COVID Protection Framework-Level Red - HamiltonJet
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COVID Protection Framework– Level Red
COVID Protection Framework– Level Red
Taking action to protect.
1. Level Red
The governments’ new traffic light system aims to reduce restrictions for the majority of people,
whilst managing the risks of contagion now we have COVID-19 in the community. The rules have
been written in anticipation of increasing infection rates in the South Island.
The new COVID-19 Protection Framework aims to allow businesses like ours to operate as close
to normal for vaccinated people whilst minimising the spread of the virus. It also enables
businesses to manage the risk of COVID-19, including protecting the vulnerable and
unvaccinated, as well as ensuring effective response measures in the situation of positive COVID-
19 cases and the interests of the company.
The key components of the framework are:
• Vaccinations- the primary tool to protect people.
• My Vaccine Pass- the official vaccination record, which allows businesses to manage risk
and reduce the need to operate under strict restrictions.
• Capacity limits (physical distancing)- nominated limits to reduce the level of COVID-19
exposure.
• Record keeping- the ability to contact trace following a positive COVID-19 case using the
COVID Tracer App.
• Localised protections and lockdowns- the use of additional measures to control high rates
of transmission.
• Assessment of risk- identifying the levels of COVID-19 risk whilst at work and implementing
effective controls such as the use of face masks, physical distancing, and sanitising.
2. Working from Home
Employees who can work from home should do so. In general employees will be permitted to
work onsite where they cannot reasonably or efficiently work from home. The number of
employees onsite must be kept to a practicable minimum. Office employees who are
unvaccinated must work from home if their work/role allows. Please consult with your line
manager to agree on your working location/s.
3. Travel to / from work
Employees must travel to work in their own vehicle and not share a vehicle. This is minimise the
potential for the establishment of close contacts, should an outbreak occur.
4. Access to Site
In general, employees will have access to their own bubble only, and based on latest health
guidelines, must wear an N95 type face mask at all times, and observe 2 metre physical
distancing practices. See Segregation of Bubbles for more details.
At the entrance to your area you must: scan the QR code with the COVID Tracer App (or
complete a manual tracking log when entering buildings) and use hand sanitiser.
Employees entering the workplace must be feeling well and free from COVID-19 symptoms,
otherwise stay home. Employees should also declare at the earliest opportunity of any
symptoms that occur throughout the working day/shift.
COVID-19 Protection Framework- Level Red, Rev B, January 2022 1COVID Protection Framework– Level Red
5. Start / Finish and Break Times
Start and finish times will operate as normal. Employees shall arrive to site and procced directly
to their department. Break times will be staggered to ensure safe use of lunchroom amenities
within bubbles. See Appendix 1 for Break Times for further details.
6. Segregation of Bubbles
Segregation of bubbles is required in level Red due to the higher risk of the virus spreading in the
community. Bubbles shall be implemented to reduce the risk from widespread contact, minimise
the potential for spread of the virus in the workplace, decrease the potential for employees to be
deemed close contacts of another bubble member, and maintain the benefits of contact tracing
in the event of an outbreak.
a) Each bubble has their own QR code. In the factory this means each cell has its own code.
b) Employees will be able to enter another bubble by adhering to the following conditions:
o Approval must be gained from a Supervisor or Chargehand if you wish to enter
another bubble. The Supervisor / Chargehand must ensure the area is safe for you
to enter the area.
o QR Code must be scanned using the COVID Tracer App prior to enter. Otherwise,
attendance is tracked using the cross-bubble log form.
o Sanitise hands before entering the bubble, and when leaving.
o Wear an N95 type face mask at all times
o Maintain adequate physical distancing from bubble personnel (greater than 2m)
o Clean any contacted tools/equipment/parts with antibacterial wipes before leaving.
c) Whilst movement between bubbles is permitted (only for all legitimate work purposes),
employees should minimise their mixing with other bubble.
The department bubbles are as follows and are applied to all shifts:
• Maintenance/Toolroom • QA
• SJ Flowline • Machine shop and Programming
• Control Cell • LJ Machining and Assembly
• Fabrication • Impellers
• Stores • Main Administration and Portacoms
• LJ Foundry • Marine
7. Transfers to other bubbles
Employees may be directed to transfer to another department bubble where their skills and
experience can be utilised to meet the needs of the business. If these transfers are for an
extended duration (weeks and months), the new department bubble will become their primary
work location. The transferee will adopt all relevant controls implemented within the new
department. Otherwise, the rules for visiting other bubbles must be followed.
Additionally, employees transferring to another bubble may be subject to testing (RAT) for a
week prior to the move to ensure they are free from COVID.
8. Use of Face Masks
The use of face coverings remains as one of the primary controls in preventing the spread of the
COVID virus, particularly to the vulnerable, and as such N95 type masks are required to be worn
at all times whilst at work.
COVID-19 Protection Framework- Level Red, Rev B, January 2022 2COVID Protection Framework– Level Red
9. Physical Distancing
All employees shall maintain a distance greater than 2m from other personnel, including work
areas and walkways. Workstations and offices should be arranged to provide adherence to this
requirement if working from home is not an option.
10. Disinfecting Plant and Equipment
Plant and equipment shared between people must be cleaned/disinfected before and after use.
11. Meetings
All meetings will be held via Microsoft Teams. No face-to-face meetings are allowed, except in
exceptional circumstances and with the approval of an SMT member. Meeting rooms are only to
be used, again in exceptional circumstances and with approval from a member of the SMT.
Maximum limits to be observed, WITHOUT exception. Meeting room equipment (keyboard /
mouse / remote controls) must be wiped with sanitising wipes before and after use.
12. Café/Lunchroom
The Café will not serve food under level Red.
Access to the cafeteria will be strictly as per the allocated time (see Appendix 1- Break Times),
and unavailable prior to shift commencement.
To reduce risk, only double vaccinated employees are permitted to consume food and be seated
inside the cafeteria. The maximum total capacity in the café is 18 seated persons, with no more
than three at each table.
Masks may only be removed in the cafeteria when seated and eating or drinking.
Cleaning of used surfaces and shared facilities will occur between groups, with a full clean
between each break service (morning, lunch, and afternoon).
13. Company Cars and Work Vehicles
Employees are not permitted to use company cars allocated to another employee.
Marine vehicles shall not be shared.
14. Visitors and Contractors
In order to minimise unnecessary risks, all visitors and contractors must be double vaccinated
and free of any symptoms. They will be allowed on site by prior appointment only, where there is
a genuine business need to come onsite. They must also wear an N95 type face mask at all times,
and observe physical distancing practices of 2 metres. They are to report to the appropriate
building/site reception area for the mandatory scanning of the site QR code, logging their
attendance on site, and presentation/verification of their My Vaccine Pass with their host or
receptionist. Interaction with employees should be kept to an absolute minimum. Visitors and
contractors will be required to adhere to the same controls as outlined in the Segregation of
Bubbles including using the QR codes.
15. Marine Boat Service
Servicing and customer liaison work at Marine is permitted at level Red, with preference for non-
contact (email or phone) communication to be prioritised where possible. In the situation where
visitors, including customers, are on site, the following controls are to be implemented:
a. The maximum number of people allowed within the reception and offices area is 10. Visitors
shall not be provided entry if this capacity is breached.
COVID-19 Protection Framework- Level Red, Rev B, January 2022 3COVID Protection Framework– Level Red
b. Visitors are to report to site reception for the mandatory scanning of the QR code and
logging their attendance and presentation/verification of their My Vaccine Pass.
c. Visitors and customer facing employees are to wear a face covering at all times whilst the
visitor is on site.
d. Visitors are to maintain a 2 metre physical distance from site personnel.
e. Visitors are to sanitise their hands upon entry and when leaving the site.
f. Customers unable to provide a My Vaccine Pass shall be serviced via phone and with
contactless methods.
16. Deliveries
Deliveries to stores and inward goods areas are accepted. Drivers are to wear a face covering at
all times. Unvaccinated delivery drivers must ensure their delivery is contactless.
Mail deliveries will be accepted at reception, with the bag sanitised before accessing, and mail
distributed to recipients in a contactless method.
Refer to the COVID- Level Red Delivery and Pick-ups plan for additional details.
Departments shall establish and operate marshalling areas for delivery and collection of goods
and products between departments. Items shall be disinfected around contact areas to ensure
the risk of contaminated surfaces is managed.
17. New Employees
All new employees will be required to show their My Vaccine Pass. We will only be employing
people who are fully up to date with their vaccinations and can demonstrate 10 days free of
COVID19 by submitting negative testing for the same period. New starters may be subject to RAT
for the first week of employment.
18. Procedure if a case is discovered or suspected on site
If an employee, customer, or visitor becomes a confirmed or probable COVID-19 case, and has
been in our workplace while potentially infectious, there are standard processes that will be
followed. We may be told by an employee directly or notified by the local public health unit
(PHU). In this case you should:
• Inform your supervisor and the Health and Safety Manager who will contact the PHU.
The organisation will:
• Isolate spaces that the person may have spent significant time in and ensure cleaning is
undertaken before they are able to be used again. Specific or additional advice will be given
by public health officials of any cleaning requirements based on the extent of exposure.
• Assist as required with the PHU's contact tracing process and support any employee
identified as a contact of a confirmed case who needs to self-isolate or stay at home.
• Follow PHU advice on communication with employees and customers.
• Consider area or site closure – this decision will likely be made on the advice of a public
health official based on information on the extent of the exposure.
• Follow PHU advice on any additional requirements that are specific to your type of business.
19. Rapid Antigen Testing
Rapid Antigen Testing (RAT) will be used to detect the presence of the virus in the organisation.
The policy associated with RAT is attached as Appendix 2.
COVID-19 Protection Framework- Level Red, Rev B, January 2022 4COVID Protection Framework– Level Red
20. Compliance
All employees are required to comply with the instructions and procedures outlined in this plan,
to allow HamiltonJet to comply with the relevant Health & Safety Acts and Regulations. Any non-
compliance should be reported and discussed with line management for investigation. Repeated
non-compliance could result in disciplinary procedures, up to and including termination of
employment.
COVID-19 Protection Framework- Level Red, Rev B, January 2022 5COVID Protection Framework– Level Red
Appendix 1 - Break Times
1. Main Factory
Access to Café is limited to 10 minutes for each break, at which employees shall return to an alternative
location for the remainder of the break time (e.g. department / car / outside for break).
Dayshift: Morning Break Lunch Afternoon Break
Impeller Cell (Group1) 07:20 10:10 12:50
Maintenance, Tool Room 09:00 11:30 13:40
QA & Stores 09:10 11:40 13:50
SJ Flow Line 09:20 12:00 14:00
Control Cell 09:30 12:10 14:10
Machine Shop 09:40 12:20 14:20
Fabrication 09:50 12:30 14:30
LJ Machine & Assembly 10:00 12:40 14:40
Impeller Cell (Group2) 10:10 12:50 14:50
Office/ Non-Factory Employees 10:20 13:00 15:00
Afternoon Shift: First Break Lunch Second Break
SJ Flow Line 17:00 19:00 21:00
Machine Shop 17:10 19:10 21:10
Control Cell 17:20 19:20 21:20
Fabrication 17:30 19:30 21:30
LJ Machine & Assembly 17:40 19:40 21:40
Impeller Cell 17:50 19:50 21:50
Stores 18:00 20:00 22:00
Nightshift: to maintain normal break schedule.
2. Marine Morning Break Lunch Afternoon Break
Group 1 09:45 11:45 14:00
Group 2 10:00 12:15 14:10
3. LJ Foundry First Break Lunch Second Break
Dayshift group 1 08:30 10:45 13:40
Dayshift group 2 08:50 11:15 14:00
Afternoon Shift group 1 16:40 19:10 21:40
Afternoon Shift group 2 17:00 19:45 22:00
Nightshift to maintain normal break schedule.
COVID-19 Protection Framework- Level Red, Rev B, January 2022 6COVID Protection Framework– Level Red
Appendix 2 – Rapid Antigen Testing
Rapid Antigen Testing (RAT) Policy
1. Introduction
As part of HamiltonJet’s response to COVID19, and in line with government advice, Rapid
Antigen Testing (RAT) will be conducted to ensure the early detection of potential exposure to
COVID19 by its employees. The need to test falls in line with the requirements of the Health &
Safety at Work Act where the company has a duty to take all reasonably practicable steps to
prevent the spread of the virus in the workplace. Early detection of the virus helps prevent the
spread.
2. Testing Regime
Employees who do not have a My Vaccine Pass will be subject to the Rapid Antigen surveillance
Testing. The frequency of testing will align with the level of risk to HamiltonJet and its
employees from COVID transmission. Operating in a high-risk environment under level Red will
necessitate the need for daily testing, 3 times per week (Monday, Wednesday, and Friday)
under level orange, and weekly testing at level green.
Random testing will also be conducted with all departments having 1 employee randomly
tested per day.
3. Testing Resources
The Roche RAT system has been approved by Medsafe and the Ministry of Health (MoH) for
use in workplaces and has been selected as the preferred method of testing. Testers will have
completed training and assessed as competent in the correct collection technique, use of
device, and interpretation of results.
4. Testing Procedure
The following points applies to RAT at HamiltonJet.
1. Employees conducting the test will be trained by the RAT supplier on the safe and effective
application of the test. A standard operating procedure has been developed in line with
Ministry of Health guidance for the use of RAT in non-clinical environments.
2. Employees conducting the test will use the recommended PPE to protect themselves and
others.
3. Employees being tested will be required to follow the SOP for testing.
4. Testing will be conducted in an appropriate space which includes privacy for those being
tested.
5. The results of each test will be recorded and held securely. The test results will not be
shared apart from with the employee being tested, except in the event of a positive test,
where there is a requirement to share with the DHB / MoH.
6. Any employees who return a positive test, will be required to immediately to get a PCR test
at their GP or local testing centre, self-isolate and will not be able to return to work until
they have been advised by the local DHB.
7. If an employee refuses to submit to a RAT test, they must provide evidence of an externally
administered, MoH approved COVID-19 test in the past 72 hours. Employees who fail to
COVID-19 Protection Framework- Level Red, Rev B, January 2022 7COVID Protection Framework– Level Red
provide such a COVID-19 test when refusing a RAT will be stood down and be subject to
investigation which may lead to disciplinary action.
5. Privacy
Particulars gathered during testing will pertain only to the Rapid Antigen Test itself, with no
other personal health information captured. Information provided to the MoH upon request
will only involve this test data.
COVID-19 Protection Framework- Level Red, Rev B, January 2022 8You can also read
