Exhibit Planner Atlanta | Georgia World Congress Center March 6-9, 2023 - HAI Heli-Expo
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Exhibit Planner March 6–9, 2023 Atlanta | Georgia World Congress Center Exhibits Open March 7–9 heliexpo.com
Exhibiting at HAI HELI-EXPO you can’t afford
provides an opportunity to: to miss this show.
Whether you:
ATTRACT NEW QUALIFIED
BUYERS from an MANUFACTURE OR OPERATE
international audience helicopters or unmanned ATLANTA
aircraft systems (UASs)
exhibit at BOLSTER RELATIONSHIPS
with existing customers PRODUCE OR DISTRIBUTE
Georgia World
hai heli-expo FOSTER STRATEGIC aviation products and services Congress Center
2023
PARTNERSHIPS with PROVIDE AVIATION TRAINING Halls B through C
industry professionals through simulation, schools, March 6–9
LAUNCH NEW PRODUCTS or educational institutions
Exhibits Open March 7–9
As the world’s largest AND SERVICES with global
industry press coverage ARE PART OF A REGULATORY
trade show and exposition OR GOVERNMENT AGENCY
dedicated to vertical aviation, DELIVER HANDS-ON or any other aspect of the
DEMONSTRATIONS vertical lift industry
HAI HELI-EXPO® is the
of new products and services
must-participate event of
the year for the international
EXTEND BRAND AWARENESS You need to
and stand out from your
vertical flight industry. competition be part of
GAIN POWERFUL RESULTS HAI HELI-EXPO ASSIGNMENT OF SPACE
2023!
from exposure to your
customer base and prospects
before, during, and after Apply to Exhibit at heliexpo.com/exhibit
the show.
Attendee Profile
HAI HELI-EXPO uses an anchor and lottery system to ensure
INTERNATIONAL INVOLVEMENT IN ACTIONS TAKEN that booths are equitably assigned among exhibitors.
DISTRIBUTION BUYING DECISIONS AT HAI HELI-EXPO
78% of attendees are Four large anchor exhibitors—Airbus; Bell; To receive the HAI member discount, your
involved in the decision-
64% Leonardo; and Sikorsky, a Lockheed Martin membership dues for 2022–23 must be paid in
INT’L MET WITH CURRENT SUPPLIERS
27% making process. company—are placed first on the exhibit full when you submit your application for space.
41%
FOUND AT LEAST 1 NEW SUPPLIER floor, on a yearly rotation schedule. To qualify
If you aren’t yet a member of Helicopter
33% for future anchor designation, a company’s
Association International (HAI), visit
REQUESTED CONTACT exhibit space must exceed 10,000 sq. ft. for a
rotor.org/join and see how membership in
31% minimum of two consecutive years.
ASKED FOR LITERATURE the trade association for the global vertical lift
US 30% 32% 16% 24% Most other booth assignments are determined industry will help your business grow!
73% AUTHORIZE RECOMMEND IDENTIFY
WANTED A QUOTE by two separate lotteries. Apply to exhibit at
PURCHASES PURCHASES NEEDS
6% heliexpo.com/exhibit.
SIGNED PO OR LETTER OF INTENT CONTINUED ON NEXT PAGEASSIGNMENT OF SPACE continued
LOTTERY 1
Lottery 1 is open to all companies that
LOTTERY 2
Lottery 2 is open to any company that wishes
SPONSORSHIP & ADVERTISING
exhibited at HAI HELI-EXPO 2022 in Dallas. to exhibit and returns the application with OPPORTUNITIES
To be considered for Lottery 1 (Stages 1–4), 50% payment by Aug. 19, 2022. Lottery 2 has
companies must submit their applications, Supercharge awareness of your company with an HAI HELI-EXPO sponsorship.
three stages:
with 50% payment, by Jun. 24, 2022. Lottery 1
Put your brand in front of more than 14,000 signage placed prominently throughout the
has four stages: LOTTERY 2, STAGE 1
prospective customers attending the show with convention center.
LOTTERY 1, STAGE 1 Exhibitors with a minimum of 1,200 sq. ft. spons wareness with show attendees, you’ll
or larger. Advertising opportunities are also available
Exhibitors with a minimum of 2,500 sq. ft. benefit from the multiple ways sponsors are
through HAI and HELI-EXPO print and digital
AND/OR LOTTERY 2, STAGE 2 promoted to our audience of approximately
marketing channels.
Companies that have secured a minimum of 100,000 individuals in 75 countries before,
Exhibitors with fewer than 1,200 sq. ft.
$40,000 in sponsorships and/or advertising during, and after the show, including heliexpo. Visit heliexpo.com/sponsor for additional
(electronic or print) between Jul. 1, 2021, and LOTTERY 2, STAGE 3 com, the HAI HELI-EXPO 2023 Program & information, or contact us at sales@rotor.org
Jun. 24, 2022. Exhibit Guide, the June 2023 issue of ROTOR® or 352‑388-7031 to discuss ways to increase
Exhibitors with static displays (visit
magazine, ROTOR Daily® e-news, and your booth traffic in 2023!
LOTTERY 1, STAGE 2 heliexpo.com/booth-types to learn more).
Exhibitors with a minimum of 1,200 sq. ft. Lottery space applications received after 2023 EXHIBIT RATES
AND/OR Aug. 19, 2022, will be considered for placement
Member Rates Nonmember Rates
Companies that have secured a minimum of on the floor after all Lottery 2 exhibitors have
$10,000 in sponsorships and/or advertising been placed. Such applications will be assigned
Standard Display $3,150 for each 10’ × 10’ unit Standard Display $4,350 for each 10’ × 10’ unit
(electronic or print) between Jul. 1, 2021, and space in the order in which they are received.
Jun. 24, 2022.
Applications for space must be received by Static Display $3,800 for each 20’ × 40’ unit Static Display $4,900 for each 20’ × 40’ unit
LOTTERY 1, STAGE 3 Dec. 16, 2022, to be included in the HAI
Static Display with
HELI-EXPO 2023 Program & Exhibit Guide. $2,800 for each 20’ × 40’ unit
Exhibitors with fewer than 1,200 sq. ft. Standard Display
LOTTERY 1, STAGE 4 EXHIBIT FLOOR HOURS Tuesday, Mar. 7 10:00 am – 5:00 pm
Exhibitors with static displays (visit Wednesday, Mar. 8 10:00 am – 5:00 pm
heliexpo.com/booth-types to learn more). Thursday, Mar. 9 10:00 am – 4:00 pmMay 2022 heliexpo.com
heliexpo.com
June 2022 ROTOR Application for
Set your sales and
Ad Reservations Due Space & Convention
marketing goals for
Center Floor Plan Online
2023 in Atlanta. What's
the purpose of your
attendance, and what
results do you expect?
June 2022 ROTOR
Ad Materials DueJune 2022 heliexpo.com
heliexpo.com
Book your hotel rooms
for the show now!
Create your budget
for the show.
Always add 10% to your
best estimated budget
for last-minute and
emergency opportunities
Housing Opens at the show.
Lottery 1 DeadlineJuly 2022 heliexpo.com
heliexpo.com
Profile your “perfect”
customer to determine
the best way to reach
them by scheduling a
call with HAI Sales to
explore sponsorship and
advertising opportunities.
Lottery 1 Booth
Confirmations Sent
September
2022 ROTOR
Ad Reservations DueAugust 2022 heliexpo.com
heliexpo.com
September
Build a few days into
2022 ROTOR
Ad Materials Due the show deadlines
to give yourself and your
stakeholders a little extra
time to get things done.
Determine your key
messages and strategy for
before, during, and after
the show.
Lottery 2 DeadlineSeptember 2022 heliexpo.com
heliexpo.com
Select your show
contractors for Atlanta.
Lottery 2 Booth
Confirmations SentOctober 2022 heliexpo.com
heliexpo.com
Contact your shipping
company to alert them
to your shipment(s) to
Atlanta.
Register for the show
early to make sure
you receive the early-
registration discount.
Registration Opens December
2022 ROTOR
Ad Reservations DueNovember 2022 heliexpo.com
heliexpo.com
December 2022 Last Day to Cancel or
Update your show
ROTOR Ad Materials Reduce Exhibit Space
literature for 2023.
Due & Receive Partial Refund
Minus 25% Admin Fee Plan your booth graphics.
Will they be easy to read
from a distance in less
than 3.5 seconds?December 2022 heliexpo.com
heliexpo.com
Last Day to Cancel or
Create your show
Reduce Exhibit Space
shipping checklist.
& Receive Partial Refund
Minus 50% Admin Fee Order show logo attire for
your staff. Rule of thumb:
1 staff member for every
50 square feet of open
space.
Prepare any press releases
you plan to place in show
media.
Register for the show
early to make sure
you receive the early-
registration discount.
Book show sponsorships
before the signage and
Last Day to Apply for
program guide deadlines.
Space & Be Included
in Program Guide Book exhibit space before
> Last Day to Become the signage and program
a Sponsor & Receive guide deadlines.
Recognition on SignageJanuary 2023 heliexpo.com
heliexpo.com
Save money and order
show services before the
Feb. 9 discount deadline.
March 2023 ROTOR Early-Registration
Ad Reservations Due Discount Deadline
> Exhibitor-Appointed
Contractor Authorization
Form Deadline
March 2023 ROTOR
Ad Materials Due
Program Guide Exhibitor-Appointed
Ad Reservations Contractor
Deadline Insurance Deadline
> Aircraft Display &
Insurance Documents Due
to HAI OperationsFebruary 2023 heliexpo.com
heliexpo.com
Program Guide
Create a booth-duty
Ad Materials
schedule for your staff.
Deadline
Prepare a show plan for
your staff: hotel info,
transportation info, time
lines, and deadlines.
Spoil your on-site
staff whenever and
Deadline for Deadline for Ordering Official Vendor Deadline for however you can to make
Individual & Group Additional Guest Discount Deadline Submitting HAI
them as comfortable as
Hotel Reservations Passes Forms from Exhibitor Kit
possible.March 2023 heliexpo.com
heliexpo.com
Aircraft Fly-In Aircraft Fly-In
Pack comfortable shoes
for the show.
Prepare a post-show
report for executive
management to share
your successes in Atlanta.
Follow up with your leads
from HAI HELI‑EXPO
HAI HELI-EXPO HAI HELI-EXPO 2023 HAI HELI-EXPO 2023 HAI HELI-EXPO Aircraft Fly-Out 2023.
2023 Begins Exhibits Open Exhibits Open 2023 Exhibits Open
> Aircraft Fly-OutUSEFUL CONTACTS
& INFORMATION
SHOW MANAGEMENT SHOW SERVICES USEFUL LINKS
How do I register to exhibit?
P 703-683-4646 | F 703-683-4745 | Heliexpo.com/exhibit
heliexpo.com
Who’s coming to the show?
P 800-475-2098 (702-515-5970)
Akena Better, cmp, des, Assistant Director Heliexpo.com/show-floor
Exhibitor and attendee registration, F 866-329-1437 (702-263-1520)
of Convention Operations and Meetings ges.com/contact
guest passes How do I get the member price?
Akena.Better@rotor.org
Rotor.org/members/membership-purchase
Caitlin Mann, cem, cmp, des, Booth assignments, booth relocation CARPET, FURNITURE, LABOR,
Manager of Exhibits and Experience requests, booth variances, EACs, exhibitor ELECTRICAL, PLUMBING, ETC. What are the show rules and regulations?
Caitlin.Mann@rotor.org regulations and policies Customer Service/Orders: Heliexpo.com/rules-and-regulations
info@ges.com | ges.com/contact
Chris Martino, Can you make it easy for me to book
Senior Director, Operations and International Affairs Exhibitors flying in aircraft SHIPPING QUOTE REQUESTS travel and hotels?
Chris.Martino@rotor.org Beth Kyle, Regional Logistics Manager: Heliexpo.com/housing-travel
P 201-538-1808 | bkyle@ges.com
Emily Monahan, Conventions Manager Publication bins and How do I get more visibility at the show?
Emily.Monahan@rotor.org exhibitor meeting rooms A/V AND COMPUTER RENTAL Heliexpo.com/sponsor
Shannon Delaney,
Wayne O’Brien, Finance Manager Senior Account Manager:
HAI invoices, receipts, payments
Wayne.Obrien@rotor.org sdelaney@onservices.com
The Wyman Company, Customer Experience Team OVERALL MANAGEMENT
Advertising, booth sales, sponsorships
Sales@rotor.org Amy Ellis,
Senior Strategic Client Services Manager:
Charlotte Zilke, cem, cmp, des aellis@ges.com
Senior Director of Membership and Conventions Charlotte. Overall management
Zilke@rotor.org SPONSORSHIPS
Sandy Velilla,
Senior Client Services Manager:
SHOW-APPOINTED VENDORS svelilla@ges.com
Convention Data Services RIGGING
P 508-743-0570 Lead retrieval Tammy Vanhooser:
xpressleadpro.com | cdonovan@cdsreg.org P 714-412-4136 | tvanhooser@ges.com
onPeak TRUCKED-IN AIRCRAFT
P 855-211-4898 (312-527-7300) Housing Eric Birdsell:
HELI-EXPOHousing@onpeak.com P 770-294-2506 | ebirdsell@ges.comHOTELS 1
A B C D
Name Address | Distance to GWCC Map Grid
1. AC Hotel by Marriott Atlanta Downtown 101 Andrew Young Int’l Blvd | 0.56 mi C-2
2. Atlanta Marriott Marquis 265 Peachtree Center Ave | 0.88 mi C-2
3. Embassy Suites Atlanta 267 Marietta St | 0.20 mi B-2 2
at Centennial Olympic Park
4. Glenn Hotel, Autograph Collection 110 Marietta St NW | 0.48 mi B-3
5. Hilton Atlanta 255 Courtland St NE | 0.91 mi D-2
6. Hilton Garden Inn Atlanta Downtown 275 Baker St | 0.18 mi B-2
7. Hotel Indigo Atlanta Downtown 230 Peachtree St | 0.75 mi C-2
8. Hyatt Regency Atlanta 265 Peachtree St NE | 0.75 mi C-2
3
9. Omni Hotel at CNN Center 100 CNN Center | 0.36 mi B-3
(HEADQUARTERS HOTEL) Connected by Walkway
10. Ritz-Carlton Atlanta 181 Peachtree St NE | 0.82 mi C-3
11. Sheraton Atlanta Hotel 165 Courtland St NE | 0.90 mi D-3
12. SpringHill Suites by Marriott 239 Ivan Allen Jr Blvd NW | 0.47 mi B-2
Atlanta Downtown 4
13. Westin Peachtree Plaza 210 Peachtree St NW | 0.75 mi C-3
5Important Dates
2022 2023
May 2 June 2022 ROTOR ad reservations due Jan. 12 March 2023 ROTOR
ad reservations due
May 4 Application for space and floor plan
online Jan. 13 Early-registration
discount deadline
May 13 June 2022 ROTOR ad materials due
Exhibitor-appointed contractor
Jun. 6 Housing opens authorization form deadline
Jun. 24 Lottery 1 (stages 1–4) application for Jan. 19 March 2023 ROTOR
space and payment deadline ad materials due
Jul. 22 Lottery 1 booth confirmations sent JAN. 26 Program guide ad reservations due
JUL. 28 September 2022 ROTOR Jan. 27 Exhibitor-appointed contractor
ad reservations due insurance deadline
Aug. 4 September 2022 ROTOR Aircraft display and insurance
ad materials due
documents due to HAI Operations
Aug. 19 Lottery 2 (stages 1–3) application for
space and payment deadline FEB. 3 Program guide ad materials deadline
Sep. 9 Lottery 2 booth confirmations sent Feb. 7 Hotel reservation deadline for
individuals and groups
Oct. 25 Registration opens
Feb. 8 Deadline for ordering additional
OCT. 27 December 2022 ROTOR guest passes
ad reservations due
Nov. 3 December 2022 ROTOR Feb. 9 Official vendor discount deadline
ad materials due Feb. 10 Deadline for submitting HAI forms
Nov. 4 Last day to cancel or reduce exhibit from Exhibitor Kit
space and receive partial refund minus
Mar. 3–4 Aircraft fly-in
25% admin fee
Dec. 2 Last day to cancel or reduce exhibit Mar. 6 HAI HELI-EXPO 2023 begins
space and receive partial refund minus Mar. 7 Exhibit hall open 10:00 am – 5:00 pm
50% admin fee
Dec. 16 Last day to apply for space and Mar. 8 Exhibit hall open 10:00 am – 5:00 pm
be included in program guide
Mar. 9 Exhibit hall open 10:00 am – 4:00 pm
Last day to become a sponsor and
receive recognition on signage Mar. 9–10 Aircraft fly-out
/COMPANY/HELICOPTER /HELICOPTERASSOC
/HELICOPTERASSOC
-ASSOCIATION-INTERNATIONAL #HAIEXPO23
ON /HELICOPTER /HELIEXPO @HELIEXPO #HAIEXPO23
SOCIAL ASSOC HTTPS://TWITTER.COM/HELIASSOC
Helicopter Association International
1920 Ballenger Avenue, 4th Floor, Alexandria, VA 22314-2898
T 703-683-4646 | F 703-683-4745 | heliexpo@rotor.org
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