BUILDING USE POLICY FOR WEDDINGS - ST. JOHN PRESBYTERIAN CHURCH 1307 East Elm St. New Albany, Indiana

ST. JOHN PRESBYTERIAN CHURCH
     BUILDING USE POLICY
       FOR WEDDINGS

          St. John Presbyterian Church
       1307 East Elm St. New Albany, Indiana
             47150 Tel:(812)945-3531
           Email: office@stjohnpres.org

RULES AND REGULATIONS OF THE SESSION
GENERAL
We ask that all person and/or groups using our facility remember that this
is a house of worship. We ask that you respect the building. There will be
no inappropriate language, music or actions on the property. We ask that
you respect our neighbors and keep outside noise to a comfortable level.
Any outside events should end at 10:00pm on weekdays (Sunday –
Thursday) and 11:00pm on weekends (Friday - Saturday). If any of the
above or below rules are not followed your group will be asked to leave
without a refund and any future use will be denied.

BREAKAGE
All persons and/or groups using our facilities are expected to exercise
reasonable care and judgment in such use in order to prevent defacement,
damage, or breakage. The persons signing the application for use shall be
responsible for paying costs incurred by the church in cleaning, repairing,
or replacing any part of the building or its furnishings and equipment
which in the judgment of the St. John Session has been carelessly or
irresponsibly subjected to more than normal wear and tear by the persons
or group involved.

ACCESS TO BUILDING
Access to the building other than the rehearsal and wedding should be
discussed with the Onsite Wedding Coordinator. (extra fees may be
charged outside normal business hours).

ROOM SETUPS
All rooms have been designated with a standard room setup. Any setup
changes requested by the group are subject to approval by the Family Life
Leader.

ORGAN AND PIANO USE
Permission to use the organ or piano must be granted by the St. John
Director of Music. If the user wishes to have instruments tuned, a craftsman
approved by the St. John Director of Music will tune them at the user’s
expense. Pianos cannot be moved except by permission from the Director
of Music or the Session.

SANCTUARY FURNITURE
Sanctuary furniture cannot be moved except by permission of the Session.

SANCTUARY SOUND AND/OR VIDEO SYSTEM
The Sanctuary sound reinforcement or video recording systems may be
made available upon request. The systems may only be operated by the
St. John Sanctuary systems technicians (the cost is included with the
Onsite Wedding Coordinator). Group-provided sound, recording, or video
equipment may not be attached to church systems (including the electrical
system) through cables or connectors without prior approval.

SMOKING POLICY
All members of all groups using our facilities shall abide at all times by a
“no smoking” rule inside the building. Violation of this rule is sufficient
ground for a church staff member to withdraw immediately any group’s use
of the facilities and/or to deny use in the future.

ALCOHOL POLICY
The serving, consumption, or use of alcoholic beverages, marijuana, or
other controlled substances shall not be permitted at any time on church
property, including the outdoor areas and parking lots.

NO GAMES OF CHANCE
Church policy prohibits the use of games of chance or gambling on the
church premises. This would include such activities as raffles or lotteries.

SUPERVISION OF CHILDREN AND YOUTH
Any activity or event that includes children or youth must have at least 2
(two) adults present at all times during the activity or event. These adults
must be at least 18 years of age and at least 5 years older than the oldest
youth they are supervising. Any activity or event that has both male and
female children or youth must have a male and female adult present.

NURSERY USE
The nursery facility may be available by arrangement at least 2 weeks prior
to the event by contacting the Family Life Leader. Our safety standards
require that a nursery care provider must be present to operate the nursery.
This attendant must be at least 18 years of age.
.

KITCHEN USE
The use of the Kitchen must be approved in advance. Groups or individuals
using the kitchen must have knowledge of the use of all appliances;
training can be set up during regular business hours. Groups or individuals
will provide their own paper products and food including but not limited to;
plates, silverware, napkins, coffee, filters etc... You may use the pots,
pans, serving and mixing bowls as long as they are washed, dried, and put
back. You are responsible for any damage and will pay for any repairs done
by a church approved repair person.

FOOD AND DRINK
No food or drink is allowed in the Sanctuary except for water. All other food
and drink requires approval in advance.

DECORATIONS
All decorations require prior approval of the Family Life Leader or Session.
Decorations may only be attached with painters tape. All such decorations
must be removed immediately and completely following the event.

STORAGE
There is no excess storage available for organizations other than church
groups and, as such, all organizations using the facility will be responsible
for the storing of their materials offsite.

BICYCLES AND SKATEBOARDS
No sport bicycling or skateboarding is allowed on church property. No
bicycles or skateboards are allowed inside the church facility.

PARKING
Parking in the church parking lot or designated handicapped parking
spaces is available only during the period of time that a group has
contracted to use the facility. Parking is available on a first-come, first-
served basis. Any damage to vehicles is at the owner’s expense; the
church is not responsible for theft or damage to personal property.

SECURITY
Our church works to maintain a safe and secure environment within the
facility. However, no systems are foolproof. We ask that all users pay close
attention to personal property and valuables, not leaving them unattended.
The church is not responsible for theft or damage to personal property. We
also ask that no outside doors be propped open or unlocked. You will need
to have someone at the door to let people in.

AFTER EVENT
All groups or individuals associated with the church are to use the building
closing checklist at the end of their event. All other outside groups must
accompany the church representative as they complete the building closing
checklist.

FINAL DECISIONS
In case of doubt or uncertainty by any outside person or group about the
application or interpretation of these regulations or our customary practices
not specifically mentioned here, the Session or their delegated
representative shall decide the matter and all individuals and groups shall
abide by the Session’s directions or forfeit immediately the use of any part
of the facility.

EMERGENCY SCHEDULING CONFLICTS
The church reserves the right to pre-empt any facility use for its own
in cases of emergencies, such as funerals. Notice will be provided as
early as possible.