College of Opticians of BC - Board Meeting (DRAFT MINUTES)
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College of Opticians of BC – Board Meeting (DRAFT MINUTES) Meeting Date & Time: Wednesday, November 3, 2021 8:30am - 11:45am Meeting Venue: Via Zoom Teleconference Meeting called by Peter Luongo, Chair Board Members: Peter Luongo Kim McEachern Erik Bucaneg Piotr Majkowski Sue Randhawa Martin Semaniuk Barbara Larkin Karl Chua Raheem Savja Administration: Lisa Bannerman (Registrar/Executive Director) Christopher Dodge (Deputy Registrar/Manager of Quality Assurance) Meagan Marsh (Manager of Inquiry & Discipline) Madeline Neufeld (Manager of Registration) OUR VISION Better health through excellence in opticianry regulation to ensure safe quality vision care for all. OUR MISSION Regulating opticians in the public interest. We set and enforce standards and promote best practices for vision care in BC. OUR CORE VALUES Integrity Ethical & Fair Transparent Accountable Relational Collaborative Innovative
1. Call to Order
Call to Order Peter Luongo
This meeting was called to order at 8:33am
2. Adoption of Agenda for November 3, 2021, meeting
(Decision)
Motion – Be it resolved:
Adoption of the
Agenda Peter Luongo
• That the agenda for the Board meeting on November 3,
2021, be adopted as presented.
Motion carried by general consent.
Conflict of 3. Conflict of Interest Declaration
Interest Peter Luongo
Declaration No conflict of interest was declared.
4. Approval of Consent Agenda
(Decision)
Motion – Be it resolved:
Approval of
Consent • That the consent agenda, which included the Board minutes Peter Luongo
Agenda from July 29, 2021 and October 5, 2021, and the Quality
Assurance, Patient Relations, Inquiry, and Registration
Committee Reports, be approved.
Motion carried by general consent.
5. Conflict of Interest for Educators
(Decision)
Ms. Bannerman provided a summary of the issue for discussion –
whether having educators from the profession on the Board or
Registration Committee was a conflict. Mr. Majkowski, Mr. Chua, and
Mr. Bucaneg declared conflicts for this discussion and were moved to Lisa
New Business the virtual waiting room. Bannerman
Mr. Savja asked about the current policy and Ms. Marsh provided
some additional clarification. The Board agreed with little discussion
that conflicts could arise with educators on the Registration
Committee.
Motion – Be it resolved:• That educators cannot be appointed to the Registration
Committee.
Motion carried by general consent.
6. Committee Appointments
(Decision)
Mr. Dodge presented the recommendations made for committee
appointments and reappointments to be in place for 2022. The Board
discussed the vacancies that remained in both Patient Relations and
Discipline, and the fact the Discipline required an elected Board
member. Ms. Larkin provided her experience and what should be
considered for those contemplating the role. After some discussion,
Mr. Semaniuk offered to fill the vacancy in Discipline. Mr. Chua also
offered to fill one of the vacancies in Patient Relations.
Motion – Be it resolved:
• That the following changes be approved, to be effective once
existing terms expire:
For the Inquiry Committee:
-Reappoint Piotr Majkowski
-Remove Rafia Tariq Christopher
Committee
-Appoint Courtnay Poole Dodge & Lisa
Report
-Appoint Piotr Majkowski as Chair Bannerman
For the Patient Relations Committee:
-Remove David McGowan
-Remove Barbara Larkin
-Remove Erik Bucaneg
-Appoint Peter Luongo
-Appoint Karl Chua
For the Quality Assurance Committee:
-Reappoint Martin Semaniuk
-Reappoint Piotr Majkowski
-Appoint Janine Santiago as Vice-Chair
For the Registration Committee:
-Remove Peter Luongo
-Remove Heather Odermatt
-Remove Stephanie Weir
-Remove Karl Chua
-Appoint Barbara Larkin-Appoint Laila Noorie
-Appoint Pam Saeidi
-Appoint Clara Tam
-Appoint Barbara Larkin as Vice-Chair
For the Discipline Committee:
-Remove Erik Bucaneg
-Appoint Marty Semaniuk
Motion carried by general consent.
7. Registrar’s Report
Ms. Bannerman updated the Board on the progress made for a new
HR manual, prompted by the Governance Working Group’s direction
to create a Respectful Workplace Policy.
Ms. Bannerman also updated the Board on the new office lease, the
savings from releasing all workstations, and the newly proposed
costs associated for per-person office use. Ms. Bannerman also
discussed how some regulators in the Hub space are planning for
partial returns through COVID, in the new year. Lisa
Reports
Bannerman
The Board was reminded that they’d receive a year-end Board
Evaluation Survey to complete in the next few weeks, to help identify
any issues or improvements for the coming year. They would also be
receiving something to complete from 7mesh, the consulting firm
hired to conduct the annual Registrar Evaluation.
Ms. Bannerman also provided progress updates on the work being
done to the Standards of Practice, and the ICSH Toolkit being
developed through BCHR.
8. Financial Review
(Decision)
Ms. Bannerman presented the financials, with the Board asking for
clarification on certain items. The Board also asked about projected
Registration numbers, which led to a discussion about students and Lisa
New Business
the lack of licensure for some graduates after completing their Bannerman
national exams.
Ms. Bannerman also presented the Board with some options for
consideration regarding the renewal fees for 2022. The Board
discussed and ultimately decided on a slight increase to avoidsignificant cutbacks on projects, and will look closer at increasing the
use of reserves.
Motion – Be it resolved:
• That the following registrant fees be increased for 2022, with
further consideration to changing the reserve policy:
$650 for opticians (including CL)
$725 for opticians with refracting (including CL)
$295 for non-practicing
Motion carried by general consent.
9. Indigenous Cultural Safety and Humility
Guest Tanya Davoren, Senior Director of Health for Métis Nation BC,
Presentation presented information to the Board regarding her organization, Guest
including the structure, some background and statistics, along with
Métis Nation BC’s current health initiatives in the province.
10. Governance Working Group Update
(Decision)
Mr. Majkowski presented a summary of the report, including the
topic of passing motions via email. The Governance Working Group
recommends that the Board consider a motion to address this issue,
as some attempts to pass motions have proven complicated and
Piotr
New Business confusing over email. The Board discussed and agreed.
Majkowski
Motion – Be it resolved:
• That the Board bans all motions by email, by the Board or
Committees.
Motion carried by general consent.
11. Risk Register
Ms. Bannerman updated the Board on recent website issues, and the Lisa
Report
changes required to correct them. The Board was also updated on a Bannerman
potential disciplinary hearing in 2022, and the work being done in
getting the bylaws updated.12. In-Camera Session
Motion – Be it resolved:
• That the meeting be moved to an in-camera session.
Motion carried by general consent.
In-Camera Minutes from the In-Camera session will be filed as “Board Meeting Peter Luongo
In-Camera Minutes – November 3, 2021”.
Motion – Be it resolved:
• That the meeting be moved out of the in-camera session.
Motion carried by general consent.
13. Board Meeting Dates 2022
Ms. Bannerman recommended to the Board that in planning the
quarterly meeting dates for 2022, they consider shifting the 3rd
meeting from July/August to mid-September to avoid Annual Report
deadlines and vacation conflicts. An extra call will likely always be Christopher
needed to approve the audited financials in late-July. Dodge & Lisa
New Business Bannerman
Motion – Be it resolved:
• That the quarterly meeting schedule be approved as
presented.
Motion carried by general consent.
14. Adjournment
Adjournment Peter Luongo
The meeting was called to adjourn at 11:40am.You can also read
