12 -14 October 2018 Western Sydney International Dragway Eastern Creek NSW - Prospectus - 4WD and Adventure Show
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Prospectus
12 -14 October 2018
Western Sydney International Dragway
Eastern Creek NSW
PRESENTED BY
Insurance for 4X4 enthusiasts
New Vehicles on
the 4WD Test Track
w d
s yd ndevye’n tu r e s h o w !
s 4 big
&A
The 2018 Sydney 4WD and Adventure Show will
be held at Western Sydney International Dragway
from Friday 12th to Sunday 14th October. Engel Bush
This major event is now in its 6th year, and has been steadily Camp Stage
growing and developing as audiences and exhibitors
recognise the value of such a diverse outdoor lifestyle event.
More than just a 4WD Show, this event includes wide ranges
of product and services displays for camping, camper
trailers and caravans, new 4WDs and SUVs, motorbikes
and ATVs, boats and fishing gear, navigations and
electronics, travel advice, and government information.
The Show’s location at Western Sydney International Dragway
is easily accessible and has convenient onsite parking.
The location has a permanent 4WD track that is a major
focus of the Show; as well as the permanent “Tough Dog
Mountain” which has been constructed in recent years.
The 4WD Test Track is an important feature of the event,
allowing show-goers to watch the new vehicles take on
the track; or to experience the ride themselves (with a Tough Dog
demonstration driver). The test track is available for exhibitors Mountain
to demonstrate new vehicles to a target audience.
A full schedule of entertainment, special guests and
attractions make the 2018 Sydney 4WD and Adventure
Show a highly worthwhile day out for the whole family.
The Sydney 4WD and Adventure Show is owned by the 4WD
NSW & ACT Association, and presented as part of a national
4WD & Adventure Show circuit that includes similar events
in Adelaide and Perth. The Show is proudly sponsored by
Unsealed 4x4 magazine, RV Daily magazine and Club 4x4.
Book your site early and take advantage
of our new Marketing Packages!
www.4wdshow.com.au Huge new
product displays
Exhibitor Information
LOCATION
The 2018 Sydney 4WD and Adventure Show and the
Trailerboat & Fishing Expo will be held at the Western
Sydney International Dragway, Eastern Creek NSW.
SHOW HOURS
Friday 12th October 2018 9am - 5pm
Saturday 13th October 2018 9am - 5pm Special guest
Sunday 14th October 2018 9am - 4pm presenters
MOVE IN
Wednesday 10th October 2018 8am - 6pm
Thursday
MOVE OUT
11th October 2018 8am - 6pm
2018 Show Facts
• 100% privately owned and Australian operated.
Sunday 14th October 2018 4.30 - 8pm
Monday 15th October 2018 8am - 6pm • The Show is run over three days from Friday
12th until Sunday 14th October 2018.
EXHIBITORS PLEASE NOTE • The Show is held at the Western Sydney
International Dragway, Eastern Creek NSW.
• Public Liability Insurance - A charge of $150+GST for cover
under our public liability insurance will be added to your • Free parking is available to both visitors and exhibitors
balance invoice if a copy of your public liability insurance is • The Show incorporates indoor booths inside the
not received at the time of the balance invoices being issued. new layout Super Marquee for exhibits.
If you do have your own cover please feel free to forward a • The Show will have a separate ‘Trailerboat & Fishing
copy with your booking. Your policy must clearly state that you Expo’ area with displays and entertainment.
are covered for the show duration including move in and out. • The Show attracts 15,000+ visitors across the three days.
• Security is provided throughout the show, however, • The 2018 Show will be marketed nationally
please be aware that all goods are displayed at via a $200,000 marketing campaign.
your own risk and must be adequately insured.
• Additional Exhibitor Pass requirements must be submitted
at least 7 days prior to the start of the show.
• All displays must be in place by 5pm on the Thursday before
the start of the show. No access will be available after 5pm.
• All stands must be manned until the close of the show each day.
• Cancellation of space – please see terms and conditions.
• Payment for space must be received in full by 15 August 2018.
FOR MORE EVENT INFO, VISIT
Further information on the Sydney 4WD & Adventure Show
can be obtained by contacting the Premiere Events show
office on (08) 9386 9666, email bookings@premiereevents.
com.au or visit the website www.4wdshow.com.au
FOLLOW US ON SOCIAL MEDIA
/Sydney4WDAdventureShow
@4wdadventure
@4wdadventureshows
The 4WD and Adventure Show is sponsored by
Unsealed 4x4, Club 4x4 and RV Daily magazine
and supported by Pat Callinan Media.
2018 Show Map
We s t e r n S y d n e y I n t e r n a t i o n a l D r a g w a y,
EASTERN CREEK NSW
4WD
CLUBS
DISPLAYS
CD13
CD11
CD12
TEST TRACK
CD5
CD6
CD4
MARSHALLING
E56 E55 D58 D57 FISHING ZONE
C56
C55
AREA
180m2 180m2 180m2 180m2
CD10 CD9
CD2
CD3
CD1
CD8 B49
E54 E53 D56 D55 SHADE
G8 C54 C53 B48 AREA
F52 F51 D54 D53
G7 E52 E51 180m 180m
2 2
F50 F49 B47
G6 walkway D52 D51 C52 C51
walkway
G5 B46
G4 F48 F47 E50 E49 D50 D49 C50 C49
G3 F46 F45 E48 E47 D48 D47 C48 C47
G2
G9 F44 F43 E46 E45 D46 D45 C46 C45
G1 BUSH CAMP STAGE
100m2 SITES 120m2 SITES B45
TOUGH DOG RECOVERY
F42 E44 E43 D44 D43 C44 C43 B44 B43
VIEWING AREA
DEMOS
F41 E42 E41 D42 D41 C42 C41 B42 B41
F39 E40 E39 D40 D39 C40 C39 B40 B39
F37 E38 E37 D38 D37 C38 C37 B38 B37
TOUGH DOG MOUNTAIN F E D C B36 B ROW NUMBER
D35b
D35a
D36a
D35
D36
C36 FIRST
200m2 AID
E29 D342
D33 225m PARCEL
PICKUP
D31 D32 C35
4WD TEST F27
D27 D26
400m2
TRACK F7
E23 D25 D24
D23 D22
C34
C33
SHOW
OFFICE
SUPER F6
F5
MARQUEE F4
F3
F2
E22 E21
C32
F1 E20 E19 D16 C31
$
ATM E18 E17
140m2 C30
17 16 15 1413 1514 1312
ENTRY/EXIT
MARQUEE
8 9 10 1112 8 9 10 11
M13 M14 M15 M16 M17 D
E C29
M12 M18 E7 KEY
F10
F11
F12
F13
F14
F8
F9
4WD
M11
M39 M38
M19
STUNTS ENTRANCE &
M10
M40 M37
M20
SHOW ENTRY AREA TICKET BOOTH
M9
M41 M36
M21 & TICKETS ACROD SITE SIZES
TOILETS
M8 M22 PARKING
M42 M35 SHOW OFFICE
M7 M23 B37 120m2
M43 M34 SHUTTLE (Grassed site)
FIRST AID
M6
M44 M33
M24 BUS STOP F37 100m2
(Grassed site)
M5 M25 25m2 FOOD & DRINK
M45 M32 G3 (Grassed site)
M4 M26 To suit smaller displays
M46 M31 such as lifestyle products
BUS STOP
M3 M27 9m2
M47 M30 (Outdoor site)
To suit smaller displays
M2 such as lifestyle products KID’S PLAY AREA
M48 M29
M1
12 25m2
M49 M28
18 100m2
M50
E20 140m2
SUPER MARQUEE
INDOOR DISPLAYS BOOTHS 3x3 (9m2) D22 150m2
Space rates and sizes
OUTDOOR DISPL AYS ADDITIONAL COSTS YOU MAY HAVE
See below for site sizes. Electrical bookings: Power does not come with the stand; if you
require power on your stand, you must book it through the Electrical
The space rate for outdoor displays is:
Booking form which will be supplied with the Exhibitors Information.
Less than 49sqm $38/sqm + GST
50sqm–149sqm $29/sqm + GST Additional entry passes: Free passes are allocated to exhibitors
150sqm–199sqm $25/sqm + GST on the basis of stand size, as follows. Additional passes may be
200sqm–399sqm $23/sqm + GST purchased at $8 each.
Over 400sqm $19/sqm + GST
Up to 12sqm 2 passes
Minimum booking fee $600 + GST 13 - 49sqm 4 passes
50 - 99sqm 5 passes
100 - 149sqm 6 passes
ALL DISPL AYS 150 - 249sqm 7 passes
An administration fee of $100 + GST is payable upon booking. 250 - 300sqm 8 passes
Public Liability Insurance: A charge of $150+GST for cover Every 50sqm over 300sqm and up to 500sqm = 1 additional
under our public liability insurance will be added to your balance pass.
invoice if a copy of your public liability insurance is not received at
the time of the balance invoices being issued. If you do have your All exhibitors will receive an exhibitor kit in due course, which
own cover please feel free to forward a copy with your booking. includes forms for booking electrical connections, entry passes, etc.
Your policy must clearly state that you are covered for the show
duration including move in and out.
BOOKING YOUR SPACE
1. Complete the ‘Application to Exhibit’ Form.
SUPER MARQUEE INDOOR DISPL AYS
2. Attach deposit payment of 50% space rate, plus administration,
Indoor display spaces are located in the super marquee.
plus GST.
All booths are 3mx3m, and include walls, fascia, 1x 4amp power
outlet and 2x spotlights. Additional power is available; more
• Payment can be made by direct deposit.
information will be provided in the Exhibitors’ Information, sent out
• Cheques are to be made payable to Premiere Events.
in due course.
• Or you can pay by credit card. Please note credit card
payments incur a 1% plus GST surcharge for the payment of
The rate for indoor displays is: display space.
Single booth $1400 + GST 3. Send your booking form and payment to:
Two adjacent booths $2100 + GST bookings@premiereevents.com.au
Floor space only $70/sqm + GST
(Please check for availability, floor space within the Marquee
does not include a fascia or power, these can be supplied at an
additional cost).
Multiple booths located separately within the marquee will be
charged at full booth rate for each booth.
Application to Exhibit
Company Name (for invoicing) ABN
Stand Name (for promotional purposes)
Please ensure that spacing and capitalisation of stand name is correct, as this is what will be displayed in promotional materials. Also note that the below details will be
listed in promotional material including a show program (if applicable) so please ensure that the contact details are correct for your company.
Address Postcode
Phone Fax Email
Contact Person Mobile
Signature of Responsible Officer Date
Please print name/position
In signing this form we accept the rules and regulations of the 2018 Sydney 4WD and Adventure Show as contained in the terms & conditions at the back of this prospectus. We
also agree to fully pay for our space by 15th August 2018. Applications will be dealt with in order of receipt. Please be aware that due to demand we may not be able to fulfill your
space request.
Exhibitor category
Primary Category (required)
For marketing purposes please select ONE category from the list below which best describes your company
Secondary Categories (optional) (Secondary categories will be used where possible, in addition to your primary category)
4WD Accessories 4WD Clubs 4WD Training Tourist Info Caravans Motorhomes & RV’s
Camper Trailers Camping & Accessories Electronics/Navigation New Vehicles Lifestyle Products
Magazines/Publications Performance Fishing & Marine Tyres Other
Calculating your space cost:
Outdoor Stand SITE TOTAL 50% DEPOSIT
Site Preference 1 2 3
Outdoor stand subtotal +
Please refer to site plan and state your preferred site number/s in the boxes above. x 50% =
Indoor booth subtotal =
@ = $ Administration Fee
(Non-refundable)
$100 $100
Total m 2
$/m 2
Outdoor subtotal
Public Liability Insurance
(Cross out if supplying own insurance)
$150
Indoor Booth
Site Preference 1 2 3 $
Please refer to site plan and state your preferred booth number/s in the boxes above. Booth subtotal GST 10%
NOTE: If a copy of your Public Liability Insurance is not provided at the time of TOTAL $ $
booking, you will be charged $150 (+GST) to be covered under our policy.
Payment options
Cheque Please find enclosed a cheque payable to Premiere Events.
Direct Deposit I/we have direct deposited the amount of $ to your nominated bank account.
Account name Sydney 4WD Show BSB 086 136 Account number 195542423
These funds have been directly deposited on __ / __ / __ from the account in the name of
Credit Card Please note credit card payments incur a 1% plus GST surcharge.
Card No. Exp. Date /
Amount to be charged to credit card: $ Credit Card: Visa Mastercard
(Amex & Diners not accepted)
Cardholder’s Name: Card holders signature
(As appears on card)
Please send booking form Email bookings@premiereevents.com.au
with attachments to:
Terms & Conditions
GENERAL MARQUEES
The exhibitor shall indemnify and keep the organisers indemnified against all losses, Marquees must be obtained through the preferred
claims, demands, actions, proceedings, damages, costs or expenses or other supplier for the show. This is so that the health and safety
liability arising in any way from the use of the site by the exhibitor except to the regulations can be adhered to. Marquees over 55sqm
extent that the same is caused or contributed to by the negligence of the organisers. have to be certified structurally sound. In order that we can conform to the City’s
regulations a preferred supplier will be used. Installation of marquees other persons
BOOKING OF SPACE or companies will not be accepted.
All space bookings must be in writing with all relevant paperwork completed. It is
the exhibitors responsibility to make sure that the booking has been placed and
PA SYSTEM
The show PA system is for the notice of an Emergency Evacuation and as such shall
received by the show organisers.
not be tampered with at any stage, any exhibitor found to be tampering with the PA
system and or equipment shall be liable for any damage or costs incurred.
DEPOSIT/ PAYMENTS
A 50% Deposit is required to confirm a site booking and final payment must be
SITE MARK-OUT AND BOUNDARIES
received in full no later than the 15th of August 2018. Failure to remit final payment
All sites will be marked out and numbered prior to move-in. All exhibits must remain
by the due date could result in your site being sold or discounted to another
within their boundaries and displays are not to creep into walkways, aisles or other
exhibitor with the full price still payable by yourselves. A late penalty fee of 10% of
exhibits. Any exhibitor seen to be outside their boundary will be asked to reposition
the total site cost will be imposed for late payments.
their display, however if the display does not fit within the space ordered a new
site may be allocated with an additional charge being incurred. Failing this the
PAYMENT OF BOOKING
exhibitor may be asked to remove items that clearly do not fit within their display
Full payment of your booking must be made by the exhibiting company no later than
area.
the 15th of August 2018. Failure of payment by this date will result in cancellation of
space. Please see Cancellation of Space, for refund policy.
RECEIPT OF BOOKED EQUIPMENT & SERVICES
Exhibitors must notify the Show organisers before the conclusion of the Show if
SUBLETTING OF STANDS
any pre-booked equipment or services (e.g. electrical bookings) have not been
Subletting of stands is NOT permitted. The show director reserves the right to
provided. Refunds will not be given for non-supply if notification is not made.
remove any signage or display stock not considered as part of the range specified
for display and normally sold by the exhibitor. Any person or persons seen selling
ELECTRICAL INSTALLATION
separately to the site who hold the booking will be asked to leave the grounds
All electrical work will be carried out by the Show’s official electrical contractors.
immediately. Failure to do so will have both the sub lessor and the exhibitor
removed without refund.
FOOD, DRINK, TOBACCO
The Exhibitor shall not sell, distribute or give away any item of food, drink or
LEGAL REQUIREMENTS
tobacco on the Show site without prior written consent of the organisers. No BYO
Exhibitors must comply with all applicable laws, industrial agreements, industrial
alcohol is to be brought onto the site and all catering is to be organised through the
awards, occupational health and safety and consumer protection practices.
Western Sydney International Dragway.
INSURANCE
STEPS AND STAGING
If providing own coverage, the Exhibitor must produce to the organisers a certificate
Any steps or landings that rise to 1m or more off the ground need to have continuous
of currency of public liability insurance policy with coverage of Ten Million
balustrades. This applies to platforms 1m high or more and steps that lead to a
Australian dollars (AUD $10,000,000) endorsed for the duration of the Show (12-
platform 1m high or more. Steps need to be between 280mm and 355mm and
14 October 2018) and must include move in and out.
rises should be between 115mm and 180mm.
The Exhibitor shall be responsible for the insurance of all property brought
by the Exhibitor onto the Show Site. The Exhibitor must hold adequate workers SELLING AND PRODUCTION LIMITATIONS
compensation coverage for staff working on stands. Exhibitors are to only sell products and services that are part of their everyday
business.
CONDUCT OF EXHIBITOR
The Exhibitor shall ensure that their stand is open to view and staffed by competent ALTERATIONS TO SPACE BY SHOW MANAGEMENT
representatives during the official opening hours of the Show. The organisers reserve the right at any time to make such alterations to the space as
The Exhibitor shall not exhibit its products or conduct its business from any other than they consider necessary in the best interest of the show, including altering the size,
their allocated space. shape, or position of the space.
The Exhibitor shall not conduct or permit to be conducted any auction, lottery, raffle,
POSTPONEMENT, ABANDONMENT OR CANCELLATION
guessing competition, or other game of chance, whether for charity or otherwise, at
If, for any cause beyond the reasonable control of the organisers, the holding of
the Show without written consent from the organisers.
the show is postponed or abandoned or the show site becomes wholly or partially
The Exhibitor shall ensure that the aisles, passageways and walkways on or unavailable for the holding of the show, the organisers may at their discretion
adjacent to their space are kept completely free from obstruction during the Show. cancel the show and return such portion of the sums paid to it by the exhibitor in
Sound levels caused by the Exhibitor’s use of display equipment such as videos and respect of the show as it shall determine.
televisions shall not be intrusive to other Exhibitors. The organisers reserve the right
to terminate the use of such equipment on the basis of unacceptable sound levels. In any case, the organisers shall not be liable, and are hereby released from liability,
for any damage, loss (including consequential) or expense incurred by the exhibitor
The Exhibitor shall not use individual public address systems in the Show site unless as a result of the postponement, abandonment or cancellation.
written permission has been obtained by the organisers. Where such permission is
obtained the PA system must comply with the above noise levels. CANCELLATION OF SPACE
Cancellations must be advised in writing. If you cancel your space 72 days prior to
DISPUTES the start of the Show, you will receive a refund of monies paid less the $100 (+GST)
Staff and Management of the Show will not involve themselves in disputes between admin fee. Cancellations after the 72 day deadline will forfeit the deposit paid.
Exhibitors.
SHOW PROGRAM
The official Show Program (if applicable) is printed in September. Any exhibitors
who have not confirmed their booking by Friday 21st September 2018 (or any new
bookings made after this date) will not be listed in the Program.
The Sydney 4WD and Adventure Show is an initiative of
4WD NSW & ACT Inc.
www.4wdshow.com
For further information
Ph: (08) 9386 9666 Fax: (08) 9244 8332 Email: bookings@premiereevents.com.au
www.4wdshow.com.au
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