2019 ANZICS NEW ZEALAND REGIONAL ASM - Australian and New Zealand Intensive Care Society
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Australian and New Zealand Intensive Care Society
2019 ANZICS
NEW ZEALAND
REGIONAL ASM
3 – 5 April 2019 ▪ Spencer on Byron Hotel, Takapuna Auckland, New Zealand
www.anzics2019.nz
2019 ANZICS
REGIONAL ASM
NEW ZEALAND
ORGANISING COMMITTEE
CONVENOR
Dr Jonathan Casement
COMMITTEE
Dr Janet Liang
Joanne Shirtcliffe
Chrissie Evans Wilson
Waitemata DHB, Auckland, NZ
For further information
about sponsoring/exhibiting,
please contact the
Conference Managers:
Donna Clapham
PO Box 90641
Victoria Street West
Auckland 1142
New Zealand
t : +64 9 917 3653
e : conferences@w4u.co.nz
w : www.w4u.co.nz
CONFERENCE MANAGEMENT
TABLE OF CONTENTS
3 About the ANZICS 2019 Exhibition
4 Exhibition Schedule
5 Social Functions
6 Venue Details and Location Map
7 Exhibition Stand Information
8 Site Plan
9 Exhibition and Sponsorship Terms and Conditions
2 EXHIBITION HANDBOOK
ABOUT THE ANZICS 2019 EXHIBITION
CODE OF CONDUCT A medical exhibition runs concurrently with the scientific
The committee have put a programme, acting as a hub of networking and interaction
great deal of effort into the between the delegates and sponsors. The space creates a
planning and presentation of
this ASM, for the benefit of all unique avenue for direct communication, personal interaction
delegates and industry/sales and product display. Situated within The Spencer on Byron
representatives.
Hotel, Takapuna, Auckland, the exhibition includes the catering
Our aims are: area, feature displays and exhibition stands ensuring delegates
• To ensure that all delegates continually frequent the area throughout the day.
gain the maximum benefit
from attending.
• Sponsors who are vital to
the success of each ASM
The aim of the exhibition will be to engage with intensive
achieve their goals and care clinicians on the latest technologies and therapies and to
continue to support the
ASM. challenge their current mindset and practice. The interaction
• Attendees recognise the between intensive care clinicians and knowledgeable company
benefits of the ASM and
support the presence of representatives is focussed during the trade exhibition. The ASM
the industry as part of the provides an ideal opportunity for you to engage with a wide
industry exhibition.
• Networking opportunities cross-section of your target market.
are undertaken on a
formal, professional level
and informally at social The exhibition will be the focal point of the ANZICS NZ
functions. As a participant Regional ASM and the programme is structured to maximise
you have a responsibility to
yourself, your employer and the opportunity for delegates to visit the exhibition. All morning
your colleagues to conduct
yourself in a professional
and afternoon tea breaks and lunches will be served in the
manner at all times. The exhibition area. The Welcome Reception will also take place
continued success of each
ASM and your colleagues
within the exhibition space.
relies on your participation,
support and commitment to
this effort. Delegate disciplines:
• Intensive care specialists and critical care nurses
• Professionals from the adult, paediatric and
neonatal sectors
• Physicians in related specialties, such as anaesthesia
and emergency
• Allied health practitioners such as physiotherapists
and pharmacists
ESTIMATED
NUMBER
OF DELEGATES:
180 - 220
PAST FORWARD YOUR ICU www.anzics2019.nz 3
2019 ANZICS
REGIONAL ASM
NEW ZEALAND
EXHIBITION SCHEDULE DATES :
WEDNESDAY 3 – FRIDAY 5 APRIL 2019
EXHIBITION OPEN HOURS
DAY D AT E TIME
Wednesday 3 April 11:00 am – 5:00 pm
5:00 pm – 7:00 pm Welcome Reception
Thursday 4 April 7:30 am – 3:30 pm
Friday 5 April 7:30 am – 3:30 pm
EXHIBITION PACK IN SCHEDULE
Due to Health & Safety requirements, exhibitors will not be granted access to the exhibition area prior to these
times, unless authorised by the Conference Organisers.
DAY D AT E TIME
Custom Build Stands (construction) Tuesday 2 April 9:00 am – 6:00 pm
Pre-Fabricated Stands (construction) Tuesday 2 April 9:00 am – 6:00 pm
Exhibitors’ Set-up Wednesday 3 April 7:00 am – 11:00 am
EXHIBITORS’ BRIEFING
DAY D AT E TIME
Wednesday 3 April 10:30 am – 10:45 am
EXHIBITORS' PACK DOWN
DAY D AT E TIME
Exhibitors' Pack Down Friday 5 April 4:00 pm - 6:30 pm
Custom & PreFabricated Stand Friday 5 April 5:00 pm - 11:00 pm
Deconstruction
EXHIBITION BUILD COMPANY
PEEK EXHIBITION DESIGN & DISPLAY
Anita Gabriel
Anita.G@peek.co.nz | + 64 (9) 377 0154 | + 64 (0) 21 791 531 | www.peek.co.nz
ALL ITEMS, INCLUDING ITEMS TO BE COURIERED MUST BE REMOVED FROM THE VENUE BY 8PM FRIDAY 5 APRIL 2019
4 EXHIBITION HANDBOOK
SOCIAL FUNCTIONS
WELCOME RECEPTION
Mix and mingle with delegates within the exhibition hall. Take this opportunity
to showcase your organisation, its products and / or services.
Wednesday 3 April 2019
5.00 pm - 7.00 pm / Exhibition Hall,
The Spencer on Bryon Hotel, Takapuna, Auckland
Dress Code: Smart Casual
Cost: One ticket is included in the Exhibitor Registration fee.
Additional Tickets can be purchased for $68.00 each inclusive of GST.
FRENCH WINE TASTING COMPETITION!
Accept the challenge and test your knowledge of French Wine! A fun and
interactive wine tasting competition where teams will compete for accolades
and prestige (not to mention a bottle or two of fabulous French wine)! Hosted
by the experts at Maison Vauron French Wine Merchants.
Wednesday 3 April 2019
from 7.00 pm - 8.30 pm
Kestral/Pacific Rooms, The Spencer on Byron Hotel, Takapuna, Auckland
Dress Code: Casual
Cost: Complimentary. Drinks other than the wine are at your own expense.
Additional guest tickets can be purchased for $68.00 each inclusive of GST.
CONFERENCE DINNER Phil Madsen
Join us for a fun evening with friends and colleagues. 'Enjoy a sumptuous
3-course meal, an entertaining talk from well-known NZ personality Te Radar,
followed by the opportunity to dance the night away with Phil Madsen a
popular Auckland entertainer.
Thursday 4 April 2019
Transport at 6.30 pm
From 7.00 pm - 11 pm
The Wharf, 2 Queen Street, Northcote Point, Auckland
Dress Code: Cocktail
Cost: Tickets can be purchased for $145.00 each inclusive of GST.
Te Radar
PAST FORWARD YOUR ICU www.anzics2019.nz 5
OUR VENUE
2019 ANZICS
REGIONAL ASM
NEW ZEALAND
THE SPENCER ON BYRON HOTEL
Takapuna, Auckland, NZ
www.spencerhotel.co.nz
The Spencer on Byron Hotel, Takapuna, Auckland
effortlessly combines spacious accommodation, award
winning dining, first class conference space and leisure
facilities with unsurpassed panoramic views of Rangitoto
Island, Auckland Harbour and the Hauraki Gulf.
Located just 500 metres from Takapuna Beach and only
10 minutes from Auckland CBD.
6 EXHIBITION HANDBOOK
EXHIBITION STAND INFORMATION
SPACE ONLY – NZ$3,250 +GST
• Exhibition space per floorplan exhibition space only • Company name to be listed in Conference pocket
• One standard power point & power programme
• Delegate list ten working days prior to conference • Two registrations to attend the exhibition, including
(subject to NZ Privacy Laws) access to sessions, catering during tea breaks and
• Company logo and 100 word synopsis in the lunches
Conference Handbook (subject to time of booking) • Two tickets to the Welcome Reception
• Company logo and 100 word company synopsis to • Two Pocket programmes distributed onsite
appear on the ASM Website • Two Conference Handbooks distributed onsite
• Recognition with logo and contact details on the
Conference Smart Phone App
EXHIBITION BOOTH – NZ$3,650 +GST
• One Exhibition booth, size per floorplan appear on the ASM Website
• Back and side walls, 2.5m high • Recognition with logo and contact details on the
• One standard power point & power Conference Smart Phone App
• Two spotlights • Company name to be listed in Conference pocket
• Company name on fascia board programme
• One standard clothed trestle table and two banquet • Two registrations to attend the exhibition, including
chairs access to sessions, catering during tea breaks and
• Delegate list ten working days prior to conference lunches
(subject to NZ Privacy Laws) • Two tickets to the Welcome Reception
• Company logo and 100 word synopsis in the • Two Pocket programmes distributed onsite
Conference Handbook (subject to time of booking) • Two Conference Handbooks distributed onsite
• Company logo and 100 word company synopsis to
EXHIBITOR REGISTRATIONS – NZ$475 +GST
All staff members working on exhibition stands are required Exhibitor Registration Includes:
to be individually registered regardless of the length of time • Access to scientific sessions
spent at the meeting. Exhibitor registrations include access • Access to exhibition area
to scientific sessions and one Welcome Function ticket. • One ticket to Welcome Function
Conference Dinner tickets may be purchased separately • Catering for all days of conference
during the online registration process. • Namebadge and lanyard
PAST FORWARD YOUR ICU www.anzics2019.nz 7
SITE PLAN
2019 ANZICS
REGIONAL ASM
NEW ZEALAND
T H E S P E N C E R O N B Y R O N H OT E L , TA K A P U N A , AU C K L A N D
EXHIBITION HALL
1 3
2 pillar
Vyaire Medtronic
Connected
Healthcare T&C
Systems
15 Entry to conference room
USL Catering
4
13 &
TASMAN ROOM 14
Intermed
Teleflex 16 18
17
Medxus Getinge 5
Philips
3M
21 19 & 20
Baxter F&P
KESTREL & PACIFIC ROOMS
12 6
Integra GE
Conference Sessions
7
Medipak
NORMANDIE ROOM Catering
pillar
11
Draeger Entry to conference room
9 & 10 8
Active Healthcare Halyard
PRE FUNCTION AREA
THE
BOARDROOM
Industry
Demos
8 EXHIBITION HANDBOOK
EXHIBITION & SPONSORSHIP TERMS & CONDITIONS
GENERAL COURIERS AND DELIVERIES ELECTRICITY
These Terms and Conditions have been Arranging couriers and transportation of The electricity supply is 230 Volts, 50 Hertz.
produced for the mutual benefit of the society equipment along with any costs associated Equipment designed for different voltages will
holding the exhibition, conference delegates, with storage of equipment, is the sole require a transformer. Power sockets accept a
sponsors, exhibiting companies, venue, responsibility of the sponsor/exhibitor. If you three flat pin plug or similar adapters.
exhibition contractors and the conference have forwarded courier items direct to the
organisers. We appreciate your agreement to venue prior to your arrival, please check with All electrical devices used or brought into the
these Terms and Conditions. the registration desk who will advise where venue must be compliant with relevant New
your goods are located. If you are expecting Zealand Standards. If halogen tube lights are
BOOKING AND PAYMENT TERMS any items to be delivered during your stay used on an exhibition stand, the globe must
please provide details to the onsite Organisers. be protected with safety glass to minimise the
Sponsorship and Exhibition stands can only be
risk of fire.
booked on receipt of the signed Application
Sponsors and exhibitors shall be responsible
to Sponsor and/or Exhibit. Bookings will be All electrical power cords and appliances
for the removal from the venue of all crates
confirmed through a confirmation email. A tax are to be tested and tagged prior to their
and packaging not required on their
invoice for the total of all costs will be emailed use. The venue and organisers will accept no
exhibition stand.
following the confirmation, and is payable responsibility for operation difficulties that
30 days from the date of the tax invoice. At the conclusion of the exhibition, if you are may occur as a result of supplying private
All monies due must be received prior to couriering any items direct from the venue equipment. The Oranisers reserve the right to
commencement of the conference. Should any we ask that you ensure all items are correctly remove or replace any electrical equipment that
monies be outstanding the Organisers have the labelled and marked with number of items to does not comply.
right to refuse access to the conference. be collected: i.e. 1 of 6. The Organisers and
If the sponsor or exhibitor defaults in payment venue accepts no responsibility for items left EXHIBITION STANDS
of any invoice when due, they will be liable to in the venue before or after an exhibition.
pay penalty interest of 5% per calendar month. We are unable to arrange courier collection Will be allocated on a first in, first served basis
The sponsor/exhibitor will also indemnify the on your behalf. The venue will not take any following the confirmation of sponsors’ stands.
Organiser from and against all Organiser’s legal responsibility for items not collected. Any items, The Organisers reserve the right to modify the
costs and disbursements for collection which are left at the venue 7 days after the floor plan to accommodate exhibition sales
of outstandin g debt calculated by a solicitor exhibition, will be permanently disposed of or change as necessary to avoid company
and own client basis, including all debt unless prior arrangements have been made. competitor conflicts. While the Organisers
collections costs. will use their best endeavours to consult the
FIRST AID exhibitors when modifying the floor plan, they
The Organisers reserve the right of refusal of are not obliged to do so.
any application. Subletting of space will not The Organisers will have a basic first aid kit on
be permitted. All monies are to be paid in New site. One of the registration staff are trained to EXHIBITOR REGISTRATIONS
Zealand dollars (NZ$). offer basic first aid treatment.
The Exhibitor Registration link will be
CANCELLATION DANGEROUS & HAZARDOUS distributed upon confirmation of stand
SUBSTANCES bookings to allow you to register personnel
Submission of a signed Application to Sponsor and social function attendance. Exhibitors will
and/or Exhibit will be deemed as a firm Substances that are of a dangerous, flammable, be able to book accommodation at conference
booking. Any cancellations must be made explosive or of objectionable nature must not hotels via the Exhibitor Registration link. No
in writing. In the event of cancellation 3-6 be brought into the venue without formal personnel are included in the stand cost, unless
months prior to the date of the conference the notification to the Department of Labour, part of a sponsorship entitlement.
Organisers shall retain 50% of the contract the Organisers and the venue. Where it is
price. In the event of cancellation within 3 proposed to use toxic materials or fluids, the Name badges that are issued are non-
months of the date of the conference 100% disposal of such materials requires notification transferable and must be worn for the duration
of the price will be forfeited. If attending to the Department of Labour. The nature of the of pack in and pack out. The Exhibitor, their
personnel are cancelled less than 30 days prior material or fluid and the quantities involved staff and contractors will not be admitted to
to the date of the conference the full exhibitor and a copy of the plan for disposal must be the venue without such name badges being
registration and social function ticket costs will forwarded to the Organisers and the venue displayed.
be charged. no later than 14 days prior to the conference
commencing. No more than one day’s supply of EXHIBITION SPACE REGULATIONS
CATERING any hazardous or dangerous substance shall be
stored on the stand or within the venue at any Alcohol: Alcohol cannot be served from stands.
Morning Tea, Lunch, Afternoon Tea and time; the remainder must be stored in closed Alcohol is not permitted in stand prizes.
Welcome Reception refreshments will be served containers in a location as per the Hazardous
in the Exhibition area to encourage delegates Substance and New Organisms Act. Cleaning: Stands and exhibits shall be kept
to spend time viewing the exhibits. clean and tidy throughout the conference.
Cleaning of the stand is the responsibility of
the Exhibitor.
PAST FORWARD YOUR ICU www.anzics2019.nz 9
EXHIBITION & SPONSORSHIP TERMS & CONDITIONS
2019 ANZICS
REGIONAL ASM
NEW ZEALAND
Banners & Signage: No banners, signage or under this Contract as liquidated damages. The
other materials are to be hung from the ceiling Exhibitor shall be prohibited from occupying
or placed on the walls within the venue or the booth and shall immediately remove their
from any structure outside the venue without exhibits from the venue, in accordance with the
permission from the Organisers. This includes Organisers instructions.
any projection from the exhibitor’s space to
areas outside their allocated space. Exhibitors HEALTH AND SAFETY
must confine promotional material to within
their allocated space. The sponsor and exhibitor will abide by, and
notify its employees, agents, contractors,
Damages: The Exhibitor shall take all subcontractors, invitees and licensees of the
reasonable care when installing/dismantling venue’s health and safety plans. There is no
its equipment and stand as not to cause smoking inside the venue. Fire exits must
damage to the venue, walls and floors and the be kept clear at all times. All sponsors and
prefabrication booths supplied by the exhibition exhibitors must comply with all reasonable
build contractor, including the panels, fascia direction of the venue operator.
and spotlights. The Exhibitor will be responsible
for repairs if the structures are damaged. All sponsors, exhibitors and their employees,
agents, contractors, sub-contractors, invitees
Food: Give-aways of food are permitted and licensees shall take all practical steps
from exhibition stands, if pre-packaged only. to ensure that no action or inaction of
Exhibitors are not permitted to sell, prepare or the exhibitor/employee/agent/contractor/
cook food within the exhibition area. subcontractor/invitee/licensee while at the
venue harms any other person.
Noise and Obstructions: Exhibitors may
advertise within their stand area and may use Every sponsor/exhibitor /contractor/
amplifiers or videos, but at all times the noise subcontractor invitees and licensees shall:
level must be reasonable and not detract from
other exhibitors displays. Exhibitors must not • Provide the necessary resources and
obstruct the aisles and public walking areas. documentation to ensure that the
The Organiser may prohibit or regulate any work that is carried out is done with
noise level that it considers in its sole discretion strict compliance to Health and Safety
is an annoyance or disadvantage to other requirements.
exhibitors. Where videos are used, adequate
space must be allowed within the stand space • Provide adequate instructions and
and must not cause obstruction in the aisle. equipment to their employees so that
they are able to comply with the Health
Promotional Material: No promotional material and Safety procedures specific to the job.
may be distributed (e.g. on seats in plenary
sessions) or displayed outside of the stand area • Ensure that all the necessary insurances
without permission of the Organisers. and licenses are available and current; to
ensure that the safety and legality of any
Rubbish: Venue staff will handle normal rubbish activity carried out within the venues is
disposal and rubbish bins will be available beyond question.
during pack-in/out times. Please do not stack
packing and rubbish in front of fire doors. • Ensure that their workspace is kept neat
Please label rubbish clearly and place any and tidy so as to avoid hazards or items
items of rubbish directly in front of your stand likely to cause injury or harm to anyone.
and ask a venue staff member to permanently
dispose on your behalf. All accidents, incidents or near misses are to be
reported to the Organisers immediately.
Unoccupied Space: Any space not claimed
and occupied by the commencement of the INSURANCE
conference can be reassigned by the Organisers
without refund to the original exhibitor. The Organisers shall not be responsible for
any loss or damage to any exhibit or property
of any sponsor or exhibitor. The sponsor
FAILURE TO PERFORM
or exhibitor will at their own expense hold
adequate insurance against property loss or
In the event of the Exhibitor or Sponsor being
damage and against liability of personal injury
unable or unwilling to comply with or otherwise
and liability for property damage. The sponsor/
breaching this Contract, the Organisers may
exhibitor will provide proof of such insurance
terminate the Contract by giving notice in
on request by the Organisers.
writing. Thereafter, the Organisers may retain
any payment made by the Exhibitor or Sponsor
10 EXHIBITION HANDBOOKEXHIBITION & SPONSORSHIP TERMS & CONDITIONS
PRIVACY The Organisers shall be entitled to retain organising the event, their officers, employees
such part of all sums paid by the sponsor and agents from and against any direct
The Organisers comply with the Privacy Act or exhibitor, as the Organisers consider losses, liability, damages, actions, proceedings,
1993. In the course of this Agreement the necessary. If in the opinion of the Organisers, claims, demands, costs and expenses including
Organisers may collect personal information. by re-arrangement or postponement of the (without limitation) solicitor and own clients
Information collected will only be used for period of the conference, or by substitution of costs, incurred directly in connection with any
the purposes of conducting the conference another venue or by other reasonable manner, breach by the exhibitor of any term or warranty
or for communicating with attendees after the conference can be rescheduled, then the in this Agreement or the negligent or wrongful
the conference has concluded (where contract shall be binding upon the parties act or default of the exhibitor or any of its
communications are by electronic means the except as to size and position of booths, as to employees or agents in performing obligations
Organisers will only communicate with those which any modifications, substitutions or re- under this Agreement.
persons who have consented to receiving arrangement they consider necessary shall be
commercial electronic messages from the determined by the Organisers. Where the venue Any questions please contact the
Organisers). Personal information will only be becomes wholly or partially unavailable for the Conference Managers
kept for as long as it is required to conduct the holding of the conference, through reasons
purposes. We will only pass your information Donna Clapham
beyond the Organisers’ control, the Organisers
to official third party contractors, conference shall be entitled on giving notice in writing PO Box 90641
attendees and the organising committee to determine this contract and may, in their Victoria Street West
for the purpose of assisting you with your absolute discretion, refund in whole or in part Auckland 1142
sponsor/exhibition participation. We take all any payment the sponsor or exhibitor is liable New Zealand
reasonable steps to ensure that information to make under this contract. t : +64 9 917 3653
(including personal information) collected by e : conferences@w4u.co.nz
the Organisers is securely stored and protected. RIGHT OF REJECTION w : www.w4u.co.nz
Persons have the right to access and request
correction of their personal information held The Organisers reserve the right to prohibit, in
by us. Requests to access and or request whole or in part, any exhibition or sponsorship CONFERENCE MANAGEMENT
correction of personal information should be that they deem to be inappropriate. The
sent to the Organisers at the address provided sponsor or exhibitor agrees not to display or
at the front of this Agreement. disseminate any material that in the opinion
of the Organisers is unsuitable. The Organisers
PROHIBITION OF TRANSFER reserve the right to refuse any person
admission to the conference without assigning
This Contract creates a license to exhibit at the any reason.
conference and not a tenancy. Exhibitors may
not assign, share, sublet or grant licenses in SECURITY
respect of the whole or any part of the space
allocated except where written approval has Every precaution will be taken to protect
first been obtained from the Organisers. sponsor’s and exhibitor’s equipment. However
the Organisers and the venue will not accept
POSTPONEMENT OR ABANDONMENT responsibility for the loss or damage to exhibits
or equipment placed at the venue. In all cases
In no event shall the sponsor or exhibitor the exhibitor must assume responsibility for
have any claim for damages of any kind damage of property, accident and injuries to
against the Organisers in respect of any employees, delegates and others.
loss or damage consequential upon the
prevention, postponement or abandonment of VENUE
the conference. Nor for any loss or damage
whatsoever sustained by the sponsor or The venue must be returned to the condition
exhibitor by reason of any defect in the in which it was found. Cellotape and double
building or circumstances beyond the control sided tapes, tacking, hooks, pins or nailing
of the Organisers not related to the building, into timberwork, painted finish or fabrics are
caused by fire, storm tempest, lightning, strictly prohibited. Damage to the building is
national emergency, war, terrorism, labour chargeable to the exhibitor.
disputes, strikes or lock outs, civil disturbances,
explosion, inevitable accident, force majeure, WAIVER OF LIABILITY
nor any other causes not within the control
of the Organisers. Nor for any loss or damage To the extent permitted by law, the Conference
occasioned, if by reason of happening of any Organisers or Exhibition Managers will not be
such event, the opening of the conference liable for injuries to any person, or damages
is prevented, or postponed or delayed or to property owned or controlled by exhibitors.
abandoned. The sponsor or exhibitor shall fully protect,
indemnify and hold harmless the Organisers
and Conference Managers and the society
PAST FORWARD YOUR ICU www.anzics2019.nz 11U
R IC
YOU
AS T
FO R WA
R D!
2019 ANZICS
NEW ZEALAND REGIONAL ASM
P
CONSIGNMENT NOTE: FOR DELIVERIES TO THE CONFERENCE VENUE
To :
Rosie Buckborough
–––––––– of ––––––––
Conference & Events Co-Ordinator
The Spencer on Byron Hotel,
9-17 Byron Ave
Takapuna, Auckland, NZ
P +64 9 916 6111
E meetings@spencerbyron.co.nz
FROM:
NAME:
COMPANY:
ADDRESS:
PHONE:
BOOTH NUMBER:
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