Caddo Area Council - Guide April 10th, 2021
←
→
Page content transcription
If your browser does not render page correctly, please read the page content below
Caddo Area Council
April 10th, 2021
Guide
1. Introduction 2. How to Register for Knights and Castles 3. Who Can Attend? 4. Buddy System 5. Remind App Notifications 6. Pack Camps Outs 7. Check In. 8. What to Expect 9. Costumes 10. Food 10.1 Trading Post 11. Behavior 12. Camp Safety and Health Care 12.1 COVID-19 12.2. Health Forms 12.3 COVID-19 Screening Questionnaire 13. Vehicle Traffic 14. Inclement Weather 15. Service Animals 16. Things to Bring 17. Things to leave at home Appendix A. BSA Scout Group Reservation Form Appendix B. Covid-19 Screening Questionnaire
1. Introduction We realize that not everyone wishes to tent camp at this event, and with the current restrictions we are not using the cabins. In order to make it cheaper for everyone, we are changing this to a single day event with just lunch provided and Packs may camp out for free the night before/after if they wish. Packs that wish to camp out will need to submit a reservation form to the Scout Office by the week before the event (4/2). This is in Appendix A. These can be emailed to Barbara.Scott@Scouting.org or dropped off/mailed to 24 Lynnwood Dr, Texarkana TX 75503. Packs will also need to provide their own food with the exception of Saturday lunch. 2. How to Register for Knights and Castles Pre-registration is required. All people will wish to attend will need to register through http://CaddoBSA.org. Lions (Kindergartners) and Tigers (First Grade) need to be accompanied by an adult partner at all times. Wolves (Second Grade) and up can be accompanied by adult leadership from the Pack and not attend with a specific adult partner. You will need to confirm with your Pack that there are adults attending who are willing to watch your child, and ensure that you register for the same group that those adults are in. You will also need to confirm with your Pack the arrival time of this leadership as no 2nd grader or older can be left at camp without at least two deep leadership from the Pack being present and a 1:4 adult to child ratio.
It costs $18 for Cub Scouts and $12 for adults and Den Chiefs to attend. Any adult or Scout BSA who wishes to help run the event is free, but please note that you will not be with your Pack at all times and will, instead, be involved in running activities. Please register through the Knights and Castles registration on www.CaddoBSA.org If you have any questions, please contact the Zoe Nakashian at Caddo Area Council Office at 903-793-2179 ext. 1021 or email Zoe.Nakashian@scouting.org Registration closes on 4/5. You will NOT be able to register on the day of the event. 3. Who Can Attend? All registered Cub Scouts can attend. Siblings who are not registered with the BSA cannot attend. Wolves and up (2nd grade through 5th grade) can attend with adult leaders provided from their Pack, one of whom must be over 21 years old – there must be a ratio of one adult for every 4 Cub Scouts and the Pack must have at least two adult leaders present at all times, even if there are less than 4 unaccompanied scouts attending from the Pack. This will allow them to maintain two deep leadership. If the Pack as a whole does not plan to attend, Cub Scouts can attend with a parent or guardian who has completed Youth Protection Training and submitted the completion certificate to council prior to the day of the event. Youth Protection Training can be done for free at my.scouting.org. This can be dropped off in person or mailed to
the Scout Office, addressed to Zoe Nakashian (24 Lynnwood Dr, Texarkana TX 75503) or scanned or photographed and emailed to Zoe.Nakashian@scouting.org. If the Pack as a whole is not attending, Cub Scouts cannot be dropped off without an adult. Cub Scouts who are attending with leadership from the Pack cannot be dropped off until that leadership is present. Please coordinate with your Pack and leaders as to when they intend to arrive and depart from camp. Lions and Tigers (Kindergarten and First grade) must attend with an adult partner over the age of 21, who has completed Youth Protection Training and submitted the completion certificate to council prior to the day of the event. Youth Protection Training can be done for free at my.scouting.org. This can be dropped off in person or mailed to the Scout Office, addressed to Zoe Nakashian (24 Lynnwood Dr, Texarkana TX 75503) or scanned or photographed and emailed to Zoe.Nakashian@scouting.org. Kindergarteners and First Graders cannot be unaccompanied. Youth Protection Training will not be offered at the event. If your Pack does not have enough adults able to attend, please let us know before the camp, as we may be able to combine you with another Pack to meet adult: child ratios. Den Chiefs can attend with the Pack/Den they assist with. They must be registered in the same way as everyone else In order to attend, you must NOT have
• displayed any symptoms of COVID-19 as defined by the
CDC at https://www.cdc.gov/coronavirus/2019-
ncov/symptoms-testing/symptoms.html within the last 14
days, or if you have displayed symptoms within the last 14
days, you need to have had a negative COVID-19 test result
or a medical personnel needs to have confirmed that you are
safe and no longer need to self-quarantine. At the time of
writing this list is:
o Fever or chills
o Cough
o Shortness of breath or difficulty breathing
o Fatigue
o Muscle or body aches
o Headache
o New loss of taste or smell
o Sore throat
o Congestion or runny nose
o Nausea or vomiting
o Diarrhea
please check the CDC website for the most current list.
• been exposed to COVID-19 in the last 14 days
• a temperature that is 100.4°F or more at check in
Everyone who is ten years old and up must be prepared to wear a
facemask that covers the nose and mouth at all times. Please
bring your own.
Please note that, although we will do everything in our power to
reduce the chances of the transmission of COVID-19, we cannot
guarantee that we will prevent it. Please keep that it in mind when
signing up for this event and consider not attending if you, or amember of your household, are considered to be in a high risk group for COVID-19 as defined by the CDC at https://www.cdc.gov/coronavirus/2019-ncov/need-extra- precautions/groups-at-higher-risk.html. At the time of writing, those individuals who have one or more of the following conditions are considered to be at high risk – although please check the CDC website for the most recent list. • Asthma • Chronic kidney disease • Chronic lung disease • Diabetes • Hemoglobin disorders • Immunocompromised • Liver disease • People aged 65 years or old • People who live in a nursing home or long-term care facility • Serious heart conditions • Severe obesity Anyone who starts to display any symptoms of COVID-19 will immediately be required to leave camp. 4. Buddy System Please take note that Scouts use the Buddy system to stay safe. Please make sure that all Scouts know who their Buddy is; that they should stick with them and notify an adult if their buddy gets lost or injured. 5. Remind App Notifications
To improve communication at camp, we have set up a remind group. You do not need to download the app. If you text @knights-cas to 81010 then you will receive notifications about Knights and Castles as regular text messages. These will be sent out just before camp and at the camp itself. 6. Pack Camps Outs If a Pack has a member who has BALOO who is able to stay for the entire time you are camping, a Pack may camp out the Friday and / or the Saturday night for free in tents. In order to do so, you need to submit a Camp Preston Hunt Reservation form to Ms Barbara at the Scout Office by 4/5. The form is in Appendix A and can be emailed to her at Barbara.Scott@Scouting.org or can be mailed/dropped off at the Scout Service Center at 24 Lynnwood Dr, Texarkana TX 75503. You will need to provide your own food, apart from Saturday lunch. Please note that vehicles are not allowed on site. Please check the temperature of all members of your Pack, both Scouts and adults and confirm it is below 100.4 when they arrive and confirm that they, or a member of the household have not been exposed to COVID-19 in the last 14 days and are not showing symptoms. They may not remain if they answer yes to any of the above. Please note that only members of the same household may share a tent and that mask wearing; frequent hand washing/hand sanitizing and social distancing must continue even when Knights and Castles is not in session.
Please ensure that your camp site looks clean and tidy on the Saturday morning, ready for the start of the event at 9.15am. Please leave all valuables in your car during the event. 7. Check In. Please park in the parking lot that is to the right of the main gate at 9.15am, then come to the main gate to check in, have temperatures taken, submit COVID-19 screening questionnaires (in Appendix B) and a wrist band submitted that indicates your group. Please note that, in order to attend, you, or anyone in your household, must not have been exposed to or have displayed symptoms of COVID-19 in the last 14 days. It is recommended that anyone who is considered at high risk of COVID-19 not attend 8. What to Expect Due to Covid-19, all activity rotations will be divided into small groups. Each group will start off at a certain activity and rotate through the activities together. We will pause for lunch at noon. Before we leave at the end of the day there will be a closing ceremony and camp fire on the parade ground. Please remain socially distanced in your cohort for this. Activities include Archery Building and painting with catapults Fishing (feel free to bring your own fishing rod) Knight skills Branding and more 9. Costumes
Feel free to attend in medieval outfits, if you wish! Keep in mind
that we will be doing messy, active activities outside.
10. Food
Lunch will be provided on Saturday. This will mostly likely be
• Ye olde sausages (hot dogs) with assorted condiments
• Ye old crispy medieval coins (chips)
• Assortment of fruit from the orchard, picked by the castle
servants that morning (not really)
• Edible Shields (cookies) in assorted flavors
Assorted variety of Medieval Brews
If you have any special dietary requirements, please let us know
when you register or at the latest, by 4/5/2021 and please be
prepared to work with us to accommodate you. Please email
Zoe.Nakashian@scouting.org or call the Scout Service Center at
903 793 2179 ext. 1021
10.1 Trading Post
There will be a trading post open at times, to purchase snacks,
drinks and other items.
11. Behavior
We ask that all adults at camp help us in maintaining high
standards of personal behavior. If at any time you see a camper,
staff member, or adult leader acting in any way that is contrary to
the Scout Law, please report them to a member of council staff
for action. One warning will be issued and documented and ifthe behavior does not cease, or further causes for concern arise with the same individual(s), then it will be documented again, and the Cub Scout and any accompanying adults will be asked to leave the camp. No refund will be issued for any individual asked to leave because of their behavior. 12. Camp Safety and Health Care We have a well-equipped First Aid facility. Emergency procedures are established with the local hospital and ambulance service. All registered scouts are covered under Health and Accident insurance at camp. It is a secondary insurance only. Every scout needs to provide a copy of their family insurance card with their physical. Any and all injuries or illness must be reported the First Aid office. Closed toe and heeled shoes must be worn at all times within camp (not crocs). Sandals maybe worn in the showers only. 12.1 COVID-19 Do not attend this event if you have been exposed to, displayed symptoms of, or tested positive for COVID-19 in the last 14 days prior to the event, unless you have been tested to confirm that you are COVID-19 free or a medical professional has confirmed that you are safe to no longer self-quarantine. Check in will include a temperature check and submission of the COVID-19 screening questionnaire. This questionnaire can be found in Appendix B. Please note anyone who has been displaying symptoms, as defined by the CDC at https://www.cdc.gov/coronavirus/2019-ncov/symptoms- testing/symptoms.html in the last 14 days or has a fever of 100.4°F
or above at check-in or on the Saturday morning will not be able to attend. Due to COVID-19, facemasks are required to be worn, covering the nose and mouth, at all times on camp by those who are ten years old or up. Please bring your own. When at Camp, please wash your hands frequently or use hand sanitizer and maintain social distancing of 6 feet. If anyone starts to display COVID-19 symptoms during the event, they will be required to leave the event. Please note that, although we will do everything in our power to reduce the chances of the transmission of COVID-19, we cannot guarantee that we will prevent it. Please keep that it in mind when signing up for this event and consider not attending if you, or a member of your immediate family, are considered to be in one of the high risk group for COVID-19 as defined by the CDC at https://www.cdc.gov/coronavirus/2019-ncov/need-extra- precautions/groups-at-higher-risk.html. The high-risk groups are those who suffer from one or more of the following conditions (check the CDC website for the most up to date list): • Asthma • Chronic kidney disease • Chronic lung disease • Diabetes • Hemoglobin disorders • Immunocompromised • Liver disease
• People aged 65 years or old • People who live in a nursing home or long-term care facility • Serious heart conditions • Severe obesity There will be hand sanitizer or hand washing stations at each activity. Please wash your hands as you arrive and leave each station, as well as before eating, after using the bathroom and frequently throughout the day. All equipment will be sanitized between groups. Please be prepared to allow time for this to happen when arriving or leaving an activity. 12.2. Health Forms All attendees of the camp, whether youth, adults or staff are required to have their BSA Medical form (Part A & B) completed and turned into council at check in. This health form can be found at https://filestore.scouting.org/filestore/HealthSafety/pdf/680- 001_AB.pdf. Any prescription medicine for a youth, must be checked in and administered through our medical personnel. 12.3 COVID-19 Screening Questionnaire All people (youth and adult) attending must complete a COVID Screening Questionnaire, both children and adults to submit (through the Pack) upon arrival. A family can submit one form, if all attendees are listed on it and the answers apply to everyone who is attending. A youth who is not accompanied by a parent or legal guardian must have this document completed and signed by a parent or legal guardian and bring the completed document with
them to camp. The COVID Screening questionnaire can be found in Appendix B. 13. Vehicle Traffic Vehicle traffic in camp will be confined to Camp Vehicles and those designated for emergency use within Camp Preston Hunt gates. All others must remain parked outside, in the parking lot to the right-hand side of the gates of Camp Preston Hunt. There will be NO access to camp to unload personal vehicles at the camp sites. Instead there will be a trailer at the main gate to Camp Preston Hunt, where you can place your belongings for them to be transported to camp site by the camp ranger, or you can carry your belongs from the parking lot to your tent location. Side by sides maybe used by those who have mobility issues IF they are supplied by the individual and have applied to the Caddo Area Council by the Thursday before camp for permission to use them. If you plan on using a side by side, you will need to have completed an online safety training first which is available at www.rohva.org AND the in-person hands-on Basic Driver Course component certified by the Recreational Off-Highway Vehicle Association (www.ROHVA.org) and the completion certificates submitted to Zoe Nakashian at Zoe.Nakashian@Scouting.org or dropped off at 24 Lynnwood Dr, Texarkana TX 75503 by the Thursday before the event. All others should be prepared to walk throughout camp. While using the side by side all Personal Protective equipment necessary as defined by the BSA and the ROHVA must be worn.
At no time will any scout or adult ride in the back of a pick-up truck, Golf Cart or Side by side. This is considered a major infraction of BSA safety regulations. Camp gates will be kept locked. 14. Inclement Weather Be assured that our greatest concern is the safety of our campers and staff. Should severe weather threaten camp, we will take the appropriate steps to ensure your Cub Scout’s safety. Refunds will not be given for weather unless the Council cancels the camp. 15. Service Animals Caddo Area Council is happy to accommodate fully trained service animals, per the ADA. Please let us know a week in advance if you plan to bring one. Caddo Area Council will not provide food for the Service Animal. 16. Things to Bring • Closed toed shoes (not crocs, sandals or sliders) • Rain gear, if rain is forecast • Sun screen • Filled water bottle • Medieval costume, if you wish Any item that is lost is not the responsibility of the camp staff or camp. Lost and found will be placed in the trading post for the duration of the camp and then moved to the Scout Service
Center. If not collected from there, after a month it will be disposed of. Mark your name in everything!!!! 17. Things to leave at home • No electronic games/radio/televisions. • No pets • No axes, hatchets, saws, or big knives (no Cub Scout may carry a pocketknife until they have earned the whittling chip card, which they must have on them when carrying a pocket knife). • Fireworks or liquid fuel are not allowed at Camp. This includes lantern fuel, Propane, and other flammable substance. Fuel powered lanterns are allowed, but the fuel needs to be stored with council staff. • Illegal drugs, medical marijuana and alcohol are not permitted on the Camp Property or Parking Lot. If found and not removed from Camp Property, the authorities will be notified. • Personal firearms are not allowed. Please do not bring personal air rifles, bb guns, or archery equipment to camp. There is no smoking on camping property. If you need to smoke, please do so at Tennessee Rd.
Appendix A:
Caddo Area Council These are the policies and procedures for
individual BSA scouting units
Boy Scouts of America CAMP PRESTON HUNT
24 Lynnwood Dr. Texarkana, TX 75503 6918 Tennessee Rd. Texarkana, AR
Tele. (903) 793-2179 Fax (903) 792-9320
E-mail barbara.scott@scouting.org _____________Date submitted to Council Office
www.caddobsa.org
Group Name: __________________________________________________________________
Contact Person: ___________________________ Cell Phone: ___________________________
Address: ______________________________________________________________________
E-mail Address: ________________________________________________________________
Number in Group: Youth: _____ Adults: _____ (Please provide roster at check-in)
Date Requested (1st choice): From: __________________ To: ____________________
Date Requested (2nd choice): From: __________________ To: ____________________
Arrival Time: ____________________ Departure Time: _________________________
Reservation form and required deposit must be submitted and received by the Caddo Area Council at
least 2 weeks prior to the requested date.
PHONE CALLS ARE NOT RESERVATIONS.
For more information, please contact the Caddo Area Council at (903) 793-2179 or fax (903) 792-9320.
E-mail – barbara.scott@scouting.org Address – 24 Lynnwood Dr. Texarkana, TX 75503
Facilities and Equipment Request Menu
Please check the box next to each facility requested. Deposits will be refunded as appropriate
within 10 days of reservation close.
Dining Hall
Fee is $200.00 per day. There is a $50.00 deposit for clean-up and/or damage. Facilities
available are dining room, tables, chairs, restrooms, air conditioning and heating. DO NOT
remove any tables, chairs, or other equipment from the dining hall.
Table and Chair Setup
Fee is $100.00. There is no charge for tables and chairs if your group sets
them up.
KitchenFee is $150.00 per day. There is a $100.00 deposit for clean-up and/or
damage. DO NOT remove any equipment, shelving, or other materials
from the kitchen.
Pavilion
No charge. Please do not leave bagged trash at the pavilion.
Training Room
Fee is $50.00 per day. There is a $50.00 deposit for clean-up and/or damage.
Pool
Fee is $50.00 plus $5.00 per person per day. There is a $75.00 deposit for clean-up and/or
damage. As per BSA policy, groups must have a BSA or Red Cross certified and Council
approved lifeguard 21 years of age or older and an adult 21 years of age or older with a
current BSA Safe Swim Defense certification supervising all swimming activities. BSA Safe
Swim policies will be followed. All participants must shower immediately prior to entering the
pool.
Name of Lifeguard: ___________________________________________________________
Address: _________________________________________ Phone: ____________________
Please attach a copy of certification card to this form.
Name of Second Adult: ________________________________________________________
Address: _________________________________________ Phone: ____________________
Please attach a copy of certification card to this form.
Tent Camping
No charge. Units must provide their own tents.
Please select your preferred campsite(s), pending approval of the Camp Ranger. There
are 26 campsites, named by letters A, B, C, etc.
________________________________________________________________________
Cabins (Overnight)
Fee is $6.00 per person per night. There is a $25.00 deposit per cabin for clean-up and/or
damage.
Please select your preferred cabin(s), pending approval of the Camp Ranger. Youth
Protection Guidelines will be strictly followed. Cabins house 14 - 16. Bunk beds with
mattresses only included.
□ Cabin 1 □ Cabin 2 □ Cabin 3 □ Cabin 4 □ Cabin 5 □ Cabin 7
□ Cabin 8 □ Cabin 9 □ Cabin 10 □ Cabin 11 □ Cabin 12 □ Cabin 13 Cabins (Day Use)
Fee is $25.00 per cabin per day. There is a $25.00 deposit per cabin for clean-up and/or damage.
Please select your preferred cabin(s), pending approval of the Camp Ranger. Youth Protection
Guidelines will be strictly followed.
□ Cabin 1 □ Cabin 2 □ Cabin 3 □ Cabin 4 □ Cabin 5 □ Cabin 7
□ Cabin 8 □ Cabin 9 □ Cabin 10 □ Cabin 11 □ Cabin 12 □ Cabin 13
Cots
Fee is $10.00 per cot per weekend. There is a $100.00 deposit for clean-up and/or damage.
Canoes
Fee is $25.00 per canoe per day. This includes paddles and a PFD (Personal Floatation Device) per 2
individuals in each canoe. There is a $100.00 deposit for clean-up and/or damage (lost/broken
paddles or PFD, canoe damage or replacement, etc.).
Climbing Tower
Fee is $1,500 per day. As per BSA policy, groups must have a BSA certified and Council approved
Climbing Instructor over 21 years of age supervising all climbing activities.
Name of Climbing Instructor: ___________________________________________________
Address: _________________________________________ Phone: ____________________
Please attach a copy of certification card to this form.
Shooting Sports Range
Fee is based upon specific activity and usage. Please consult with the Caddo Area Council Shooting
Sports Director at tyler.joyce@scouting.org.
Includes equipment. As per BSA policy, groups must have an NRA certified and Council approved
Range Instructor over 21 years of age and an NRA certified and Council approved Range Safety
Officer over 21 years of age supervising all shooting sports activities.
*As per BSA policy (Guide to Safe Scouting), Cub Scouts may only participate in shooting sports
activities at Council sponsored events.
Name of Range Instructor: _____________________________________________________
Address: _________________________________________ Phone: ____________________
Please attach a copy of certification card to this form.
Name of Safety Officer: _______________________________________________________
Address: _________________________________________ Phone: ____________________
Please attach a copy of certification card to this form.
Hiking / Mountain Biking Trails
No charge.Facilities Which Require Certifications Shooting Sports: Groups must have an NRA certified and Council approved Range Instructor over 21 years of age and an NRA certified and Council approved Range Safety Officer over 21 years of age supervising all shooting sports activities. Please attach a copy of certification card to this form. *As per BSA policy (Guide to Safe Scouting) Cub Scouts may only participate in shooting sports activities at council sponsored events. Climbing Tower: Groups must have a BSA certified and Council approved Climbing Instructor supervising all climbing activities. Please attach a copy of certification card to this form. Aquatics: The lake is available for fishing or boating. Groups must have a Red Cross certified and Council approved Water Safety Instructor supervising all lake activities. All persons fishing must have a current Arkansas fishing license and all Arkansas fishing regulations must be followed, as required by state law. At the pool, groups must have a BSA or Red Cross certified and Council approved lifeguard 21 years of age or older and an adult 21 years of age or older with a current BSA Safe Swim Defense certification supervising all swimming activities. Please attach copies of certification cards to this form.
Procedures for Check-In / Check- Out at Camp Preston Hunt
The following procedures must be followed during check-in
1. Stop at the Ranger’s office and check in with the Camp Ranger.
2. The following paperwork must be turned in at check-in:
a. Complete group roster
b. Signed and dated Hold-Harmless Agreement
3. The Camp Ranger will unlock needed facilities at time of check in.
4. If there is to be any aquatics activity, as per BSA policy, groups must have a certified
lifeguard 21 years of age or older and an adult 21 years of age or over supervising all
swimming activities.
5. If there is to be any shooting sports activity, as per BSA policy, groups must have an
NRA certified and Council approved Range Instructor over 21 years of age and an
NRA certified and Council approved Range Safety Officer over 21 years of age
supervising all shooting sports activities.
6. If there is to be any climbing activity, as per BSA policy, groups must have a BSA
certified and Council approved Climbing Instructor over 21 years of age supervising
all climbing activities.
7. After check-in is completed and if needed, the Camp Ranger will escort the group to
their campsite or building.
8. No vehicles are allowed past the front gates of camp without permission from the
Camp Ranger. This rule is strictly enforced.
The following procedures must be followed for check-out
1. The group leader must notify the Camp Ranger of the time that they plan to
depart. This may be done anytime.
2. The Camp Ranger will check the campsite or buildings that have been used for
the following:
a. Cleanliness
b. Damages
c. Equipment loss
3. The group leader will stop at the Ranger’s office for the following:
a. To return any keys, if issued
b. To pay any fees still owed.
4. All trash must be placed in the dumpster near the Dining Hall or the dumpster
near the front parking lot.
5. All equipment that has been checked out must be returned, cleaned, and in
serviceable condition prior to departure.
We want and hope for your stay at Camp Preston Hunt to be safe, fun, and enjoyable.Caddo Area Council Boy Scouts of America Participant Roster
Group Name: __________________________________________________________________
Date of Camp Usage: From: ________________________ To: ___________________________
• Adult Participants
_____________________________ ______________________________
_____________________________ ______________________________
_____________________________ ______________________________
_____________________________ ______________________________
_____________________________ ______________________________
_____________________________ ______________________________
_____________________________ ______________________________
_____________________________ ______________________________
_____________________________ ______________________________
_____________________________ ______________________________
_____________________________ ______________________________
• Youth Participants
_____________________________ ______________________________
_____________________________ ______________________________
_____________________________ ______________________________
_____________________________ ______________________________
_____________________________ ______________________________
_____________________________ ______________________________
_____________________________ ______________________________
_____________________________ ______________________________
_____________________________ ______________________________
_____________________________ ______________________________
_____________________________ ______________________________
_____________________________ ______________________________
_____________________________ ______________________________
_____________________________ ______________________________
_____________________________ ______________________________
_____________________________ ______________________________
_____________________________ ______________________________
_____________________________ ______________________________
_____________________________ ______________________________
_____________________________ ______________________________
PLEASE COMPLETE THE ABOVE ROSTER AND TURN IN UPON ARRIVAL AT CAMP PRESTON HUNTHold-Harmless Agreement ___________________ shall indemnify, hold free and harmless, assume liability for, and defend the Boy Scouts of America, its chartered affiliates, agents, servants, employees, officers, and directors from all costs and expenses including but not limited to, attorney fees, reasonable investigative and discovery costs, court costs, and all other sums which the Boy Scouts of America, its chartered affiliates, agents, servants, employees, officers, and directors may pay or become obligated to pay on account of all and every demand for claim or assertion on liability, or any claim or action founded thereon, arising or alleged to have arisen out of use of real or personal property belonging to the Boy Scouts of America, its chartered affiliates, agents, servants, employees, officers, or directors. Name contact person: _________________________ Phone: _____________________ Emergency contact: ___________________________ Phone: ______________________ Property to be used: _______________________________________________________ Reason: _________________________________________________________________ Date to be used: From: __________________ To: _______________________________ Print Name: ______________________________________________________________ Signature: ______________________________________ Date: ____________________
CAMP PRESTON HUNT RULES AND REGULATIONS Camp Preston Hunt is property of the Caddo Area Council, which means it belongs to you. We ask that you treat the camp as you would your own home. We ask that you adhere to the following rules so the camp will remain a pleasant place for all to use. Thank you. Strict adherence to the Scouter Code of Conduct is enforced. The Camp Ranger has the authority to require any persons not behaving in a proper manner to leave the camp, and any fees will be forfeited. All groups must check in and out with Camp Ranger Gus Kisselburg (870 - 464 - 7822). Please leave the buildings / campsites clean and ready for the next group to use. All equipment will be checked out by the Camp Ranger and must be cleaned prior to departure. All trash must be placed in the dumpster near the dining hall or the dumpster near the main parking lot. All persons using any type of boats must wear PFD’s (personal floatation devices) which will be furnished. BSA safety afloat procedures must be followed. Swimming is permitted in approved swimming areas only. BSA safe swim defense procedures must be followed. A group roster of all participants must be turned in. All groups must always have at least two adults with them. One must be 21 years of age or older. 1 of 2 adults must have current BSA registration. All persons fishing must have a current Arkansas fishing license and all Arkansas fishing regulations must be followed, as required by state law.
The Boy Scouts of America prohibits the following activities:
1. Extreme or action sports and associated activities that involve an unusually high
level of exertion, and specialized gear or equipment. These activities include but
are not limited to:
• Parkour
• Cliff diving or jumping
• Whitewater paddling on rapids rated class V or above
• Tree climbing
• Free or solo climbing
• Aerobatics while snowboarding, skiing waterboarding, or mountain biking
• Parachuting, base jumping, or wingsuitng
• Parasailing or any activity in which a person is carried aloft by a parachute,
parasail, kite, flying tube, or other device
• Participation in amateur or professional rodeo events, or council or district
sponsorship of rodeo, and use of mechanized bulls or similar devices (this
restriction does not apply in bicycle safety rodeos)
• Jumping with bungee-cord devices
• Bubbleball, Knockerball®, zorbing, Battle Balls™, bubble soccer, bubble
football, and similar orb activities where participants roll around on land or
water
• Flyboarding/jet-boarding
• Highlining
• XPOGO
• Trampolines and trampoline parks
2. Shooting or throwing sports outside of BSA program literature and guidance
including but not limited to:
• Anvil shooting, flintlocks, exploding targets, and devices regulated by the
national firearms act
• Blow guns, boomerangs, and ballistae
• Homemade firearms and air cannons, potato cannons, and tennis ball
cannons
• Throwing of shovels, torpedoes, spikes, or stars
• Inappropriate ammunition such as pumpkins, hard slingshot ammo, and
tracers
• Cannons
• Missile-launching devices
• Crossbows
• Reloading ammunition, and using reloaded ammunition
• Spears, including atlatls, pole spears, and spear guns3. Using homemade or modified equipment that fails to comply with the BSA chemical
fuels and equipment policy
4. Burning and solid, liquid, gel, or gas fuel in a tent—including tents or teepees that
feature or support stoves or fires
5. Activities where participants strike at each other, including martial arts, boxing,
combat games, gladiator games, and reenactment activities such as live action role-
playing games (LARP) and Society for Creative Anachronism (SCA) activities (exception:
tai chi)
6. Activities where participants shoot or throw objects at each other, such as rock-
throwing, paintball, laser or archery tag, sock fights, or dodgeball
7. Use of power tools by youth, including chainsaws, log splitters, wood chippers, and
power saws or mills
8. Fireworks, including selling fireworks
9. Water chugging, and eating or drinking competitions such as “chubby bunny” or hot
dog eating contests
10. Hunting (venturing crews may conduct hunting trips, and councils
11. Intramural, interscholastic, or club sport competitions or activities
PLEASE DO NOT:
• Allow anyone to ride in the back of pickup trucks or similar vehicles
• Drive, operate equipment, or engage in any task that may put Scouts at risk under the
influence of prescription medication(s) with the potential to impair functioning or
judgement.
• Cut on live trees
• Litter the grounds
• Rearrange bunk beds in cabins
• Store liquid gas in cabins
• Cook in cabins
• Bring fireworks or other explosives to camp
• Bring firearms to camp (concealed carries are not permitted)
• Bring weapons to camp
• Bring chainsaws to camp
• Bring pets to camp
• Bring pornographic material to camp
• Bring clothing that promotes use of drugs or alcohol to camp
PLEASE DO:
• Help us keep the restrooms and showers clean
• Help keep the camp clean – use trash barrels provided
• Deposit all trash in the dumpster near the main dining hall or the dumpster near the
front parking lot before leaving camp
• Clean cabins before you leave campBSA drug policy states there will be no alcoholic beverages or illegal drugs on camp property. Anyone found in possession will be asked to leave the property and is subject to criminal charges. Usage of medical marijuana is strictly prohibited at or during all Scouting activities. Each cabin is supplied with a smoke detector. These are checked on a regular basis. Smoke detectors are provided for your safety. Please do not remove detector or the battery, or otherwise alter the smoke detector in any manner. If the smoke detector is damaged, a $25.00 fee will be levied against the unit. There is to be no smoking inside cabins or tents. E-cigarettes, vapes, and other electronic smoking devices are not permitted on camp property. Each building at camp is equipped with a fire extinguisher. These are for your safety. Please do not allow scouts to play with extinguisher or discharge one unnecessarily. If a fire extinguisher is discharged unnecessarily, a $75.00 fee will be levied against the unit. There will be no writing or drawing on any building. Doing so will result in a fee of $20.00 per inch being levied against the unit. Carving on a building will result in an additional fee and/or repair work. Camp Preston Hunt has a beautiful lake which is well stocked with catfish and bass. Fishing can be great fun when done safely. Please remind your scouts to use the “buddy system” when fishing, as with all other activities. Also, remind them to stay well back from the water’s edge. Cub scouts must be accompanied by an adult. Remember there are snakes at camp. Please tell your scouts to leave all snakes alone. If they find one, they should report it to a camp leader. Also, there is an abundance of poison ivy on camp. Please stay on the well-traveled trails (there are many). When you check in, you will be given a trash bag. Please put only real trash in the bag (no rocks or sticks please). Before leaving camp, please deposit the bagged trash in the dumpster near the dining hall or the dumpster near the main parking lot. As per BSA policy, motorized vehicles (ATV’s, off-road vehicles, etc.) Are strictly prohibited. Security: All camp gates will be closed by 7:00 pm and will not be reopened until after 7:00 am. All participants must check in and out of camp with event leadership, Camp Ranger, and/or unit leadership. Individuals entering or leaving camp without checking in or out are subject to dismissal from the event. Camp speed: The speed limit on all camp property is 5 MPH. No riding in the cargo area of pickups or any other similar vehicle. All passengers must have their own seatbelt.
Parking: No vehicles are permitted beyond the front gates of camp. Please park in the front
parking lot only (council and camp vehicles are exempt from this rule).
Scouts with disabilities may be exempt from this rule with written authorization from the
scout executive.
We ask that groups leave camp by 12:00 pm on your departure day.
In the event of any dispute or controversy regarding the meaning of anything contained in
this form, the decision of Caddo Area Council will be final.
ANY AND ALL EXCEPTIONS TO THESE POLICIES MUST BE APPROVED BY THE SCOUT
EXECUTIVE OF CADDO AREA COUNCIL.
Anthony Escobar Gus Kisselburg
Scout Executive Camp Ranger
(903) 748 - 8108 ---------------
I, ____________________, hereby acknowledge that I am personally responsible for the use of
the facilities or camp described in this form. I further acknowledge that I have reviewed and
understand the rules and regulations contained herein and agree to comply with all. I
understand that failure to comply with the aforementioned rules will jeopardize my future
opportunities to use the local council facilities and/or camps.
Print Name: ________________________________________________________
Signature: _____________________________________ Date: ________________Expense Totals
Credit Card Type: VISA MasterCard Discover AMEX Other: _______________________
Cardholder Name: __________________________________________________________________________
Card no.: _______________________________________ Expiration Date (mm/yr): ________ CVV: _______
ZIP: ____________________________
I, __________________________________________, authorize Caddo Area Council to charge the credit card above for
agreed upon purchases.
Signature: __________________________________________________ Date: _________________________
Cash
Please bring envelope with amount of Total 1 plus Total 2 to Scout Service Center with this form or attach envelope to this form.
Check
Please bring check with amount of Total 1 plus Total 2 to Scout Service Center with this form or attach check to this form.
For Office Use Only - Sign to confirm the correct amount of money has been paid and Camp Ranger Gus Kisselburg has approved use of Camp
Preston Hunt. Form is not valid until three signatures are present.
Gus Kisselburg: ____________________________________________________________________ Date: ____________________
Barbara Scott: _____________________________________________________________________ Date: ____________________
*There is a 3% fee for credit cards
Payment MethodAppendix B:
COVID-19
Screening Questionnaire
We are grateful for your willingness to help us provide safe and health events at the current time. This
form, completed by a parent or legal guardian, is required at check in, in order for your Scout/you to
attend the event. Please note that anyone displaying symptoms of COVID-19 or who has been in
contact with someone with COVID-19 may not attend the event.
Attendees’ Full Names
Date of Birth
Phone Number
Email address
Date Attending event
X I can confirm that my I/my child have been fever-free for the last seven days Initial here
Has the attendee shown any of the following symptoms within the last fourteen days?
Check any that apply
Cough Repeated shaking with sore throat
chills
Shortness of Muscle pain Loss of taste or smell
breath/difficulty
breathing
Chills headache Diarrhea
X I/My child has been symptom free for fourteen days Initial here
Pre-existing Illness
Check any that apply to you/your Scout
Cardiovascular disease Diabetes
Respiratory disease including asthma immunocompromised
Individuals with preexisting conditions such as cardiovascular disease, respiratory diseaseincluding asthma, diabetes, and immunocompromised AND those who are 65 years old or
older are at an increased risk of severe illness if COVID-19 is contracted. I understand that my
or child’s pre-existing illness/age increases the implied risk of COVID-19.
X I understand the implied risk of pre-existing illness/age Initial here
Contact History
Please check any that apply
The attendee has not been diagnosed with COVID-19
The attendee has not had close contact with anyone who has had exposure to COVID-19 or who
has been diagnosed with the disease in the last 14 days
The attendee does not have a household member currently on a watch list for COVID-19
X I verify that I have answered the questions truthfully Initial here
The health and safety of our visitors to our activities is our #1 priority. In light of the COVID-19
pandemic, we think it is important that you understand our efforts to manage your health and safety so
that you can make an informed choice. We are focused on taking all reasonable measures to prevent the
spread of COVID-19. We have strengthened our standard cleaning procedures, while adding increased
frequency measures for things such as wiping down common touch points, dining hall areas, and activity
equipment. Additionally, we have taken measures to monitor and address
symptomatic individuals by introducing this health screener, daily temperature checks, and
protocols to isolate, confirm, respond, and remove any attendee or staff with suspected COVID-19.
This situation continues to change daily, and as such, we will adapt and adjust our protocols and
procedures as we follow the guidance provided by the CDC and local health departments, in our
efforts to help keep our attendees, staff, and families safe.
Ultimately the decision to attend events is a personal one and we can never complete exclude the risk of
COVID-19 exposure.
X I consent to the above disclosure for the year 2021 Initial here
Parent/Legal Guardian Signature Date
Parent/Legal guardian printed nameYou can also read
