farnham, Surrey GU10 2AQ 9 Contact: office@ggsw.org.uk | Visit www.heronswey.org.uk or www.ggsw.org.uk Registered Charity No. 273344
2021 Price List – Activities
Activities available to all site users at an additional charge subject to instructor availability
Archery - Minimum 6 weeks’ notice
Prices are based on a maximum of 8 people per hour or 12 people per 90 minute session
• One hour – £35.00
• 90 minutes – £50.00
• Two hours – £65.00
• Three hours – £90.00 (either 3 x one hour sessions or 2 x 90 minute sessions)
Activities available to all site users at an additional charge
Climbing Boulder £15.00 per hour
Geocaching £20.00 per 2 hour session
Go Wild! £30.00 per hour
Grass Sledges £15.00 per hour
Orienteering £15.00 per session
Pedal Karts £15.00 per hour
Rafting £10.00 per hour
Sit on Top Kayaks £20.00 per 2 hour session
Sports Equipment £ 2.50 per hour
Stand Up Paddle Boards £20.00 per 2 hour session
Zip Wire £20.00 per hour
Activities available to all site users at no additional charge
Campfire Circles
Fitness Trail
Hike Fire Bases
The Swing
Trails
War Time Area
Activities available to Weyside users only at no additional charge
Bird’s Nest Tree
Pond Dipping
Trampoline
Herons Wey, Sheephatch Lane, Tilford, Farnham, Surrey GU10 2AQ 10
Contact: office@ggsw.org.uk | Visit www.heronswey.org.uk or www.ggsw.org.uk
Registered Charity No. 273344Herons Wey Shop Herons Wey Shop The Herons Wey Shop sells a wide range of badges, T-shirts, souvenirs and affordable gifts. Opening times: During school holiday periods the shop can be During term-time weekend bookings: booked during these times: Monday 4pm - 7pm Saturday morning Wednesday 10am - 1pm Friday 10am - 12pm Bookings for the shop need to be made at least 4 weeks in advance of your stay. Please email heronsweyshop@ggsw.org.uk to make arrangements for the shop to be open during your stay. Herons Wey, Sheephatch Lane, Tilford, Farnham, Surrey GU10 2AQ 11 Contact: office@ggsw.org.uk | Visit www.heronswey.org.uk or www.ggsw.org.uk Registered Charity No. 273344
2021 Price List – Equipment Equipment hire times fit with the arrival/departure times stated above. Item Price Quantity Available Large Tables £2.00 per night 14 Small Tables £1.50 per night 4 Benches £1.00 per night 18 Coleman XL Event Shelter £10.00 per night 1 Mess Tent 14ft x 14ft £12.50 per night 2 Mess Tent 14ft x 19ft £15.00 per night 1 Berghaus Air Flow 4 man sleeping tent £5.00 per night 6 Icelandic 13ft £2.50 per night 6 Icelandic 10ft £2.00 per night 1 Dining Shelter £2.00 per night 2 Fire Shelter £1.00 per night 4 Catering Equipment £5.00 per night 1 Wash Tent £1.00 per night 6 Lat Tent with Elsan £1.00 per night 2 Herons Wey, Sheephatch Lane, Tilford, Farnham, Surrey GU10 2AQ 12 Contact: office@ggsw.org.uk | Visit www.heronswey.org.uk or www.ggsw.org.uk Registered Charity No. 273344
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