Executive Committee Parent Council 2021 2022
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PARENT COUNCIL HANDBOOK
Executive Committee Parent Council
2021 - 2022
Welcome to Parent Council! If you have a child or children at Grace Academy, YOU are part of Parent Council. Grace Academy’s Parent Council exists to facilitate parental involvement, utilizing parent’s gifts and abilities to support staff and students and to build the school community through programs that are consistent with the overall mission of Grace Academy. The Executive Committee Parent Council (ECPC) invites you to join us as we support our teachers, students, and community during the 2021-2022 school year. We want God to be glorified through our volunteer efforts, and we plan to have fun along the way! Please don’t hesitate to reach out to any of us with questions about how you can get involved. We are excited to serve our school alongside you! Leah Hoyt Parent Council Handbook Page 2
Executive Committee Parent Council
Leah Hoyt Sarah Geyer Jenny Carpenter
President Vice President Secretary
leahpaige@yahoo.com sarahmgeyer@gmail.com jaggie00@yahoo.com
Hayden LaRochelle Jennifer Simank Rae Patterson
Treasurer Community Engagement Hospitality
hayden1216@yahoo.com j.simank08@gmail.com rgpatterson7@gmail.com
Melanie White Jessie Kirkpatrick
Community Support Fundraising
melaniekwhite@gmail.com jliu@alumni.rice.edu
Parent Council Handbook Page 3
The Grace Community
"Let us think of ways to motivate one another to acts of love and good works. And let
us not neglect our meeting together, as some people do, but encourage one another."
- Hebrews 10:24-25
HOSPITALITY
Hospitality exists to serve and care for our teachers and staff.
We are blessed with talented, dedicated educators who pour their
knowledge, wisdom, and love into our students every day. Through
Hospitality we thank them for all they do, with teacher in-service
meals throughout the school year, Blessings Day (Pie Day) in
November, a faculty and staff Christmas party in December, and
Teacher Appreciation Week in May.
COMMUNITY
ENGAGEMENT
Community is a feeling of fellowship with others, the result of
sharing common attitudes, interests, and goals. Grace Academy
offers our children and their families a unique opportunity for
community that feels like family.
Parent Council supports community engagement in our school
through events such as movie nights, Mom’s Life socials, and the
annual Family Retreat. We also participate in local community
events like the Christmas Stroll in downtown Georgetown. Every
event is an opportunity to dive deeper into this family, and we want
to welcome you to be a part!
Parent Council Handbook Page 4
The Grace Community (continued)
COMMUNITY
SUPPORT
We desire to be intentional about nurturing our community through
lots of prayer and through endeavors that seek to develop and
strengthen relationships that are ultimately eternal relationships.
We do this through our Welcome Team for New Families, New Families
Events, our Homeroom Parents, and Moms' Prayer.
"Look to the Lord and His strength; seek His face always."
- 1 Chronicles 16:11
Parent Council Handbook Page 5
Event Calendar *August 22: Women's Prayer Walk *August 24: Meet the Teacher (Spirit Wear Store Open!) *August 25: Boohoo Yahoo Breakfast (Spirit Wear Store Open!) After School Ice Cream Spirit Social at Frozen Flamingo (Shake's) *September 2: Moms' Prayer Begins *September 3: Back to School Bash *September 9: Quarterly Parent Council Meeting *September 14: Smokey Mo's Spirit Fundraiser *September 16: Mom's Life Event *October 4: MOD Pizza Spirit Fundraiser *October 22: Fall Movie Night *November 12: Grace Academy Gala *November 19: Blessings Day *December 2: Quarterly Parent Council Meeting *December 4: Christmas Stroll *February 10: Quarterly Parent Council Meeting *April 4: Spring Family Night and Campout *April 6: Volunteer Appreciation Breakfast *April 14: Quarterly Parent Council Meeting *May 2-6: Teacher Appreciation Week *May 25: Last Day of School / Field Day - Half Day *Summer 2022: Family Retreat Parent Council Handbook Page 6
Volunteer Opportunities
VOLUNTEERING
Photo by Hannah Busing on Unsplash
"Every believer has received grace gifts, so use them to serve one another as faithful
stewards of the many-colored tapestry of God's grace."
- 1 Peter 4:10
Beginning with Back to School Bash (https://bit.ly/3si6tsZ) and Hot Lunch
(https://tinyurl.com/4eh2w2h7), throughout the year we will be reaching
out to our community to help fill the needs that arise. Most often we will
use SignUpGenius. The most up-to-date information can always be found
in the Parent Portal.
Parent Council Handbook Page 7
Key Fundraisers
Scrip Box Tops Hot Lunch
Supervisor: Sherri Erskine Supervisor: Melinda Machalik Supervisor: Hayden LaRochelle
Scrip is Fundraising While You Raise money for Grace, by keeping Our hot lunch service is designed to
Shop®. Grace Academy raises your grocery receipts! See below on serve our Grace families! It also
money instantly when families how it works. helps to raise money for Parent
purchase retail gift cards to give or Council! See instructions below on
use for everyday purchases, like gas how to order.
and groceries.
Uniform Closet Supply Kits Spirit Night
Supervisor: Ruth Swenson Supervisor: Mandy Maxwell Supervisor: Jessie Kirkpatrick
You will find the new uniform closet Every year, we offer school supply Once a month, we will have a Spirit
organized and ready for shopping, kits for your students. These kits Fundraiser at local restaurants, coffee
tucked away behind the kitchen in are super convenient, and an shops, and more! Make sure that when
the 700 building. This year, we would amazing fundraiser for our school! you go, you let them know you're a part
love to encourage the use of Venmo of the Grace family. They will then give
(@PCGrace) or PayPal! For PayPal, At the end of every year, make sure a percentage of your purchase to Grace
check out the video below, as it walks to look out for more information Academy Parent Council!
you through each step and will help about these wonderful, time-saving
you avoid any unnecessary fees. Call school supply kits!
the main office to make an
appointment to visit the uniform
closet today!
Parent Council Handbook Page 8
HOW TO USE SCRIP: Shop with Scrip to earn cash toward tuition!* It is so easy to get set up and start earning cash for the school and for yourself with the simplified process and the app. How it works: Simply use the app to shop for both digital and physical gift cards for hundreds of major retailers. Digital gift cards are delivered to your "wallet" in the app almost immediately for use on the go. Physical gift cards are sent to the school during the school year and distributed regularly. (They can be mailed to your house during the summer.) *Half of the cash rebates you earn goes directly to the school, and the other half will be applied to next year's tuition. Set up is easy and quick (5 min): 1) Download the NEW app: RaiseRight Fundraising app. 2) Select "Join a Program" and enter the enrollment code: 348D8DBA15793 3) Follow instructions. 4) Go to account settings to link your bank account. (Note: We do not accept physical checks for this program. A credit card can also be used, but the transaction costs are higher.) 5) Start shopping, and be on the lookout for special bonus rebates that are available throughout the year. Parent Council Handbook Page 9
1. Download and access the App via your mobile device. In lieu of the App, you can choose to access the Box Tops for Education Mobile Website (the “Mobile Website”) via your smartphone or tablet. 2. Register for an Account. To earn for your school and access the features of the App or the Mobile Website you must register for an account. 3. Purchase products participating in the Box Tops for Education program. Keep your receipt! Redeem the Box Tops for Education earnings from your purchase by scanning your full receipt with the App or Mobile Website within 14 days of your date of purchase as indicated on the receipt. You may scan a maximum of 50 receipts per day per registered account. Parent Council Handbook Page 10
Hot Lunch Ordering FAQ
Parent Council is so excited to offer hot lunch again for the 2021-2022 school
year. Did you know the hot lunch program is a successful fundraiser for Parent
Council? Our proceeds go directly back to our community to support our
students and teachers.
When does hot lunch ordering begin? Hot lunch ordering will begin on August
18th and end on August 27th at 10 pm.
When is Hot Lunch offered? Tuesdays and Fridays.
How do I place an order? We order lunches through the School Lunch Choice
website, https://graceacademy.schoollunchchoice.com. See instructions
below.
Do you accept late orders? Late orders may be accommodated on a case-by-
case basis depending on vendor deadlines and how late the order is. Please make
every effort to meet the ordering deadline.
Can I cancel a meal once the order has been placed? Meals may be cancelled
14 days in advance. If you cancel a meal, the ordering system will not let you re-
order for that date.
How do I cancel a meal? Select "Order" next to the name of the student. Find the
date you wish to cancel and individually cancel each menu item. You will receive
a credit in your account for the value of your cancelled meal(s).
Parent Council Handbook Page 11Hot Lunch (continued)
Does Parent Council offer refunds for absences? As in the past, we do not offer
refunds or credits for absences. Our volunteers are happy to distribute your
child’s lunch to a sibling, or we will donate it to a teacher or staff member.
What about school closures (weather-related events, etc.)? In the event of a
school closure, hot lunch cancellation will be announced. Parents will have a
short window of opportunity to cancel their lunches. If parents do not cancel
their lunches, it will be considered a donation to Parent Council.
What about a credit from a previous year? Your credit will appear in your
account automatically, and you can apply it to any lunches ordered this year until
it has been spent in full.
What are the food choices this year? We are happy to offer Chick-Fil-A and
P.Terry's on alternating Tuesdays and Papa John's on Fridays this year. All menu
items are subject to change based upon availability of quality ingredients from
our vendors. Drinks are not included. Condiments will be provided on the side.
Chick-Fil-A P.Terry's Papa John's
• Chick-Fil-A sandwich • Single burger • Cheese pizza slices
• Chick-Fil-A nuggets • Single cheeseburger • Pepperoni pizza slices
• Cobb salad • Double cheeseburger • Gluten-free personal pizza
• Grilled chicken sandwich
• Grilled chicken wrap
• Option to lettuce wrap any
(lettuce / no tortilla /
of the above (gluten friendly)
gluten friendly) • Chips
• Chips • Oatmeal chocolate chip
• Medium fruit cup cookie
• Chocolate chunk cookie
Parent Council Handbook Page 12Hot Lunch (continued)
Who serves hot lunch?
Parents, we can’t provide this service without your help! Please consider signing
up to help to serve lunches on our Sign-Up Genius. We need three volunteers
each Tuesday and Friday in order to provide this service to our school. We will
also need DRIVERS to pick up hot lunch from our vendors and deliver it to our
school. Driving is a really quick and easy way to serve! Sign up here:
https://tinyurl.com/4eh2w2h7
How will hot lunches be served this year?
Our K-1 students will be served by their teacher. Students in Grades 2-5 will pick
up their lunch from the assembly room with their class. Logic and Rhetoric (6-12)
should pick up their lunch from the assembly room at the beginning of their
lunch period (12:15).
Ordering Instructions
1. Go to graceacademy.schoollunchchoice.com. This is the same system used in
previous years.
2. If you are a new user, click on Create Account and enter your email address
and password. Once logged in, click on Add Student to enter your student’s
information. Please check the spelling of your teacher’s name.
3. If you are a returning user, sign in with your email address and password. You
will be on the Home tab. Any students you have previously added will still be
listed here. If you have a credit, it will also be displayed on your home
page. IMPORTANT NOTE: Please verify your student’s grade and teacher name
by clicking on Modify next to your student’s name, then Update Student if any
changes.
Parent Council Handbook Page 13Hot Lunch (continued)
4. To place an order, click on Order next to your student's name. Or you can click
on he student's name under the Place Order tab under the left menu bar. Either
of these will pull up a weekly Monday-Friday calendar. Click Next to scroll to the
following week until you see the date hot lunch begins and the menu choices
listed under each date.
5. Select a la carte menu items for your student for each hot lunch date. Continue
scrolling weeks and selecting until you have reached the end of the hot lunch
period, then click Add to Cart. If you have more than one student, repeat this
process for each student. View your basket at any time using the cart icon in the
upper right corner
6. Enter your billing information. Once you have reviewed your basket, click
on Process my Order to finalize your transaction. Note that if you have a credit, it
will be automatically applied to your order.
7. Please double check your order once it’s complete. It is strongly recommended
that you print out your order summary for easy reference later.
8. If you need to cancel an order before the 28th deadline, return to
the Home page, click on Order next to your student and scroll through until you
find the date you need to cancel. You will need to click on the red Cancel button
for each a la carte item individually. A credit will automatically be applied to your
account.
For any questions about hot lunch, please contact
Hayden LaRochelle at hayden1216@yahoo.com.
Parent Council Handbook Page 14Uniform Closet
Good News! You will find the uniform
Now Open!
closet organized and ready for
shopping, tucked away behind the
Closet Location: Room 700
kitchen in the 700 building. We would
love to encourage the use of Venmo
(@PCGrace) or PayPal! Check out the Donations: Please donate gently used
video for using PayPal as it walks you Land's End uniforms by dropping them off
at the main office.
through each step and will help you
avoid any unnecessary fees.
To shop, please call the school to make
an appointment.
All items in the uniform
closet are only $5!
Parent Council Handbook Page 15If you use Amazon on a daily basis, like most, why not have a portion of your
purchase go directly to the school?!
This is a simple way we can raise funds for Grace Academy!
Here's how:
1. https://smile.amazon.com
2. Search for Grace Academy Georgetown, TX
3. Add the school to your account.
Now you're all set to help support Grace Academy while you shop on Amazon!
Shopping can be done as usual on the website or app, but the school will only get
the credit if you switch to smile.amazon.com for checkout.
yay!
Parent Council Handbook Page 16Spirit wear always adds to that feeling of community. Your student will have
a few opportunities to don spirit wear during the school year. In addition,
it's great to see Grace apparel worn out and about - a great way to start
conversations about the school!
At the beginning of the school year, we will be selling select spirit wear
items at the Meet the Teacher morning, Boohoo Yahoo Breakfast, and the
day before the Back to School Bash. We prefer cash or check, or you may
use Venmo (@PCGrace) or PayPal (please watch this video for
appropriate PayPal use). Credit cards can also be used, but they do charge
us some fees.
If you are unable to make it to any of these events and would like to make a
purchase, please contact Jessie Kirkpatrick at jliu@alumni.rice.edu with
your name, items, sizes, and quantities desired, and your method of
payment.
Parent Council Handbook Page 17You can also read
