APPLICATION GUIDELINES 2018 - Adult Community Education (ACE) Grants Program - Chief Minister, Treasury ...
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APPLICATION GUIDELINES 2018 Adult Community Education (ACE) Grants Program
APPLICATION GUIDELINES 2018 ACT ADULT COMMUNITY EDUCATION (ACE) GRANTS PROGRAM Publication Date: 29 September 2017 These guidelines are to be used by organisations applying for funding under the 2018 ACT Adult Community Education (ACE) Grants Program. It is the responsibility of the user to ensure that this is the most current and complete document, located at: http://www.cmd.act.gov.au/skillscanberra/adult-community-education-grants-program Skills Canberra Chief Minister, Treasury and Economic Development Directorate Level 4, Canberra Nara Centre, 1 Constitution Avenue CANBERRA CITY ACT 2601 GPO Box 158 CANBERRA ACT 2601 Phone: 02 6205 8555 Email: skills@act.gov.au Website: http://www.cmd.act.gov.au/skillscanberra/ Application Guidelines 2018 ACT Adult Community Education (ACE) Grants Program | Published: 29 Sep 2017
CONTENTS Glossary of Terms...................................................................................................................................................................1 1.0 Introduction.............................................................................................................................................................3 2.0 Eligibility Criteria......................................................................................................................................................3 3.0 Administrative Requirements..................................................................................................................................3 4.0 Available Funding.....................................................................................................................................................4 5.0 Payments..................................................................................................................................................................4 6.0 Reporting and Acquital of Funds............................................................................................................................5 7.0 Evaluation Criteria....................................................................................................................................................5 8.0 Information Session.................................................................................................................................................6 9.0 Application process..................................................................................................................................................7 10.0 Application evaluation.............................................................................................................................................7 Application Guidelines 2018 ACT Adult Community Education (ACE) Grants Program | Published: 29 Sep 2017
GLOSSARY OF TERMS
ABN Australian Business Number
ACE Adult Community Education
ACN Australian Company Number
ACT Australian Capital Territory
ACT Government strategic The ACT Government strategic priorities were announced in the ACT Budget 2017-18.
priorities The strategic priorities that relate to the ACT ACE Grants Program 2018 are “Economic
development: More and better jobs” and “Social inclusion: Better support when it
matters”.
For the ACT ACE Grants Program 2018 this translates into prioritising support that
assists:
>> people to get a job or a better job (see “Specified strategic priority groups for 2018”)
and
>> members of groups that traditionally experience social and economic challenges
(see “People experiencing barriers to participation in education, training and/or
employment”).
Culturally and An important element of cultural and linguistic diversity in Australia is the extent to
linguistically diverse which Australians retain the culture, ethnicity or language of their parents. Retention
(CALD) background of cultural and linguistic diversity is determined by country of birth, in association with
variables such as Indigenous status, religious affiliation, year of arrival in Australia and
language variables such as first language spoken, proficiency in spoken English and
main language other than English spoken at home.
For people living in Canberra a lack of proficiency in spoken English is likely to impact
a person’s access to further education, training, and employment opportunities and
other government and non-government services. Lack of proficiency in spoken English
is most often reported by people whose first language spoken as a child was a language
other than English, or who speak a language other than English at home. Therefore,
the ACT ACE Grants Program has a particular focus on CALD people who self-identify
as experiencing disadvantage due to language variables (Source: Australian Bureau of
Statistics).
The Deed Deed of Grant between the Australian Capital Territory represented by the Chief
Minister, Treasury and Economic Development Directorate and the recipient of the ACE
grant.
The Directorate Chief Minister, Treasury and Economic Development Directorate
Eligible participant An Australian or New Zealand citizen; a holder of a permanent residence visa; a migrant,
refugee or asylum seeker holding a temporary or bridging visa providing work and/or
study rights.
GST Goods and Services Tax
Guidelines ACT Adult Community Education Grants Program 2018 Application Guidelines
Must Indicates mandatory requirements to be strictly followed to conform to these
Guidelines and from which no deviation is permitted.
Application Guidelines 2018 ACT Adult Community Education (ACE) Grants Program | Published: 29 Sep 2017 1Not in the labour force Persons not in the labour force are those neither employed nor unemployed. For the
purposes of the ACT ACE Grants Program, those not in the labour force include people
who are:
>> retired or voluntarily inactive
>> performing home duties or caring for children
>> experiencing a long-term health condition or disability
>> experiencing a short-term illness or injury
>> looking after an ill or disabled person
>> working in an unpaid voluntary job.
(Source: Australian Bureau of Statistics)
People experiencing Members of the following groups are more likely to experience barriers: Aboriginal
barriers to participation in and/or Torres Strait Islander peoples, people from CALD communities, people with
education, training and/or disability, people experiencing family violence, women seeking to return to work after
employment an extended absence, mature-age Canberrans (45-59 years old), seniors (age 60 years
or older), workers made redundant, youth (17-25 years old) at risk, veterans, people
recently released from incarceration settings, people with caring responsibilities and
people who are homeless.
People with a disability People who may require support include those whose disability may be attributable
to a broad range of impairments or conditions, including intellectual, cognitive,
neurological, sensory or physical impairments or to one or more impairments
attributable to a psychiatric condition (Source: National Disability Insurance Scheme Act
2013 (Cth)).
RTO Registered training organisation
Specified strategic priority People who are unemployed, underemployed or not in the labour force.
groups for 2018
Unemployed People are categorised as unemployed if they are without work, actively seeking work
and currently available for work (excludes people waiting to start a new job that they
have already obtained). (Source: Australian Bureau of Statistics)
Underemployed For the purposes of the ACT ACE Grants Program people are categorised as
underemployed if they are employed part time but want to work more hours and
are available to start work with more hours. Underemployment represents lost
opportunities for people to engage more fully in work and derive their desired financial
and personal benefits. From an economic perspective, underemployment reflects
underutilised productive capacity. (Source: Australian Bureau of Statistics)
Youth at risk For the purposes of the ACT ACE Grants Program, this category refers to people 17-25
years of age who are identified as being at risk of not making a successful transition
to independent living. Young people experiencing poor transition experiences after
leaving school are often members of disadvantaged groups such as children of long-
term unemployed parents, Indigenous youth, young people with a disability or illness,
young people with caring responsibilities, homeless youth and youth who have been in
the juvenile justice system. Young people who are not engaged in work, study or social
activity for extended periods are also considered at risk. (Source: Australian Bureau of
Statistics)
Application Guidelines 2018 ACT Adult Community Education (ACE) Grants Program | Published: 29 Sep 2017 21.0 INTRODUCTION
The 2018 ACT Adult Community Education (ACE) Grants Program is designed to support quality adult community
learning opportunities in a range of formal and informal settings using flexible and participant-centred activities.
The 2018 ACT ACE Grants Program aims to improve vulnerable Canberrans’ access to
vocational education and training (VET) and employment opportunities by:
>> providing pathways that are not funded elsewhere
>> supporting people experiencing barriers to participation in further education and/or training
>> supporting people who are unemployed, underemployed or not in the labour force
>> addressing an identified community need
>> providing learning opportunities that are flexible, innovative, customised and community based.
2.0 ELIGIBILITY CRITERIA
Applications for funding must be for a community-based learning project conducted in the ACT, for eligible
participants aged 17 years and over.
Applicants must:
>> be a not-for-profit club, community-based association, charity, trust organisation or a not-for-profit RTO, or
>> be a for-profit RTO in partnership with a community organisation providing adult community-based learning
activities
and
>> have an Australian Company Number (ACN) or an Australian Business Number (ABN)
>> disclose all funding received from sources other than Skills Canberra for this project
>> have a physical address in the ACT.
3.0 ADMINISTRATIVE REQUIREMENTS
Successful applicants must:
>> enter into a Deed of Grant (the Deed) with the ACT Government which outlines the requirements of the 2018 ACT
ACE Grants Program and the conditions under which the funding is awarded.
>> report and acquit the 2018 ACT ACE grant funding and project outcomes as outlined in Section 6 – Reporting and
Acquittal of Funds of these guidelines
>> hold and keep current for the grant period:
• all insurance coverage required by law
• workers compensation insurance for an amount required by the ACT
• public liability insurance for $10 million or more per claim, including voluntary workers insurance cover if
volunteers are engaged by the applicant.
>> include an acknowledgement of the 2018 ACT ACE Grants Program as a Skills Canberra initiative on all publicity
relating to the 2018 ACT ACE Grants Program, including publications, promotional and advertising materials, public
announcements and activities or any products or processes developed as a result of these guidelines.
>> participate in publicity opportunities, including assisting in writing short article/s on the 2018 ACT ACE Grants
Program and achievements for local and national newsletters and reports
>> collect and retain information on ACE project participants including the number of participants:
• in total, along with their employment status
Application Guidelines 2018 ACT Adult Community Education (ACE) Grants Program | Published: 29 Sep 2017 3• identifying as an Aboriginal and/or Torres Strait Islander person
• identifying as a victim of family and/or domestic violence
• identifying as having a disability
• identifying as retaining a culturally and linguistically diverse background who report that:
> their first language spoken as a child was a language other than English, or
> they speak a language other than English at home.
• identifying as a youth (17-25 years old) at risk
• identifying as a woman seeking to return to work after an extended absence
• identifying as a mature-age Canberran (45-59 years old)
• identifying as a senior (age 60 years or older)
• identifying as a worker made recently redundant
• identifying as a veteran
• identifying as a person with caring responsibilities
• identifying as homeless
>> Skills Canberra will assist with the collection of this information by providing successful grants applicants with a set
of standardised questions.
>> The Directorate may visit providers of projects funded under the 2018 ACT ACE Grants Program for the purpose of
observation and gathering of information for the promotion of the 2018 ACT ACE Grants Program.
4.0 AVAILABLE FUNDING
Up to $20,000 (GST Free) is available for each approved project and must be used for the
approved ACE learning activities. Funding will be available for the following:
>> training costs of the project
>> wages of trainer and administration staff who support the project
>> stationery for the project
>> learning resources for the project
>> wrap-around services such as transport, food, or venue hire.
Funding will not be made available for the following:
>> capital equipment to assist with the ongoing operation of the organisation
>> retrospective costs – projects or activities which are already underway or have been completed
>> services or projects funded by the Australian or state/territory governments or other organisation/s (Note: ACE
projects may expand upon or complement an existing program, but ACE funding cannot be used to duplicate or
supplement funding from another source for the same project or service).
>> purchasing or leasing of real estate.
Any one organisation will not be funded for more than two projects.
5.0 PAYMENTS
The grant will be payable as a lump sum to the recipient within 30 days of receipt of an invoice to the Directorate,
following execution of the Deed. The Directorate will not pay any monies additional to the notified amount awarded.
Note: Recipients previously in receipt of ACE Grants Program funds, with any outstanding evaluation and acquittal
reports, will not be paid until outstanding reports are received by the Directorate.
Application Guidelines 2018 ACT Adult Community Education (ACE) Grants Program | Published: 29 Sep 2017 46.0 REPORTING AND ACQUITAL OF FUNDS
Successful applicants must expend the approved funds on the delivery of the 2018 ACT ACE Grants Program funded
activity by 31 December 2018. The recipient must complete and submit the following reports to the Directorate via
skills@act.gov.au by 31 March 2019:
>> a complete and final project report on the template provided with the Deed of Grant that includes participant
information as outlined in Section 3 – Administrative Requirements and funded activity outcomes
>> an acquittal of grant funds.
The format of the report and the acquittal must be as specified in the Deed and the templates provided must be used.
Any funds remaining upon completion of the funded activity must be repaid to the Directorate.
7.0 EVALUATION CRITERIA
Applications that meet the Eligibility Criteria (see Section 2 – Eligibility Criteria) and the requirements in these
guidelines (see Section 8 – Application Process) will be considered against the following evaluation criteria.
The Project… Evaluation Criteria Total Weighting/100
…addresses ACT a. providing a pathway to vocational education and training 25
ACE Grants Program and/or employment
aims by: b. addressing an identified community need
c. not duplicating other funded programs and services.
…is designed to a. have clear goals 25
b. be innovative and deliver training experiences in new
and flexible ways
c. have effective strategies to reach, recruit and retain
participants experiencing barriers to participation
in further education, training and/or employment
opportunities
d. have effective strategies to reach, recruit and retain
participants from specified strategic priority groups (i.e.
unemployed, underemployed, or not in the labour force).
…meets sound a. providing learning activities that are relevant and help 20
adult community participants to achieve their goals
education b. providing participant centred activities
principles by:
c. giving participants the opportunity to apply their existing
knowledge and experience to new learning experiences
d. fostering participants’ readiness to learn with learning
activities that are practical and apply to participants’
individual lives.
Application Guidelines 2018 ACT Adult Community Education (ACE) Grants Program | Published: 29 Sep 2017 5The Project… Evaluation Criteria Total Weighting/100
…team has capacity a. deliver successful adult community education projects 20
and capability to b. comply with the ACT ACE Grants Program guidelines
and administrative requirements, including meeting
deadlines, managing funds and submitting reports
c. define and manage the different roles and
responsibilities of partnering organisation where
the application is from two or more partnering
organisations.
Note: Organisations’ past performance may be considered
as part of the application assessment process. The
past performance will be informed by data held by the
Directorate.
…demonstrates a. a proposed budget that is commensurate with project 10
value for money outcomes, including length of program, and number of
with: participants
b. a proposed budget that is commensurate with project
delivery requirements including staffing and other
resources.
8.0 INFORMATION SESSION
Prospective applicants are invited to attend the scheduled information session on the 2018 ACT ACE Grants Program.
The presentation from the session and FAQs arising from the information session will be made available on the
ACE Grants Webpage on the Skills Canberra website:
INFORMATION SESSION DETAILS
Date Thursday 12 October 2017
Session time 3:00pm to 4:30pm
Location Nara House, 1 Constitution Avenue Canberra
Nara Level 4 North Ainslie Meeting Room
Application Guidelines 2018 ACT Adult Community Education (ACE) Grants Program | Published: 29 Sep 2017 611.0 APPLICATION PROCESS
ACE Guidelines available on website Friday 29 September 2017
ACE Grants Program Information Session Thursday 12 October 2017
ACE Application Round opens Friday 13 October 2017
ACE Applications Close Midnight Tuesday 14 November 2017
ACE Notification to applicants Friday 15 December 2017
Applicants must use the SmartForm template on the Skills Canberra website to submit an application. The
SmartForm will be available from 13 October 2017. The details in the application must be complete and correct at
the time of submission. No additional documents or attachments will be considered by the panel.
Each application must be submitted by Midnight on 14 November 2017. Applicants will be provided with a receipt
at the time of lodgement.
12.0 APPLICATION EVALUATION
The 2017 ACT ACE Grants Program is a competitive process. Applications will only progress for assessment by the
evaluation panel if they meet the eligibility criteria specified in Section 2 – Eligibility Criteria and the requirements
in Section 9 – Application Process.
Applications that are progressed will be assessed against the evaluation criteria in Section 7 – Evaluation Criteria
by a three (3) member panel. Panel members will be appointed based on their knowledge of adult and community
education in the ACT.
Applicants will be notified of the outcomes of the assessment process by the date provided at Section 9 –
Application Process. Organisations awarded funding will be published on the ACE Grants Webpage on the
Directorate’s website following notification and the execution of the Deed.
Unsuccessful applicants may request verbal feedback on applications from the Directorate. Requests for feedback
must be submitted in writing and received by Skills Canberra no later than Thursday 25 January 2018.
Decisions of the assessment process are final. The assessment process does not contain any provision for review
or appeal. The Directorate will not enter into justification for the selection of the successful programs, and will not
debate the evaluation process.
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