Founder's Day Breakfast | 2019 - Table Captain Packet An Annual Benefit to aid individuals suffering from homelessness, addiction and mental ...
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Table Captain Packet Founder’s Day Breakfast | 2019 An Annual Benefit to aid individuals suffering from homelessness, addiction and mental illness. The Little America Hotel, Grand Ballroom 500 South Main Street Salt Lake City, Utah 84101
Dear Friends,
Volunteers of America, Utah is the charity that steps forward to help the most vulnerable
suffering from homelessness, addition and mental illness. We work to uplift those in the
greatest need, breaking down barriers and enabling clients to transform their lives by
leading them to a path of self-reliance.
Included in this packet:
Many face barriers that they are not able conquer alone – legal issues, lack of education
and employment skills, trauma issues, mental illness and addiction, lack of safe housing •Event Overview
– VOA Utah assists individuals in working through and/or eliminating these barriers.
•Table Captain 101
We are inviting you to help us improve the lives of over 8,000 low-income individuals in
Utah. Together, we can make a big impact on the lives of these individuals. By volunteering
•Check List & Duties
as a table captain for our annual Founder’s Day Breakfast, you will help us spread our
mission and raise funding necessary to sustain this valuable work.
•VOA Utah Information
The hour long breakfast program will include video presentations and speakers to
illustrate the impact of VOA Utah’s work. There is no cost for your guests to attend. •FAQ’S
Instead, we will ask for your assistance in filling the room with generous guests who will
be invited to make a contribution at the event – a formal ask will be made as part of the •Sample Invitation
breakfast program.
We couldn’t help Utah’s most vulnerable without your help.
Thank you for your support.
Event Overview: Founder’s Day Breakfast
what:
Volunteers of America, Utah’s 18th
Annual Founders’ Day Breakfast
when:
Tuesday, April 9, 2019
Doors Open - 7:30 am
Breakfast Service - 7:45 am
Program - 8:00 - 9:00 am
where:
The Little America Hotel, Grand Ballroom
500 South Main Street
Salt Lake City, Utah 84101
how:
Breakfast is free. After an inspiring program,
We have a goal of raising $150,000
guests will be asked to make a contribution.
There is no minimum gift but if each of the The money raised from this event will support
500 guests donated just $300, we would essential community programs such as:
meet our fundraising goal.
•Homeless Youth Resource Center
who: •Young Men’s & Women’s Transition Homes
At least 500 community members will be in
the audience including public policy makers, •Men’s Detoxification Center
judges, business owners, law enforcement,
•Center for Women & Children
concerned neighbors, friends and professionals
from Salt Lake County. •Cornerstone Counseling Center
•Family Counseling Center
•Homeless Outreach Program
•Maud’s Cafe: A job internship for homeless youth
Event Overview: Founder’s Day Breakfast
•Use the email templates we provide to follow or juice, mingle, greet & welcome your guests.
up on calls & personal visits. •Enjoy the program, the speaker will tell you
Starting Now: •Each table seats 10 guests. If you have more when to distribute the donation forms.
than 9 guests confirm, we are happy to seat •Make your own personal/company gift at
•Call 801.875.4587 or email hanna.larsen@
your additional guests near your table. your table at the same time your guests pledge
voaut.org to reserve your table & confirm your
their support.
willingness to volunteer as a Table Captain.
•Make a list of potential guests. Please consider
March 18, 2019: •Return your table envelope to the Table
•Confirmed Guest Lists are due 3.18.19. Captain Registration Desk on your way out.
family, friends, colleagues, business associates,
•Register guests online at:
members of clubs or groups, etc. who may have
interest in the work & mission of VOA Utah.
www.voaut.org/breakfast. After the Event:
•If you cannot register guests online, call •Thank your guests. Send an email, thank you
•To fill your table, identify at least 20 potential
801.875.4587 or email hanna.larsen@voaut.org. note or make a phone call.
guests.
•If you have guests drop out, fill their spots •Donations are tax deductible and all donors
•Communicate with your potential guests that this
with other potential guests and email Hanna will receive an acknowledgment from VOA.
is a fundraising event. There is no minimum or
the changes. Changes must be made before •Follow up with any guests who were unable
maximum donation and there is no ticket price. We
4.5.19. to attend, but expressed interest in making a
hope that guests are inspired by the stories about
our work and through that inspiration, be moved gift. Donations can be made online, in person
to give. or in the mail after the event.
•Make a goal to invite those 20 guests prior to April 1 - 5, 2019:
March 1st. •Make personal reminder calls & send
reminder emails to all your guests.
Jan - Feb, 2018:
•Invite your potential guests. Invite them in the April 9, 2019:
way that works best for your relationship with •Arrive at the Grand Ballroom by 7:30 am.
them: email, phone or in person. We’ll provide •Check in at the Table Captain Registration
you with Save the Date cards & email templates Desk, pick up your name tag & donation
when you confirm your participation as a Table forms.
Captain. •Volunteers in VOA t-shirts will show you and
your guests to your table. Please enjoy coffee
Helping Utah’s Most Vulnerable Each Year
A look at what we accomplished together:
•4,720 hours of care coordination and
case management were provided to
•331 youth spent the night at our homeless adults through our Homeless
•33,197 hours of treatment services
Homeless Youth Resource Center. Outreach Program.
were provided at Cornerstone
Counseling Center.
•1,881 individuals received substance
abuse treatment at our Adult •69% of youth from our Young Men’s
Detoxification Center. Transition Home and 67% from our Youth
Women’s Transition Home gained employment.
*All statistics are from Fiscal Year 2017 - 2018
Frequently Asked Questions
What if I have less or more than 9 guests?
FAQ’s •We will seat your additional guests close to your first table so that you can welcome & interact
with them. If you have less than 9 guests, we will combine your table with other guests.
What if my RSVP count changes the night before the breakfast?
•Call 801.875.4587 or email hanna.larsen@voaut.org as soon as you can.
How much money do my guests need to give?
•There is no minimum or maximum gift amount. We ask that you invite guests who may share your passion for the work VOA Utah does in the
community, and who may be willing to give their time, talent and resources.
What do I do if a guest can’t attend by wants to make a contribution?
•Guests can donate online by visiting www.voaut.org/breakfast. If guests would rather pay by cash or check, you are welcome to bring those
donations with you for your table envelopes. After the event, checks can be mailed to: VOAUT, 435 W Bearcat Dr. SLC, UT 84115.
Why do we wait to give our guests the donation forms at the end of the program instead of the beginning?
•By the end of the program, guests have heard about the mission & work of VOA Utah. We hope they feel inspired to give. Having people complete
forms prior to the end of the program can be distracting to the speakers and other guests.
Where does the money go?
•VOA Utah is a 501c3 nonprofit organization. Our goal of raising $150,000 at this event will support the operations and continuations of
programs like:
•VOA’s Homeless Youth Resource Center •VOA’s Men’s Detoxification Center •VOA’s Homeless Outreach Program •VOA’s Cornerstone
Counseling Center •Maud’s Cafe: A Job Training Internship Program •Family Counseling Center •Center for Women & Children
Please contact Alexis.Brotherton@voaut.org if you have any other questions or concerns.The Invitation - Tips & Samples
Sample email:
Dear [Invitee],
Tips for Inviting Guests: You can change the lives of the most vulnerable people in our com-
munity by being my guest at Volunteers of America, Utah’s Founder’s
Day Breakfast. Let’s come together to support this incredible cause.
•Share your passion. Tell your invitiees why you support
VOA Utah. Have you volunteered? Attended an event? This event supports VOA Utah’s efforts reaching and uplifting those
Taken a tour? Know a client? Share your story! in greatest need. VOA Utah supports and empowers our community’s
vulnerable suffering from homelessness, addiction and mental illness.
•Know the facts about VOA Utah’s programs. Use the This includes at-risk and homeless youth. VOA Utah assists these
facts in this packet. individuals in working though their personal battles to aid them in one
day living a life of self-sufficiency. The gathering will bring together
•Communicate the goals of the event. Share that the goal local business leaders, elected officials, civic and community leaders. I
for the Founders’ Day Breakfast is to raise awareness & hope you will join me at my table!
raise funds for programing.
The breakfast is on Tuesday, April 9th at The Little America Hotel and
•Feel free to educate guests prior to the breakfast by will begin at 7:30 am. The program will begin promptly at 8:00 am and
directing people to our website - www.voaut.org or will conclude at 9:00 am. The program is moving and inspirational. It’s
requesting to tour our facilities - email also packed, so I’ll be there early to have time to chat.
Alexis.Brotherton@voaut.org to schedule a tour.
There is no cost to attend the breakfast, but there will be a formal
•A personal invitation from you is the best way to ask ask at the event. Just reply to this email, and come prepared to join a
guests to sit at your breakfast table. Think creatively community of supporters changing the lives of Utah’s most vulnerable.
about whom to invite and then make a phone call,
send an email, or invite them over coffee - use the Best Regards,
best method for you and the guest you are inviting. [Your Name]Follow-Up Once your invites have all said “yes,” help them get it on their calendar by sending an Outlook, iCould, Gmail, etc. meeting request. Sample email confirmation: Subject - VOA Utah’s Founder’s Day Breakfast When: Tuesday, April 9, 2019, 8-9 am Where: Grand Ballroom, The Little America Hotel Thank you so much for joining me for VOA Utah’s Founders’ Day Breakfast. Doors open at 7:30 am. Come early to mingle with other VOA Utah supporters & staff. I’ll see you on April 9th before 8:00 am! After the event, please remember to show your appreciation & thank your guests. Sample thank you email: Dear [Guest’s Name], Thank you so much for joining me at VOA Utah’s Founders’ Day Breakfast yesterday. I hope you found the event both inspiring and informative. I appreciate your support of the amazing work VOA Utah does to help some of Utah’s most vulnerable individuals. Best Regards, [Your Name]
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