14th IHPBA World Congress Partnership Prospectus - www.ihpba2020.org 14th World Congress of the International Hepato-Pancreato-Biliary Association ...
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14th IHPBA World Congress Partnership Prospectus www.ihpba2020.org 14th World Congress of the International Hepato-Pancreato-Biliary Association 2020
INVITATION TO TAKE PART FAST FACTS The International Hepatic-Pancreato-Biliary Association, The Asian-Pacific Hepato- Pancreato-Biliary Association (A-PHPBA) and the Australian and New Zealand Hepatic, 21-24 September 2020 Pancreatic & Biliary Association (ANZHPBA) are thrilled to host the 14th IHPBA World Congress in Melbourne, Australia from 21–24 September 2020 at the Melbourne Convention and Exhibition Centre. Melbourne Convention and The IHPBA World Congress brings together the world’s leading experts in hepatic, Exhibition Centre pancreatic and biliary disciplines to share the newest scientific advances and clinical innovations in the HPB sciences and to promote education and best practice and to improve patient care. 3000 Attendees An excellent four-day scientific program will be complemented by social and networking opportunities, including the Welcome Reception which is hosted in the Exhibition Hall. Our industry partners are invited to attend all social events. www.ihpba2020.org Melbourne, the home for IHPBA2020, is an international gateway to the rest of Australia. Melbourne is a vibrant, safe and lively city, and welcomes you warmly to IHPBA World Congress 2020. Email danny.perry@mci-group.com for more information on partnership COMMITTEE MEMBERS and exhibition sales opportunities. Chairman Professor Christopher Christophi +61 2 9213 4015 Head of the Hepatobiliary and Transplant Unit and Chairman of the Division of Surgery / Austin Hospital President of A-PHPBA Deputy Convenor Professor Rob Padbury Director of Surgery and Perioperative Medicine / Southern Adelaide Local Health Network, SA Health IHPBA2020 Industry Liaison Associate Professor Nicholas O’Rourke Head of HPB surgery at Royal Brisbane Hospital Dr Tom Wilson Clinical Director of General & Digestive Surgery / Flinders Medical Centre President of the ANZ HPBA 2 IHPBA2020 Partnership Prospectus
COMMITTEE MEMBERS IHPBA Executive Committee Professor Martin Smith Professor Oscar Imventarza Professor Norihiro Kokudo President Past President President Elect University of Witwatersrand Hospital Dr Juan P Garrahan University of Tokyo Hospital Johannesburg, South Africa Buenos Aires, Argentina Tokyo, Japan Dr William Jarnagin Professor Kevin Conlon Dr Shailesh Shrikhande Treasurer Secretary General Scientific Program Committee C. (Kees) Dejong Memorial Sloan Kettering Trinity College Dublin Chairman Cancer Centre Dublin, Ireland Tata Memorial Centre New York, USA Mumbai, India FORMATION of Surgery Dr Elijah Dixon Professor Kees Dejong University Medical Center Treasurer Elect Secretary General Elect University of Calgary Maastricht University Medical Centre ress: Calgary, Canada Maastricht, Netherlands an 25 0 Industry Sub-Committee astricht ands Professor William Chapman Associate Professor Thomas Aloia Professor Andre Montagnini Washington University School of Medicine MC Anderson Cancer Centre Universidade De Sao Paulo -3877489 St Louis, USA Houston, USA Sao Paulo, Brazil -3875473 @mumc.nl Professor Kyung-Suk Suh Professor Roberto Troisi Professor Pierre Clavien Seoul National University Hospital Federico II University, University Hospital Zurich Seoul, Korea Naples Italy Zurich, Switzerland 14-01-1962 ion: HOST ProfessorBODIES of HepatoPancreatoBiliary Surgery Head of Section Gastrointestinal and Oncologic Surgery, Department of Surgery ertise: Metabolism, liver surgery, liver failure, perioperative care, surgical training ONS: (diplomas, degrees) International Hepatic-Pancreato- The Asian-Pacific Hepato- Australian and New Zealand hom) Biliary Association (IHPBA) Pancreato-Billiary Association Hepatic, Pancreatic & Biliary geon SurgeryWith over 3,250 members from 105 (A-PHPBA) Association (ANZHPBA) countries, and 52 chapters, IHPBA is As one of the most recognised ANZHPBA has over 200 members who the global body for Hepatic-Pancreato- organisations in its field, A-PHPBA are dedicated to the growth and aims of g trainedBiliary specialists. in Surgery at Maastricht Universityrepresents Medicalboth in and non-surgical the Association. With the support of the surgical Center the Netherlands. He finished his surgical training specialists throughout in 1997. From Asia-Pacific region. Host Body and the International Body, 000 he worked as a Senior Lecturer and Consultant Today, moreSurgeon at members than 500 active together they will bring you a successful ment of Surgery, Royal Infirmary of Edinburgh, Scotland. In 2000, create the energy of our society. IHPBA2020. ointed consultant surgeon at Maastricht University Medical Center t. His clinical focus is on hepatopancreatobiliary surgery and on ecovery after surgery; he was a co-founder of the ERAS Society ociety.org). His research interests are on metabolism in relation to ction, and on improving clinical outcomes. He currently is vice- IHPBA2020 Partnership Prospectus 3 the Dutch Society of Gastroenterology and Secretary General of
DELEGATE DEMOGRAPHICS Hepatic, Pancreatic & Biliary Specialists Gastro 3,000 Resident / Trainee Fellows Oncologists delegates Allied Health Professionals Nurse practitioners General surgeons Radiologists Geographic breakdown Asia 1,200 delegates North and South America 690 delegates Europe, Africa and Middle East 810 delegates Australia and New Zealand 300 delegates 1,200 810 690 300
PAST IHPBA STATISTICS Attendance across the last 6 Top 15 Countries represented at IHPBA World Congresses IHPBA World Congress 2018 (Geneva) Japan China Switzerland USA UK South Korea Netherlands Italy 1,463 1,800 1,871 1,945 2,959 India France Germany Spain 2010 2012 2014 2016 2018 Buenos Paris Seoul Sao Paulo Geneva Brazil Singapore Aires Australia IHPBA World Congress 2018 (Geneva) delegates by primary speciality General HPB 53% Interventional Radiology 1% Gall Bladder and Biliary Hepatology 2% 4% Surgery Research 3% Liver Surgery 17% Allied Health 2% Pancreas Surgery 12% Transplantation 7% IHPBA2020 Partnership Prospectus 5
CONFERENCE PROGRAM IHPBA2020 will offer a scientific program highlighting the latest medical and scientific advances in basic and clinical research as well as practice in the field of hepato-pancreato-biliary. PROPOSED TOPICS AT IHPBA2020 INCLUDE: • Liver • Professional development • Pancreas • Robotics and other technologies • Biliary • The application of molecular biology to HPB disorders • General HPB • Regional therapies in liver malignancy • Transplantation • Common bile duct exploration • Controversies in HPB surgery PRELIMINARY CONFERENCE PROGRAM Saturday 19 Sunday 20 Monday 21 Tuesday 22 Wednesday 23 Thursday 24 Friday 25 September September September September September September September 0745 Registration 0830 Plenary Plenary Plenary 0900 1000 Consensus Coffee Break Coffee Break Coffee Break Meeting Industry Parallel Parallel Parallel 1100 Organised Sessions Sessions Sessions Parallel Lunch Parallel Lunch Parallel Lunch Post Event 1200 Lunch Break Workshops Symposiums Symposiums Symposiums International 1300 Fellows Retreat International Post Graduate Parallel Parallel Fellows Retreat Programs and Sessions Sessions Parallel 1400 Workshops Sessions 1500 Coffee Break Coffee Break Coffee Break Parallel Parallel Closing 1600 Sessions Sessions Function Opening Ceremony Parallel Parallel 1700 Evening Evening Symposiums Symposiums 1800 1900 Gala Dinner **Draft program subject to change 6 IHPBA2020 Partnership Prospectus
PARTNERSHIP LEVELS DIAMOND PREMIER PARTNER PARTNER USD200,000 USD130,000 • One Lunch Symposium in Plenary Theatre (900 Pax) on Day • One Lunch Symposium in a 400 Pax room on Day 1 or 2 1 or 2 (Subject to availability) (Subject to availability) • One Lunch Symposium in 400 Pax Room on Day 1 or 2 • One Lunch Symposium in 400-900 Pax Room on Day 3 (Subject to availability) (Subject to availability) • One Evening Symposium in 400 Pax Room on Day 1 or 2 • 36m2 of exhibition space (Subject to availability) • USD40,000 to spend on branding and marketing • 54m2 of exhibition space entitlements (please see page 11-12) • USD60,000 to spend on branding and marketing • Acknowledgement as a sponsor from this category in the entitlements (please see page 11-12) below congress branding • Ownership of 20 pax meeting room for the duration of • EDMs, congress website, event app, promotional leaflets, congress intersession slides at congress and on generic signage at • Acknowledgement as a sponsor from this category in the congress below congress branding • Three (3) complimentary e-brochure in the congress app • EDMs, congress website, event app, promotional leaflets, • One (1) email sent to all registered IHPBA 2020 delegates intersession slides at congress and on generic signage at • 15 full congress registrations congress • 8 exhibitor registrations • Five (5) complimentary e-brochure in the congress app • Two (2) email sent to all registered IHPBA 2020 delegates • 20 full congress registrations • 10 exhibitor registrations IHPBA2020 Partnership Prospectus 7
PARTNERSHIP STRUCTURE MAJOR SUPPORTING PRIMARY PARTNER PARTNER PARTNER USD100,000 USD70,000 USD50,000 • USD45,000 to spend on audience • USD25,000 to spend on audience • USD15,000 to spend on audience engagement entitlements (please see engagement entitlements (please see engagement entitlements (please see page 9-10) page 9-10) page 9-10) • 27m2 of exhibition space • 18m2 of exhibition space • 18m2 of exhibition space • USD30,000 to spend on branding and • USD25,000 to spend on branding and • USD15,000 to spend on branding and marketing entitlements (please see marketing entitlements (please see marketing entitlements (please see page 11-12) page 11-12) page 11-12) • Acknowledgement as a sponsor from • Acknowledgement as a sponsor from • Acknowledgement as a sponsor from this category in the below congress this category in the below congress this category in the below congress branding branding branding • EDMs, congress website, event app, • EDMs, congress website, event app, • EDMs, congress website, event app, promotional leaflets, intersession promotional leaflets, intersession promotional leaflets, intersession slides at congress and on generic slides at congress and on generic slides at congress and on generic signage at congress signage at congress signage at congress • One (1) complimentary e-brochure in • 8 full congress registrations • 6 full congress registrations the congress app • 4 exhibitor registrations • 4 exhibitor registrations • 10 full congress registrations • 6 exhibitor registrations 8 IHPBA2020 Partnership Prospectus
AUDIENCE ENGAGEMENT ENTITLEMENTS AUDIENCE ENGAGEMENT Lunch Symposium 1 hour lunch symposium. 400 pax room Includes; Day 1/2 - USD45,000 • Room and basic AV Day 3 - USD25,000 • Acknowledgement on IHPBA2020 website Available to only • Signage advertising the symposium Supporting Partner • Use of IHPBA2020 logo on symposium invitation and above • Opportunity to brand door signage and projection in the room upon 200 pax room delegate entry Day 1/2 - USD25,000 • Symposium program on congress website • Display table at entrance of meeting room Day 3 - USD15,000 • Room capacity is based on theatre style Available to only Primary Partner and • Lunch box catering provided above Evening 1 hour evening symposium. Symposium to begin after congress program 900 pax room Symposium concludes for the day. USD20,000 Includes; • Room and basic AV 400 pax room • Signage advertising the symposium USD15,000 • Use of IHPBA2020 logo on symposium invitation • Opportunity to brand door signage and projection in the room upon 200 pax room delegate entry USD10,000 • Symposium program on congress website • Display table at entrance of meeting room • Room capacity is based on theatre style • Catering costs to be covered by sponsor Post event Post event full-day workshop promoted as part of the event program. 200 pax room workshop Includes; USD30,000 • Room and basic AV included • Signage advertising the workshop • Use of IHPBA2020 logo on workshop invitation • Opportunity to brand door signage and projection in the room upon delegate entry • Workshop program on congress website • Display table at entrance of meeting room • Catering costs to be covered by sponsor IHPBA2020 Partnership Prospectus 9
BRANDING AND MARKETING ENTITLEMENTS BRAND EXPOSURE Lanyard Sponsor Branding on Lanyard alongside IHPBA2020 branding. USD35,000 Acknowledgement onsite and online as a congress partner. Exclusive Pocket Program Branding on the IHPBA2020 Pocket Program. USD20,000 Sponsor Acknowledgement onsite and online as a congress partner. Exclusive Congress Mobile Branding on the welcome page of the Official Event App, Four (4) pop-up USD30,000 App Sponsor notifications during the congress as promotion of your organisation. Exclusive Acknowledgement onsite and online as a congress partner. Content and timing of notifications subject to approval prior to the congress. Wi-Fi Sponsor Branding on the Wi-Fi Welcome Page. USD15,000 Acknowledgement onsite and online as a congress partner. Exclusive E-Poster Area Branding throughout the E-Poster Area through floor decals and printed USD25,000 Sponsor signage. Exclusive Acknowledgement onsite and online as a congress partner. Final branding design and location at discretion of congress management. Charging Zone Branding on the Event Charging Zones. Zones will be available in the USD15,000 Sponsor exhibition. 3 available Acknowledgement onsite and online as a congress partner. Barista Zone Branding on the Event Barista Zone through floor decals and signage SOLD Sponsor around the zone and where possible on the cart. Acknowledgement onsite and online as a congress partner. Includes one zone, barista/service staff and complete coffee/tea service open for all delegates during the catering hours. Branded cups can be provided at the expense of the sponsor. The cups are to adhere to the congress sustainability values. Registration Desk Branding on or next to the Event Registration Desk. USD25,000 Sponsor Acknowledgement onsite and online as a congress partner. Exclusive Final position and design at discretion of congress management. Catering Zone Branding of the Event Catering Zone through floor decals and signage USD20,000 Sponsor around the zone and where possible within the dedicated zone. Exclusive Acknowledgement onsite and online as a congress partner. Additional branding can be supplied by the sponsor at discretion of congress management. IHPBA2020 Partnership Prospectus 10
BRANDING AND MARKETING ENTITLEMENTS Water Station Branding of the Event Water Stations through floor decals and branding USD5,000 Partner on stations where possible with approval from venue 3 available Acknowledgement onsite and online as a congress partner. Column wrap in Opportunity to provide branding on a column that is positioned in a high 1x column registration area traffic area within the registration area USD10,000 Specifications: 2570mm width 2x columns USD15,000 1 available Column wrap Opportunity to provide branding on a column that is positioned in a high USD8,000 in front of main traffic area in front of the main plenary room entrance 3 available plenary room Specifications: 2570mm width entrance Overhead banners Opportunity to provide your branding on highly visible overhead banners USD10,000 within the venue, two positions are available 1 available in each Ground floor and level one visibility location Exhibition entry and exit visibility Specifications: 2600mm x 4000mm Main foyer glass Opportunity to provide your branding on a glass panel in the main foyer of USD10,000 panels the convention 2 available Specifications: 1920mm x 2600mm Exhibition entry Opportunity to provide your branding on the exhibition entry bulkhead. USD30,000 Bulkhead Specifications: 6500mm x 1850mm Exclusive MARKETING EXPOSURE Electronic One email sent to all registered IHPBA2020 delegates. USD2,000 Newsletter Email will be distributed through the IHPBA2020 mailing system with 4 available content created by the sponsor. Social Media Opportunity to provide content for 2 social media posts pre-event. USD2,000 Posts will be distributed through the IHPBA2020 marketing committee. 5 sold 5 available Website Banner Opportunity to provide a banner on the IHPBA2020 Website. USD5,000 2 available E-brochure insert Opportunity to include a e-brochure in the electronic satchel on the app. USD2,000 in electronic satchel 15 available 11 IHPBA2020 Partnership Prospectus
EXHIBITION Exhibition floor space Exhibition shell scheme USD1,000 USD1,200 per m (minimum size 6m ) 2 2 per m (size 6m2-18m2) 2 INCLUSIONS Floor space Shell scheme Description Promotion Company logo and 50 word profile on congress website and congress app Staff onsite 2 exhibitor passes per 9m2 Walls White melamine wall panels (1 back and 2 side walls) Corner booths can be left open based on request Fascia Panel Company name on fascia panel – maximum 30 letters Lights 2 x 120w spots per 9m2 mounted on light track inside fascia Power One single power point with a maximum loading of 5 amps. Additional power can be purchased on request Additional 1 trestle table and 2 chairs per 9m2. Any additional Equipment equipment can be hired through the exhibition supplier at exhibitors own expense Listing on onsite Exhibitor company name signage Booth location Company logo Full contact details IHPBA2020 Partnership Prospectus 12
PROPOSED EXHIBITION TIMETABLE 21 September 2020 00:01–12:00 Stand build and custom stand build 12:00–17:00 Exhibitor move in Welcome Reception in the 18:00 exhibition 22 September 2020 08:00–17:00 Exhibition open (catering served in breaks for MT, lunch and AT) 23 September 2020 08:00–17:00 Exhibition open (catering served in FLOOR breaks for MT, lunch and AT) SPACE ONLY 24 September 2020 08:00–15:00 Exhibition open (catering served in breaks for MT, lunch and AT) 15:00–17:00 Exhibitors to begin move out Custom designed exhibition 17:00–23:59 Exhibition pack down booth must be erected on the floor space. A CAD drawing, engineering specifications and an artist’s impression will be required STAFFING EXHIBITOR BOOTHS and is subject to approval by All exhibition booths must be staffed by organisation representatives and all the venue and the congress representatives must be registered for the congress. Additional personnel required to managers. Deadline for staff the exhibition stand must purchase additional exhibitor registrations. An online submission Friday 21 August registration form will be forwarded to sponsors and exhibitors for completion closer to 2020. the congress. Additional exhibitor registrations are available for the following fee: Exhibition staff catering pack for full congress: USD250 The full exhibitor registration includes all day catering on Monday 21, Tuesday 22 and Wednesday 23 September 2020. It also includes attendance at the welcome reception and a name badge. Exhibitor registration does not include attendance at sessions. 13 IHPBA2020 Partnership Prospectus
EXHIBITION FLOOR PLAN *This floor plan is a draft only and is subject to changes. To view the most current floor plan, click here: https://mciaustralia.eventsair.com/ExhibitionPortal/ihpba2020/exhibitors/floorplan/live Available floor space CATERING STATION STATION #2 BARISTA 6m 2 ACTIVATION ZONE 9m 2 18m 2 TALKING 07 POSTERS 62 DELEGATE 28 30 LOUNGE 06 27 29 31 32 61 05 60 27m 2 04 CHARGING 33 35 59 STATION 25 E-VIDEO 2 08 09 24 34 36 58 57 36m 2 E-VIDEO 4 23 37 38 CATERING STATION 20 22 39 40 21 41 42 54m 2 E-POSTER DISPLAY 19 43 44 CHARGING STATION #1 18 Available shell scheme BARISTA STATION 6m 2 E-VIDEO 3 03 TALKING POSTERS 9m 2 16 17 DELEGATE LOUNGE 02 10 11 56 55 18m 2 01 46 54 12 15 45 E-VIDEO 1 47 53 52 51 MEETING 13 14 48 50 ROOM 49 IHPBA2020 Partnership Prospectus 14 ENTRY
TERMS AND CONDITIONS Things you need to know In the unlikely case that the event Exhibitor notes • You (Sponsoring /Exhibiting organisation) by cancels • You may not assign, share, sub-let, or grant returning the sponsorship booking form or the • The extent of refunds will be a matter for the licences for the whole or part of the booth exhibition booking form accept these Terms Host Organisation (the underwriter) to decide. without our prior approval. Please email the and Conditions. We have no responsibility for making refunds congress manager for further information. • We/Us (MCI ABN 76 108 781 988) representing and attempts to cancel credit card payments • We reserve the right to ask you to remove any the Organising Committee and the Host Body will be rejected by our bank. display items we deem as unacceptable. do not accept responsibility for any errors, • You must conduct business only from within omissions or changes. You and your staff—onsite the confines of your booth. You may not tout, • Details may change without notice. Please • Your application to sponsor and/or exhibit does or place any material, outside your booth/ refer to the website (ihpba2020.org) for the not constitute an attendee registration. You will space causing obstruction of the aisles. latest information on the event. need to do that separately online. • You will be responsible for any reasonable • All exhibition staff must be registered online— costs of repairing the booth or premises should Financial facts i.e. complimentary exhibitor registration, you paint, mark or damage any fixtures or • Phone or unpaid bookings will not be accepted. or by purchasing additional exhibitor staff fabric. registrations. • Food, beverage or prohibited items are • We will issue a tax invoice which is payable within 14 days. If you miss the payment not permitted at the event unless prior date, any time dependent discounts will be Print entitlements arrangements are made with the congress forfeited— i.e. you will be billed at the next • Logos and other printed material may, at our managers. highest level (early rate to standard, etc.). sole discretion, be reproduced in colour (where possible), OR the nominated congress spot • Any supplier you use onsite must conform • You will not receive any sponsorship or colour/s OR mono depending on method of to the venue’s OH&S, insurance and other exhibition entitlements, including allocation production. regulations. of booth location (allocated in order of sponsorship/exhibition level) until all monies • The sponsor must provide suitable material • You are solely responsible for any physical loss have been paid. to meet our publication requirements and or damage to your own property. • All sponsorship and exhibition prices are in deadlines. • You must hold a current public liability USD. • Please provide all material at 300 DPI at insurance policy for a minimum of 100% in jpeg (preferred for website) AND eps AUD10,000,000. Please forward the name of • All prices include GST (preferred for print) format including, where your insurer, your policy number, the insured • Payment via credit card will incur a payment amount and its renewal date to us at least possible, RGB or Pantone colour equivalents. processing fee of 2.95% four weeks prior to the event. Entry to the • Where applicable, advertisements are to be • Payments can be made via EFT. venue will be denied if you have not provided supplied by the sponsor. • If you pay by electronic funds transfer you this information. If you are unable to organise • No print or web recognition will be given unless insurance cover as required, please contact agree to pay any bank charges and must payment terms have been met. the congress managers to discuss options. include these in the amount you transfer. • You must notify us in writing if you need to Sponsor notes cancel. Privacy statement • All sponsor functions must be endorsed by the • Your name and contact information, including • Cancellations made before 31 March 2020 IHPBA2020 congress managers electronic address, may be used by parties will be refunded less 15% cancellation fee. • If you are approved by the congress organisers directly related to the event such as the Cancellations received between 31 March to host a private function, sponsors must do organisers and approved stakeholders, and 1 July 2020 will be refunded less a 50% so at their own expense and within the time & for relevant purposes such as promotion, cancellation fee. date the congress managers approve. networking, and administration of this, and • Any cancellations received after 1 July 2020 future events of this type. If you do not • Failure to notify or receive approval for will not be eligible for a refund consent, please advise us. hosting a sponsor function during IHPBA2020 • Your non-payment does not cancel your may result in forfeiture of sponsorship fees/ • In addition, your name, organisation, country/ contractual obligations to us. entitlements, or the ability to be involved as a state of origin may be published on the list • No exhibitor shall occupy allocated space until sponsor or exhibitor to IHPBA in the future which is provided to delegates, exhibitors all monies owing to the organiser are paid in • Sponsorship of speakers and sessions are and sponsors at the event. If you do not wish full. subject to additional terms and conditions. your details to be included in this list, please contact us. Non-sponsor functions • Ad-hoc or unapproved non-sponsor functions running prior to, during or post congress are prohibited. Failure to comply will result in a forfeit of sponsorship fees and entitlements. 15 IHPBA2020 Partnership Prospectus
CONTACT US Email Danny Perry for more information on partnership and exhibition sales opportunities. Danny Perry +61 2 9213 4015 danny.perry@mci-group.com www.ihpba2020.org
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